Administration Manual - B.E.S.T. Undertaking.

ii) Highest amount payable
iii) Number of staff covered under ECS
iv) Total amount payable
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v) Number of staff not covered under ECS (For whom individual cheque is
required to be drawn)
vi) Amount payable to staff not covered under ECS
vii) Total staff covered under cash payment.
viii) Amount of cash payable.
Based on this statement, two bill vouchers are initiated – one in favour of “ Bank of India
– A/c BEST Undertaking “ and another in favour of “ State Bank Of India – A/c BEST
Undertaking “. The first bill voucher contains amount payable under ECS, amount
payable by cheque and charges payable to destination banks and sponser bank ( at
present RBI has waived its charges of 50 paise per transaction ). The second bill contains
amount of cash payment . Both these bill are audited and separate cheque are drawn
accordingly.
The cheque towards ECS payment is deposited in Undertaking’s Current Account with
Bank Of India, in high value clearing, on date of settlement. The cheque towards cash
payment in case of Apprentices is handed over to STC’s representative who arrange to
encash the cheque from traffic earnings and deposit the cheque in SBI.
ADVANCE SALARY
Earlier an amount of Rs. 80,000/- was kept in Cash Department as imprest cash
towards payment of salary in advance. Earlier when the salary payment was being made in
cash, whenever the staff members could not remain present on payment date due to any
reason, the staff members requested for payment of salary in advance by filling a form
which was routed through various Department viz. Audit, SMA, STK etc. and then payment
was made.
As the salary payment is now made by adopting ECS (Electronic Clearing Service) the
presence of staff or otherwise on salary disbursement day is immaterial, as the amount is