Administration Manual - B.E.S.T. Undertaking.

19. Procedures - Challan
Receiving of material, supplied by contractors at the gate / undertaking’s premises / gate – procedure
thereof as regard to the challan.
The Undertaking’s material named by the
undertaking are being supply by the various
contractors / firms regularly in day to day
business of the undertaking.
The material such supplied are received by
mainly the Security & Vigilance Department at the
gate of every establishment / premises of the
undertaking.
At present, the material so reached at the gate, the contractors representative produced four copies of
challans. S/Guard on duty on verifying the details such as date, vehicle no., name of the supplier, description of
material, quantity mentioned, name of the buyer/user department etc. and then stamped the delivery challan,
making entry of serial no., check post and then signed having received the material
The copies of challan then handed over to the Contractor, when the
concerned representative of the department check the material as regard to
the quantity and quality and accept the material.
- S/Guard at no way is concerned with the quantity and quality of
the material so received
- S/Guard then make an entry in the Challan Register with all
details, indicating date, challan no., date of challan, Name of the
firm, description of material and quantity (as mentioned in the
challan)
- The stamp is put on the challans
BEST UNDERTAKING
SECURITY & VIGILANCE DEPT
Serial No.
Challan Entry
Signature
Date
The said work is carried mainly by the Assistant Security
Inspector / Security Inspector at the premises such as Kussara, K’way
Workshop, Wadala Bus Depot, Mumbai Central Depot, Backbay, Oshiwara
Bus Depot, where the material received in bulk, between 09.00 hrs and
17.00 hrs. In absence of the above security personnel, Security Guard /
Havaldar carried out the said work and to take note of the Material received at
office hours.
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