Administration Manual - B.E.S.T. Undertaking.

the keys
8 9 10 11 12 13 14
Depot/Sect. Signature Time of
depositing
the keys
Sign of
S/Guard
issuing
keys
Name of the
person depositing
the key
Designation Check
No.
15 16 17 18
Depot/Sect. Signature Signature of Watchman R e m a r k s
receiving the key
In case the key is not deposited at the close of work, immediate enquiries should be made by the Shift Incharge and submit a report to the
Divisional Officer.
The key of the Key-Board of Conductors lockers which is kept in key-board should be issue only to the Traffic Officers. If the key is not
deposited within 1/2 hour, immediate enquiries should be made and submit a report thereof.
24. Submission of Reports against Security staff - Procedure
If any member of the Security & Vigilance Dept is found committing the acts prohibited or
omitting to do the acts enjoined upon him, the following procedure shall be followed.
1) Complete enquiry shall be made on the spot to establish the fact that the person has committed
the breach of instructions / rules and regulations or indulged in any irregularity.
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2) In the case of Security Guard sleeping while on duty, articles in the vicinity as well as from his
person shall be removed to see the soundness of sleep.
3) His statement shall be recorded in the Post Diary. If he refuses to give the statement, the fact
shall be recorded in the Post diary.
4) Particulars of the witnesses shall be noted and their statement recorded immediately.
5) Acknowledgement for articles returned shall be obtained in the Post diary.
6) Brief remarks shall be noted in the Post diary and the same shall be suspended immediately.