Administration Manual - B.E.S.T. Undertaking.

)
i)
ii)
iii)
iv)
v)
vi)
The AE/ATS/Supply Officer will ensure that he collects
photographs, as indicated above, within stipulated time. The
said photographs will then be handed over/sent by the zonal
Welfare Officer to ASO/SO/SSO concerned.
The ASO/SO/SSO will send the photographs to Security Head
Office for preparing permanent Identity Card-cum-Entry Passes.
On receipt of permanent Identity Card-cum-Entry Passes the ASO/SO/SSO will note the
particulars in the I/Card Register and hand over/send the same to the Zonal Welfare Officer
concerned.
The AE/ATS/Supply Officer will hand over the permanent
I/Card-cum-Entry Passes to the Contractor and withdraw the
temporary I/Card-cum-Entry Passes.
The temporary I/Card-cum-Entry Passes so collected will be
handed over/sent to the ASO/SO/SSO by the AE/ATS/Supply
Officer.
The ASO/SO/SSO will note the date of receipt of
acknowledgement in the relevant column and the fact that the
temporary I/Card-cum-Entry Passes were received back in the
remarks column, in I/Card Register. He will then send
completed I/Card Record sheet to Head Office.
II - Requirements on Loss of I/Card-cum-Entry Pass :
The Zonal Officer will while handing over temporary/permanent I/Card-cum-Entry Pass to the
Canteen Contractor inform him that 'IN THE CASE OF LOSS OF ANY I/CARD-CUM-ENTRY
PASS THE CONTRACTOR SHOULD:
i) inform the ASO/SO/SSO immediately, orally as well as in writing.
ii)
iii)
iv)
have a complaint lodged with the Police and obtained a certificate from
them confirming that the complaint had been duly lodged with them.
will pay an amount of Rs.100/- per card lost as penalty / service charges
at Cash Department, H.O. after obtaining necessary D.L. from the Zonal
Welfare Officer.
will furnish to the Zonal Officer :
a)
b)
application for the issue of duplicate I/Card-cum-Entry Passes;
certificates from the Police;
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