Administration Manual - B.E.S.T. Undertaking.

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whereas in case of Consumer (North) JE advice statement are received by cash
Department which is entered in computer for closing the corresponding dishonoured
cheque entries. Amounts are written in the withdrawals column from Bank column
of the Daily Cash Balance Book and JE advice statement is sent to Accounts
Department after auditor remark that it is entered in daily cash balance book with
date. In all cases of dishonoured cheque, Bank charges Rs. 100/- ( revised w.e.f.
September 2002 ) per cheque and debiting our Current Account under intimation to
us.
11. COLLECTION OF ELECTRICITY BILL IN VARIOUS OTHER BANKS –
WEEKLY TRANSFER :-
Consumer Department (South) & ( North) send separate advices to Cash
Department regarding collection of Electricity Bills by various other Banks in respect
of collection of Electric Energy Bills.
(A) In South Zone there are 6 collecting Banks for Consumers Department ( South)
and in North Zone there are 12 collecting Banks for Consumers Department ( North)
who collect electric energy bills with the terms and conditions that the collections
made throughout the week should be transferred to our Banker, viz. SBI, Commercial
Branch . On 1 st day of following week i.e. every Monday. These collections are
reflected in our Bank Statements. Name of the collecting Banks is written against the
respective credit appearing in the bank statements and same amount is also entered
in the Receipt in Bank Column of Daily Cash Balance Book. Similar entries is also
made in computer under “ other Banks Collection Register” maintained in the
computer.
(B) Bank of India, Electric House Branch, transfers the weekly collection of
Electricity Bills amount upto to Rs. 1,50,00,000 to ICICI Bank, Nariman Point Branch
on first working day of the week ( as per Leasing Agreement with ICICI Bank) This
account of Bank of India is known as Retention and Trust Account ECS Payment.
Accounts Department after confirming from ICICI Bank & Bank Of India, Electric
House Branch regarding the amount transferred from Lease Account to our Current
Account sends DL to Cash Department for transfer. On receipt of DL, Cash
Department transfers the amount to State Bank Of India, Commercial Branch, on the
very next day. Necessary entries are made in Receipt Column of Daily Cash Book.
Consumers Department ( South ) and (North) send statements in duplicate
i.e. (J.E.) showing the amount transferred by each collecting banks viz. HDFC Bank ,
Bank Of Punjab and ICICI Bank Ltd. to the Cash Department. After confirming
from Bank Statement, Cash Department enters the dates of credit given by our
banker against the transferred amount and copies of these statements are sent to
Accounts Department, Audit Department and concerned Department for their
necessary action.
(C) The Electricity Bills amount collected by HDFC Bank and Bank Of Punjab are
kept with them in our Current Account for a week as per terms of agreement. After