Administration Manual - B.E.S.T. Undertaking.

iv) They should let the material remain with the person who was caught with the same;
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v) The person should be detained at the ASI Chowkey or Divisional Officer’s Office and inform
the Divisional Officer/Duty Officer;
vi) The person caught should not be allowed to talk to any person before his statement is recorded
by the Divisional Officer/Duty Officer;
vii) It should be ensured that the person does not throw away the material;
viii) He should not be allowed to go to the lavatory on the pretext of relieving himself. If it is
expected that the arrival of the Divisional Officer/Duty Officer is likely to be delayed
considerably the person may be taken to the lavatory block and asked to use the urinals and
not lavatory;
ix) Before the arrival of the Officer the Havaldar shall obtain the particulars of the said person
from Identity Card-cum-Travel Token;
x) The Havaldar shall also try to find out from him as to how and from where the material was
removed by that person;
xi) On the arrival of the Officer the Havaldar shall hand over the person to him and assist the
Officer concerned in completing the formalities;
xii) If the Havaldar is not able to contact the Divisional Officer -
a) He should contact the Divisional Officer of the nearest Division and also inform the Traffic
Control and the Zonal Security Officer;
b) If it so happens that Havaldar is not able to contact any of the above due to defective telephone
lines or power failure or defective exchange then he shall proceed in the same manner as the
Officer would have proceeded (see below).
II - Action by Officer on apprehension of person attempting theft or when caught at the gate
by Security Guard :
1) The Officer on learning about the apprehension of any employee/outsider involved in the
attempt of theft shall immediately reach the spot. If the Officer happens to be at other Depot
he shall take steps as would enable him to reach the spot in shortest possible time. Quick
action is most important factor in such cases. If need be, he should hire a taxi to reach the
spot;
2) On arrival he shall immediately collect details of the case from the ASI and Havaldar. This is
necessary as it would help him in detecting fallacies/misguiding statement in the narration of
facts by the person apprehended. It will also help him to examine that person in detail;
3) If the material is visible, i.e. not concealed and it is possible to have the description and cost of
the material can be verified/judged as of certain value the Officer shall;
a) Inform the next Senior Officer -