The Palanka Angel's Notebook - Koinonia of Washington

KOINONIA OF WASHINGTON 

Head 

Palanka Angel 

Rev: 03/13/2010 

Notebook

The Palanka Angel's Notebook 

Table of Contents 

RESPONSIBILITIES ......................................................................................................................................................... 1 

INTRODUCTION ................................................................................................................................................................. 1 

GETTING STARTED ............................................................................................................................................................ 1 

SETTING UP ...................................................................................................................................................................... 3 

THE CHRIST BOUQUET ...................................................................................................................................................... 4 

PALANKA MAIL ................................................................................................................................................................ 4 

PALANKA GIFTS ................................................................................................................................................................ 4 

BANNERS .......................................................................................................................................................................... 4 

CLOSING UP ...................................................................................................................................................................... 5 

SATURDAY NIGHT CHAPEL ............................................................................................................................................... 5 

GENERAL GUIDELINES ...................................................................................................................................................... 5 

WEEKEND SCHEDULE .................................................................................................................................................. 7 

FRIDAY SCHEDULE ..................................................................................................................................................... 8 

SATURDAY SCHEDULE .............................................................................................................................................. 9 

SUNDAY SCHEDULE ................................................................................................................................................. 11 

PALANKA ANGEL RESPONSIBILITY SHEETS ...................................................................................................... 12 

TEAM DEDICATION ......................................................................................................................................................... 14 

INITIAL SET UP/IDEALS TALK ......................................................................................................................................... 15 

TIME DOES NOT MATTER ............................................................................................................................................... 16 

FRIDAY EVENING CHAPEL .............................................................................................................................................. 17 

SATURDAY MORNING CHAPEL ....................................................................................................................................... 18 

LAITY TALK .................................................................................................................................................................... 19 

GRACE TALK .................................................................................................................................................................. 20 

PIETY TALK .................................................................................................................................................................... 21 

STUDY TALK ................................................................................................................................................................... 22 

ACTION TALK ................................................................................................................................................................. 23 

SATURDAY EVENING CHAPEL ......................................................................................................................................... 24 

RIDDANCE OF SIN / ANOINTING ...................................................................................................................................... 25 

AGAPE FEAST ................................................................................................................................................................. 26 

COMMUNITY TALK ......................................................................................................................................................... 27 

SECURITY TALK .............................................................................................................................................................. 28 

FOURTH DAY TALK ........................................................................................................................................................ 29 

KOIN CEREMONY ............................................................................................................................................................ 30 

CLOSING CEREMONY ...................................................................................................................................................... 31 

TALK/SPEAKER/PALANKA/BANNER MATRIX ..................................................................................................... 32 

FUNCTION COORDINATOR'S WORKSHEETS ...................................................................................................... 33 

REGISTRATION .......................................................................................................................................................... 34 

MAIN CHAPEL SETUP ............................................................................................................................................... 35 

CHRIST BOUQUET ..................................................................................................................................................... 36 

BANNERS ..................................................................................................................................................................... 37 

CHAIRS ......................................................................................................................................................................... 38 

ROOM ASSIGNMENT TAGS AND BED SIGNS ....................................................................................................... 39 

TEAM DEDICATION ................................................................................................................................................... 40 

BIRTHDAY CERTIFICATES ...................................................................................................................................... 41 

TIME DOES NOT MATTER ........................................................................................................................................ 42 

PALANKA .................................................................................................................................................................... 43 

FRIDAY EVENING CHAPEL ...................................................................................................................................... 44 

SATURDAY WAKE UP ............................................................................................................................................... 45 

SATURDAY MORNING CHAPEL .............................................................................................................................. 46 

Printed: 07/29/12 ii Rev:03/98


GROUP PICTURE ........................................................................................................................................................ 47 

GROUP POSTERS ........................................................................................................................................................ 48 

SHARE GROUP CHAPELS ......................................................................................................................................... 49 

RIDDANCE OF SIN AND ANOINTING ..................................................................................................................... 50 

LUMINARIES ............................................................................................................................................................... 51 

AGAPE FEAST ............................................................................................................................................................. 52 

MANANITAS ............................................................................................................................................................... 53 

SECURITY / FOURTH DAY TALKS .......................................................................................................................... 54 

PALANKA ANGEL'S AWARDS ................................................................................................................................. 55 

KOIN CEREMONY ...................................................................................................................................................... 56 

CLOSING CEREMONY ............................................................................................................................................... 57 

CHECK LIST FOR HEAD PALANKA ANGEL .......................................................................................................... 58 

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Printed: 07/29/12 iv Rev:03/98


Responsibilities 

Introduction 

The work of the Palanka Angel is essential for the well-being of the weekend. They are the 

physical support for every activity. They make sure that everything is ready when it is needed. 

They are the quartermasters for the weekend. 

Palanka Angels are responsible for the keys to each room, supplies for the weekend (other 

than those required for the kitchen), for setting up the sleeping quarters, preparing the main 

chapel, setting up for communion and helping the kitchen Angels set up the Agape Meal, seeing 

that palanka letters and materials are properly distributed, passing out and collecting song books 

before each session, keeping all areas of the Koinonia Center clean during the weekend, posting 

banners and posters as required by the Lay Leader and Speakers, and for handling any 

emergency that comes along. 

The Palanka Angels are also responsible for the physical needs of team meetings preceding 

the weekend. 

The work of a Palanka Angel is strenuous for they are the first up in the morning and last to 

bed at night. Next to the Lay Leader, the Palanka Angels are the busiest people on the team. At 

the end of the weekend they will be tired, but they will also have the knowledge that they have 

served Christ in a job well done. 

In Acts 6:1-6 Luke describes the appointing of seven administrators to care for the physical 

needs of the community. They were called deacons and the verb "diakones" describes their job 

"to serve." Almost another name for deacons could be "Palanka Angels." 

Palanka Angels should work quickly and quietly throughout the weekend. So far as possible, 

their work should not be too obvious. The work of the Palanka Angels requires an attitude of 

service without recognition, applause or reward. 

Palanka Angels should try to anticipate every need their Lay Leader might have. When they 

have a question, they should ask the Assistant Lay Leader first and in this way spare the Lay 

Leader from getting too involved in the logistics of the weekend. 

Getting Started 

The first thing you will need to do is become familiar with the inventory of supplies that you 

will use on the weekend. The inventory itself will be checked against the actual supplies by the 

Continuance Board Facilities & Equipment Coordinator. Those items missing will be replaced 

through the Continuance Board Community Coordinator. You need to know the contents of 

each of the boxes in order to insure they are placed near to where they will be used on the 

weekend. Lists by box number, function and alphabetically are provided at the back of this 

notebook. 

Make sure that every Palanka Angel has a copy of the weekend schedule. At the team 

meetings go through the schedule so that all will know what they have to do right down to the 

smallest detail. Schedules should not be shared with participants or posted where they can read 

them during a weekend. 

Printed: 07/29/12 1 Rev:03/98


You might find it helpful to mark on the schedule the place where you will put the Christ 

Bouquet throughout the weekend. 

Printed: 07/29/12 2 Rev:03/98


Because of the intensity of the weekend and because the community will be living and 

working in a limited space area it has been found useful to rearrange the seating arrangements 

after each function. The reminder to do this has not been mentioned throughout the schedule as 

each weekend needs slightly different arrangements. Any moving of furniture should be done 

when the participants are out of the room so that the different room arrangement proves to be a 

pleasant surprise when they return from their group function. 

Setting Up 

As a Palanka Angel, you should be the first to arrive on the weekend. You may have visited 

the Koinonia Center previously to check whether the buildings are suitable for such a weekend. 

But in spite of that first visit you should check to make sure that the heating is working, (or the 

air conditioning if you are meeting in the summer). Other items to be checked are the hot water 

system, and that all rooms are unlocked. All clocks are to be covered. 

Supplies will be divided between the Palanka Angel's Room and the Main Chapel. A copy of 

the inventory and weekend schedule should be pinned to the wall for constant checking. 

Following your check of the facilities, begin to set up the dormitories or sleeping quarters. 

(Remembering the bed tags for participants.) Those for the team should be set up first followed 

by those for the participants. 

The Assistant Lay Leader should compile a list of room assignments before the weekend. 

This should be given to the Head Palanka Angel for posting in a suitable place and for the 

registration table. Remember that the Facilitators who are members of the team will be directly 

involved with the sharing groups, but should be sleeping with the team. 

Within an hour of your own arrival the rest of the team should arrive to help you set up. At 

this point your work should become mainly supervisory. 

The Home Team will also be there to help you and will be available to greet the early arrival 

of some of the participants during the Team Dedication. 

From the moment the first Participant arrives it is time for you to fade into the background so 

that they are not aware of who is doing the work. 

Maintenance over the weekend is a big job. Making sure that everything is kept clean is 

important. Many weekends have been ruined for someone because the toilets or the bedrooms 

were dirty. Those who are used to being clean at home have a hard time enjoying themselves in 

dirty surroundings. 

At every break, or when the participants are in their Sharing Groups, the actual meeting place 

should be tidied up. The refreshment area should be especially cleaned and replenished. Books 

and papers should not be allowed to accumulate. 

Another area that should get attention during the weekend is the lavatories. These should be 

checked as often as possible, but never when participants are present. 

The main thing to remember about maintenance is to look around -- see what has to be done, 

then do it. It may not always be a pleasant job, but there is none more important. 

Printed: 07/29/12 3 Rev:03/98


The Christ Bouquet 

The Christ Bouquet is given to the weekend by the previous weekend's Lay Leader. It is 

made up in the form of a basket of multi-colored flowers in which is placed a large candle. The 

candle is lit at the beginning of the weekend at the Team Dedication (see Lay Leader's Schedule) 

and is always present in whatever room the community finds itself during the weekend. The 

Christ Bouquet visits the small sharing groups in rotation and has a place of distinction at 

different tables during meals. At the close of each evening, the Christ Bouquet is taken to the 

Prayer Chapel. It is the job of the Palanka Angels to ensure that the Christ Bouquet is moved 

from place to place. Enlist a participant to move the Bouquet each time, except at the end of the 

evening. 

Some Palanka Angels have found it useful to mark the schedule so that the Christ Bouquet is 

not forgotten, but is to be found wherever the community is during the weekend. 

Palanka Mail 

At the Evening Chapel time on the Saturday, Palanka mail will be given to the participants 

and team members. On weekends when they don't cook the Kitchen Angels will serve the 

special cookies and drinks otherwise the Palanka Angels do this. 

The mail will have already been sorted for each individual on Friday night and placed in the 

paper sacks that were made for this purpose. Facilitator's mail bags should be placed with 

participants bags and delivered at the same time. Be sure to make an additional bag with any 

extra Palanka and leave it with the camp for distribution. 

During the team meetings Palanka Angels should remind team members to write their letters 

to both the team and participants before the weekend. 

Palanka Gifts 

These are normally placed on the beds of the Participants when they are away from their 

rooms or dormitories. Care should be taken not to give out too many Palanka gifts. In a sense 

the real Palanka is the warm unconditional love experienced by the participants on the weekend. 

Banners 

Banners are one of the silent supports during the weekend. Their introduction and 

representation should follow the weekend as it progresses. When the participants arrive on the 

Friday night one main banner should be displayed. That is the welcome banner made at the 

Palanka Party the week previously where something good is said about each Participant (usually 

a rhyme with their name). It makes them feel wanted as they walk through the door. In the 

Main Chapel banners received from other Koinonian communities around the nation can be 

displayed from the beginning of the weekend. The Montana to Washington banner especially. 

Before the Ideals Talk a few banners are put up on the walls that relate to the evening's 

subjects (Ideals and the Parable of the Prodigal Son). 

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Each Speaker chooses a banner to be put up on the walls in the conference hall during their 

talk. The banners help set the mood of the moment. 

Towards the end of the weekend the various Sharing Groups make their own posters to show 

where they are spiritually at that moment. The Palanka Angels should make sure that after the 

groups' presentations to the whole community, the posters receive a place of honor on the wall 

facing the community. These posters are also displayed at the next Ultreya. 

Closing Up 

At the end of the weekend you will feel tired and you will feel like heading for home, but 

you cannot. Before the actual weekend begins remind the team of the need to close up. The 

facility has to be put back into good shape, unused supplies have to be listed and packed away 

for the next weekend and finally the building has to be locked and the keys turned over to the 

custodian. The home team will recruit community helpers for this task, but the responsibility 

still remains with the Palanka Angels for closing up the facility. 

Saturday Night Chapel 

NOTE: The Saturday Night Chapel equipment is brought to each share group when the 

Spiritual Director and Lay Leader or Assistant Lay Leader are ready to conduct the chapel 

session for a share group. There is a large wicker basket with handles to be used to carry each 

chapel’s necklaces, candles, lighters, bible, etc.. When you arrive, knock on the door and when 

acknowledged bring in the equipment and set it up. If there is enough space in the room, set it up 

away from the participants, so they can be brought to the table. Once the participants and 

leaders are seated, darken the room so that the only light comes from the candle on the table. 

Wait outside and watch the time of the Saturday Night Chapel. Once the chapel has started, 

the Palanka Angel should wait 25 minutes and then knock on the door. 5 minutes later they 

need to open the door and escort the Spiritual Director and Lay Leader or Assistant Lay Leader 

to the next share group.. This has to be done because the chapels tend to extend beyond the 

allotted time if not monitored by the Palanka Angels. 

When the chapel is finished be sure to remove all the chapel equipment and take it to the next 

chapel or back to the Palanka Angel room. 

General Guidelines 

Assign individual tasks to each Palanka Angel for which they are responsible. They may 

elicit help from other Palanka Angels, musicians, prayer disciples, etc. as needed. (see Palanka 

Angel's tasks sheets) 

When the Kitchen Angels are cooking on a weekend, the Palanka Angel's take responsibility 

for making up the Cookie and drink trays with Mail Palanka on Saturday evening. The Palanka 

Angels will deliver the trays. When the Kitchen Angels are NOT cooking on a weekend they 

take responsibility for this activity. The Palanka Angel's in this case only need to provide the 

Palanka Mail to the KAs for delivery. 

Printed: 07/29/12 5 Rev:03/98


Palanka Angel's awards are a fun element of the weekend. It is important to keep your eyes 

open and come up with ideas for awards. When the awards are being determined, be sure to 

keep them NON-judgmental (e.g.: Heartfelt Hugger instead of Best Hugger etc.). Strive for 

humor in all of them. DO NOT name the participant receiving the award (similar to the Koin 

ceremony), only the award. 

Palanka Angel's must be the most organized of all the functional groups to keep the weekend 

flowing. You are expected to be at the site first and get everything set up immediately. Insure 

that all the materials needed are there on time. 

All weekend supplies are to be kept together in storage prior to the weekend. This keeps 

items from being scattered, lost and forgotten. It also makes it easier to inventory and find 

what's needed for Palanka Parties and Ultreyas. One person, preferably with a van or truck, is to 

be designated for delivery of the supplies to the weekend and return of them once the weekend is 

over. 

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Weekend Schedule 

Make copies for your team members 

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FRIDAY SCHEDULE 

3:00 PM Palanka Angels arrive and unload supplies 

Set up: 

Palanka Angel's Center 

Registration area 

Main Chapel 

Team Dedication Area 

Share Group Rooms (make sure chairs are available) 

Post room assignment and bed tags for both the team and participants. 

Set up team dedication - Chapel Necklaces, and as per Lay Leader - 

Anointing/Communion 

5:00 PM All attend Team Dedication (Bring Christ Bouquet to Main Chapel at conclusion) 

6:00 PM Registration of participants (Be a friendly greeter and help participants with their 

bags). 

7:00 PM Dinner (Bring Christ Bouquet to Dinner) (Check to make sure correct banners 

are on the wall – (Montana to Washington) , Place 2 glasses of water for LL & 

Ideals Speaker) 

7:45 PM Singing (Bring Christ Bouquet back from dinner) 

8:00 PM Opening Remarks (Check to make sure correct banners are on the wall) 

8:30 PM Introductions 

9:15 PM De Colores (Reveal the banner containing the words of the song during the 

break) 

Birthdays, etc. 

9:30 PM Time does not matter (Have baskets ready to collect watches and stickers to 

identify them, bring to Prayer Chapel) 

9:50 PM Ideals Talk (Distribute Ideals Palanka, set up chairs in rooms for share groups) 

10:10 PM Small group meetings (Christ Bouquet to share group 1) (Arrange chairs in main 

meeting place for Evening Chapel, Have guides available with flashlights to lead 

groups to cabins ) 

10:30 PM Evening Chapel (have Bibles and penlights available for use by Spiritual Director 

and readers; also copies of the Examination of Conscience to be placed on 

participants beds) 

11:00 PM Team meeting (after: clean up, set up for Morning Chapel, set out named cups 

for participants and make sure that team members also place theirs from a 

previous weekend on the table. Put up communion banner) 

**Christ Bouquet to Prayer Chapel** 

Printed: 07/29/12 8 Rev:03/98


SATURDAY SCHEDULE 

5:30 AM Palanka Angel's Wake-up 

6:00 AM Team Wake-Up 

6:15 AM Participant Wake-Up (Have tape "Christ has Risen" and tape player ready to go. 

Move from room to room so that the first sounds the participants hear on 

awakening are the words of the song. Wait in each room for one complete 

stanza to be played) 

Hang up Hug & Communion Banners 

Set out Communion elements 

Get poster board and pens ready to make group name signs 

7:15 AM Communion 

8:00 AM Breakfast (Have participant carry Christ Bouquet to breakfast) 

Clean up Communion 

(Put up Laity banner and arrange chairs for Laity talk, Glass of water for 

speakers) 

8:45 AM Singing & Group Reports (Have participant carry Christ Bouquet from 

breakfast, Put out Laity Palanka ) 

9:10 AM Song for Laity Speaker 

9:15 AM Laity Talk (Prepare group name signs and post on share group room doors. Put 

Palanka on beds of participants) 

9:45 AM Small group meetings (Christ Bouquet to Group 2) 

(Put up Grace banner, rearrange chairs for Grace Talk, Glass of water for 

speaker) 

10:10 AM Singing and group Report (Distribute Grace Palanka) 

10:35 AM Grace talk 

10:55 AM Small group meetings (Christ Bouquet to Group 3) 

11:20 AM Share group reports 

12:00 Noon Lunch (Have participant bring Christ Bouquet to Lunch) 

(Arrange chairs for Piety, post Piety banner and place stool with leg on podium, 

glass of water for speaker, have Prayer wheel available) 

12:45 PM Singing (Have participant bring Christ Bouquet from Lunch) 

(Deliver Piety Palanka) 

1:35 PM Piety talk 

2:05 PM Small Group Meetings (Christ Bouquet to Group 4) 

2:30 PM Singing and group reports 

(Get K-?? sign) 

(Christ Bouquet to Main Chapel) 

Printed: 07/29/12 9 Rev:03/98


SATURDAY 

3:00 PM Group picture/break (Christ bouquet to Prayer Chapel) 

4:00 PM Clean up Main Chapel, arrange chairs for Study talk, put up Study Banner, 

glass of water for speaker, have next leg of stool on podium 

4:35 PM Singing 

(Distribute Study Palanka, provide posters and pens in share group rooms) 

4:45 PM Study Talk 

5:20 PM Dinner (Have participant from Group 5 take Christ Bouquet to dinner, then to 

share group afterward)(arrange chairs for Action talk, post Action banner, Leg 

of stool at podium, glass of water for speaker) 

6:15 PM Share Group Meetings 

6:45 PM Singing and group reports (Hang group posters)Prepare Sat Evening Share Group 

chapels and put out necklaces, candle and Kleenex, Pick up colored pens from 

share group rooms 

7:20 PM Action talk (Distribute Action Palanka) 

( Prepare cookie and drink trays with Mail Palanka) 

8:00 PM Chapels (Snack trays with Mail Palanka go to share groups) 

(Prepare for riddance of sin, anointing, Agape Feast, luminaries) 

Bring the baskets with the chapel supplies and the two extra chairs for each 

chapel to the first set of Share Groups and set up Evening Chapel. The room 

should be left completely dark, with the candle in the center of the table the only 

light source. If there is enough space to set it up away from the participants, set 

it up in another part of the room, so theycan be brought to the table. 

9:30 PM Participants are guided to the Riddance of Sin. 

9:35 PM Riddance of sin and anointing (Set out and light the luminaries) 

(Pick up trays from Share Group rooms) 

10:50 PM Luminaries walk with Christ Bouquet carried by a participant at front 

(Make sure you escort at least one participant, none should be walking 

unescorted by a team member) 

11:10 PM Agape Feast (Following this event clean up and set up for Sunday morning 

singing) (Set chairs for Community Talk, hang Community Banner) 

11:30 PM Team Meeting (after: Christ Bouquet to Prayer Chapel) 

(Set up for Mananitas) 

Printed: 07/29/12 10 Rev:03/98


SUNDAY SCHEDULE 

6:00 AM Palanka Angel's Wake-up (5:45 AM at Tall Timber) 

6:30 AM Wake up Team only (Set up Mananitas-Flowers, songs, trays, etc.) 

(6:00 AM at Tall Timber) 

6:45 AM Mananitas assembling (Have song sheets, carnations, trays ready) 

7:00 AM Mananitas serenade (6:30 Am at Tall Timber) 

7:30 AM Continental Breakfast (Christ Bouquet from Prayer Chapel, Put Community 

banner up, place Driftwood Community on table in Main Chapel) 

8:00 AM Singing (Including Mananitas Song sheets) 

(Distribute Community Palanka) 

8:35 AM Community Talk 

9:05 AM Small group meetings (Christ Bouquet to Group 6) (Put up Security banner, 

arrange chairs for talk, Work on awards , Pens for plain placemats) 

9:30 AM Singing 

10:00 AM Brunch(Have participant carry Christ Bouquet to Lunch) 

(Set up Main Chapel for closing) 


10:50 AM Bible Junkie or Skit (Distribute Security Palanka & 4 th Day packets) 

11:05 AM Security talk 

11:15 AM Introduce small sharing groups (Have Koinonia service sheet and current sharing 

group list ready) Go into men's and women's groups (Get 4th day Packets) 

11:30 AM Share Group Demonstration (Set up Koin ceremony, have watches hidden 

but available) 


11:50 AM Fourth Day 

12:00 Noon Singing 

McDonald's Song 

Palanka Angel's Awards 

1:00 PM Singing & Koin Ceremony 

(Take Cross in Stone, Crewel Cross and Love Spoken Here sign, and Christ 

Bouquet to Main Chapel) (Set up for Closing) 

1:55 PM Walk to closing 

2:00 PM Holy Communion , Prayer Circle 

3:00 PM Clean up (Encourage team to stay, participants to leave) Return book to LL 

Printed: 07/29/12 11 Rev:03/98


Palanka Angel Responsibility Sheets 

Make copies of the following sheets and give the copy to 

the PA responsible for the function. 

Printed: 07/29/12 12 Rev:03/98


Registration 

Responsible Palanka Angel: _______________________ 

Set up when you arrive at camp. 

Table should have: 

Retainers of Love Folders 

Participant Necklaces 

Cash Box 

Participant Information Sheet 

Particpant Financial Roster 

Printed: 07/29/12 13 Rev:03/98


Team Dedication 



Banner Required: ____________________ 

Chair Arrangement: 

Table should have: 

Christ Bouquet 

Chapel Crosses laid out around the edge (Only enough for the team) 

Annointing or Communion (Not Both) 

Anointing bowls with oil (Towel for wiping hands) 

Pillows for kneeling on the floor 

OR 

Communion chalice, bread and stole on table 

Bring a few song books. 

Printed: 07/29/12 14 Rev:03/98


Initial Set Up/Ideals Talk 



Banner Required: Ideals - ____________________ 


Set out only enough chairs to accommodate the team and participants. 

Table Contents: 

White Table Cloth 

Christ Bouquet (Brought from Team Dedication) 

Cross in the Stone 

Bouquet of Roses (if supplied) 

Podium Contents: 

Crewel Cross on the front 

Love Spoken Here plaque behind on wall 

Microphone (when needed) 

Water in a glass (underneath) 

Kleenex 

Prayer Needs Box 

Other items: 

De Colores Banner – covered or folded up on itself in front of room 

Montana to Washington Banner hung in front near podium 

Koinonia Around the USA Banner anywhere around the room 

White board and easel 

White board markers 

Printed: 07/29/12 15 Rev:03/98


Time Does Not Matter 


Items Needed: 

Basket to hold watches 

Stickers and pens for names 

Chairs Stay The Same As Ideals Talk 

Printed: 07/29/12 16 Rev:03/98


Friday Evening Chapel 


Set up when participants are in share groups. 






Christ Bouquet (Brought from share group) 


Bouquet of Roses (if supplied) 


Move podium out of site 

Other items: 

Bibles 

Flash lights for readers 

Examination of Conscience 

Printed: 07/29/12 17 Rev:03/98


Saturday Morning Chapel 


Set up after team meeting Friday night. 


Communion Banner Bear Hug banner 





Christ Bouquet (Brought from Prayer Chapel) 


Communion Elements 

Rainbow Stole 


Move podium to a corner out of sight. 

Printed: 07/29/12 18 Rev:03/98


Laity Talk 


Set up during breakfast. 










Glass of water for speaker 

Kleenex 

White Board & Markers 

Printed: 07/29/12 19 Rev:03/98


Grace Talk 


Set up when participants are in share groups after Laity talk. 











Kleenex 

Other items: 

Prayer Wheel 

Printed: 07/29/12 20 Rev:03/98


Piety Talk 


Set up during lunch. 






Christ Bouquet (Brought from lunch) 




Three legged stool & one leg 


Kleenex 

Printed: 07/29/12 21 Rev:03/98


Study Talk 


Set up during looong break. 










Three legged stool & second leg 


Kleenex 

Printed: 07/29/12 22 Rev:03/98


Action Talk 


Set up during dinner. 










Three legged stool & third leg 


Kleenex 

Printed: 07/29/12 23 Rev:03/98


Saturday Evening Chapel 

Responsible Palanka Angels: _______________________ 

(At least two will be needed, one for each chapel) 

Prepare after dinner when participants are in share groups. 

Gather the chapel necklaces, candles, matches and bibles in the large wicker baskets with handles. 

Obtain 4 chairs for the Lay Leaders and Spiritual Directors and 2 tables. Bring the equipment to the 

first share groups’ room. 


Knock on the door and when acknowledged, go in and set up the table. Lay Leader and one 

SD in one share group, the Assistant Lay Leader and SD in another. 



Candle 

Chapel Cross at each place for participant 

Time Contraints: 

After a share group has been in the chapel for 15-20 minutes (check with SD for time) 

knock on the door. Five (5) minutes later knock again and enter to escort the SD and 

Lay Leader out to next share group. 

Printed: 07/29/12 24 Rev:03/98


Riddance of Sin / Anointing 


Set up during Saturday Evening chapel. 


Set out only enough chairs to accommodate team and participants. Leave enough room in the 

center aisle for two people to walk. Try to face chairs away from the exit to the luminaries 

walk. 



Candles 



Two Anointing bowls filled with Mineral Oil 

Towel 

Other Items: 

Pencils and slips of paper for Riddance of Sin 

Pillows on floor for Anointing 

Flash lights for Musicians 

Printed: 07/29/12 25 Rev:03/98


Agape Feast 


Set up during Saturday Evening chapel. The Kitchen Angels are responsible for this set up. 

Palanka Angels are there to assist as needed. 


Set out enough chairs to accommodate team and participants. 

Spiritual 

Director 

Red 

Table Cloths 

= Pillar Candle 

= Votive Candle 

Lay 

Leader 

Assistant 

Lay-Leader 


Aluminum 

Foil 

Printed: 07/29/12 26 Rev:03/98 

Spiritual Spiritual 

Director Director 

Doilies with cheese 

Doilies with bread 


Red Table Cloths 

Candles 

Christ Bouquet (Carried from Riddance of Sin by a participant) 

Stacks of cubed bread, carafes of grape and cranberry juice and mounds of cheese and 

grapes interspersed between the candles in the center of the table 

Small cup and red napkin at each seat 

Basket for bread at Lay Leaders seat 

Flash lights for L.L., A.L.L., and SDs 

Note: Room should be as barren as possible of everything except the agape feast table. Cover 

podium, musician instruments, and items that can't be moved to another room with Rainbow cloths.


Community Talk 


Set up after Agape Feast. 






Christ Bouquet (Brought from breakfast) 


Driftwood Community Sculpture 

Bouquet of Roses (If room available) 




Kleenex 

Printed: 07/29/12 27 Rev:03/98


Security Talk 


Set up during share group meeting after Community talk. 


Chair Arrangement: Lay Leader’s Option on this arrangement..... 

Set out only enough chairs to accommodate the team and participants. This is an Optional 

Arrangement.... 



Christ Bouquet (Brought from brunch) 


Bouquet of roses 



Crewel Cross on front 


Kleenex 

Printed: 07/29/12 28 Rev:03/98


Fourth Day Talk 


Same as Security Talk. 

Banner Required: NONE 



Leave Chairs from Security Talk 



Christ Bouquet (Remains from previous talk) 


Bouquet of Roses 




Kleenex 

Other Items: 

Fourth Day Packet 

Printed: 07/29/12 29 Rev:03/98


Koin Ceremony 


Set up during lunch. 






Christ Bouquet (Brought from main chapel) 


Rose Bouquet 

Koins for participants around the outside edge of table 




Kleenex 

Printed: 07/29/12 30 Rev:03/98


Closing Ceremony 


Set up during Koin Ceremony. 



Set out enough chairs to accommodate the team, participants and guests. Make as many 

consecutive circles of chairs as necessary. 



Christ Bouquet (Brought from Koin ceremony) 


Rose Bouquet 

Communion elements 

Rainbow stole 

Basket of bread from Agape Feast 

Other items: 

Kleenex 

Weekend Applications 

Printed: 07/29/12 31 Rev:03/98


Talk/Speaker/Palanka/Banner Matrix 

Talk Speaker Palanka Banner 

Time Does Not 

Matter 

Ideals 

Laity 

Grace 

Piety 

Study 

Action 

Community 

Security 

4th Day 

Printed: 07/29/12 32 Rev:03/98


Function Coordinator's Worksheets 

Provide a copy of the following worksheets to the PA 

coordinating the function. 

Printed: 07/29/12 33 Rev:03/98


REGISTRATION 

Coordinator _______________________ Time____________ 

Co-Workers _______________________________________________________ 

Home Team is in charge of registration. You will be their liaison to see that everything gets 

done to the Lay Leader's satisfaction. 

The registration area must be set up before 5:00 PM so that you can attend Team Dedication. 

Participants will be asked to arrive no sooner than 6:00, but you can be sure there will be some 

arriving before that. Usually the registration is conducted by people from the local Koinonia 

Community and recruited by the Home Team. Make sure that registration hosts ask if everyone 

brought their bedding, etc., and verify everyone's birth dates, addresses and phone numbers on the 

participant’s list. Post registration signs so that they can be seen when approaching the complex. 

The Lay Leader will determine where registration will be held. The Financial Roster should indicate 

on the participant list who owes money. Coordinate with the Asst. Lay Leader before the weekend 

so that the list will be ready for you. The Welcome Banner is coordinated by Home Team and is 

made up during the last team meeting by the community. 

Coordinate with the Kitchen Angels for snacks and coffee supplies. 

SUPPLIES NEEDED: SUPPLIED BY: 

Cash Box (labeled as such) Palanka Angel Supplies 

I Forgot Box (Men and Women's) " 

Folders for Participants and Facilitators Community 

Name Necklaces Palanka Angel Supplies 

Welcome Banner with Names Home Team 

Registration Signs Palanka Angel Supplies 

Registration Cards if required Retreat Center 

Registration Table " 

Chairs (2) " 

Participants List Asst. Lay Leader 

Financial Roster “ 

Coffee and Snacks Kitchen Angels 

Napkins and Hot Cups " 

Printed: 07/29/12 34 Rev:03/98


MAIN CHAPEL SETUP 

Coordinator __________________________ Time _________________ 

Co-Workers ________________________________________________________ 

The Main Chapel setup includes items that are generally used throughout the weekend. The 

placement of the podium and possible alternate locations should be approved by the Lay Leader. 

Confirm ahead of time if the sound system and podium are supplied by the retreat center. 

The banner box should be placed near the main chapel and not necessarily in the Palanka 

Angel's room. If possible, keep the box out of sight. The I forgot boxes are brought over after 

registration. Evelyn Goodrow started the tradition of buying the rose bouquet that is displayed in 

front of the podium. It started out to have one rose represent each weekend that has been held. 

Because of the concern for cost at K-13 only three roses were purchased, representing the Father, 

Son, and Holy Spirit. You may need to check with the community coordinator to see who will be 

supplying the roses on the next weekend. 

Remember how the room was arranged before setup so that it can be put back the way it was. 


Chairs (76 max – enough for team & participants) Retreat Center 

Snack Table (2) " 

Podium Retreat Ctr./Community 

Sound System " 

Small Square Table " 

White Board and Easel " 

Rose Bouquet Community 

Cross in Stone Lay Leader 

Crewel Work Wood Cross " 

Love Spoken Here Plaque " 

White Board Markers Palanka Angel's Supplies 

Table Cloth for Small Table " 

Kleenex Boxes " 

I Forgot Boxes (men & Women’s) " 

First Aid Box " 

Lost and Found Box (Plain cardboard box) " 

Pillow sit-upons " 

Rainbow Table Clothes " 

Song Books " 

Montana to Washington Banner “ 

Koinonia Around the USA Banner “ 

Printed: 07/29/12 35 Rev:03/98


CHRIST BOUQUET 

Coordinator ____________________________ Time ____________________ 

Co-Workers ________________________________________________________ 

The Christ Bouquet is being provided by the Lay Leader from the previous weekend. 

Originally the bouquet was the responsibility of the Home Team until about 

K-8. The bouquet is intended to be a reminder throughout the weekend that Christ is among us. 

That is why it goes wherever the participants are gathered. The bouquet is lit at team dedication by 

the Lay Leader. It sometimes is taken from there to light the candles in the prayer chapel and for a 

dedication of the prayer chapel by a Spiritual Director and the Prayer Disciples. The bouquet is then 

returned to the main chapel shortly before dinner so that a brief introduction and explanation of the 

Christ Bouquet can be given. 

It is up to you to make sure that the Christ Bouquet is where it is suppose to be. Check the 

schedule for events and/or a flow chart of activities for the Palanka Angels. Remember that the 

Bouquet goes to the table in front of the podium when we meet in the main chapel; goes with 

participants to their share group meetings; goes with a participant to meals; is placed in a prominent 

location at the Riddance of Sin, Agape Feast and Koin ceremony; goes to the Prayer Chapel at bed 

time, during the Share Group Chapel and long break. At the dinner table the bouquet is placed at an 

unused place setting. When the bouquet is taken outdoors you may need to protect the flame with 

some kind of chimney made from foil or a glass chimney from an oil lamp. 

Each time the Bouquet goes to the Share Group meeting it should go with a different group. 

When the Bouquet goes to the meal table it can go with anyone from any group, just try to spread it 

around as you feel the Lord directs you. 


Bouquet Past Lay Leader 

Matches Community 

Chimney Community 

Printed: 07/29/12 36 Rev:03/98


BANNERS 

Coordinator ____________________________ Time _________________ 

Co-Workers ________________________________________________________ 

You will be the one to make sure the banners get hung in the main chapel for the speakers 

and special occasions. The first two banners are the Ideals talk banner and the De Colores song 

Banner. Hang the De Colores banner so that it is folded up on itself so that it can be revealed at the 

time the song is introduced. The Washington/Montana banner is hung up when everyone goes to 

dinner Friday night. The communion banner is displayed only for communion. Other banners not 

chosen by speakers can be hung up any time and rotated to create a "newness" to the room. 

A list of banners chosen by the speakers will have to be obtained from the Lay Leader. 

When it is time to hang a banner for a talk, place it in a prominent location behind and to one side of 

the speaker. Once a banner has been displayed it can be moved to another place in the room to make 

space available for the next banner. Refer to the schedule and/or the Palanka Angel's job description 

flow chart for when the talks will be given. Ask Musicians to help hang the banners. Take some 

time to organize and inspect the banners before things get going. Some banners may need to be 

pressed or repaired. 

You also have to make sure that the three legged stool and its legs are delivered to the 

podium for the Piety, Study and Action talks. 


Tack Hammer (1) Community 

Finish nails (24) Palanka Angel's Supplies 

Push Pins (24) " 

Printed: 07/29/12 37 Rev:03/98


CHAIRS 

Coordinator __________________________ Time ________________ 

Co-Worker _________________________________________________________ 

You are to see that chairs are arranged properly according to the activity that will be coming 

up. Refer to the seating diagram for recommended placement. The idea is that each time the 

participants return to the chapel the chairs have been moved to give the appearance of newness and 

prevents monotony. Occasionally the participants will come back only for a short time for a fun sing 

before going to a meal. In this case it is up to you if you want to arrange the chairs after they leave 

again. Move the chairs and podium so they face a different direction each time, too (Check 

with the Lay Leader to see if He/She would like the chairs a certain way or limited to facing a 

certain direction). Be creative, however. traditionally the seating for communion has been done in a 

circle. For Closing Chapel (Communion) in the past enough chairs were placed in the center circle to 

accommodate all the Share Groups with their Facilitator plus the Spiritual Directors and the Lay and 

Assistant Lay Leader. Everyone else sat on the next two circle of chairs. 

Please help put chairs away after the weekend according to the policy of the retreat center. 


70 chairs (approx.) Retreat Center 

Song Books Palanka Angel's Supplies 

Pillow sit-upons “ “ 

Printed: 07/29/12 38 Rev:03/98


ROOM ASSIGNMENT TAGS AND BED SIGNS 

Coordinator ___________________ Time _________________ 

Co-Workers ________________________________________________________ 

Post room signs as assigned by the Asst. Lay Leader. Place Kleenex box in each participants' 

room and in each room used as share group rooms. Check for the need of chairs in the share group 

meeting rooms and place chairs in the rooms if needed. 

After the share groups have reported their group name, place their group name on their door 

sign. This can be a completely new sign or the same sign that was posted with their group number. 


Staff Only (on prayer chapel) Palanka Angel supplies 

Palanka Angel's Room " 

Participant's room signs Community 

Participant's bed signs " 

Team room signs " 

Team bed signs " 

Kleenex Palanka Angel supplies 

Share Group meeting room door signs Community 

Small blank poster boards (6) " 

Marker pen Palanka Angel supplies 

Tape " 

Thumb tacks " 

Printed: 07/29/12 39 Rev:03/98


TEAM DEDICATION 

Coordinator _______________________ Time ____________ 

Co-Workers ________________________________________________________ 

The location of Team Dedication is determined by the Lay Leader. It may not be the same 

area as the Main Chapel. Usually team dedication will include anointing and receiving the chapel 

crosses. This activity is done out of sight of the arriving participants. This is an important time for 

the team members to bond together before meeting the participants. The Head Palanka Angel may 

need to make an announcement about Palanka Angels getting first use of the restrooms in the 

mornings during the meeting. 

Please supervise clean up and return of all supplies to the Palanka Angel's room or the main 

chapel. 


Chapel crosses (40)(46 if cooking weekend) Community 

Anointing oil Palanka Angel's supplies 

Bowls for anointing (2) " 

Towels for Ministers to dry hands " 

Christ Bouquet Past Lay Leader 


Printed: 07/29/12 40 Rev:03/98


BIRTHDAY CERTIFICATES 

Coordinator ___________________________ Time _________________ 

Co-Workers ________________________________________________________ 

Obtain a list of participant's birthdays from the Asst. Lay Leader or the registration forms. 

For team members check the Koinonia directory for dates. 

Usually we will recognize dates that happened one week either side of the weekend. Double 

check with the Lay Leader for their opinion. 

Have cupcakes or other celebration items ready ahead of time. 

Check with the musicians for any special type song you want played. Use your creativity to come up 

with a fun way to celebrate without using too much time. 


Cupcakes or other symbol Community 

Candles " 

Matches . " 

Koinonia roster " 

List of Names A.L.L. or Head Kitchen Angel 

Printed: 07/29/12 41 Rev:03/98


TIME DOES NOT MATTER 

Coordinator _______________________ Time _________________ 

Co-Workers ________________________________________________________ 

Listen for instructions given by Lay Leader during the talk. Pass out stickers and have people 

write their names to identify their watch. Have them mark if they want their watch wound. Collect 

the watches in a basket and store them in a locked car or if you prefer, ask the prayer disciples if you 

can store them in the prayer chapel. Return the watches during Sunday morning worship. 


Basket for watches Palanka Angel's Supplies 

Stickers for watches (76) " 

Pens(12) " 

Printed: 07/29/12 42 Rev:03/98


PALANKA 

Coordinator _________________________ Time _________________ 

Co-Workers ________________________________________________________ 

You are responsible for seeing that all the palanka is delivered on time during the weekend. 

This includes the palanka mail on Saturday night. Have all palanka in order and labeled as to what 

talk or activity they are for. Some palanka will not be designated for any particular time by the 

maker. Decide what time would be best and label them appropriately. Often people will send 

special presents for the Lay Leader and Asst. Lay Leader or other team members. Deliver these to 

their beds by Friday Night or when indicated by the person providing the gift. 

Help sort out palanka mail bags for distribution on Saturday evening during the share group 

chapel time. Don't forget to include the facilitators with their groups. Deliver the mail after they 

arrive in their share group rooms. Team members can have their mail delivered to their beds at the 

same time. Make an additional Palanka bag for the camp in which you place any extra pieces of 

Palanka. This bag is given to the camp directors for distribution to the camp staff. 

Listed are some traditional palanka items that have been provided on previous weekends: 

Cross in the Pocket with card; Butterflies and Caterpillars; "I Love Hugs" buttons or Hug Coupons; 

Huggage Tags; A Chicken Angle gift (usually a rooster) delivered to the podium for the Lay Leader 

after breakfast on Sunday when He/She gives the description of a Chicken Angel gift. This has been 

done by someone dressed in a chicken outfit. Check with Terry Smith on the availability of the 

costume. 


Cardboard boxes (6) Community 

(labeled by share group for delivering mail) 

Printed: 07/29/12 43 Rev:03/98


FRIDAY EVENING CHAPEL 

Coordinator ____________________________ Time ____________ 

Co-Workers ________________________________________________________ 

Help set up for evening chapel. The location of the chapel will be decided by the Lay 

Leader. Check out location of light switches and determine if window coverings are needed. Check 

batteries in the pen lights. Be prepared to turn off lights during the chapel time. It might be best to 

place the Examination of Conscience on the beds as palanka instead of handing them out as people 

are leaving the Chapel. Help clean up afterward and help prepare the chapel for the next day. Be 

sure to return the penlights to the Palanka Angel's room. 


Bibles (3) Palanka Angel's Supplies 

Penlights (3) " 

Examination of Conscience (42) " 

Printed: 07/29/12 44 Rev:03/98


SATURDAY WAKE UP 

Coordinator _______________________ Time _________________ 

Co-Workers (opposite gender of Coordinator) ______________________________________ 

Wake up team by 6:00 AM. Male PA goes into men’s team sleeping quarters and female PA 

goes into women’s team sleeping quarters to make sure everyone hears the wake up call. You will 

have to adjust your personal routine so that you can be ready to wake participants at 6:15 AM. Test 

the batteries in the tape player ahead of time. Play the tape outside the doors of the participant's 

rooms as you walk up and down the hallway. 


Alarm clock Palanka Angel Supplies 

Tape player Community 

Tape "Christ has Died, Christ has Risen" Palanka Angel Supplies 

Printed: 07/29/12 45 Rev:03/98


SATURDAY MORNING CHAPEL 

Coordinator _____________________ Time _________________ 

Co-Worker _________________________________________________________ 

Mostly you are responsible for getting things ready for communion. The chairs should have 

been set up after the team meeting Friday night. The set up is similar to the instructions for main 

chapel set up except the small table is moved to the center of the circle of chairs. Hang the 

communion and hug banners in a prominent location in the room. 



Communion Set Palanka Angel's Supplies 

Communion elements (bread, juice) Kitchen Angels 

Hug Banner Palanka Angel's Supplies 

Communion Banner " 

Christ bouquet Past Lay Leader 

Table cloth Palanka Angel's Supplies 

Rainbow stole " 

Cloth for bread " 

Flower bouquet Community 

Printed: 07/29/12 46 Rev:03/98


GROUP PICTURE 


Co-Workers ________________________________________________________ 

Well ahead of time, Prepare a sign indicating what Koinonia weekend number this is. Use 

your talents to design a simple sign that is on about 1/2 sheet of poster board. In the past, people 

have tried to incorporate the theme of the weekend on the sign. The sign is held at front center of the 

group by the Lay Leader and Asst. Lay Leader during the picture taking. 

The Lay Leader will have assigned someone to take the picture. 

Make sure all sleeping quarters and prayer chapel are checked for people due at the picture. 


K-?? Sign Community 

Poster Board " 

Marker pens Palanka Angel's Supplies 

Printed: 07/29/12 47 Rev:03/98


GROUP POSTERS 

Coordinator _________________________ Time: ________________ 

Co-Workers ________________________________________________________ 

Have all the materials to make share group posters delivered to the share group rooms during 

the fun sing prior to the Study Talk. You may be able to coordinate dispensing these with the Study 

Palanka. Try to have at least one marker for each color in the rainbow for each share group. When 

it is time for the reports on the posters have someone ready to assist hanging with push pins. 


Poster Boards (6) Community 

Marker pens (36) Palanka Angel's Supplies 

Push Pins (12) or Masking Tape " 

Printed: 07/29/12 48 Rev:03/98


SHARE GROUP CHAPELS 

Coordinator ____________________________ Time ____________ 

Co-Workers ________________________________________________________ 

Share group chapels are held in each share group’s room. Bring the chapel equipment in the 

large wicker baskets with handles and two extra chairs for the Lay or Asst. Lay leader and one 

Spiritual Director to the share group’s room (or place the table and extra chairs in the room ahead of 

time). Check with the Spiritual Directors on how they want the room arranged. Usually they try to 

maintain a subdued atmosphere in the room. 

Make sure you have Chapel Necklaces for three chapels as you will bring them to each 

chapel one right after another. Have the Spiritual Directors, Lay and Asst. Lay Leader keep the 

penlights with them through the Agape Feast. 

The following supplies should be divided between the two chapel baskets: 


Card or Round table (preferred)(2) Retreat Center or Palanka Supply 

Chairs (4) " 

Candles (4 large) Palanka Angel's Supplies 

Chapel necklaces (36) Community 

Kleenex (2) Palanka Angel's Supplies 

Penlights (4) " 

Table clothes for tables Community 

A Palanka Angel is to knock on the door of the chapel after the participants have 

been in the chapel for 25 minutes. After another 5 minutes the Palanka Angel is 

to open the door to the chapel and guide the SDs and LLs to the next share 

group’s room. 

Printed: 07/29/12 49 Rev:03/98


RIDDANCE OF SIN AND ANOINTING 

Coordinator ______________________ Time ____________ 

Co-Workers ________________________________________________________ 

The Lay Leader determines the location of the evening chapel. Set up chapel according to the 

Spiritual Director's instructions. In the past the room has been set up with candles surrounding the 

room and pillows up front for kneeling to receive the anointing. The table is arranged with at least 

one large glass candle holder and two or more small votives. A fireplace or barbecue outside the 

door with presto log for burning of sin papers. Try to block off windows to obstruct people’s view 

of the setting up of luminaries. On your way out to the Agape Feast blow out the candles. Come 

back and clean up after the feast. Pass out pencils and paper and pick up pencils when done. Be 

familiar with location of light switches. You may need to cover the windows with paper to prevent 

people from seeing luminaries being set up. The musicians may need two people to hold flashlights 

for them. Be sure that riddance of sin papers are properly disposed of. 


Small table Retreat center 

Table cloth Palanka Angel's Supplies 

Penlights (4) Share Group Chapels 

Anointing oil Palanka Angel's Supplies 

Towels (3) " 

Bowls (2) " 

Pillows for kneeling " 

Candles (lots) " 

Candle holders " 

Bibles (2) " 

Kleenex (6) " 

Chairs (76) Retreat Center 

Basket for pencils Palanka Angel's Supplies 

Pencils (lots) " 

Note Paper (76) " 

Flashlights (2). " 

Tarps (3) " 

Printed: 07/29/12 50 Rev:03/98


LUMINARIES 


Co-Worker _________________________________________________________ 

The Home Team will be the group that organizes the Luminaries Walk. It was determined 

that because of the responsibilities of the Home Team are for the most part completed by this time 

that they would be available for this task. This will allow the Palanka Angels and Kitchen Angels to 

focus on the Agape Feast and Riddance of Sin ceremony. Review the route of the walk Friday night 

to determine what and how outside lights need to be turned off or covered. 

Recruit Prayer Disciples who are not already preparing for the Agape Feast to assist you and 

the Home Team. Fill white paper sacks with approx. 3/4 to 1 cup of sand, usually measured from a 

coffee cup. Set sacks along walk, spacing determined by how many candles you have. (96 were 

used at Warm Beach, placed in pairs approx. 8 ft. apart on the sides of the walk from the small 

chapel by the amphitheater, up the stairs and on the deck to the back door of Cedar Lodge). It works 

best if you fill the bags ahead of time and place them in a box for carrying. Then someone comes 

along and lights and drops candles in the bags. Don't try to save the bags after the walk, just save 

the kitty litter and candles. Assign someone to turn off lights from buildings and walkways that 

shine on the walk. 

Try not to let participants see the luminaries while you are setting up. Start lighting the 

candles while riddance of sin is in progress. Light only those that are not visible from the chapel. 

After Riddance of Sin lay out the rest. 

Notify musicians inside the main chapel when participants are approaching the Agape Feast. 

You may need to station people are stairs to assist people. Blow out the candles behind the 

procession for safety. Clean up after the Agape Feast. 


White paper sacks (approx 100) Palanka Angel's Supplies 

White votive candles (100) " 

Sand buckets (2) " 

Propane matches (4) " 

Measuring scoop (2) " 

Boxes to carry luminaries Community 

Printed: 07/29/12 51 Rev:03/98


AGAPE FEAST 

Coordinator___________________ Time_______________________ 

Co-Workers_________________________________________________________ 

The Kitchen Angels are in-charge of the set up and will provide the bread, cheese and 

juice. The layout for the tables will be found in the Head Kitchen Angel's notebook and PA 

notebook. The Palanka Angels are there to help them. It is a group function so try to 

accommodate varying ideas on set up and don't get your feelings hurt, just get the job done quickly. 

Place small "reserved" signs at the four ends of the cross to save seats for the lay leaders and 

spiritual directors. Traditionally the lay leader sat at the top of the cross and the assistant lay 

leader sat at the bottom of the cross with the spiritual leaders at each end of the cross arms. Check 

with the function heads to determine how many people will be absent due to other chores at the time. 

Set up only the amount of chairs you will actually use. The Christ Bouquet is to be brought over 

from the Riddance of Sin by a participant and placed in the center of the cross. Everybody should 

stay and help clean up. 


Bibles (3) Palanka Angel's Supplies 

Newsprint/Butcher paper “ 

Music Paddles “ 

Printed: 07/29/12 52 Rev:03/98


MANANITAS 

Coordinator _______________________ Time ____________ 

Co-Workers ________________________________________________________ 

Look after the carnations that are brought to the weekend for Mananitas. Have them ready to 

give out to sponsors of the participants. Coordinate with the Kitchen Angels for preparation of 

coffee and things for the morning. Remember it takes about an hour for coffee to be made in those 

large coffee pots. Check with the Musicians to see that they have the song sheets to hand out. 

Wake up Palanka Angels at 5:30 AM so they can take a shower. This will be the only chance 

they get today. Wake up the team at 6:00 – remember to have one female PA and one Male PA to go 

into the appropriate team sleeping quarters to awaken the team members. 

The Mananitas starts at 6:30 AM! 


Carnations (36)or paper flowers Community 

Trays (6) Retreat Center 

Coffee/hot water servers (12) Retreat Center/Community 

Coffee Kitchen Angels 

Tea " 

Juice " 

Cups " 

Cocoa " 

List of participants and their sponsor Palanka Angel's Supplies 

Mananitas song sheets (20) " 

Printed: 07/29/12 53 Rev:03/98


SECURITY / FOURTH DAY TALKS 

Coordinator ________________________ Time ____________ 

Co-Workers ________________________________________________________ 

In the past, the double backed sign on a stick saying "Ultreya" on one side and "Share 

Groups" on the other, was carried across in front of the audience at the appropriate time indicated 

by the speaker during the Security talk. Confirm with the speaker before the talk that they will want 

the sign used. Handouts will be passed out at the time designated by the speaker. It is advised to 

hand them out after the talk. Community area signs were made up to direct people to the proper 

representatives of that geographical area. The idea is to place them around the room for a focal 

point for people to gather when groups gather to discuss Share Groups in their region. Determine 

ahead of time if the Lay Leader wants to use them. 

SUPPLIES NEEDED: 

Fourth Day Packet 

SUPPLIED BY: 

Fourth Day Handouts Palanka Angel's Supplies 

Phone Lists “ 

Share Group List “ 

Invitation to the next weekend “ 

Sponsor's Responsibilities “ 

Share Group Cards “ 

Last Rainbow Reflections Newsletter “ 

Printed: 07/29/12 54 Rev:03/98


PALANKA ANGEL'S AWARDS 


Co-Workers ________________________________________________________ 

These are silly home made awards presented in remembrance of something significant during 

the weekend. A good idea is to have some blank award certificates made up and fill them in as 

needed. Find someone who has a computer program that can make certificates. 

Unused palanka from previous weekends may be available in Palanka Angel supplies. Make 

sure they are brought up for the weekend. Remember, palanka was made to be given out and we 

have to respond to the trust that was put on us to make sure that everything is used. Some palanka is 

left over when the participants are less than the 36 that are planned for. 

When planning the awards try to leave out words that compare, such as "best hugger" vs. 

"heartfelt hugger". The "best" infers that some others were less than others. Strive for humor 

without judgment. One weekend awards were given out for "neatest cabin" and "messiest cabin". It 

worked because they didn't say who was which. Other awards have been: midnight snack attack, 

heartiest laugh, Kleenex award, early riser, timeless award (always late), night watch person (those 

who can't sleep), snack table connoisseur. 


Certificates Palanka Angel's Supplies 

Gifts Community and unused Palanka from Palanka Angel's 

supplies 

Printed: 07/29/12 55 Rev:03/98


KOIN CEREMONY 


Co-Workers ________________________________________________________ 

Make sure that the cords on the loaves and fishes pendants are tied before the ceremony. The 

Lay Leader may want you to replace the cords with longer ones because the cords that come with 

them are rather short. The Cross in the Stone is brought over from the main chapel. In the past the 

Koin Ceremony was held in a separate room away from the main chapel so that the chapel could be 

set up for the Closing Ceremony. The Christ Bouquet is given to a participant by the Lay Leader at 

this time. 


"Fishes & Loaves" Koins (30) Palanka Angel's Supply 

Koin Handouts (30) Palanka Angel's Supply 

Cross in Stone Moved from main chapel. 

Christ Bouquet Moved from last activity. 

Basket of Watches Returned from safe keeping. 

Driftwood sculpture From main chapel. 

Printed: 07/29/12 56 Rev:03/98


CLOSING CEREMONY 

Coordinator ____________________________ Time _________________ 

Co-Workers ________________________________________________________ 

The closing ceremony is a communion that is open to all the community. Check with the 

Kitchen Angels on the communion elements such as the bread collected in the basket during the 

Agape Feast. 

Set up should be the same for the usual chapel set up. The chairs are usually arranged in 

concentric circles with the small table in the center. The Christ Bouquet has been given away by 

this time and may be held by that person or placed on the table by them. 


Communion Set Palanka Angel's Supplies 

Communion Bread Kitchen Angels 

Grape Juice Kitchen Angels 

Cross in Stone Moved from Koin Ceremony 

Cross Stitch Cross Still in Main Chapel 

Communion Banner Palanka Angel's Supplies 

Basket of bread cubes is to be spread outside for the animals 

Printed: 07/29/12 57 Rev:03/98


CHECK LIST FOR HEAD PALANKA ANGEL 

The following items need to be completed prior to the first Team Meeting: 

_____ Inventory Palanka Angel and Kitchen Supplies 

_____ Make list of items needed for the weekend and advise the Community Coordinator of any 

needs. 

_____ Review job assignment schedule and job descriptions. Position #1 is assigned to take 

care of the Christ bouquet and Banners. Position #6 is generally in charge of chairs. 

Position #8 or even #2 would work well for the Head Palanka Angel. Position #7 was set 

up for "used up" Ideals speaker. These are only suggestions and after review of the 

make up of your team you may want to adjust the activity list. 

_____ Make working copies of all master forms you will need for each coordinator. 

_____ Obtain or make arrangements to have Communion Set, Song Books, and the Banner book 

at the Team Meetings. 

Coordinate the following information during the Team Meetings: 

_____ Obtain a complete schedule for the weekend from the Lay Leader and compare it with 

Palanka Angel's list of activities. 

_____ Obtain from the Assistant Lay Leader a list of Palanka that will be supplied for each 

Speaker. 

_____ Obtain a list from the Assistant Lay Leader of the Banners chosen by the Speakers. 

_____ Obtain information from the Lay Leader as to what rooms or buildings will be used for the 

following: 

Main Chapel:_______________________________________ 

Registration:________________________________________ 

Prayer Chapel:______________________________________ 

Riddance of Sin:____________________________________ 

Kitchen Angel's Room:_______________________________ 

Palanka Angel's Room:_______________________________ 

Koin Ceremony:(usually not main chapel)________________ 

Team Dedication:___________________________________ 

_____ Coordinate with the Lay Leader that the Retreat Center has the following: 

____ chairs for main chapel (76 maximum) 

____ podium 

____ sound system 

____ small table for in front of the podium 

____ tables for agape feast, registration, and snack table 

Printed: 07/29/12 58 Rev:03/98


_____ Coordinate with the Assistant Lay Leader, to have prepared for you as soon as possible 

for set up and registration, the following information: 

____ List of participants. 

____ Financial Roster (Names with amount paid) 

____ Room assignment list for posting bed tags. 

_____ Review items needed with the Palanka Angels and determine what items can be supplied 

by the team (Keep this to an absolute minimum) and which items need to be provided 

through the Community Coordinator of the Continuance Board. 

_____ Obtain list from the Community Coordinator of supplies being provided by which 

community and the contact person's name. 

_____ Determine from the Community Coordinator that blank___name tags, ___ bed tags, ___ 

door tags and ___ mugs are provided in case of changed spelling of name or breakage. 

_____ Review Palanka Angel job description with your Palanka Angels. 

_____ Make an Alphabetical list of team members and a separate list of participants. Leave 

room to add sleeping room assignments. 

_____ Determine that arrangements have been made to deliver the Chapel Crosses and the 

Christ Bouquet by 5:00 PM Friday for Team Dedication. 

The following items need to be completed as soon as possible on Friday during setup: 

_____ Post the following information in the Palanka Angel's room: 

___Speaker's Palanka, ___Speaker's Banners, ___Job assignment list, ___Participant and 

Team room assignment, ___List of participants by share group, ___Alphabetical list of 

Team and Participants with room numbers. 

_____ Check off list of supplies received from the community. 

_____ Make list of supplies that did not arrive or additional items that will be needed and 

forward it to Home Team. 

_____ Review with Lay Leader the route for the Luminary Walk. 

_____ Review with Lay Leader the preference for which directions the chairs may be faced for 

seating. 

_____ Request that the Lay Leader announce to the participants to take their folders with them 

when they leave the main chapel so that they won't be coming back for them while you 

are setting up the room. 

These are some general thoughts and ideas. Nothing formulated by past tradition is cast in concrete. 

These are only suggestions that have worked in the past. Allow God to work through you and use 

the special talents and gifts of the team to make things unique for your weekend. 

The position of "Palanka Angel" might make you a little apprehensive as it did to all the others for 

the first time. With this book and the help of other team members and fellow Palanka Angels, along 

with help and advice from other "used up" Palanka Angels, you will find it very rewarding and 

exciting not to mention fun. 

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The inventory lists the source of all the PA items used on the weekend. Many of the items are 

reusable or usually on hand in great quantity and are simply listed as available from the Palanka 

Angels stock of material. The Koin ("Fishes and Loaves") necklaces are ordered from a bookstore 

on a regular basis by the Continuance Board Treasure. If items listed as "Palanka Angel's Supplies" 

are exhausted then contact the Continuance Board "Community Coordinator" to make contact with 

the Regional Share Groups for assistance. Many times people on the team are willing to donate 

items, but the Continuance Board has asked that we not make any demands on the team to provide 

items for the weekend. 

Be sure to give the camp director the Palanka Mailbag that has been made up for them before you 

leave the camp. 

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Koinonia of Washington 

PO Box 101 

Auburn, WA 98071-0101 

Koinoniaofwa.com 

Return Postage Guaranteed 

Printed: 07/29/12 61 Rev:03/98

The Palanka Angel's Notebook - Koinonia of Washington

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