Administration Manual - B.E.S.T. Undertaking.

When a private vehicle commits trespass at the Bus Station, it should be stopped by blowing
the whistle and gesturing the driver to stop the vehicle. The driver should then be asked to take back
the vehicle. If the driver does not stop the vehicle door refuses to comply with the request its number
and time should be noted. If there are two S/Guards on duty, one should proceed to the nearest
Police Station and lodge a Police complaint. If only one S/Guard is on duty he should inform the
Havaldar of the Division. The Havaldar should immediately proceed to the Bus Station and relieve
the S/Guard concerned to enable him to go and lodge complaint.
22. Unauthorized Driving in the Undertaking premises - Procedure.
1. stop him;
2. blow on whistle and call the other colleague;
3. make him alight;
4. take him to Starter's or Foreman’s Office as the case may be
5. question him in the presence of a Starter / Foreman
1030
6. detain him and give a message to the Havaldar and Divisional Officer if it is outside duty
hours.
The Havaldar or Officer on reaching the spot shall question the person closely and take down
his particulars. The person shall then be handed over to Police and submit reports.
If the bus is being taken away by a Bus Driver only (i.e. without conductor) the bus card of the bus should be checked. If there is no remark
of Starter/Inspector/Officer 'No Conductor' or for stabling, same procedure as above (from 1 to 6) should be followed. The Officer after noting downs
the particulars should take down his statement and submit his report.
23. Procedure - Keys.
Keys of various Departments/Sections are deposited with the staff at gates and duplicate are in the custody of the Department concerned. The
keys of the valuable Stores and Cash are also maintained by the Departments.
All keys normally deposited with the staff should be deposited in the Key Board. Each key
should have a tag indicating the Depot/Section and all such keys should be listed. One list should be
with the Divisional Officer and another pasted in the Key Register. The Divisional Officer's list
should be maintained in the Divisional Data Register. The serial number of the key should also be
mentioned on the tag.
The security staff should issue the keys only to authorized persons against their signature. The
keys should be deposited in the same manner. The details regarding time of drawing and returning of
the keys should be mentioned in the Key Register and particulars of such staff noted.
The columns would be :
1 2 3 4 5 6 7
Sr.
No.
Date Time of
drawing
No. of
keys
Name of the person
drawing the keys
Designation Check
No.