Electronic Grade Book - St. John's University

Electronic Grade Book
Using UIS Faculty Services

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Electronic Grade Book
Steps:
• Define a Grade Scale: A. B+. B. etc
• Define Grade Components : Quiz, Test, Mid-term, etc.
• Enter students’ marks for each grade component
• Verify Final Grade Sheet and check Banner web for final mark
NOTE: All grades must be in for final grades to roll into Banner. If
individual student’s grades are complete they will roll into
Banner.

From the Faculty Services menu
choose Grade Scale Definition:
• Sample Grade Scale Definition
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– Banner is VERY literal
– Maximum - 100 points
– We don’t use Median
Define Grade Scale
Low
92.5
89.5
86.5
82.5
79.5
76.5
72.5
69.5
66.5
60
High
100
92.49
89.49
86.49
82.49
79.49
76.49
72.49
69.49
66.49
Grade
A
A-
B+
B
B-
C+
C
C-
D+
D
Median

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Banner Gradebook – Define Grade Components
From the Faculty Services Menu choose Grade Components
• A final grade is based on a system of components.
– 4 grades (2 exams, homework and a final) equals 4 graded
components
– Components and sub-components
– Component can be weighted
• The same grading structure applies to all students in a section
– Giving extra credit harder to do but it’s not impossible
• Changing the structure during the term is not recommended

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Banner Gradebook – Define Grade Components
• You define each component and Banner calculates the grade
• Sequence numbers allow you to change the order of how components
appear on the web.
• Example of Component Names TEST 1, MID-TERM, PAPER 1, LAB 1,
etc.
• Clearly describe your Components
– can be up to 210 characters
– description appears on the web
• Can be used as a form of online syllabus.
• Detailed descriptions can (and will) require maintenance!

• Due Date
• Must Pass
• Include M/F
• Delete Mark
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Define Grade Components

Assigning Weight to Scores
If Component Scores are
weighted as percentages:
Exam = 60%
Homework = 15%
Lab = 25%
If all components carry the
same, give each
component a weigh of 1
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Define Grade Components

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Define Sub-components
Define sub-components just as you define a component
• The “ Best of ” criteria
– “Best of” drops the lowest scores and uses the remaining ones to
calculate the grade.
– EG: Best of = 4 (out of 5)
– All grades must be filled in to calculate!
• Use “ Best of ” when you’re going to be dropping low scores.
– That way, Banner will do it for you!

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Define Sub-Components
Click on the component link to enter sub-components
E.G. Click on Quizzes to add a series of Quizzes or a “Best of” sub-set

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Define Sub-components
Use “OR” when using “Best Of” scenario under A/O column

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Banner Gradebook – Enter Component Marks
• Choose Electronic Gradebook by Component from the Faculty menu
• Click on the Component Link to enter grades
• For Subcomponents, click on View

Enter score for each student
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Grading Students
Reason column: Original Entry and other options – you can always change
back to OE

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Grade Book for Student
• Choose Grade Book for Student link at bottom to enter and review
marks for a particular student.

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Grade Book by Student
• Adjust student’s marks so the final grade reflects grade you are giving
the student (allow for extra credit, etc.)

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Grading Subcomponents
• To grade Subcomponents, click on View, enter scores and Submit
• Click “Back to Components Page” to continue grading

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Academic History Impact
• Near end of semester the Registrar’s Office will “Roll” grades to History
on a nightly basis.
• This has a direct impact on Gradebooks!
– If a Gradebook is “complete”, Banner automatically closes out the
Gradebook and rolls the grades to history.
– Check the Final Grade Sheet for individual students on the same
day you enter the marks for his/her last component!
– Once rolled, you cannot change the grades in the Electronic
Gradebook!
– Finish creating your course early in the Term!

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What the Student Sees!

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How Banner Does the Math – One example
The final grade is calculated as the weighted average of the scores as a percentage.
If you have 3 components (Quiz, Mid-term and Final) - each is marked out of 100.
– Weight of Quiz = 1
– Weight of Mid-term = 2
– Weight of Final = 3
•Student gets 90 for Quiz, 80 for Mid-term and 70 for Final, the final grade calculation is:
[(Quiz % score * weight) + (Mid-term % score * weight) + (Final % score *
weight)] / [(Quiz weight) + (Mid-term weight) + (Final weight)]
[ (90 * 1) + (80 * 2) + (70 * 3)] / [1 + 2 + 3]
[90 + 160 + 210] / [6]
460 / 6
76.67%

Before you begin…
• Plan, Plan, Plan…
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– Choose a name for your grade scale definition, e.g.,
your email account name and “U” for undergraduate,
“G” for graduate: clarkeaU
– Decide on your grade scale: A =, B+ =, etc.
– Determine your Grade Components: quiz, test, etc.
– Decide if you want Sub-components

Set up your Grade Scale Definition
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Low
95.5
89.5
86.5
82.5
79.5
76.5
72.5
69.5
60
High
100
95.49
89.49
86.49
82.49
79.49
76.49
72.49
66.49
Grade
A
A-
B+
B
B-
C+
C
C-
D

Planning Grade Components
Include in Mid-Term mark
Quiz 1
Test 1
Mid-Term
Include in Final Mark
Quizzes (best 2 of 3)
Reports (oral and written)
Final
Total weight
Sub-components:
Quizzes: Best 2 out of 3:
Sub-Component screen
uses OR in A/O column
Reports: Oral report and written
report
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Weight
5
15
20
20
20
20
100
10 pts each
5 pts for
written, 15 pts
for oral
Marked
out of
100
100
100
100
100
100
Must
Pass
No
No
No
No
Yes
No
Include in
Mid term or
Final
M
M
M
F
F
F
Best of
2
Sub
components
No
No
No
Yes
Yes
No

Electronic Gradebook location
For faculty who have taught in previous terms:
• Use the following link as a test site; it will not
effect your courses:
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– http://devapollo.stjohns.edu:8080
New faculty will have to enter content on the live site
using St. John’ Central
• To set up actual course Gradebook go to:
– St. John’s Central and go to the UIS Tab