Administration Manual - B.E.S.T. Undertaking.

- It is practice, that the Material Management Department’s representative
inform Security Department in advance of any material is likely to
received late / or after office hours, in case of the contractor’s express his
inability to reach in time. At that necessary arrangement is made by
posting security personnel, if required after issuing necessary instruction
in the matter.
- K’way Workshop
The two challan stamps, one for gate no. 1 (Vehicle ‘In’ ‘out’
gate) and Post No. 4 (main gate) are provided the said purpose.
- Kussara Depot
Material challans are registered at the gate by the Assistant
Security Inspector, indicating the details, such as Date, challan no., date of
challan, name of the firm, description of material and quantity.
The staff in the matter are instructed to ensure that the said
procedure is followed correctly vide Dept. Circular No. CSO/799/78 dtd
21.11.78.
It is to be borne in mind that in stamping the challan, the
Security & Vigilance Department do not undertake the responsibility for the
correctness of quantity or quality. The main purpose behind such a practice
is to confirm, whether the material is brought inside the Depot/Workshop by
the contractors.
The certificate in respect of quantity & quality of material will
be given by receiving department on the challans, as being done at present.
20. Procedure - Loading
a) Loading of Material :
Whenever lorry loads of material/stationary/tyres/cement/steel furniture is required to be taken out of the Depot/premises, the
SI/ASI/Havaldar and in their absence, S/Guard should be posted at the loading point to ensure that only the items mentioned in the Material Dispatch
Note/Material Movement Chart/List are loaded.
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The SI/ASI/Havaldar/S-Guard should accompany the vehicle till the Gate where the search of
employees accompanying should be taken by the gate S/Guard. He should also check up the Driver's
Cabin.
Items of furniture if loaded should be subjected to search by opening the drawers to ensure
that no material is concealed in IT.