Administration Manual - B.E.S.T. Undertaking.

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iv) Security Deposit from Officers in form of cash for allotment of Officer Quarters .
v) Staff Quarters Deposit ( in cash ) initial deposit/Security Deposit on allotment.
vi) Officers Quarters Deposit – ( in cash ) – initial deposit/security deposit on
allotment.
(iii) Departmental Receipt Books :
Departmental Receipt Books are issued against Departments remittance such as
Materials Management Department, Personnel Department etc. for collections made by
them. On receipt of DL/remittances from the departments the entries are made in our
Receipt Book Register and acknowledgement of the concerned staff is obtained which is
duly audited before issue. A record of all these receipt books is maintained in the
Receipt Book Stock Register – wherein entries of issues and newly printed books are
made to ascertain the stock on hand of books.
3. (ii) RECEIVIING CASH / CHEQUE AT COUNTER NO.6 & 8 HANDING
OVER THE CHARGE
The clerk at Counter No.8 while issuing the receipts, enters in the computer name of
the party, account code, nature of receipt i.e. misc., Outword Bill Deposit,. Ex Employee
Recovery , Security Deposit,.Earnest Money Deposit, Staff Quarters Deposit /Officers
Quarters Deposit, Employees Security Deposit etc. Payments towards Security Deposit
from Contractor / Employees is accepted at Counter NO. 6 and rest payments are
accepted at B Counter i,e, No. 8. However, an amount of more than Rs. 2000/- is
accepted at Counter No. 6 as OAR Cash. After closing the counter B Counter clerk takes
printout of Remittance Register which reflects the record of receipt passed during the
day such as cash total - cheque total and grand total. B Counter clerk is also required to
prepare B Counter remittance challan manually wherein particulars of cash and cheque
received during the day is shown. B Counter clerk tallies the same with printout of
remittance register and he handover B Counter remittance register, B Counter
Remittance challan and cash and cheque collected to the Supervisor posted at Counter
No. 6. He takes charge after confirming the correctness of the B Counter remittance
register and B Counter remittance challan under acknowledgement. After closing the
counter No.6, the Supervisor comes for accepting the Electricity Bill Collection Centres’
cash at Counter No. 4 in the main Cash Department.
The following day all copies of receipts in file alongwith counter remittance register
are sent to cash audit section for auditing. Entire daywise data of collection of Counter
NO. 8 i.e. remittance register is also sent to Accounts Department through server (on line
) alongwith collection book.
3 (iii) RECEIPTS RECEIVED THROUGH CORRESPONDENCE DEPARTMENT
REMITTANCE :