Application for authority to assign a taxi-cab licence - Victorian Taxi ...
Application for authority to assign a taxi-cab licence - Victorian Taxi ...
Application for authority to assign a taxi-cab licence - Victorian Taxi ...
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Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate<br />
ApplicAtion <strong>for</strong><br />
Authority <strong>to</strong> Assign<br />
A tAxi-cAb <strong>licence</strong><br />
Department of Transport<br />
Vic<strong>to</strong>rian <strong>taxi</strong> Direc<strong>to</strong>rate, level 23, 80 collins street, Melbourne Vic 3000<br />
gpo box 2797, Melbourne Vic 3001 phone: 1800 638 802 (<strong>to</strong>ll-free)<br />
www.<strong>taxi</strong>.vic.gov.au<br />
Authorised by the Vic<strong>to</strong>rian government, 80 collins street Melbourne 3000.<br />
Dot6105_f176_10/12<br />
LAS
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate<br />
<strong>Application</strong> <strong>for</strong> Authority <strong>to</strong> Assign a <strong>Taxi</strong>-<strong>cab</strong> Licence<br />
Under section 150 of the Transport (Compliance and<br />
Miscellaneous) Act 1983 (Vic) (the Act), the holder of a <strong>taxi</strong>-<strong>cab</strong><br />
<strong>licence</strong> may apply <strong>for</strong> <strong>authority</strong> <strong>to</strong> <strong>assign</strong> the right <strong>to</strong> operate a<br />
vehicle under the <strong>licence</strong>.<br />
A separate application is required in respect of each <strong>assign</strong>ment.<br />
The application pages headed “<strong>Application</strong> <strong>for</strong> Authority <strong>to</strong><br />
Assign a <strong>Taxi</strong>-<strong>cab</strong> Licence – Assignor” and “<strong>Application</strong> <strong>for</strong><br />
Authority <strong>to</strong> Assign a <strong>Taxi</strong>-<strong>cab</strong> Licence – Assignee” must be<br />
completed and provided <strong>to</strong> the Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate (VTD)<br />
with all documents specified below in order <strong>for</strong> the application <strong>for</strong><br />
<strong>authority</strong> <strong>to</strong> <strong>assign</strong> <strong>to</strong> be granted.<br />
All applications <strong>for</strong> <strong>authority</strong> <strong>to</strong> <strong>assign</strong> a <strong>taxi</strong>-<strong>cab</strong> <strong>licence</strong> must be<br />
submitted <strong>to</strong> the VTD. You may wish <strong>to</strong> use a designated <strong>taxi</strong>-<strong>cab</strong><br />
<strong>licence</strong> trader <strong>to</strong> facilitate the <strong>assign</strong>ment of a <strong>taxi</strong>-<strong>cab</strong> <strong>licence</strong>.<br />
A list of designated <strong>taxi</strong>-<strong>cab</strong> <strong>licence</strong> traders can be obtained by<br />
visiting the VTD website at www.<strong>taxi</strong>.vic.gov.au.<br />
<strong>Application</strong> requirements<br />
The following is required:<br />
1. Completed application <strong>for</strong>m.<br />
2. Non-refundable application fee.<br />
For the current fee amount, please refer <strong>to</strong> the VTD website.<br />
3. Accreditation certificate.<br />
A copy of the “Certificate of Accreditation as a <strong>Taxi</strong>-<strong>cab</strong><br />
Opera<strong>to</strong>r” of the proposed <strong>assign</strong>ee.<br />
4. Letter of acceptance from the Network Service Provider<br />
with which the <strong>taxi</strong>-<strong>cab</strong> is <strong>to</strong> be affiliated.<br />
5. Copy of executed Agreement <strong>to</strong> Assign a <strong>Taxi</strong>-<strong>cab</strong><br />
Licence.<br />
An <strong>assign</strong>ment agreement must be provided (copy is<br />
sufficient). The agreement must:<br />
a) state the <strong>licence</strong> number, period of <strong>assign</strong>ment, the price<br />
and (if a vehicle is <strong>to</strong> be purchased) separately state the<br />
vehicle purchase price;<br />
b) be signed by the parties;<br />
c) show that the name(s) of the <strong>assign</strong>or is/are identical <strong>to</strong> the<br />
name(s) on the <strong>licence</strong>; and<br />
d) show the date of the agreement.<br />
Note: A VTD endorsed <strong>assign</strong>ment agreement is available<br />
from the VTD website.<br />
6. Authority <strong>to</strong> Act.<br />
If a designated <strong>taxi</strong>-<strong>cab</strong> <strong>licence</strong> trader is involved with the<br />
<strong>assign</strong>ment of the <strong>licence</strong>, a copy of the ‘Authority <strong>to</strong> Act’<br />
must be submitted.<br />
7. Certified copies of Proof of Identity (POI) must be<br />
submitted <strong>for</strong> the responsible person of the <strong>assign</strong>or if the<br />
<strong>assign</strong>ment of the <strong>licence</strong> does not involve a designated<br />
<strong>taxi</strong>-<strong>cab</strong> <strong>licence</strong> trader.<br />
DOT6105_F176_10/12<br />
2<br />
Who should sign this <strong>for</strong>m?<br />
The signa<strong>to</strong>ry or signa<strong>to</strong>ries <strong>to</strong> this <strong>for</strong>m <strong>for</strong> each of the <strong>assign</strong>or<br />
and <strong>assign</strong>ee must be:<br />
For an individual – the individual. State “<strong>assign</strong>or”/“<strong>assign</strong>ee” as<br />
“Role of signa<strong>to</strong>ry”.<br />
For a partnership – (1) a partner or partners authorised by a<br />
written partnership agreement (if any) <strong>to</strong> sign (attach the relevant<br />
extract from the partnership agreement giving this authorisation);<br />
or (2) if there is no written partnership agreement, all partners.<br />
State “partner” as “Role of signa<strong>to</strong>ry”.<br />
For a company (with more than one direc<strong>to</strong>r) – two direc<strong>to</strong>rs of<br />
the company, or a direc<strong>to</strong>r and a secretary of the company. State<br />
“direc<strong>to</strong>r” or “secretary” (as appropriate) as “Role of signa<strong>to</strong>ry”.<br />
For a proprietary company that has a sole direc<strong>to</strong>r – that sole<br />
direc<strong>to</strong>r of the company. State “direc<strong>to</strong>r” as “Role of signa<strong>to</strong>ry”.<br />
For a co-operative – two direc<strong>to</strong>rs of the co-operative, or one<br />
direc<strong>to</strong>r and one officer of the co-operative. State “direc<strong>to</strong>r” or<br />
“officer” (as appropriate) as “Role of signa<strong>to</strong>ry”.<br />
For an incorporated association – two members of the committee<br />
of management, or a person or persons otherwise authorised by<br />
the rules of association <strong>to</strong> sign (if the latter, attach the relevant<br />
extract from the rules giving this authorisation). State “member<br />
of committee of management” or “person authorised <strong>to</strong> sign by<br />
rules of association” (as appropriate) as “Role of signa<strong>to</strong>ry”.<br />
For a body corporate (other than a company, co-operative or<br />
incorporated association) – appropriate signa<strong>to</strong>ries will depend<br />
on the nature of the body corporate. Consult a VTD Officer <strong>to</strong><br />
determine who should sign and in what role(s).<br />
Note:<br />
• Where a <strong>taxi</strong>-<strong>cab</strong> <strong>licence</strong> is subject <strong>to</strong> a “non-<strong>assign</strong>ment”<br />
condition under section 143D(1)(b) of the Act, the VTD will<br />
not authorise the <strong>assign</strong>ment.<br />
• The application must be refused if the <strong>assign</strong>ee is not<br />
accredited as a <strong>Taxi</strong>-<strong>cab</strong> Opera<strong>to</strong>r under Division 4 of Part<br />
VI of the Act.<br />
• The vehicle that is <strong>to</strong> be operated on the <strong>licence</strong> must be<br />
registered in the name of the approved <strong>assign</strong>ee.<br />
• An incomplete application will be returned <strong>to</strong> the<br />
transferor or the designated <strong>taxi</strong>-<strong>cab</strong> <strong>licence</strong> trader.<br />
Department of Transport<br />
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate, Level 23, 80 Collins Street, Melbourne VIC 3000 GPO Box 2797, Melbourne VIC 3001 Phone: 1800 638 802 (<strong>to</strong>ll-free) www.<strong>taxi</strong>.vic.gov.au<br />
Authorised by the Vic<strong>to</strong>rian Government, 80 Collins Street Melbourne 3000.<br />
Oc<strong>to</strong>ber 2012
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate<br />
<strong>Application</strong> <strong>for</strong> Authority <strong>to</strong> Assign a <strong>Taxi</strong>-<strong>cab</strong> Licence – Assignor<br />
To be completed by Assignor:<br />
<strong>Taxi</strong>-<strong>cab</strong> Licence No.<br />
Assignor Designated <strong>Taxi</strong>-Cab<br />
Licence Trader ID No.<br />
(if appli<strong>cab</strong>le)<br />
Licence Holder<br />
Accreditation No.<br />
DOT6105_F176_10/12<br />
LHA–<br />
DETAILS OF APPLICANT (Assignor)<br />
Individual applicants:<br />
Surname/Family name First name/Given name<br />
Non-individual applicants:<br />
Name of Company, Partnership or Other Entity<br />
Responsible Person<br />
Address<br />
Postal address (if different from above)<br />
Telephone No.<br />
Home/Business Mobile<br />
Fax Email<br />
Postcode<br />
Postcode<br />
What is the name of the Network Service Provider with<br />
which the <strong>taxi</strong>-<strong>cab</strong> is currently affiliated? (if appli<strong>cab</strong>le)<br />
If a designated <strong>taxi</strong>-<strong>cab</strong> <strong>licence</strong> trader is involved with the<br />
<strong>assign</strong>ment of the <strong>licence</strong>, please tick the following box <strong>to</strong><br />
check that you have provided the following document:<br />
Authority <strong>to</strong> Act<br />
3<br />
DECLARATION<br />
I/We, the undersigned, being the <strong>assign</strong>or, declare that all<br />
answers <strong>to</strong> the questions in this <strong>for</strong>m are, <strong>to</strong> the best of my/our<br />
knowledge, true and correct.<br />
I/We have read and unders<strong>to</strong>od the Privacy Statement set out<br />
on the back page and I/we hereby consent <strong>to</strong> the Secretary<br />
<strong>to</strong> the Department of Transport (SDT) and the Department of<br />
Transport (DOT) collecting, s<strong>to</strong>ring and retaining all in<strong>for</strong>mation<br />
(including personal and sensitive in<strong>for</strong>mation) obtained from me/<br />
the <strong>assign</strong>or, any relevant persons in relation <strong>to</strong> the application,<br />
Vic<strong>to</strong>ria Police, VicRoads, the Department of Justice, the Sheriff’s<br />
Office, any other government department or agency, or other<br />
persons, and using, or disclosing that in<strong>for</strong>mation <strong>to</strong> third parties,<br />
or the contact person <strong>for</strong> this application, <strong>for</strong> the purposes of the<br />
Act or as otherwise authorised by law.<br />
Warning: It is an offence under the Act <strong>to</strong> provide false or<br />
misleading in<strong>for</strong>mation in this <strong>for</strong>m.<br />
Applicant’s signa<strong>to</strong>ry or signa<strong>to</strong>ries<br />
1. Name of signa<strong>to</strong>ry<br />
Role of signa<strong>to</strong>ry<br />
(see page 2)<br />
Signature Date<br />
2. Name of signa<strong>to</strong>ry<br />
Role of signa<strong>to</strong>ry<br />
(see page 2)<br />
/ /<br />
Signature Date<br />
3. Name of signa<strong>to</strong>ry<br />
Role of signa<strong>to</strong>ry<br />
(see page 2)<br />
/ /<br />
Signature Date<br />
Attach a separate sheet with further names, capacities,<br />
signatures and dates if necessary.<br />
Department of Transport<br />
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate, Level 23, 80 Collins Street, Melbourne VIC 3000 GPO Box 2797, Melbourne VIC 3001 Phone: 1800 638 802 (<strong>to</strong>ll-free) www.<strong>taxi</strong>.vic.gov.au<br />
Authorised by the Vic<strong>to</strong>rian Government, 80 Collins Street Melbourne 3000.<br />
Oc<strong>to</strong>ber 2012<br />
/ /
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate<br />
<strong>Application</strong> <strong>for</strong> Authority <strong>to</strong> Assign a <strong>Taxi</strong>-<strong>cab</strong> Licence – Assignee<br />
To be completed by Assignee:<br />
The <strong>assign</strong>ee must be accreditated as a <strong>Taxi</strong>-<strong>cab</strong> Opera<strong>to</strong>r be<strong>for</strong>e<br />
an application <strong>for</strong> <strong>authority</strong> <strong>to</strong> <strong>assign</strong> will be authorised. Please<br />
attach a copy of accreditation certificate <strong>to</strong> this <strong>for</strong>m.<br />
Licence Opera<strong>to</strong>r<br />
Accreditation No.<br />
Assignee Designated <strong>Taxi</strong>-Cab<br />
Licence Trader ID No.<br />
(if appli<strong>cab</strong>le)<br />
DETAILS OF ASSIGNEE<br />
DOT6105_F176_10/12<br />
LOA–<br />
Individual applicants:<br />
Surname/Family name First name/Given name<br />
Non-individual applicants:<br />
Name of Company, Partnership or Other Entity<br />
Responsible Person<br />
Address<br />
Postal address (If different from above)<br />
Telephone No.<br />
Home/Business<br />
Mobile<br />
Fax Email<br />
Postcode<br />
Postcode<br />
What is the name of the Network Service Provider with<br />
which the <strong>taxi</strong>-<strong>cab</strong> will be affiliated?<br />
4<br />
Are you the current holder of any <strong>Taxi</strong>-<strong>cab</strong> Licences?<br />
Yes No<br />
If yes, please state the number of <strong>licence</strong>s:<br />
Are you the current <strong>assign</strong>ee of any <strong>Taxi</strong>-<strong>cab</strong> Licences?<br />
Yes No<br />
If yes, please state the number of <strong>licence</strong>s:<br />
Please tick the following boxes <strong>to</strong> check that you have<br />
provided each required document:<br />
Assignment agreement<br />
Certificate of Accreditation as a <strong>Taxi</strong>-<strong>cab</strong> Opera<strong>to</strong>r<br />
Letter of acceptance from the Network Service Provider<br />
with which the <strong>taxi</strong>-<strong>cab</strong> is <strong>to</strong> be affiliated<br />
Designated <strong>taxi</strong>-<strong>cab</strong> <strong>licence</strong> trader ‘Authority <strong>to</strong> Act’<br />
(if appli<strong>cab</strong>le)<br />
Department of Transport<br />
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate, Level 23, 80 Collins Street, Melbourne VIC 3000 GPO Box 2797, Melbourne VIC 3001 Phone: 1800 638 802 (<strong>to</strong>ll-free) www.<strong>taxi</strong>.vic.gov.au<br />
Authorised by the Vic<strong>to</strong>rian Government, 80 Collins Street Melbourne 3000.<br />
Oc<strong>to</strong>ber 2012
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate<br />
<strong>Application</strong> <strong>for</strong> Authority <strong>to</strong> Assign a <strong>Taxi</strong>-<strong>cab</strong> Licence – Assignee<br />
Description of vehicle <strong>to</strong> be used<br />
Current<br />
registration No.<br />
DECLARATION:<br />
I/We, the undersigned, being the <strong>assign</strong>ee, declare that all<br />
answers <strong>to</strong> the questions in this <strong>for</strong>m are, <strong>to</strong> the best of my/our<br />
knowledge, true and correct.<br />
I/We have read and unders<strong>to</strong>od the Privacy Statement set out<br />
on the back page and I/we hereby consent <strong>to</strong> the Secretary<br />
<strong>to</strong> the Department of Transport (SDT) and the Department of<br />
Transport (DOT) collecting, s<strong>to</strong>ring and retaining all in<strong>for</strong>mation<br />
(including personal and sensitive in<strong>for</strong>mation) obtained from me/<br />
the <strong>assign</strong>ee, any relevant persons in relation <strong>to</strong> the application,<br />
Vic<strong>to</strong>ria Police, VicRoads, the Department of Justice, the Sheriff’s<br />
Office, any other government department or agency, or other<br />
persons, and using, or disclosing that in<strong>for</strong>mation <strong>to</strong> third parties,<br />
or the contact person <strong>for</strong> this application, <strong>for</strong> the purposes of the<br />
Act or as otherwise authorised by law.<br />
Warning: It is an offence under the Act <strong>to</strong> provide false or<br />
misleading in<strong>for</strong>mation in this <strong>for</strong>m.<br />
DOT6105_F176_10/12<br />
Type of body<br />
Date of<br />
compliance plate<br />
MM/YYYY<br />
Make Engine number<br />
5<br />
Applicant’s signa<strong>to</strong>ry or signa<strong>to</strong>ries<br />
1. Name of signa<strong>to</strong>ry<br />
Role of signa<strong>to</strong>ry<br />
(see page 2)<br />
Signature Date<br />
2. Name of signa<strong>to</strong>ry<br />
Role of signa<strong>to</strong>ry<br />
(see page 2)<br />
Signature Date<br />
3. Name of signa<strong>to</strong>ry<br />
Role of signa<strong>to</strong>ry<br />
(see page 2)<br />
Seating capacity<br />
(excluding driver)<br />
Signature Date<br />
Attach a separate sheet with further names, capacities,<br />
signatures and dates if necessary.<br />
Department of Transport<br />
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate, Level 23, 80 Collins Street, Melbourne VIC 3000 GPO Box 2797, Melbourne VIC 3001 Phone: 1800 638 802 (<strong>to</strong>ll-free) www.<strong>taxi</strong>.vic.gov.au<br />
Authorised by the Vic<strong>to</strong>rian Government, 80 Collins Street Melbourne 3000.<br />
Oc<strong>to</strong>ber 2012<br />
/ /<br />
/ /<br />
/ /
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate<br />
Agreement <strong>to</strong> Assign a <strong>Taxi</strong>-<strong>cab</strong> Licence – Assignor and Assignee<br />
Transport (Compliance and Miscellaneous)<br />
Act 1983 (VIC) (Schedule 7)<br />
Covenants included in this Deed of Assignment<br />
The following document must be completed by both<br />
the Assignor and Assignee<br />
The <strong>assign</strong>ee hereby covenants with the <strong>assign</strong>or <strong>to</strong> submit the<br />
licensed vehicle <strong>for</strong> inspection when required by the licensing<br />
<strong>authority</strong> within the meaning of Division 5 of Part VI of the Act<br />
or an officer of the licensing <strong>authority</strong>.<br />
The <strong>assign</strong>or hereby covenants with the <strong>assign</strong>ee-<br />
(a) that all times during the currency of this agreement he/<br />
she shall make all necessary applications <strong>to</strong> the licensing<br />
<strong>authority</strong> <strong>for</strong> renewal of the <strong>licence</strong> under which are<br />
<strong>assign</strong>ed by this agreement and shall pay the fees <strong>for</strong> such<br />
renewal and any amount payable by way of seating tax;<br />
(b) <strong>to</strong> return <strong>to</strong> the licensing <strong>authority</strong> <strong>for</strong> safe keeping the<br />
<strong>licence</strong> and allow the endorsement required <strong>to</strong> be made<br />
thereon by or under the Act; and<br />
(c) <strong>to</strong> apply <strong>to</strong> the licensing <strong>authority</strong> as required by or under<br />
this Act <strong>for</strong> <strong>authority</strong> <strong>to</strong> <strong>assign</strong> the rights under the <strong>licence</strong>.<br />
Assignor/s signature and Company Seal (if appli<strong>cab</strong>le)<br />
Date<br />
DOT6105_F176_10/12<br />
/ /<br />
/ /<br />
/ /<br />
If making this application, on behalf of a company, I declare<br />
that this <strong>for</strong>m is signed in accordance with the company’s<br />
Memorandum & Articles of Association.<br />
Assignee/s signature and Company Seal (if appli<strong>cab</strong>le)<br />
Date<br />
/ /<br />
/ /<br />
/ /<br />
If making this application, on behalf of a company, I declare<br />
that this <strong>for</strong>m is signed in accordance with the company’s<br />
Memorandum & Articles of Association.<br />
6<br />
Period of Assignment<br />
(Note maximum period cannot exceed three (3) years)<br />
Start date Expiry date<br />
Assignment fee (per month) $<br />
/ /<br />
Ex GST + any other fees such<br />
as management fees<br />
Note:<br />
The vehicle must be registered in the name of the<br />
approved <strong>assign</strong>ee.<br />
Assignment will only commence upon approval of application<br />
and when all requirements are met.<br />
Department of Transport<br />
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate, Level 23, 80 Collins Street, Melbourne VIC 3000 GPO Box 2797, Melbourne VIC 3001 Phone: 1800 638 802 (<strong>to</strong>ll-free) www.<strong>taxi</strong>.vic.gov.au<br />
Authorised by the Vic<strong>to</strong>rian Government, 80 Collins Street Melbourne 3000.<br />
Oc<strong>to</strong>ber 2012
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate<br />
<strong>Application</strong> <strong>for</strong> Authority <strong>to</strong> Assign a <strong>Taxi</strong>-<strong>cab</strong> Licence<br />
FOR VTD OFFICE USE ONLY<br />
Date received: / / Comments<br />
Fee paid: $<br />
Allocated <strong>to</strong>:<br />
Date allocated: / /<br />
Assignment approved? Yes No<br />
Date approved: / /<br />
I hereby authorise this <strong>assign</strong>ment as a delegate of the Secretary <strong>to</strong> the Department of Transport<br />
Signed: Date:<br />
Name (printed):<br />
Department of Transport<br />
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate, Level 23, 80 Collins Street, Melbourne VIC 3000 GPO Box 2797, Melbourne VIC 3001 Phone: 1800 638 802 (<strong>to</strong>ll-free) www.<strong>taxi</strong>.vic.gov.au<br />
Authorised by the Vic<strong>to</strong>rian Government, 80 Collins Street Melbourne 3000.<br />
Oc<strong>to</strong>ber 2012<br />
DOT6105_F176_10/12<br />
7<br />
/ /
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate Privacy Policy<br />
1. Introduction<br />
This policy sets out the manner in which the Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate (VTD) will collect, use, hold, disclose<br />
and dispose of personal and health in<strong>for</strong>mation. This policy may be varied from time <strong>to</strong> time.<br />
2. Definitions of personal, sensitive and health in<strong>for</strong>mation<br />
The VTD will collect, hold and disclose personal and health in<strong>for</strong>mation in accordance with the In<strong>for</strong>mation<br />
Privacy Principles (IPPs) set out in the In<strong>for</strong>mation Privacy Act 2000 (Vic) (Privacy Act) and the Health<br />
Privacy Principles (HPPs) set out in the Health Records Act 2001 (Vic) (HRA).<br />
2.1 Definition of personal in<strong>for</strong>mation<br />
Under the Privacy Act, “Personal In<strong>for</strong>mation” means any in<strong>for</strong>mation or opinion (including in<strong>for</strong>mation<br />
or an opinion <strong>for</strong>ming part of a database), that is recorded in any <strong>for</strong>m about an individual whose identity<br />
is apparent or can easily be ascertained from the in<strong>for</strong>mation or opinion, but does not include in<strong>for</strong>mation<br />
<strong>to</strong> which the HRA applies.<br />
2.2 Definition of sensitive in<strong>for</strong>mation<br />
Under the Privacy Act, there is a subset of personal in<strong>for</strong>mation called “Sensitive In<strong>for</strong>mation” which<br />
includes in<strong>for</strong>mation about your race, ethnicity, political opinions or memberships, religious beliefs or<br />
affiliations, philosophical beliefs, memberships of professional/trade unions or associations, sexual<br />
preferences or practices or criminal record.<br />
The Privacy Act applies stricter provisions on how sensitive in<strong>for</strong>mation is used. Where the VTD collects<br />
Sensitive In<strong>for</strong>mation about you, it will ensure that it complies with these provisions.<br />
For the purposes of this policy, a reference <strong>to</strong> Personal In<strong>for</strong>mation will include Sensitive In<strong>for</strong>mation.<br />
2.3 Definition of health in<strong>for</strong>mation<br />
Under the HRA, “Health In<strong>for</strong>mation” means in<strong>for</strong>mation or an opinion about an individual’s physical,<br />
mental or psychological health, a disability, an individual’s expressed wishes about the future provision of<br />
health services or a health service provided which can be linked <strong>to</strong> a living or deceased individual.<br />
3. Collection of Personal and Health In<strong>for</strong>mation<br />
The VTD only collects Personal In<strong>for</strong>mation or Health In<strong>for</strong>mation from an individual that is necessary <strong>for</strong> its<br />
functions or services <strong>to</strong> that individual, the activities of managing or administering that function or service,<br />
or as required by law in regard <strong>to</strong> its statu<strong>to</strong>ry obligations.<br />
The VTD will take reasonable steps <strong>to</strong> collect in<strong>for</strong>mation directly from the individual. The VTD may collect<br />
in<strong>for</strong>mation via written or electronic correspondence including telephone, email, fax and/or social media such<br />
as facebook and twitter. In<strong>for</strong>mation may also be collected in person.<br />
The VTD may collect Personal or Health In<strong>for</strong>mation from you when you:<br />
(a) apply <strong>for</strong> a job with the VTD;<br />
(b) request <strong>to</strong> be placed on the VTD’s mailing list;<br />
(c) make an inquiry about the VTD’s functions and services; or<br />
(d) lodge a request <strong>for</strong> access <strong>to</strong> documents under the Freedom of In<strong>for</strong>mation Act 1982 (Vic) (FOI Act).<br />
The types of Personal In<strong>for</strong>mation the VTD may request from you include your name, date of birth, contact<br />
details, qualifications and employment his<strong>to</strong>ry and the types of Health In<strong>for</strong>mation that the VTD may collect<br />
from you, include in<strong>for</strong>mation relating <strong>to</strong> your physical or mental health or any disability you may have.<br />
3.1 Types of specific Personal In<strong>for</strong>mation the VTD may collect<br />
3.1.1 Supplying <strong>taxi</strong>, commercial passenger vehicle, private bus or driving instruc<strong>to</strong>r services<br />
If you are involved in the supply of <strong>taxi</strong>, commercial passenger vehicle, private bus or driving instruc<strong>to</strong>r<br />
services, we may collect or use your Personal or Health in<strong>for</strong>mation where required.<br />
3.1.2 Security cameras in <strong>taxi</strong>s<br />
If you have been a passenger in, or drive a <strong>taxi</strong>, you may have been pho<strong>to</strong>graphed by a security camera<br />
installed in the <strong>taxi</strong>. If you were, those pho<strong>to</strong>graphs may contain your Personal In<strong>for</strong>mation. We may collect<br />
or use that in<strong>for</strong>mation, or disclose it <strong>to</strong> a law en<strong>for</strong>cement agency if necessary <strong>to</strong> determine, or help a law<br />
en<strong>for</strong>cement agency determine:<br />
(a) whether a crime has been committed by or against you; and/or<br />
(b) your identity, if a law en<strong>for</strong>cement agency suspects that a crime has been committed by or against you.<br />
3.1.3 Multi Purpose <strong>Taxi</strong> Program members<br />
If you apply <strong>to</strong> become a member of the Multi Purpose <strong>Taxi</strong> Program, we may collect or use your<br />
Personal or Health in<strong>for</strong>mation, or disclose it <strong>to</strong> another governmental agency, medical practitioner or<br />
independent health panel where this is required <strong>to</strong> assess your eligibility under the membership program<br />
or application process.<br />
3.2 Collection statement/notice<br />
Where the VTD collects Personal In<strong>for</strong>mation from you, it will take reasonable steps <strong>to</strong> ensure that you are<br />
given a collection statement that sets out the purpose <strong>for</strong> collecting that in<strong>for</strong>mation, how that in<strong>for</strong>mation<br />
will be used and the consequences, if any, <strong>for</strong> not providing the in<strong>for</strong>mation.<br />
Wherever it is lawful and practical, the VTD will provide you with the option of not identifying yourself.<br />
4. Use and disclosure of Personal or Health in<strong>for</strong>mation<br />
The VTD will only use or disclose Personal In<strong>for</strong>mation or Health In<strong>for</strong>mation as set out in this Privacy Policy<br />
or <strong>for</strong> the purpose which was either specified or reasonably apparent at the time of collection unless you<br />
have consented <strong>to</strong>, or would reasonably expect, another related use.<br />
4.1 Disclosure required by law<br />
In some circumstances, the VTD may be required by law <strong>to</strong> provide Personal In<strong>for</strong>mation or Health In<strong>for</strong>mation<br />
<strong>to</strong> another organisation. Examples include warrants, court orders or demands <strong>to</strong> provide documents permitted<br />
under legislation. Examples of organisations with these powers include ASIO, ASIS and Centrelink.<br />
4.2 Disclosure authorised by law<br />
In some matters, the VTD is authorised <strong>to</strong> disclose Personal or Health In<strong>for</strong>mation <strong>to</strong> related transport<br />
and government agencies. Examples include <strong>taxi</strong> depots/associations, bus depots/associations, driving<br />
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instruc<strong>to</strong>r associations and relevant state and federal government agencies including Vic<strong>to</strong>ria Police<br />
and VicRoads.<br />
We may do so if necessary <strong>to</strong> determine, or help another governmental agency determine:<br />
(a) whether you are, were or will be suitable <strong>to</strong> be involved in the supply of <strong>taxi</strong>, commercial passenger<br />
vehicle, private bus or driving instruc<strong>to</strong>r services; or<br />
(b) whether you have broken the law in the course of your involvement in the supply of <strong>taxi</strong>, commercial<br />
passenger vehicle, private bus or driving instruc<strong>to</strong>r services.<br />
In<strong>for</strong>mation may be shared with related government agencies via phone, email, post, fax or a shared database.<br />
In<strong>for</strong>mation shared may include names, drivers <strong>licence</strong> numbers, credit card details and police records.<br />
4.3 Disclosure <strong>to</strong> third party contrac<strong>to</strong>rs<br />
From time <strong>to</strong> time the VTD may contract out some of its functions and services, <strong>for</strong> example IT and<br />
market research. In these situations your Personal or Health In<strong>for</strong>mation may be shared with third parties.<br />
Where the VTD engages third party providers, it will ensure that these parties have suitable data protection<br />
programs and privacy policies in place.<br />
4.4 Disclosure outside Vic<strong>to</strong>ria<br />
The VTD will only transfer your Personal or Health In<strong>for</strong>mation <strong>to</strong> another individual or organisation outside<br />
Vic<strong>to</strong>ria in limited circumstances, including when the recipient is subject <strong>to</strong> a law which upholds similar<br />
principles <strong>to</strong> the IPPs or HPPs, or you consent <strong>to</strong> the transfer.<br />
Specific disclosures will be made with consent or otherwise in accordance with the use and disclosure<br />
standards of the Privacy Act and the HRA.<br />
5. Data security and destruction<br />
Irrespective of whether your Personal or Health In<strong>for</strong>mation is s<strong>to</strong>red electronically or in hard copy <strong>for</strong>m,<br />
the VTD will take reasonable steps <strong>to</strong> protect it from misuse and loss, and from unauthorised access,<br />
modification or disclosure.<br />
The VTD will also take reasonable steps <strong>to</strong> destroy or permanently de-identify your Personal or Health<br />
In<strong>for</strong>mation if it is no longer needed <strong>for</strong> any purpose, unless, in the case of Personal In<strong>for</strong>mation, it is<br />
subject <strong>to</strong> the Public Records Act 1973, in which case it will be disposed of in accordance with that Act.<br />
6. Data quality, access and correction<br />
The VTD will take reasonable steps <strong>to</strong> ensure that any Personal and Health In<strong>for</strong>mation it holds is accurate,<br />
complete and up <strong>to</strong> date.<br />
You are entitled <strong>to</strong> contact the VTD In<strong>for</strong>mation Privacy Officer (contact details are set out below) and<br />
request access <strong>to</strong> and correction of any of your Personal or Health In<strong>for</strong>mation held by the VTD.<br />
The VTD must take reasonable steps <strong>to</strong> correct and update any of your Personal or Health In<strong>for</strong>mation<br />
that you establish is not accurate, complete and up <strong>to</strong> date, or provide you with a written statement if your<br />
request is refused within 45 days of receiving your request.<br />
For general access <strong>to</strong> personal in<strong>for</strong>mation, you may contact the VTD on:<br />
Telephone: 1800 638 802 (<strong>to</strong>ll-free <strong>for</strong> country callers only)<br />
Website: www.<strong>taxi</strong>.vic.gov.au<br />
6.1 Freedom of In<strong>for</strong>mation requests<br />
If your Personal or Health In<strong>for</strong>mation is associated with in<strong>for</strong>mation relating <strong>to</strong> an event, commercial<br />
activities or in some way affects the privacy of another individual, you will need <strong>to</strong> make a <strong>for</strong>mal Freedom<br />
of In<strong>for</strong>mation (FOI) request pursuant <strong>to</strong> section 13 of the Freedom of In<strong>for</strong>mation Act 1982 (Vic). Your FOI<br />
application should be made <strong>to</strong>:<br />
VTD Freedom of In<strong>for</strong>mation Officer<br />
Department of Transport, Level 12, 121 Exhibition Street, Melbourne VIC 3000<br />
Telephone: 03 9655 6380 Facsimile: 03 9655 8866 Email: FOIOfficer@transport.vic.gov.au<br />
7. Unique identifiers<br />
A unique identifier is a code consisting of letters or numbers (not the individual’s name) that is <strong>assign</strong>ed<br />
<strong>to</strong> an individual <strong>to</strong> distinguish them from other individuals, <strong>for</strong> example a driver’s <strong>licence</strong> number or tax<br />
file number.<br />
The VTD will not:<br />
• <strong>assign</strong>, use or disclose unique identifiers <strong>to</strong> individuals unless it is necessary <strong>to</strong> do so <strong>to</strong> carry out one of<br />
its organisational functions efficiently;<br />
• adopt, use or disclose a unique identifier <strong>assign</strong>ed <strong>to</strong> you by another organisation except in limited<br />
circumstances; or<br />
• require you <strong>to</strong> provide a unique identifier in order <strong>to</strong> obtain a service, unless it is required or authorised<br />
by law or connected <strong>to</strong> the purpose <strong>for</strong> which the unique identifier was <strong>assign</strong>ed.<br />
The VTD generally <strong>assign</strong>s a unique identifier if you are, have been or seek <strong>to</strong> become:<br />
(a) involved in the supply of <strong>taxi</strong> services; or<br />
(b) a member of the Multi Purpose <strong>Taxi</strong> Program.<br />
8. Privacy complaints<br />
If you believe that your Personal or Health In<strong>for</strong>mation has been used by VTD in a manner contrary <strong>to</strong> the<br />
Privacy Act or HRA, you may contact the VTD In<strong>for</strong>mation Privacy Officer (on the details below) or lodge<br />
a complaint. In<strong>for</strong>mation <strong>for</strong> submitting complaints in respect of your Health In<strong>for</strong>mation is available at:<br />
Health Services Commissioner’s website: www.health.vic.gov.au/hsc<br />
9. Further in<strong>for</strong>mation and contact details<br />
Further in<strong>for</strong>mation about the VTD’s Privacy Policy is available at the VTD website, or can be requested by<br />
contacting the VTD In<strong>for</strong>mation Privacy Officer.<br />
All requests and communications may be made <strong>to</strong> the VTD In<strong>for</strong>mation Privacy Officer at:<br />
The Privacy Officer<br />
Legal Services, Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate, GPO Box 2797, Melbourne VIC 3001<br />
Telephone: 1800 638 802 (<strong>to</strong>ll-free <strong>for</strong> country callers only)<br />
Department of Transport<br />
Vic<strong>to</strong>rian <strong>Taxi</strong> Direc<strong>to</strong>rate, Level 23, 80 Collins Street, Melbourne VIC 3000 GPO Box 2797, Melbourne VIC 3001 Phone: 1800 638 802 (<strong>to</strong>ll-free) www.<strong>taxi</strong>.vic.gov.au<br />
Authorised by the Vic<strong>to</strong>rian Government, 80 Collins Street Melbourne 3000.<br />
Oc<strong>to</strong>ber 2012