Administration Manual - B.E.S.T. Undertaking.

1102
Remittance in cheque, Money Order, Postal Order, etc. received by Correspondence
Department, are remitted to Cash Department through Correspondence Remittance Slip
Book. OAR verifies the contents and acknowledge the receipt there of. Original copies
detached and remittance book is returned to the Correspondence Department. Returned
cheques, cheques for cancellation are handed over to OA(Payment) and remittances
regarding investments are given to OA (Investment). Other remittances are given to OA
( Receipt ) who gives to cash receiving counter for issuing receipt. Letters from outside
parties are sent to concerned departments for Account Codes and the attached cheques
are kept in OA (Receipt) safe custody and deposit in the counter as and when the
Account Codes are received from the concerned Departments. EMD Deposit Receipts
are sent through Registered Post. Receipts duly audited are forwarded to the concerned
Party/Departments through Correspondence Department. All Correspondence
Department Remittance Slips are filed date wise. All entries thereon are closed by
writing receipt No. or other relevant remarks.
Returned Money Orders are also deposited at Counter No. 8 ( B Counter ) by
entering the required details in B Counter remittance as well as in the Returned Money
Order ( R.M. O.) Register which is computerised.
3 (iv) Remittance from other Departments :
Collections made by the various Departments are received by us through
Departmental Remittance Book. The Departmental Remittance Slips are first scrolled at
the Despatch Counter and then sent to Counter No.6 The Supervisor verifies – the
remittances in regard to scrolling, Amount in words/figures, Account Head/Code,
authentication etc. and accepts with due acknowledgement. Original perforated copy is
detached and handed over for entering in collection book.
3 (v) Receiving of Collection of Electric Supply Energy Bills collected by Consumer
Department Clerks at Consumer Bill Collection Centres :-
Five additional counters at Cash Department are operated in the afternoon for
accepting the collections of Electric Supply Energy Bills made by bill collection centers of
the Consumers Department. Cash/Cheques are accepted according to Remittance
Challan tendered by the Consumers Department Clerks. The details of Collection Centre
No./Name, Challan Sr.No. Amount in cash/cheque & total are recorded in Rough
Summary Book from the Remittance challan. Original Remittance Challan, is given to
collection book entry clerk by counter supervisor for entering in the collection book. The
collection made by the Consumers Department in the evening shift after 15.00 hrs. are
deposited in separate sealed bags in night safe of Cash Department on each working day.
Every day in the morning. the Night Safe is opened in the presence of witness supervisor
of the Consumers Department. These bags are opened in presence of Audit Clerk and
the cash & cheques are handed over to the Supervisors of Cash Department alongwith
the Remittance Challans. Cash Department Supervisor accept the cash and enter the
details in the Rough Summary Book. The acknowledged Remittance Challan are handed
over to Collection Book Entry Clerk. Cheques alongwith list prepared by Consumers
Department Clerk is handed over to 2 Clerks of Cash Department engaged in cheque