Administration Manual - B.E.S.T. Undertaking.

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reading activity i.e. verifying the amounts on cheques with the list. SBI Commercial
Branch cheques – outstation cheques and high value cheques and also from cheque
collection of Flora Fountain Counter No. 2 BOI, Electric House Branch cheque, and high
value cheque are also kept aside while reading the cheques.
Cheque Lots : Cheque lots are prepared containing 100 cheques in each lot. All lot are
clamped with lot slip with due care indicating Lot No. and Batch No. and No. of
cheques. Presently cheques collection of Flora Fountain Counter No. 2 are deposited in
BOI, Electric House Branch, therefore, separate lot of BOI, Electric House branch cheque
and high value cheque are also prepared. Cheques deposited in SBI are crossed by
affixing the rubber stamp of the concerned bank for e.g. State Bank Of India – B .E.S. & T.
Fund A/c. After affixing stamp of all the lot’s of cheques alongwith their summary ( i.e.
total lots – No. of chques – Total amount ) are sent to EDP for computrised listing &
summary in the evening of each day.
4. HANDING OVER/TAKING OVER THE CHARGE OF CASH COUNTER OF
CASH DEPARTMENT
All Supervisors accepting Electricity Bill Collection Centres cash at Counter No.
1,2,3, 4 & 5 makes counter wise entry in the common diary from their individual
rough summary book.
i) O.A.R. takes the charge of five counters & take printout of computerise summary
of five counters showing therein counterwise total cash – total cheque amounts,
grand total. OAR then verifies the same with the printout of Daily Collection
Book and signs on the Diary of daily cash collection & print out of Daily collection
books.
As OAR verifies & takes over charge at the close of work, he ensures secured
locking overnight of the five boxes containing cash accepted by 5 cash receiving
counter supervisors.
All the Boxes are kept in safe custody at the close of every working day.
5 DAILY COLLECTION BOOKS :
There are ( five ) 5 separate day wise daily computerize daily collection books
for each day which are maintained for the convenience of routine working of Cash
Department Auditing & Accounting purpose. Grand Total of actual collections in
cash/cheques should be tallied with the totals of collection book while verifying and
taking over the charge of overall collections for the day.
On receipt of consolidated Remittance Slip Book from Consumers Department,
OAR has to compare & tally the totals of the column of “ Amount actually deposited
as given in consolidated Remittance Slip with the total of Remittance challans i.e.
Electric Supply Debtors Receipts entered in the Computerise Collection Book. OAR