Administration Manual - B.E.S.T. Undertaking.

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b) Inform the Local Police Station requesting the Duty Officer (Police) to come and take charge
of the case.
Thereafter the Officer shall record the statement of the person apprehended.
i) If the Police arrives, the Officer shall draw ‘Panchnama’ simultaneously with the Police. He
should have his own Panchs (as per procedure).
ii) If the Police Officer is unable to come to the spot for any reason the Officer shall draw up
Panchnama independently at the site.
4) In case where the material is concealed, i.e. in packages, bundles or on the person of the
employee it would be necessary to ascertain the description, quantity and cost, for which it
would be necessary to see the material . This needs to be done as otherwise it would not be
possible to judge whether it is worth troubling the Police. It may so happen that the material
may be of negligible value or in-negligible quantity and it could be considered sufficient to
deal with the case departmentally.
In such cases it would be in order to draw Panchanama (as per procedure). If, it is found that
the material is such as warrants registration of criminal case the matter should be reported to
Police;
5) After the Police have made Panchnama/the Officer himself has done so and decided to
register a criminal case the person apprehended ands material (muddemal) shall be taken to
Local Police Station;
6) At the Police Station the Officer ;
a) Shall ensure that the :
i) F.I.R. is recorded;
ii) Case registered under C.R.
iii) Statement of S/Guard recorded under C.R. is correct ands conforms to the facts of the case;
iv) There is no variation in the statement of the S/Guard giving complaint and the statements of
the other S/Guard witnesses/witness. Special care shall be taken to see that the timings, etc.
are correctly recorded;
b) The Officer shall then note :
i) C.R. Number;
ii) Sections under I.P.C. under which the person apprehended is charged;
iii) Name of the Police Officer in charge of the case.