Administration Manual - B.E.S.T. Undertaking.

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authorities 5 days prior to scheduled salary disbursement days. The configuration of data
required to be furnished to RBI authorities is given in the pamphlet printed by them
(Annexure A).
The specification of the floppy disk is also given in the pamphlet printed by RBI
i.e. 1.4 M.B. … (Annexure B).
The floppy disk is necessarily required to be sent to RBI through Sponsor Bank
who carries out the work of validation of data. In view of this, the floppy disk is
submitted to Sponsor Bank 6 days prior to salary disbursement days.
In RBI, National Clearing Cell (NCC), hard copy of printout is taken out bank-
wise, branch-wise , as per the Bank code/Branch Code allotted to them. The copies of
printout are put in the tray of respective Banks provided at NCC from where they are
collected by representatives of Banks from Service Branch and distributed to respective
branches through internal mechanism. The Banks are required to credit the salary to
respective accounts on the date of settlement indicated on the sheet.
In case of non-existence of accounts/closing of account by staff etc. the Banks are
required to return the uncredited amount to RBI on next working day. All such
uncredited items are returned by RBI to Sponsor Bank whose account is also credited by
the amount of unpaid salary of staff with necessary debit to returning banks.
On receipt of list of uncredited items from Sponsor Bank after confirming that
our account is credited with BOI, CAO & F.A.'s approval is obtained for issue of Bank
Of India's cheques towards unpaid salary. Intimation about unpaid salary is sent to
Sr.STK for informing the concerned Time Keeping Department. Intimation is also sent
to concerned Head of Department for informing the staff concerned.
On receipt of intimation, the concerned staff is required to fill unpaid salary
form and approach concerned Time Keeping Department, through Head of Department.
After putting necessary remarks about non-collection of salary, the employee is directed
to Cash Department for collection of salary cheque from Counter No.2 between 9.30 and
12.30 and 13.30 and 15.00 hrs. on working days except Saturday/Sunday/Holiday.
The salary of staff who are not covered under ECS, is paid by cheque which is
disbursed at Cash Department, Counter No. 2, Colaba, on scheduled date of payment.
The cheques are prepared as per the list furnished by EDP Department, one copy of
which is also sent to Time Keeping Department. On date of payment cheques are issued
to staff against work-out card. From next day onwards, payment is made against unpaid
form. As the validity of cheque is for 90 days, after the validity period, the cheque is