Instruction Manual - Grow Assistant

Grow Assistant Ver 4.X 

Instruction Manual 

GeekyGrower Products

The Grow Assistant -- Medical Marijuana Grow Operation Software Ver 4.X 

Table of Contents 

Logging in for the first time. 2 

Introduction 2 

Initial Setup 3 

Plant IDs 3 

Strains 3 

Getting Started 4 

Designating your Mothers 4 

Adding Clones to a Plant 5 

Time to do some plant some clones! 6 

To find a Clone 6 

Planting a Clone 6 

More Detailed information about Plants 10 

Harvesting a Plant 13 

Special Cases 13 

Mothers 13 

Backing up and importing your data 13 

Backing up your data 13 

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Importing Your Data (Registered users only) 14 

Registering your Software 14 

Using the Finance Tracker 15 

Document Library 16 

Advanced Features 16 

Logging in for the first time. 

When you log in for the first time you will not be asked for a log on password, However you are able to set a password in 

the program but your username will remain “grower”. 

Introduction 

The purpose of the Grow Assistant is to help maintain large unruly grow OPs. from 1 to over 1000 plants. it will help 

track your plants through their generations always keeping track of who the mothers are and where their genes are. It 

will allow you to attach Pictures, Notes, Height and girth, and Tasting information to every single plant in your operation. 

2


Initial Setup 

Plant IDs 

The Grow Assistant is designed to work with several different type growing scenarios. It is designed to handle plants 

using “Plant IDs” One way to use Plant IDs is to just to use plastic stick type labels from 1-100 (These are your IDs) then 

you just stick this in the planter, use the ID throughout the plants life and once you harvest pull the ID stick and throw it 

back in the pool of IDs. You of course do not have to use numbers and can instead use names or whatever you like. 

Each plant is tracked via a serial number given to it by the program. This number is not usually seen by you and there is 

no reason to worry about it. It’s just used to tie together the plant’s information and it’s notes, pictures etc. The Plant ID 

is the way that you can link the plant in the program to the actual plant in the grow room. 

Strains 

Strains are a very important part of growing. The Grow Assistant’s Strain Bank Is used to hold this information. It is a 

good idea to start by putting in the strains you have early on. When you clone any mother, her strain information “along 

with other information” will be copied to the daughters. 

3


Getting Started 

For the purpose of this manual we will assume the following. 

You have two Mother plants. 

When you clone you use a cloner that has it’s own numbers. (like a square container with 20 holes in it, labeled 1-20) 

This of course can be a multitude of different setups. 

Designating your Mothers 

1. Click the New Plant button on the main screen 

2. Specify the Plant ID, Generation, and Plants Mother 

• Plant ID - What ever ID you have given the plant 

• Generation - Since this is a mother plant the generation will be 1 or Mother 

• Plants Mother - Normally you will not enter this value because you will use the cloning function to plant your 

clones which enters this in for you. If this plant is a mother then this value will be entered by the program and will 

duplicate this plants “Plant ID” 

3. Answer Yes to the “Is this a mother” dialog box 

Now you will see that you have created a new plant. 

4


Adding Clones to a Plant 

1. With the mother plant you want to clone FROM selected click (Make Clone) button 

2. Enter the clone number/designation, notes about the clone, and the number of clones to make into the resulting 

dialog box. (keep in mind that the clone number referenced here is the number that you want to temporarily 

assign the clone ‘usually the position inside your cloner’ Once you plant this clone the program will ask 

what permanent Plant ID you want to assign to the plant.) You can also select a cloning date that is not the 

current date. This is good in cases where you cloned a day or two ago and forgot to insert the data into the program. 

3. After you have added the clone you can click on the clones tab to see the clones you’ve added (I added 24 for this 

example) 

5


Time to do some plant some clones! 

Once you have taken your clones and they are ready for planting you first need to find the clone. 

To find a Clone 

1. Click the (View Clones) button. (This will open a new window showing all active clones.) 

Planting a Clone 

3. Click the (Plant) button beside the clone that you want to plane (Move from cloner to the Vegging Room.) 

4. Enter the New Plant ID that you want to give this plant in the resulting Dialog Box 

Now that you have planted your clone you can look at it by clicking the (Active) button and entering the new Plant ID you 

just entered. 

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You can also see that on the Mothers clone list that the clone you just planed shows to be pulled 

This is important as any clones that don’t show to be pulled will show up in the (At a Glance Clones) windows. When 

you plant a clone it will enter the date that you “pulled” it from the cloner. 

Therefore if you have a clone that doesn’t survive you MUST press the KILL button in the (At a Glance Clones) window to 

stop it from showing up. 

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Find Active - Perform find of only active plants (Input 

needed to complete search) 

Button Definitions 

Vegging - Show all active plants in the Veg Room 

Flowering - Show all active plants in the Flower Room Mothers - Show all active mothers (Plants with Mother 

DELETE - This will delete this plant record and all 

associated records (All clones etc.) 

selected) 

QUIT Button - Quit the program 

Arrows - Navigate from plant to plant NEW Plant - Perform the new plant function It is 

Make Clone - Use this button when you take a clone from 

a mother and put it into your cloner 

Flower Plant - Puts today’s date into the Date Flowered 

Field and changes the plant from Vegging to Flowering 

Bag Plant - Puts today’s date into the Date Bagged fields 

and Performs final weighing of medicine 

Dry Tags - Opens new window with printable dry tags for 

use in certain drying setups 

Room Data - Opens new window showing you 

information you have entered about the room 

Seed Bank - Opens new window showing a seed tracking 

system 

recommended that you create new mothers this way 

View Clones - Opens a new window showing all clones 

that need to be planted 

Harvest Plant - Puts today’s date into the Date Harvested 

field and changes the plant from Flowering to Harvested 

Report - Opens new window with a printable “Report 

Card” for the plant 

New Data - Opens new window for you to enter data 

about your room (Data that is not associated with any 

plant) 

Full Import / Export - Performs import and export 

functions to allow you to upgrade your data to future 

versions 

Password- Use this button to change your password to 

something new 

8


Get Support - Opens the program’s Support forum Instructions - Opens the current online Instruction Manual 

Field Definitions 

Plant ID - User friendly label for plant Generation - Current Generation of this plant 

Plants Mother - Shows who is the mother of this plant 

(Only plants who are labeled as Mothers will show up in 

this list) 

Plant Cycle - This is where you can choose whether the 

plant is vegging, Flower, Harvested etc. 

Date Flowered - The date that this plant was put into 

Flowering 

Date Bagged - The date that this plant was put into a bag 

or is ready to use 

Room ID - For use when using the program with multiple 

grow operations 

Date Planted - The date that this plant was put into 

Vegging 

Date Harvested - The date that this plant was harvested 

Days in Veg - Date Flowered - Date Planted 

Days in Flower - Date Harvested - Date Flowered Harvest on - Date Flowered + Days to Flower 

Age in Days - Today’s Date (or harvest date) - Date 

Planted 

Days to Flower - user defined field with the 

“recommended” number of flowering days 

Final Yield - The total yield of this plant once bagged Final Height - Total height of this plant once harvested 

Daily Gain - Final Yield / Days in Flower Inches Per Day - Final Height / Days in Flower 

Plant Position - Position of the plant in room or tray Plant Strain - Strain of the plant 

Strain Dominance - shows what is the dominance of this 

plant 

Plant Designator - Allows you to select this plant as a 

Mother or a Father 

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More Detailed information about Plants 

• Main Screen 

The Main screen shows the most used data about a plant. 

• Notes Tab 

The Notes tab is used to keep notes on a individual plant. To add a new note press the Add Note button 

You also have the ability to add multiple notes at one time. 

• Height Tab 

The Height tab is used to record both height and girth of a given plant. 

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Note: to add a new height press the add button. Please note that this feature is designed to work on multiple plants. i.e. 

if you want to measure the heights of all you plants in flower you would just press the Find Active button, then select the 

Flowering plant cycle. This will show all flowering plants. Then you will go to the height tab, press Add to add the first 

recording. Once you are done with the first plant you will see that you are now on the second plant ready to add height. 

This makes it fast and easy to add heights for a whole room. 

• Clones Tab 

The Clones tab will show all clones for this particular plant. Shown are the Clone ID - Date Cloned - Notes about the 

clone - age (days in the cloner) - Date pulled - Removed 

• Pictures Tab 

This tab will allow you to store three pictures per plant along with notes. 

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• Totals Tab 

The totals tab give a lot of useful information about the plant 

Room Data -You can use the Grow Room Tracker to keep track of all your room equipment. By entering in the amount 

of time you use a piece of equipment and when you started using it the tracker will show you the total time in hours on 

the unit. It’s also great for keeping track of your room nutrients and water tanks. 

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Harvesting a Plant 

To harvest a plant 

1. Press Find Active and enter the Plant ID of the plant you want to harvest 

2. Press the Harvest Plant Button 

3. Enter in a final Height for the plant 

This will harvest the plant by inputing a harvest date and changing the Plant cycle to Harvested. 

Special Cases 

Mothers 

Ahh mothers... how we love them so.... A mother plant is just like any other except you specify it’s “plant designation” 

as a Mother. Only plants who have been selected as mothers will show up in the Mother Pull down list. 

Backing up and importing your data 

One of the great features of this software is your ability to backup your data and import it into new versions of the 

software. 

What does backup do? It will create a list of files containing all the program information and then it will put those files into 

your documents folder in a folder called “Grow-Assistant-Backup-Data”. It puts these files here because we don’t want 

them to get overwritten durning an upgrade. 

Backing up your data 

1. Click the “Full Backup” button on the functions tab 

2. After the backup runs you will find your backup files in the folder in the Grow-Assistant-Backup-Data folder inside 

your Documents folder. 

13


Importing Your Data (Registered users only) 

1. Now that you have a backup of your data you can uninstall the program if you like 

2. Now your ready to Install the new version of the software 

3. Install the new version and register it so that you are able to use the Import button 

4. Press the Import button and your data will start restoring 

Note: The Import feature will look for backup files inside the Grow-Assistant-Backup-Data folder of your Documents 

folder 

Registering your Software 

To register your software click the about / register button and then the Register software button. You will be asked to 

enter you serial number and be authenticated. 

Your name is tied to your serial number. This information is private and is not send out over the internet. 

14


Using the Finance Tracker 

The Grow Assistant Comes with a easy way to track the income and expenses of your grow room. The Finance tracker 

is a very easy to use system to keep track of this information 

To use the tracker simply input the information about your grow room and the buyer and start entering in date. The 

tracker will keep track of your income less your expenses in a very easy to read manner. You can even print off reports! 

15


Document Library 

This is a simple addition to the Grow Assistant that allows you to store documents or files securely within the program. 

Think of it simply as a document/file library. 

Advanced Features 

Below is a growing list of feature codes that can be used to invoke hidden features of the program. These codes must 

be entered into the Plant ID field. Once you enter the code and TAB out of the field the code will invoke it’s action. 

Feature Code Defenition 

**clearall 

This will delete all records, delete your 

serial number, and quit the application. 

Useful if you need to dump all your 

data in a hurry! 

More codes will be added in the future. 

Support is offered via support forum - www.growassistant.com or by clicking the Get support in your software. 

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Instruction Manual - Grow Assistant

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