PREMIER LEAGUE
PREMIER LEAGUE PREMIER LEAGUE
APPENDIX 3 7.2 If a qualified physiotherapist does not accompany the Tour, one or more members of Staff must hold a current recognised First Aid at Work qualification. In this case, the Tour Leader must arrange for a qualified physiotherapist to provide the first aid equipment to be taken on the Tour and for first aid to be administered by these Staff. 7.3 All Staff must know how to contact emergency services. 7.4 A smart phone capable of receiving email must be carried with the group at all times. SUPERVISION ARRANGEMENTS 8.1 The minimum number of Staff accompanying the Tour must be 1 to every 8 Academy Players. 8.2 The Tour Leader must tell Staff what their supervisory responsibilities are. All Staff must carry at all times a list of the names of Academy Players on the Tour. 8.3 No member of Staff should be left alone with a Academy Player, particularly in bedrooms and changing/shower areas. 8.4 The Tour Leader should tell Staff about Academy Players who need closer supervision, whether due to special medical, behaviour or other reasons. 8.5 Roll calls should take place frequently and must be made before the group leaves a venue. Academy Players must be given rendezvous points and told what to do if they become separated from the group. Academy Players should carry the address and telephone number of their accommodation. 8.6 During Academy Players’ free time, Staff must continue to supervise them. This should be explained to the Academy Players. 8.7 Academy Players on the Tour should be easily identifiable and should wear Club kit unless the Tour Leader is advised otherwise. Academy Players should not wear name badges unless these are required by a tournament or festival organiser. TRAVEL 9.1 Only vehicles fitted with appropriate seat restraints shall be used for transporting Academy Players and Clubs shall comply with all legal requirements concerning the use of seat restraints and seatbelts by children. 9.2 Drivers should not travel alone with a Academy Player. If this is unavoidable, the Academy Player should sit in a rear seat. 9.3 A driver of a vehicle carrying a group of Academy Players should not be given responsibility for their supervision. A member of Staff should travel in the vehicle for this purpose. 9.4 In the case of vehicles owned by the Club or hired without a driver the Tour Leader must be satisfied that the vehicle is insured appropriately and that the driver is competent to drive the particular vehicle and holds the correct driving licence. Note: Academy Managers should consider requiring all Staff drivers of minibuses owned or hired by the Club to pass a Passenger Carrying Vehicle test. 9.5 In the case of vehicles hired with a driver, the hire contract must be in writing with a reputable operator. It must require that the appropriate insurance applies and that the driver is competent to drive the particular vehicle and holds the correct driving licence. INSURANCE FOR THE TOUR 10.1 The Tours Co-ordinator should establish with the Club Secretary what insurance cover the Club has in place for Football Academy Academy Players (as defined in this Code) and Staff (as defined in this Code) on Tours. 385 APPENDICES TO THE RULES
APPENDICES TO THE RULES APPENDIX 3 The following are examples • employer’s liability • public liability • personal accident cover for Staff and Academy Players • cost of medical treatment and the cost of evacuation for medical reasons when abroad • programmed and non-programmed activities • transport and accommodation expenses in case of emergency • compensation for cancellation or delay • compensation for loss of baggage and personal effects including money • legal assistance in the recovery of claims The Club Secretary’s advice should include information about conditions, limitation of cover and exclusion of certain people or activities from the insurance policies and should be filed at the Football Academy. 10.2 If the Tour is to involve experience of adventure or other high risk activity (for instance mountaineering and other sports and adventure experiences) particular care should be taken to ensure that Academy Players and Staff are covered. 10.3 The Tours Co-ordinator must ascertain the details of insurances held by the Club. 10.4 The Tours Co-ordinator must ascertain the details of the Department of Trade and Industry approved bonding and any insurances held by any travel or tour operator involved in the Tour. 10.5 Additional insurance may be necessary for Staff or Academy Players with known medical conditions. The Tours Co-ordinator should check this, well before the departure date. Notes: • Tours Co-ordinators should ensure that Parents are advised that whilst insurance compensation for serious disabling accidental injuries to Academy Players may be substantial, compensation for accidental death of children is usually limited. • For foreign Tours and for Tours involving experience of adventure or other high risk activity the advice of insurance companies and travel firms on suitable insurance should also be sought. ACCOMMODATION 11.1 Where Academy Players are to stay with host families, the Tour Leader must seek to ensure that the suitability of family members has been checked. To this end: 11.1.1 the Tour Leader must send a written request to the organiser of the host accommodation for written assurance that a suitability check has been carried out; 11.1.2 the request and reply must be kept on file at the Academy. 11.2 If an appropriate assurance is not given, the Tour Leader must reconsider whether the Tour should take place. 11.3 If group accommodation is used, the Tour Leader must be satisfied that buildings meet health and safety standards. 11.4 In such accommodation, rooms occupied by Staff should be close to Academy Players’ rooms. On arrival, Academy Players should be shown the accommodation plan including the location of Staff rooms and fire exits. A fire drill must be carried out as soon as possible. 11.5 Staff must use changing, shower and cloakroom facilities separately from Academy Players. 386
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APPENDICES TO THE RULES<br />
APPENDIX 3<br />
The following are examples<br />
• employer’s liability<br />
• public liability<br />
• personal accident cover for Staff and Academy Players<br />
• cost of medical treatment and the cost of evacuation for medical reasons when abroad<br />
• programmed and non-programmed activities<br />
• transport and accommodation expenses in case of emergency<br />
• compensation for cancellation or delay<br />
• compensation for loss of baggage and personal effects including money<br />
• legal assistance in the recovery of claims<br />
The Club Secretary’s advice should include information about conditions, limitation of cover and exclusion<br />
of certain people or activities from the insurance policies and should be filed at the Football Academy.<br />
10.2 If the Tour is to involve experience of adventure or other high risk activity (for instance mountaineering<br />
and other sports and adventure experiences) particular care should be taken to ensure that Academy<br />
Players and Staff are covered.<br />
10.3 The Tours Co-ordinator must ascertain the details of insurances held by the Club.<br />
10.4 The Tours Co-ordinator must ascertain the details of the Department of Trade and Industry approved<br />
bonding and any insurances held by any travel or tour operator involved in the Tour.<br />
10.5 Additional insurance may be necessary for Staff or Academy Players with known medical conditions.<br />
The Tours Co-ordinator should check this, well before the departure date.<br />
Notes:<br />
• Tours Co-ordinators should ensure that Parents are advised that whilst insurance compensation<br />
for serious disabling accidental injuries to Academy Players may be substantial, compensation<br />
for accidental death of children is usually limited.<br />
• For foreign Tours and for Tours involving experience of adventure or other high risk activity the<br />
advice of insurance companies and travel firms on suitable insurance should also be sought.<br />
ACCOMMODATION<br />
11.1 Where Academy Players are to stay with host families, the Tour Leader must seek to ensure that the<br />
suitability of family members has been checked. To this end:<br />
11.1.1 the Tour Leader must send a written request to the organiser of the host accommodation<br />
for written assurance that a suitability check has been carried out;<br />
11.1.2 the request and reply must be kept on file at the Academy.<br />
11.2 If an appropriate assurance is not given, the Tour Leader must reconsider whether the Tour should take place.<br />
11.3 If group accommodation is used, the Tour Leader must be satisfied that buildings meet health and<br />
safety standards.<br />
11.4 In such accommodation, rooms occupied by Staff should be close to Academy Players’ rooms. On<br />
arrival, Academy Players should be shown the accommodation plan including the location of Staff<br />
rooms and fire exits. A fire drill must be carried out as soon as possible.<br />
11.5 Staff must use changing, shower and cloakroom facilities separately from Academy Players.<br />
386