Administration Manual - B.E.S.T. Undertaking.

) Loading of Scrap, rubbish in the lorry at Depots.
Follow the same procedure as above.
c) Loading of scrap at Scrap Yard.
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1. Registration No. of the vehicle brought by the merchants to be noted. Before weighing the
empty vehicle, it should be checked to ensure that nothing is kept inside for increasing the
weight.
2. Weighing of empty lorry - See that it is properly placed on the weighing platform. A slight
deviation of the tyres would make much difference. Ask the Driver/Cleaner/Labourers to get
down. No one should be inside the lorry. Weight of the lorry be taken in presence of all the
three departments representative i.e. Security, Audit and Stores. Entry of the weight to be
record in the Register.
3. Delivery Order should be checked with the Bid Sheet and Catalogue and compare the details
of the material, description and quantity. Authority, if any, to be verified. Signature of the
Purchaser to be tallied with that on the Bid-Sheet and receipts issued by the Auctioneer.
4 The material to be delivered is to be checked as per the description in the Delivery Order, Bid
Sheet and Catalogue.
5. While loading, any other material should not be allowed to be loaded alongwith the said
material.
6 Loading should not be allowed unless the 3 representatives are present. Since the materials are
sold on ‘AS IS WHERE IS BASIS’, the party should not be allowed to resort to picking and
sorting of materials. If picking and sorting is allowed, much time is wasted and there is a
possibility that after the stipulated weight is loaded, some quantity of low quality material will
remain in which the party may not be interested.
6. After loading the vehicle, the same should be taken on Weigh Bridge and weighed to ascertain
the exact quantity. While weighing the empty vehicle and also loaded vehicle neither the
purchaser nor his representative be allowed to enter the Weighing, Scale Room. The purchaser
may be allowed to read the scale from outside through the window. All other times, weighing
scale room must be closed and locked.
8. In case, excess quantity is loaded, the party should be asked to make the proportionate
payment on the spot.
9. When the loading is to be suspended, say during lunch recess, the vehicle should be brought
near the S/Guard at the gate/ chowkey. The purchaser and/or his labourers should not remain
at the site of material during this time.
10. While checking the Gate Pass/Material Dispatch Note, weight recorded thereon should be
tallied with the actual weight delivered. The patrolling S/Guard should keep a watch over the
movements of Contractor’s men in the scrap yard, to avoid any attempt of pilferage.
21. Trespass - Procedure - Bus Station, Open Plot: