Administration Manual - B.E.S.T. Undertaking.

7. Enrolment as members of Political Associations :
No Officer or servant is allowed to take part in any political movements
( vide Municipal Servants Conduct Rule No. 33 A.)
8. Missing Papers :
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a. When any papers are found missing, an immediate report should be made in writing to the
Departmental Head concerned. The Section In-Charge should see that this is done as soon as
the loss comes to his notice, but this does not detract from the responsibility of persons losing
the papers, to make immediate report.
b. Simultaneously with the report, a Circular letter in the form of flow copy should be sent to
each department to find out whether the paper has, by any chance, been received in their
Department.
9. Taking Papers home :
a. Clerks are prohibited from taking office papers to their residence except with the specific
sanction in writing of the Departmental Head.
b. Permission should only be granted in case of very special urgency / emergency work.
10 Administrative Staff / Officers Conference
A meeting of such staff once in a month is called by CSVO/ Dy CSVO(Sr) or as &
when needed.
11 Co-ordination of Administrative Activities -
Sr Asst. / Office Assistant of the department co-ordinate such activities related to the
administration work such as Establishment, Purchase, General, through the Supervisors /
Clerks / Officers
12. Correspondence :
a. Submission of papers to the G.M. and Officers
The papers must be put up in Noting side and Correspondence side of the Pink or Green files
in order and numbered as 1/N or 1/C resp.
b Correspondence File :
Officers and Heads of Departments should give a signed acknowledgement for the files
requisitioned by them which will be handed back on the files being returned to the
Correspondence Department.
c. Method of writing Office Notes :
All notes should be written, as far as possible in the third person, and on the Minute Forms or
on plain paper, the margin being left blank for the record of orders by Officer who has finally