jalna district disaster management information database & disaster ...

Communication and
Information Management
Desk
Resources Desk A. Maintenance of
Section VI : Institutional Arrangements at the District Level
Collect and dispatch following information to Site
Operations Centre
Data collection
Record keeping
Assistance in locating missing persons
Information Centre
Organisation of information for Site Operations Centre
and on specific demands.
Maintaining In-Message and Out-Message Register
Sending all Out-Messages on behalf of Camp Officer of
Relief Camp.
Books of account for all cash receipts
Books of accounts for all cash disbursements
Stock register for all relief materials
Issue register for all relief materials
Dead stock register for all non-consumables (inventory)
Record of all personnel payment for daily wages and
other incidentals made to relief personnel.
Records of all expenses incurred on administration and
disaster management at relief camp.
Records of all gratuitous relief
Records of all compensation paid
Preparation of records relating to finance and accounts as
per the formats for dispatch to Site Operations Centre
B. B. General
All cash donations must be deposited with District
Control Room and a receipt for the same obtained
All material donations must be entered in stock register
and made available for inspection to officer from the
District Control Room or Site Operations Centre
Maintain record of all issue of cash vouchers and credit
vouchers for petrol and diesel
Jalna District Disaster Response Plan Vol II - 54