Administration Manual - B.E.S.T. Undertaking.

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14. Work carried out at the Depots/other Installations/premises of the Undertaking -
Procedure -
Whenever any outside Contractor is engaged by the Building Department/Supply Branch to
carry out work in Depots/Installations, manned by Security Department, following procedure will be
followed in addition to the one in force regarding Contractors' Entry Passes :
1] Contractor should be asked to submit a list of tools/materials proposed to be taken inside, in
duplicate and duly signed by him. (One copy should be retained at the Gate and other copy to
be given back to the Contractor).
2] Strict check should be exercised on the movement of men, tools and material;
3] Search of Contractors' men should be thorough;
4] At the commencement of the work, the Divisional Officers should check whether any movable
material is stored in the vicinity. If so, they should make arrangement with the Department
concerned to remove it to a safe place;
5] Havaldars should take rounds of the premises to prevent loitering by the men of the Contractor
in areas other than the one where work is being carried out. They should make entry in their
diary, to be verified by Officer on the next day.
6] If the Contractor is required to work after office hours or on Sunday/Holidays, a Security
Guard should be posted at the site.
7] On the completion of the work, a Certificate be obtained on our copy of the list that all tools
and materials belonging to the Contractors have been taken out by him and that nothing was
left behind.
8] The Officer/Supervisor Incharge should be asked to certify that no damage is caused to the
property/Installations at the premises where work was carried and nothing was found missing.
9] The two documents should then be filed carefully.
15. Security measures at Receiving/Sub-stations - Procedure -
Whenever an intimation is received about the contract having been given to outside
Contractors to carry out work at any of the Receiving Stations/Sub-stations, the Divisional Officers in
whose jurisdiction it falls shall make it a point to :
i) Visit the place immediately;
ii)
Check if any lacunae is there in the Security System;