Business Process Integration - I - MyWeb

mySAP 

SRM 

BUSINESS PROCESS INTEGRATION – I – (BPI – I) 

mySAP PLM 

mySAP 

ERP ECC 6.0 

mySAP SCM 

SAP NetWeaver 

mySAP 

CRM 

Business Process Integration – I 

Exercises 

Using the GBI data set 

ECC 6.04 

Modified by Tom Wilder, May 2011 

V1.0 

ECC 6.0 – Release August 2009 Page 1 Sierra Nevada Peddlers , LLC

Unit 1 not included in this set 


Unit 2: Customer Order Management Business Cycle Including 

Procurement Process for Replenishment of Goods 

Purpose of Unit 

The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle beginning 

with a quotation and ending with recording final payment received from the customer. This process will 

include the procurement cycle as you will need to procure the items for sale. 


Exercise 1: Logging on to the SAP System 

Enter the following: 


Select server name provided by the course lead 

Click on 

Client number provided by course lead 

User ID (e.g., User-100) provided by course 

lead 

Password (e.g., init) provided by course lead 

Select EN as the language 

(Enter) 

Once you have pressed enter, the system will prompt you to change your password the first time you log 

on to the system. 


The following pop-up screen will appear. 

Select (Enter) 


Enter your new password 

Repeat your new password 

This will log you onto the system. The following page is a screen shot of the SAP Easy Access Menu you 

should see if you have been successful. 

If you cannot get logged on to the system, please notify the course instructor. 



This is the SAP Easy Access Menu. It is from here that most all of your exercises will begin. 


Exercise 2: Create Vendor Master 

Navigation 

Menu Path 

Trans Code XK01 



Logistics → Materials Management → Purchasing → Master Data → Vendor → 

Central → Create 

(Enter) 

Title select: Company 

Name 

Enter the vendor’s name Your last Name Enterprise _ _ _ 

(Example: Wilder Enterprise 001) 

Search term 

Search term = _ _ _(Your Student Number) 

Address 

Postal code = 68516 

City = Lincoln 

Country = US 

Region = NE 

Communication 

Language = English 

Leave vendor field blank 

Company code: US00 

Purchasing organization: US00 

Account Group: KRED 

Reference 

Vendor: 110000 

Company Code: US00 

Purch. Organization: US00 



Then, click on or until you see the Create Vendor: Control screen. 

In the Create Vendor: Control screen: 

In the Tax information field group enter 12-3456### as Tax Number 2 – 

remember to replace ### with your number. Confirm your entry and skip 

the next screen (Create Vendor: Payment transactions) by clicking or 

twice. 

In the Create Vendor: Accounting information Accounting screen: 

Enter Recon. Account 300000. Then click on or . 

In the Create Vendor: Payment transactions Accounting screen: 

Enter Payt Terms 0001, and select Chk double inv. Then click on or 

. 

In the Create Vendor: Correspondence Accounting screen: 

Enter your name as Clerk at vendor. Then click on or . 

In the Create Vendor: Purchasing data screen: 

Enter USD as Order currency and 0001 for Terms of payment. Then click 

on or . 

There is no data to be entered in the Create Vendor: Partner functions 

screen. 

Click on to save your vendor master record. The system will 

automatically assign a unique number for your vendor. 

Click on the exit icon to return to the SAP Easy Access screen. 

Message 

Record the 

system 

message: 


Exercise 3: Create Material Master 

Navigation 

Menu Path 

Trans Code MMH1 

Enter the following information: 


Logistics → Materials Management → Material Master → Material → 

Create (Special) → Trading Goods 

In the Industry Sector field, use the drop down to enter “Retail” 

**Important! The following steps are done through the system menu, the menu across the top of the 

screen. Do not click on the buttons, as they will not give complete information. 

System Menu: Defaults → Industry sectors… 

(Enter) 

Select: Retail 

Check Hide industry sector 

System Menu: Default→ Views… 

Select the views: Basic data 1 

Sales: Sales Org. Data 1, Sales: Sales Org. Data 2 

Sales: General/Plant Data 

Purchasing 

MRP 1, MRP 2, MRP 3 

General Plant Data/Storage 1 

Accounting 1 

(Enter) 

Make sure these are checked 

System Menu: Default→ Organization levels… Copy from… 

Select: 

Plant: MI00 (Miami) MI00 

Sales org: UE00 (US West) UE00 

Distribution channel: WH WH 

(If a Company Code Field is displayed, enter code for Miami in both locations) 

(Enter) 

Make sure this is checked 


(Enter) 


Material CHLOK1_ _ _ 

Change Number: Leave Blank 

Copy from… leave blank 

Basic data 1 TAB 

On the Basic Data 1 tab, enter Chain Lock _ _ _ as a description (text field next to the material 

number). 

As Base Unit of Measure, use the F4 help to find and select each (EA). 

In the Material Group field, select UTIL (Utilities). 

As division, choose AS (Accessories). 

In the Gross Weight field and in the Net Weight field, enter 65 and select Ounce (OZ) as Weight unit. 

Then press Enter or click on . (Enter) 

Sales: Sales Org. 1 TAB 

On the Sales: sales org. 1 tab, in the Delivering Plant field use the F4 help to find and select the Miami 

plant (MI00). In the Tax data field group, in the left Tax classification column (the one that is editable = 

white background color) select Exempt (0) for all three tax categories. 

Select 

In the Screen: Create pricing conditions (PR00) Scale 


Scale quantity: 1 

Amount: 69.00 

On the Sales: sales org. 2 tab, select Matl statistics grp 1. Then press Enter. 

On the Sales: General/Plant tab, select Availability check 02 (Individual requirements) and use the F4 

help to choose Tansp. Grp 0001 (On pallets) and LoadingGrp 0002 (Handcart). 

On the Purchasing tab, enter Purchasing Group N00 (North America). 

On the MRP 1 tab, select MRP type PD (MRP), MRP Controller 000, Lot size EX (Lot-for-lot order 

quantity) and Minimum Lot Size 10. 


On the MRP 2 tab, enter 

• Planned Deliv. Time 6 (days) and select 

• SchedMargin key 001. 

• Safety Stock 25. 


On the MRP 3 tab, check if the Availability check is set correctly to 02. Then, press Enter. Skip the 

Plant data / stor. 1 view by clicking on 

On the Accounting 1 tab, select Valuation Class 3100 (Trading Goods), enter Moving price 33.50. 

Then, click on to save your material. 

Click on the exit icon to return to the SAP Easy Access screen. 

Record the system message: 

Message 


Exercise 4: Create Customer Master 

Navigation 

Menu Path 

Trans Code XD01 


(Enter) 


Logistics → Sales and Distribution → Master Data → Business Partner → 

Customer → Create → Complete 

You will create the following customer: 

Account group: Sold-to party 

Customer: (Leave blank) 

Company code: US00 

Sales organization: UE00 

Distribution channel: WH 

Division: AS 

Address TAB 

Title: Company 

Name: (your last name) _ _ _ example Wilder 001 

Search term 

Search Term: _ _ _ 

Address 

Street/house number N. Orange / _ _ _ 

Postal Code: 32804 

City: Orlando 

Country: US 

Region: FL 

Communication 

Language: English 

If Company code US00 shows up in the 

reference section, delete it 



Click on the icon in the Street Address box, then click on the search icon next to the 

Transportation Zone field. 

Enter Region East. 

Select 

Account Management TAB 

(Financial Accounting) 

Rec. Account: 110000 

Sort key: 001 

Payment transactions TAB 

Terms of payment: 0001 

Select 

Sales TAB 

Sales order 

Currency: USD 

Pricing/statistics 

Cust. Pric. Proc.: 1 

Cust. Stats. Grp: 1 

Shipping TAB 

Shipping 

Delivery priority: 02 

Order Combination: Selected 

Shipping Conditions: 01 

Delivering Plant: MI00 

Partial deliveries 

Max.part.deliveries: 3 

Billing Document TAB 

Delivery and payment terms 

Incoterms: FOB, type in the description: Origin Shipping Dock 

Terms of Payment: 0001 

Accounting 

Account Assign Group: 01 

Accounting 

Tax Classification: 0 for all three categories 

 

(Save) 

Record Customer Number ________________________ 

(Cancel) To return to SAP Easy Access Menu 


Message 


Exercise 5: Create Customer Quotation 

Navigation 

Menu Path 

Trans Code VA21 


Quotation type: QT 


Logistics → Sales and Distribution → Sales → Quotation → Create 

Organizational Data 

Sales Organization: UE00 


Division: AS 

(Enter) 

The ‘Item Overview’ screen of the quotation appears. 


Quotation: Leave blank (system assigns number) 

Sold-to party: Number from Creating a Customer 

Ship-to party: Leave blank 

PO number: _ _ _ 

Item overview Tab 

Valid to date: Date = one month ahead of today’s date 

Material: CHLOK1_ _ _ 

Order quantity: 150 

(Enter) 

(Save) 

Record Quotation Number: ______________________ 

(Exit) To return to SAP Easy Access Menu 


Message 



Exercise 6: Create Sales Order with Reference to a Quotation 

Navigation 

Menu Path 



Logistics → Sales and Distribution → Sales → Order → Create 

Order type: OR 


Sales Organization: UE00 


Division: AS 

Click on the button. 

Note that the system defaults to the Quotation Tab. Enter the number of the quotation created in the 

previous exercise. (if you didn’t write it down, use the search icon and your login user name in 

the “created by” field to find it.) 

Select 

Note: If your screen is titled “Standard Order: Availability Control and states that delivery is not 

possible, click on the continue icon . Otherwise, follow the directions below 

The system copies the details of the quotation into the Sales order. 

Select the option that gives you a complete delivery on the proposed date. 

Once you are at the Create Standard Order: Overview screen: 

PO Number: 123-_ _ _ 

PO Date: Today’s date 

Sales Tab 

Delivering plant MI00 

(Enter) Enter through any warnings 

Record the Net Value of the Sales Order: _____________________ 

(Save) 

Record Order Number: ________________________ 



Message 


Exercise 7: Check Stock Status 

Navigation 

Menu Path 

Trans Code MMBE 



Logistics → Materials Management → Inventory Management → 

Environment → Stock → Stock Overview 

Material: CHLOK1_ _ _ 

Plant: MI00 

Display version: 1 

(Execute) 

Select the Company Code line in the display. 

Select 

This will open a pop-up window showing the details of the inventory by stock type at the level you 

selected. 

Check the unrestricted use quantity (Unrestricted use) stock type 

Check the sales orders quantity (Sales orders) stock type 

Check the delivery quantity (Scheduled for delivery) stock type 

Record the storage location and quantity of inventory for each Stock type: 

Company Code 

Stock Type Stock 

Unrestricted Use 

Sales Orders 

Scheduled for Delivery 




Exercise 8: Run Material Requirements Planning – Single Item, Single 

Level 

Navigation 

Menu Path 

Trans Code MD03 


Logistics → Materials Management → 

Materials Requirements Planning (MRP) → MRP → Planning → 

Single-Item, Single-Level 

Enter material number: CHLOK1O1_ _ _ 

Enter plant: MI00 

MRP control parameters 

Processing key: NETCH 

Create pur. req.: 2 

Deliv. schedule: 3 

Create MRP list: 1 

Planning mode: 1 

Scheduling: 1 

Process control parameters 

Select Display results before they are saved 

(Enter) 

A warning message appears - please check input parameters 

(Enter) again to confirm and check the warning message 

Review the MRP list 

Note: Your MRP list may appear different depending on dates and orders. 

(Save) 



Message 



Exercise 9: Convert Purchase Requisition to Purchase Order 

Navigation 

Menu Path 



Logistics → Materials Management → 

Materials Requirements Planning (MRP) → MRP → Evaluations → 

Stock/Reqmts List 

Individual access Tab 

Material: CHLOK1O1_ _ _ 

Plant: MI00 

(Enter) 

Select Purchase Requisition to be converted and click (Details of Element) 

or Double click on the purchase req to be converted. 

Click on the button 

Enter Vendor number that you created in exercise 2 (You may have to enter Purch. Org US00 first.) 

Enter the number to the right of word vendor 

Org. Data Tab 

Purch. Org. US00 

Purch Group N00 

Company Code US00 

(Enter) 

Single Click on Open Requisitions line in the left window 

Then Select (Adopt) 


Enter a Net Price: 32.00 

Currency: USD 

Increase the PO quantity to: 200 


(Enter) 

You may get a warning message asking if delivery date can be met. Click (Enter) to continue. 

Record the amount of the purchase order from the Conditions Tab on the Header $ _____________ 

(Save) 

 

Record the new purchase order number._____________________ 

Select the (Refresh) button to refresh the Stock/Reqmts List 

Notice the MRP elements change from the old PurReq to display the new POitem. 



Message 


Exercise 10: Create Goods Receipt 

Navigation 

Menu Path 

Trans Code MIGO_GR 




Goods Movement → Goods Receipt → For Purchase Order → 

GR for Purchase Order (MIGO) 

Enter your PO # 4500000??? 

(Execute) 

(You will notice that the OK check box and SLoc are grayed out. Click on the item detail icon to 

minimize the item detail field, thus activating the item overview fields. Or you can use the item detail area 

to update the information. Click Item OK at the very bottom and put in the storage location in the Where 

tab. In futre exercises, you will have this same issue, however in those exercises you may have more 

than one line item. If that is the case, only the line item that is displayed in the item detail section will be 

grayed out in the item overview section. ) 

Ensure each line item OK is checked 

Enter storage location TG00 

Notice that the quantity from the PO defaults as the quantity to receive. 

Select or (Post) 



Message 


Exercise 11: Create Invoice Receipt from Vendor 

Navigation 

Menu Path 

Trans Code MIRO 



Logistics → Materials Management → Logistics Invoice Verification → 

Document Entry → Enter Invoice 

Basic data Tab 

Invoice Date: Today's Date 

Check your Company Code: US00 

Enter amount: Enter amount from invoice 

Tax code: XI 

PO number: (Enter your purchase order number – 4500000???) 

(Enter) 

Use the button to see if the postings are correct. 

(Post) 



Message 


Exercise 12: Post Payment to Vendor 

Navigation 

Menu Path 

Trans Code F-53 



Accounting → Financial Accounting → Accounts Payable → Document Entry → 

Outgoing payment→ Post 

Document date: Today 

Bank data: 

Account: 100000 

Amount: Enter the amount of the outgoing payment from invoice 

Text: Invoice Number or other text 

Open item selection: 

Account: Enter your Vendor # (Created in Exercise 2) 

All other settings remain unchanged. 

Select 


Review the balance. 

(post) 

Record the document number ______________________ 

(Exit) 

 


Message 




Exercise 13: Create Delivery Note for Sales Order 

Navigation 

Menu Path 

Trans Code VL01N 


Logistics → Sales and Distribution → Shipping and Transportation → 

Outbound Delivery → Create → Single Document → 

With Reference to Sales Order 

Shipping point: MI00 

Sales order data 

Selection date: Enter a date 7 days from today 

Order: Enter the order number of the sales order created earlier 

(Enter) 

The system defaults the items and quantities from the sales order that are scheduled to be delivered. 

Item Overview Tab 

Click on the line item 10 

(Item Details) 

(Back) 

Picking Tab: 

Verify system selected: 

Plant = MI00 

Enter the storage location for each item 

SLoc = TG00 

(Enter) 

(Save) 

Record the Outbound Delivery number: _________________ 

(Exit) 


Message 



Navigation 

Menu Path 

Trans Code 





Database selections 


Plant: MI00 


(Execute) 

Select the plant line in the display. 

Select 


selected. 





Plant 

Storage Location 

Stock Type Stock 


Sales Orders 


(Exit) 


Exercise 15: Picking Materials on Delivery Note 

Navigation 

Menu Path 




Outbound Delivery → Change → Single Document 


Outbound Delivery Outbound delivery number from the previous exercise. 

(Enter) 

The material delivery quantity is proposed. 

Picking Tab 

Enter Pick quantity to match the proposed delivery quantity 

Verify that the storage location is Inventory 

(Save) 

(Exit) 


Message 


Exercise 16: Post Goods Issue 

Navigation 

Menu Path 

Trans Code 






Select 

The system returns a message indicating change to the delivery note. 

(Exit) 


Message 



Navigation 

Menu Path 

Trans Code 







Plant: MI00 


(Execute) 


Select 


selected. 





Plant 


Stock Type Quantity 


Sales Orders 


(Exit) 


Exercise 18: Bill Customer 

Navigation 

Menu Path 

Trans Code VF01 


Logistics → Sales and Distribution → Billing → Billing Document → Create 

The system will default the last delivery document created. 

(Execute) 

The system displays the customer and the materials on the delivery with total values to be billed. 

Record the total amount billed to the customer: $____________________ (net value) 

(Save) 

Record the billing document number that is displayed at the bottom of the screen ________________ 

(Exit) 


Message 


Exercise 19: Post Receipt of Customer Payment 

Navigation 

Menu Path 




Accounting → Financial Accounting → Accounts Receivable → 

Document Entry → Incoming Payments 

Document Date: Today’s date 

Company Code: US00 

Currency/Rate: USD 

Bank data: 

Account: 100000 

Amount: Enter the amount of the payment (from sales order) 

Open item selection 

Account: Enter Your customer # (Created in Exercise 4) 

Select 


Review the balance. 

(Save) 

Record the document number ______________________ 

(Exit) 

 


Message 



Exercise 20: Document Flow 

Navigation 

Menu Path 



Logistics → Sales and Distribution → Sales → Order → Display 

Enter your order number. 

Select the following from the System Menu: Environment → Display document flow 

The system displays a list of documents associated with the order. 

Click on the line of the GD goods issue: delvy 49000….### 

Select 

Select to view the account postings for this goods movement. 

(Back) twice to get to the overview screen 

It can be seen that the: 

1. The entire document flow is shown. 

2. There are no open documents. 

3. The business cycle is complete. 

Note: You can view the document flow from the Sales Order, Delivery or Billing screens. 

Click on the line of the Standard Order 

Select the 

The document flow can be seen in greater detail. 

Click on the line of the Outbound Delivery 

Select the 

(Continue) 

(Exit) Twice To return to SAP Easy Access Menu 


Unit 3: 



The purpose of Unit 3 is to establish the Organizational Structure for Financial Accounting (FI). Once 

the various organizational elements are defined they will need to be assigned. This unit will establish 

the core structure necessary to conduct financial transactions within the system. 


Exercise 21: Create Company Code 


Purpose of Exercise 

The purpose of this exercise is to define a company code. A company code represents a legal 

organizational entity and a separate accounting unit in Financial Accounting (FI). This organizational 

element is often referred to as a balanced set of books. The company code is the level at which all 

accounting transactions are captured. 

** Instructors note: If table is locked by one user, use T-code V/LE Then execute 

Navigation 

Menu Path Tools → Customizing → IMG → Execute Project→ 

Enterprise Structure → Definition → Financial Accounting → 

Edit, Copy, Delete, Check Company Code 

Trans Code SPRO 

Double click on Edit Company Code Data 



Company Code = C_ _ _ (where _ _ _ is your student number) 

Company Name = (Your Name) Global Bikes Inc. (e.g., John Global Bikes Inc.) 

Additional data 

City = Vermillion 

Country = US 

Currency = USD 

Language = EN 

Select (Address) 

Name 

Name = (Your Name) Global Bikes Inc. (e.g., John Global Bikes Inc. ) 

Search Term 

Search term = _ _ _ (Your student number) 

Address 

Street = 123 Forest Avenue 

Postal code = 57069 

City = Vermillion 

Country key = US 

Region = SD 

(Copy) 

(Save) 

(Copy) 


Message 

(Exit) 

(Cancel) 


Exercise 22: Create Chart of Accounts 



The purpose of this exercise is to copy an existing Chart of Accounts into your own Chart of Accounts. 

This is necessary due to the complicated process of establishing the linkages necessary to create your 

own retained earnings account. A Chart of Accounts (CBIKE) was established as the basis for your 

Chart of Accounts – CBIKE contains only a retained earnings account with all the linkages already 

established. 

Navigation 


Financial Accounting → General Ledger Accounting → G/L Accounts → 

Master Data → Preparations → Edit Chart of Accounts List 




Chart of Accts: C_ _ _ 

Description: Chart of Accounts – Global Bikes Inc. _ _ _ 

General specifications 

Maint. Language: English 

Length of G/L Account Number: 6 

Integration 

Controlling integration Manual creation of cost elements 

(Enter) 

(Save) 

(Exit) 


Message 



Exercise 23: Assign Company Code to Chart of Accounts 


The purpose of this exercise is to assign your company code to your chart of accounts. A company 

code can have only one chart of accounts. A chart of accounts can have more that one company code. 

If you have several legal entities within your enterprise, it would make sense to have all of the entities 

use the same chart of accounts. This would facilitate the creation of consolidated financial statements. 

Navigation 



Master Data → Preparations → Assign Company Code to Chart of Accounts 



Select your company code C_ _ _ 

Chrt/Accts C_ _ _ 

(Save) 

(Exit) 


Message 



Exercise 24: Assign Company Code to Fiscal Year Variant 


The purpose of this exercise is to assign your company code to a fiscal year variant. A fiscal year variant is used 

to define the following: 

• how many posting periods a fiscal year has 

• how many special periods you need 

• how the system is to determine the posting periods when posting 

When defining your fiscal year, you have the several options: 

• Your fiscal year is the calendar year 

• Your fiscal year is not the same as the calendar year and is not year-dependent 

• Your fiscal year is not the same as the calendar year and is year-dependent 

Navigation 


Financial Accounting → Financial Accounting Global Settings → Fiscal Year → 

Assign Company Code to a Fiscal Year Variant 



Select your Company code C_ _ _ 

Fiscal Year Variant K1 (Cal. Year, 1 Special Period) 

(Save) 

(Exit) 


Message 

Please notify your instructor if you encounter problems in saving your entry due to the table 

locking mechanism. 


Exercise 25: Create Credit Control Area 



The purpose of this exercise is to create an organizational structure that is used to specify and control 

the credit limits for customers. 

A credit control area can include one or more company codes. Including more than one company code 

in an enterprise allows for the control of a customer’s credit across all company codes assigned to that 

credit control area. It is not possible to assign a company code to more than one credit control area. 

The credit limits must be specified in the same currency for all company codes in a credit control area. 

Navigation 


Enterprise Structure → Definition → Financial Accounting → 

Define Credit Control Area 




Cred. contr. area C_ _ _ 

Currency USD 

(Back) 

Description Global Bikes Inc. Credit Control Dept._ _ _ 

(Save) 

(Exit) 


Message 



Exercise 26: Assign Company Code to Credit Control Area 


This exercise has you assign your company code to the credit control area you created to manage your 

customers credit limits. 

Navigation 


Enterprise Structure → Assignment → Financial Accounting → 

Assign company code to credit control area 



Select your Company code C_ _ _ 

CCAr field C_ _ _ 

(Save) 

(Exit) 


Message 



Exercise 27: Assign Permitted Credit Control Areas to Company Code 


In this activity you can enter additional credit control areas which are allowed for each company code, 

in addition to this default credit control area. 

The control area assigned to the company code only acts as a default value and is used, for example, 

for crediting commitments in the case of non-assignable incoming payments from customers. 

Otherwise, with every payment, the credit amount is deducted in the control area in which it was also 

added (as previously). 

Navigation 


Financial Accounting → Account Receivable and Accounts Payable → 

Credit Management → Credit Control Account → 

Assign Permitted Credit Control Areas to Company Code 




Company Code C_ _ _ 

Credit contr. area C_ _ _ 

(Save) 

(Exit) 


Message 


Unit 4: 



The purpose of Unit 4 is to establish the Organizational Structure for Material Management (MM). 

Once the various organizational elements are defined they will need to be assigned. This unit will 

establish the core structure necessary to conduct material management transactions within the system. 


Exercise 28: Verify Valuation Area 



The purpose of this exercise is to verify that the valuation area is set to plant level. 

Having the valuation set at the plant level facilitates plant level materials requirements planning. 

Navigation 

Menu Path: 

Trans Code: SPRO 

Tools → Customizing → IMG → Execute Project→ 

Enterprise Structure → Definition → Logistics – General → 

Define valuation level 

The defined valuation level is preset at the plant level. You can skip this exercise. 


Exercise 29: Define Plant 



This exercise will allow you to create a plant. A plant is an organizational structure within our company. 

As an organizational structure, the plant is assigned to a company code. However a company code 

can have several plants. 

Navigation 



Define, copy, delete, check plant 


Double click on Define Plant 



Plant P_ _ _ (_ _ _ = your student number) 

Detailed Information 

Factory calendar US 


Name 

Name Global Bikes Inc. Warehouse_ _ _ 

Name 2 Plant _ _ _ 

Search Term 

Search term _ _ _ 

Street Address 

Street 123 Glen Avenue 

Postal code 57069 

City Vermillion 

Country key US 

Region SD 

(Copy) 

(Save) 

(Copy) 


Message 

(Exit) 

(Cancel) 



Exercise 30: Define Storage Locations (Inventory and Quality) 


This exercise will have you create the locations where our inventory will be physically kept. 

A storage location is where the quantity of inventory is managed not the value. The value is managed 

at the plant level. 

A plant can have more than one storage location. 

Navigation 


Enterprise Structure → Definition → Materials Management → 

Maintain storage location 



Plant P_ _ _ 

(Continue) 


SLoc 10 

Description Inventory 

SLoc 20 

Description Quality 

(Save) 

(Exit) 


Message 


Exercise 31: Define Purchasing Organization 



The purpose of this exercise is to create the Purchasing Organization. The purchasing organization 

procures materials and services, negotiates conditions of purchase with vendors, and bears 

responsibility for such transactions. 

The purchasing organization is the organizational unit that subdivides an enterprise according to the 

requirements of purchasing. 

Navigation 


Enterprise Structure → Definition → Materials Management → 

Maintain purchasing organization 




Purch Organization: P_ _ _ 

Purch. Org. Descr.: Purchasing Org. _ _ _ 

(Save) 

(Exit) 


Message 


Exercise 32: Create Purchasing Group 



This exercise has you create a purchasing group. A purchasing organization (such as created in the 

previous exercise) can be subdivided into purchasing groups, which consist of buyers responsible for 

certain day-to-day purchasing activities (e.g., precious metals, services, etc.). 

Navigation 


Materials Management → Purchasing → Create Purchasing Groups 




Purchasing Group _ _ _ 

Desc Pur. Grp. Type in Your Name 

Tel. No. Pur. Grp 605 555 1414 

(Save) 

(Exit) 


Message 


Exercise 33: Assign Plant to Company Code 



This exercise has you assign your plant to your company code. This will facilitate the recording or 

tracking of transactions at the plant level. Each plant must be assigned to a company code. A plant 

can only belong to one company code. 

Navigation 


Enterprise Structure → Assignment → Logistics – General → 

Assign plant to company code 




CoCd (Company Code): C_ _ _ 

Plnt (Plant): P_ _ _ 

(Enter) 

(Save) 

(Exit) 


Message 



Exercise 34: Assign Purchasing Organization to Company Code 


The purpose of this exercise is to assign your purchasing organization to your company code. The 

assignment can be done differently based on the type of purchasing your organization does. For 

example: 

• You can assign a purchasing organization to several company codes. This facilitates 

corporate-group-wide purchasing. 

• You can assign a purchasing organization to one company code. This facilitates companyspecific 

purchasing. 

• You can assign a purchasing organization to no company code. This purchasing organization 

can then procure for all plants assigned to it, without regard to the company code to which it 

belongs. 

Navigation 


Enterprise Structure → Assignment → Materials Management → 

Assign purchasing organization to company code 



Select your Purchasing Organization 

CoCd (Company Code): C_ _ _ 

(Enter) 

(Save) 

(Exit) 


Message 



Exercise 35: Assign Purchasing Organization to Plant 


This exercise allows you to assign your purchasing organization to a plant for plant specific purchasing. 

A purchasing organization can be assigned to one or more plants. 

Navigation 


Enterprise Structure → Assignment → Materials Management → 

Assign Purchasing Organization to Plant 




POrg (Purchasing Organization): P_ _ _ 

Plnt (Plant): P_ _ _ 

(Enter) 

(Save) 

(Exit) 


Message 


Exercise 36: Setup Parameter ID 



The purpose of exercise is to establish standard default entries for your user ID. 

The parameters established in this exercise provide the default information for your transaction 

screens. When establishing defaults for your ID, you would generally not want to create default 

parameter values for entries that change frequently. 

Navigation 

Menu Path 

Trans Code 

System Menu: System → User Profile → Own Data 

Select the Parameters tab 

Enter the PID and Parameter Value in ALL CAPITALS as the parameter values are case sensitive! 

Enter the following Values: 

Description (this comes from the 

Parameter (PID) Parameter Value Parameter ID and does not need to 

be entered by the user) 

WRK P_ _ _ Plant 

BUK C_ _ _ Company Code 

EKG _ _ _ Purchasing Group 

EKO P_ _ _ Purchasing Organization 

FWS USD Currency Units 

GJR 20XX (current 

year) 

Fiscal Year 

KPL C_ _ _ Chart of Accounts 

(Enter) to display the short text description 

(Save) 

Note: This process created a new session – you may close one session if you wish. 


Message 

To find the Parameter IDs: 

Navigate to the screen that holds the field that requires the parameter and hit F1 

Select (Technical information) 

Then look for the three digit “Parameter ID” code on the Technical information screen. 

Enter this code in the parameter column followed by your most common value for that entry. 


Unit 5: 



The purpose of Unit 5 is to establish some of the Rules (internal controls) for Financial Accounting (FI). 

You have established the organizational structure for FI and now you can begin to establish some rules 

with regard to the creation and of Master Data and Transactions. 


Exercise 37: Create Account Groups 



The account group is a classifying feature within the G/L account master records. The account group 

is a required entry. 

The account group determines the fields for the entry screens if you create or change a master record 

in the company code. In the account group a number range interval is defined to which accounts can 

be assigned. Field statuses for each account group control the behavior of the fields when you are 

creating a general ledger account such as whether or not the field is required, suppressed, optional, or 

display only. 

Navigation 



Master Data → Preparations → Define Account Group 


Balance Sheet Accounts 

 


Acct Group BS 

Name Balance Sheet Accounts 

From acct 100000 

To account 399999 

(Enter) 

Select C_ _ _, Group BS – Balance Sheet Accounts 100000 – 399999 

 

Position Cursor on Account Control 

(Choose) 

Account Control Suppress Req. entry Opt. entry Display 

Currency X 

Tax category X 

Reconciliation account X 

Exchange Rate Difference X 

Account managed in ext. system X 

Only balances in local crcy X 

Alternative account number X 

Inflation key X 

Tolerance group X 

(NEXT) 



Account management Suppress Req. entry Opt. entry Display 

Line Item Management 

Open item management 

Sort key 

Authorization group 

Administrator X 

X 

(Next) 

Document entry Suppress Req. entry Opt. entry Display 

Reconcil.acct ready for input X 

Field status group X 

Post automatically only X 

Supplement automatic postings X 

(Save) 

(Back) 

Income Statement Accounts 

 


Acct Group PL 

Name Profit & Loss Accounts 



(Enter) 

Select C_ _ _, Group PL – Profit & Loss Accounts 400000 – 999999 

 


(Choose) 


Currency X 



Exchange rate difference X 






(Next) 

ECC 6.0 – Release August 2009 Page 52 Sierra Nevada Peddlers , LLC 

X 

X 

X


 


Line Item Management X 

Open item management X 

Sort key X 

Authorization group X 

Administrator X 

(Next) 






(Save) 

(Back) 

Reconciliation Accounts 

 


Acct Group RA 

Name Reconciliation Accounts 



(Enter) 

(Save) 

Select C_ _ _, Group RA - Reconciliation Accounts 110000 – 300999 

 


(Choose) 


Currency X 



Exchange rate difference key X 






(Next) 



 


Line Item Management 

Open item management 

Sort key 

Authorization group 

Administrator (Accounting Clerk) X 

X 

X 

(Next) 






(Save) 

(Back) 

(Exit) 


Message 

ECC 6.0 – Release August 2009 Page 54 Sierra Nevada Peddlers , LLC 

X 

X

Exercise 38: Define Retained Earnings Account 



The purpose of this exercise is to designate an account as the retained earnings account in financial 

accounting. The retained earnings account is tied to a variety of accounts and is used in closing the 

fiscal year. At the end of a fiscal year, the system carries forward the balance of the P&L account to 

the retained earnings account. 

Navigation 

Menu Path: 

Trans Code: SPRO 


Tools → Customizing → IMG → Execute Project→ 


Master Data → Preparations → Define Retained Earnings Account 

Chart of Accounts C_ _ _ 

(Enter) 

P&L statmt Account 

RE 330_ _ _ 

(Enter) 

Acknowledge the warning by pressing 

(Enter) 

(Save) 

(Exit) 


Message 


Exercise 39: Review Field Status Variant 



A field status variant groups together several field status groups. You assign a field status variant to 

each company code. 

The field status group specifies which fields are ready for input, which fields must be filled or which 

fields are suppressed when entering documents. Specifying which fields are required, suppressed, 

optional, or display only when using the various general ledger accounts. A field status group is 

assigned to a general ledger account when it is created. 

Navigation 


Financial Accounting → Financial Accounting Global Settings → Document → 

Line Item → Controls → Define Field Status Variants 


Select GL00 

Double click Field status groups 

Select ZALL, All Accounts 

 

Position Cursor on General Data 

(Choose) 

General Data Suppress Req. entry Opt. entry 

Assignment number X 

Text X 

Invoice Reference X 

Hedging X 

Collective Invoice X 

Reference specification 1/2 X 

Reference specification 3 X 

Inflation Index X 

View fields statuses (Do not change – only review) 

(Exit) 


Message 



Exercise 40: Assign Company Code to Field Status Variant 


The purpose of this exercise is to assign your company code to the field status variant you just created. 

By doing this you will allow your company code to use the field status variant and the groups that you 

created within the variant. 

Navigation 



Line Item → Controls → Assign Company Code to Field Status Variants 



Select your Company Code C_ _ _ 

Fld stat. var. (Field Status Variant): GL00 

(Save) 

(Exit) 


Message 


Unit 6: Create General Ledger Accounts 



The purpose of Unit 6 is to create the General Ledger Accounts necessary for the legal reporting 

requirements associated with a Balance Sheet and an Income Statement. This includes: 

• Balance Sheet accounts for assets, liabilities and retained earnings 

• Income Statement for revenues and expenses 

The General Ledger Accounts will be created using the Rules you created in Unit 5: 

• BS = Balance Sheet Accounts (Assets and Liabilities) 

• PL = Profit & Loss Accounts (Revenues and Expenses) 

• RA = Reconciliation Accounts (Accounts Payable and Accounts Receivable) 


Exercise 41: Create Bank Account 



This exercise will create a general ledger account for your bank account. This is an asset balance 

sheet account. 

Navigation 

Menu Path 

Trans Code FS00 


Accounting → Financial Accounting → General Ledger → Master Records → 

G/L Accounts → Individual Processing → Centrally 

G/L Account: 100_ _ _ 

Company Code: C_ _ _ 

(Create) 

Type/Description TAB 

Control in chart of accounts 

Account Group Balance Sheet Accounts 

Select Radio Button Balance sheet account 

Description 

Short text: Bank (Checking) 

G/L acct long text Bank (Checking Account) 

Control Data TAB 

Account control in company code 

Currency USD 

Select: “Only balances in local currency” 

Account Management in Company Code 

Select: “Line item display” 

Sort key: 001 

Create/bank/interest TAB 

Control of document creation in company code 

Field status group: ZALL 

(Save) 


Message 



Exercise 42: Create Accounts Receivable Reconciliation Account 


This exercise will create the Accounts Receivable Reconciliation account. This account is used to sum 

up customer accounts. Multiple reconciliation accounts could be used you wanted to keep track of 

different customer accounts. This type of account is normally used wherever there is a high volume of 

transactions that can be summarized into a single account for reporting on the Balance Sheet. This is 

an asset on the Balance Sheet. 

Navigation 

Menu Path 







(Create) 



Account Group Reconciliation Accounts 


Description 

Short text: AR Recon 

G/L acct long text Accounts Receivable Reconciliation 



Currency USD 

Recon. acct for acct type: CUSTOMERS 




(Save) 


Message 



Exercise 43: Create Trading Goods Inventory Account 


This exercise will create a general ledger account for your trading goods inventory account. This is an 

asset balance sheet account that records the value of the current inventory. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: Inventory - Trading 

G/L acct long text Trading Goods Inventory 



Currency USD 




Sort key: 001 




Select “Post automatically only” 

(Save) 


Message 



Exercise 44: Create Operating Supplies Inventory Account 


This exercise will create a general ledger account for your operating supplies inventory account. This 

is an asset balance sheet account that records the value of the current inventory. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: Operating Supplies 

G/L acct long text Operating Supplies Inventory 



Currency USD 




Sort key: 001 





(Save) 


Message 



Exercise 45: Create Accounts Payable Reconciliation Account 


This exercise will create the Accounts Payable Reconciliation account. This account is used to sum up 

vendor accounts. Multiple reconciliation accounts could be used you wanted to keep track of different 

vendor accounts. This type of account is normally used wherever there is a high volume of 

transactions that can be summarized into a single account for reporting on the Balance Sheet. This is 

a liability on the Balance Sheet. 

Navigation 

Menu Path 







(Create) 



Account Group Reconciliation Accounts 


Description 

Short text: AP Recon 

G/L acct long text Accounts Payable Reconciliation 



Currency USD 

Recon. acct for acct type: VENDORS 




(Save) 


Message 



Exercise 46: Create Goods Receipt / Invoice Receipt Account 


This exercise will create a general ledger account for your Goods Receipt / Invoice Receipt account. 

This is an asset balance sheet account that records the value of a goods receipt from a vendor in the 

purchasing process prior to matching it up with and invoice from the vendor. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: GR/IR Account 

G/L acct long text Goods Receipt / Invoice Receipt Account 



Currency USD 

Check box Only balances in local currency 

Tax category * (All tax types allowed) 

Select Posting without tax allowed 


Check Line item display 

Sort key: 001 




Check “Post automatically only” 

(Save) 


Message 


Exercise 47: Create Output Tax Account 



This exercise will create a general ledger account for your output tax account. This is an asset balance 

sheet account that records the value tax that has been accrued in this account. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: Accrued Tax - Output 

G/L acct long text Accrued Tax - Output 



Currency USD 





(Save) 


Message 


Exercise 48: Create Input Tax Account 



This exercise will create a general ledger account for your input tax account. This is an asset balance 

sheet account that records the value tax that has been accrued in this account. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: Accrued Tax - Input 

G/L acct long text Accrued Tax - Input 



Currency USD 





(Save) 


Message 


Exercise 49: Create Retained Earnings Account 



This exercise will extend this account as well as add additional information to the Retained Earnings 

account created when you copied the CHLOK1O1 accounts into your C_ _ _ Chart of Accounts. 

A Retained Earnings account is a Balance Sheet account that records values to be carried forward 

from one period to the next. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: Retained Earnings 

G/L acct long text Retained Earnings 



Currency USD 




Sort key: 001 





(Save) 


Message 


Exercise 50: Create Common Stock Account 



This exercise will create a general ledger account for your common stock account. This is an asset 

balance sheet account. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: Common Stock 

G/L acct long text Common Stock _ _ _ 



Currency USD 




Sort key: 001 




(Save) 


Message 



Exercise 51: Create Trading Goods Consumption Expense Account 


The purpose of this exercise is to create a Trading Goods Consumption Expense account. This 

Income Statement account will track the expenses that are posted to this account. 

Navigation 

Menu Path 







(Create) 



Account Group Profit & Loss Accounts 

Select Radio Button P&L statement acct 

Description 

Short text: Trading Goods Exp. 

G/L acct long text Trading Goods Consumption/Expense 



Currency USD 



Select Line item display 

Sort Key 001 




(Save) 


Message 



Exercise 52: Create Operating Supplies Expense Account 


The purpose of this exercise is to create an Operating Supplies Expense account. This Income 

Statement account will track the expenses that are posted to this account. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: Supplies Expense 

G/L acct long text Supplies Expense 



Currency USD 




Sort Key 001 




(Save) 


Message 


Exercise 53: Create Utilities Expense Account 



The purpose of this exercise is to create a Utilities Expense account. This Income Statement account 

will track the expenses that are posted to this account. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: Utilities Expense 

G/L acct long text Utilities Expense Account 



Currency USD 




Sort Key 001 




(Save) 


Message 



Exercise 54: Create Purchase Price Difference Expense Account 


The purpose of this exercise is to create a Purchase Price Difference Expense account. This Income 


Navigation 

Menu Path 







(Create) 





Description 

Short text: Pur Price Dif Acct 

G/L acct long text Purchase Price Difference Account 



Currency USD 




Sort Key 001 




(Save) 


Message 



Exercise 55: Create Information Technology Expense Account 


The purpose of this exercise is to create a Information Technology Expense account. This Income 


Navigation 

Menu Path 







(Create) 





Description 

Short text: IT Expense 

G/L acct long text Information Technology Expense 



Currency USD 




Sort Key 001 




(Save) 


Message 



Exercise 56: Create Miscellaneous Expense Account 


The purpose of this exercise is to create a Miscellaneous Expense account. This Income Statement 

account will track the expenses that are posted to this account. 

Navigation 

Menu Path 







(Create) 





Description 

Short text: Misc. Expense 

G/L acct long text Miscellaneous Expense 



Currency USD 




Sort Key 001 




(Save) 


Message 



Exercise 57: Create Cost of Goods Sold Expense Account 


The purpose of this exercise is to create a Cost of Goods Sold Expense account. This Income 


Navigation 

Menu Path 







(Create) 





Description 

Short text: Cost of Goods Sold 

G/L acct long text Cost of Goods Sold Expense 



Currency USD 




Sort Key 001 




(Save) 

(Exit) 


Message 



Exercise 58: Run General Ledger List of Accounts Report 


This exercise will provide you with a report that summarizes all accounts assigned to your company 

code. Use this accounts to verify that you have indeed created all the accounts you needed to create 

for your company. 

Navigation 

Menu Path 

Trans Code 


Accounting → Financial Accounting → General Ledger → Information System → 

General Ledger Reports → Master Data → Chart of Accounts → 

SAP Minimal Variant 

Chart of Accounts: C_ _ _ 

(Execute) 

Review the list of accounts 

Verify details of: 

G/L Account Description – Short Text 

100_ _ _ Bank (Checking Account) 

110_ _ _ Account Receivable Reconciliation 

201_ _ _ Trading Goods Inventory 

203_ _ _ Operating Supplies Inventory 

300_ _ _ Accounts Payable Reconciliation 

310_ _ _ Goods Receipt / Invoice Receipt Account 

320_ _ _ Accrued Tax – Output 

321_ _ _ Accrued Tax – Input 

330_ _ _ Retained Earnings 

350_ _ _ Common Stock 

721_ _ _ Trading Goods Consumption / Expense 

740_ _ _ Supplies Expense 

750_ _ _ Utilities Expense 

760_ _ _ Purchase Price Difference Account 

770_ _ _ Information Technology Expense 

781_ _ _ Miscellaneous Expense 

790_ _ _ Cost of Goods Sold Expense 

(Back) 

(Exit) 


Message 


Unit 7 



The purpose of Unit 7 is to create the Rules (internal controls) and Master Data necessary for Material 

Management. This includes: 

• Rules that control how master data is created and how master data responds when used in 

transactions. 

• Master Data 

o Vendor Master Data – who you buy from 

o Material Master Data – what you buy 


Exercise 59: Vendor Account Groups 



This exercise is to have you review the different account groups that you will use to create your 

vendors. Account groups control the data required to create vendors just as the account groups you 

created for general ledger accounts controlled the information required to create general ledger 

accounts. 

This is a review only exercise (Do not change or save). 

Navigation 


Financial Accounting → Accounts Receivable and Accounts Payable → 

Vendor Accounts → Master Data → 

Preparations for Creating Vendor Master Data → 

Define Account Groups with Screen Layout (Vendors) 


System Menu: Table View Change-->Display 

Select KRED - Vendor (int.number assgnmnt) 

(Details) 

Select General Data 

Select 

Review the required fields by double clicking on the various groups 

DO NOT CHANGE ANY FIELDS 

(Exit) 


Message 



Exercise 60: Create Vendor Master Accounting Record 


This exercise has you create the general and financial views of a vendor master record. Business 

transactions are posted to accounts and managed using those accounts. A master record must be 

created for each account that you require. Vendor master records have three primary views: 

• General Data 

• Financial Accounting Data – often referred to as company code data and 

• Purchasing Data 

The master record can be created by financial accounting or purchasing. The record can be created 

with only that department’s view along with the general view or it can be created centrally if all the 

information is known. 

Navigation 

Menu Path 

Trans Code FK01 


Accounting → Financial Accounting → Accounts Payable → Master Records → 

Create 

Vendor: Leave blank 

Company code C_ _ _ 

Account group KRED 

(Enter) 

Create Vendor: Address 

Name 

Name: Advanced Cycling Ltd. _ _ _ 

Search Term 

Search term _ _ _(Your Student Number) 

Address 


City Chico 

Country US 

Region CA 

Communication 

Language English 

(Enter) Note: Page forward past views that do not contain relevant information… 

Create Vendor: Control N/A 

(Enter) 

Create Vendor: Payment transaction N/A 

(Enter) 

Create Vendor: Accounting Information 

Recon. Account: 300_ _ _ 


(Enter) 

Create Vendor: Payment transaction Accounting 

Payt term (Payment Terms): 0001 

Select Check double inv. 

(Enter) 

Create Vendor: Correspondence Accounting N/A 

(Save) 

Record the vendor number _________________ 


Message 

(Exit) 




Exercise 61: Create Vendor Master Purchasing Record 


This exercise has you create the purchasing view for the vendor master you created in the previous 

exercise. Since you have a vendor number, this will be needed to complete the creation of the 

purchasing view. 

Navigation 

Menu Path 

Trans Code MK01 


Purchasing → Create 

Create a purchasing view for your Advanced Cycling Ltd. _ _ _ vendor. 

Vendor Internal # from previous exercise 

Purchasing Organization P_ _ _ 

Account group KRED. 

(Enter) 

Create Vendor: Purchasing Data 

Conditions 

Order Currency USD 

Terms of payment 0001 

(Save) 


Message 

(Exit) 



Exercise 62: Create Vendor Master Record Centrally 


This exercise has you create all three views of the vendor master (general, financial, and purchasing). 

Navigation 

Menu Path 




Create all views for a new vendor called SLICK BIKES _ _ _. 

Vendor Leave Blank (system will generate the number) 




(Enter) 


Name 

Name SLICK BIKES _ _ _ 

Search Term 

Search term _ _ _(Your Student Number) 

Address 


City Milwaukee 

Country US 

Region WI 

Communication 




Create Vendor: Payment transactions N/A 


Recon. Account = 300_ _ _ 

Create Vendor: Payment 

Payment term = 0001 




Order Currency = USD 

Terms of payment = 0001 

(Save) 



Message 






Navigation 

Menu Path 




Create all views for a new vendor called PREMIER BIKES _ _ _. 





(Enter) 


Name 

Name Premier Bikes _ _ _ 

Search Term 

Search term _ _ _ (Your Student Number) 

Address 


City Baton Rouge 

Country US 

Region LA 

Communication 














(Save) 



Message 






Navigation 

Menu Path 




Create all views for a new vendor called International Bicycle Supply AG _ _ _. 





(Enter) 


Name 

Name International Bicycle Supply AG _ _ _ 

Search Term 


Address 


City Sioux Falls 

Country US 

Region SD 

Communication 














(Save) 



Message 



Exercise 65: Initialize the Fiscal Period for Company Code 


The purpose of this exercise is to initialize the fiscal period for your company code. This allows for the 

movement of materials and will facilitate your ability to conduct transactions. Great care needs to be 

utilized when carrying out this exercise. 

Note: If you create an initial posting period in the future, no transactions will be possible until that 

period. You will then need to start over at the beginning of the exercises. 

Navigation 


Logistics – General → Material Master → Basic Settings → 

Maintain Company Codes for Materials Management 


Enter the following information for your Company Code: 

Year 20XX (current year) 

Pe (Period) Enter the current period (1=January; 2=February, etc.) 

Select ABp (allow posting to previous period) 

(Save) 

(Exit) 


Message 



Exercise 66: Maintain Plant Parameters for Materials Management 


In this exercise you will specify the plant parameters you will need for material requirements planning. 

Navigation 


Materials Management → Consumption-Based Planning → Plant Parameters → 

Carry Out Overall Maintenance of Plant Parameters 


Enter the following information 

Select 

Plant P_ _ _ 

Select 

Select 

Select 

Plant P_ _ _ 

Select 

Environment 

Select 

Number Ranges 

Select 

Assign no. range 01 to your plant (Save) (Back) 

Select 


Select 


Select 



Select 


Assign no. range 01 to your plant (Save) (Back twice) 

Master data 

Select 

Select 

Plant: P_ _ _ 

MRP controller _ _ _ and description (Your name) 

(Save) (Back three times) 

Select 

Select 

Plant P_ _ _ 

Marg. _ _ _ ( Your Student Number) 

Op.Per. 1 (Workdays prior to order start) 

Fl Bef 1 (Workdays between order start and scheduled start) 

Fl After 1 (Workdays between order due date and scheduled 

finish date) 

Rel. Per: 1 (Workdays in release period) 

(Save) (Back twice) 

Planned Orders 

Select 

Number of planned orders 1 

(Save) (Back) 

Select 

Select your plant 

Avail. Check Rule PP 

(Save) (Back) 

Reporting 

Select 

Select Display list 

Frequency 1 

(Save) (Back) 


Planning Run 

Select 


Plant parameters 

Select Scheduling: Info Rec/Agreemt 

Schedule lines . 3 (Schedule Lines) 

Unknown Acct Assignment U (Unknown) 

(Save) (Back two times) 

Select 

Planning horizon 15 

(Save) (Back three times) 



Exercise 67: Activate Material Requirements Planning 


This exercise activates Material Requirements Planning for your plant. 

Navigation 


Materials Management → Consumption-Based Planning → Planning → 

Activate Material Requirements Planning 



Select 

Select Activate requirements planning for your plant 

(Save) (Back twice) 


Message 


Exercise 68: Define Attributes for Material Types 



The purpose of this exercise is to define the attributes for the material types. The attributes for a 

material type determine the functions allowed for materials of that category (HAWA, HIBE, etc.). Each 

material type has specific functions and views required to maintain the data. 

Navigation 


Logistics – General → Material Master → Basic Settings → Material Types → 

Define Attributes of Material Types 


Select HAWA (Training Goods) 

Double Click Quantity/value updating 

Qty updating Select 

Value update Select 

(Save) 

(Back 

Complete the same set of operations for HIBE (Operating Supplies), FERT (Finished Goods) and 

ROH (Raw Materials) after you are done with HAWA. 

(Exit) 


Message 



Exercise 69: Create Material Master for Trading Goods 


This exercise will have you create the trading good materials that will be necessary for your company. 

The Material Master has several views as you saw in the previous exercise when looking at the 

material type attributes. The views required are dependent on the type of material and the functionality 

required by the company. 

This exercise will also introduce you to the use of defaults in the creation of material master data. 

Navigation 

Menu Path 



Create (Special) → Trading Goods 

First set the defaults (you may need to select the industry sector prior to setting the defaults) 

Select industry sector Retail 

**Important! The following steps are done through the system menu, the menu across the top of the 

screen. Do not click on the buttons, as they will not give complete information. 

System Menu: Defaults→ Industry Sector Retail 

(Enter) 

System Menu: Defaults→ Views 

Select the following views: Basic data 1 

Purchasing 

MRP 1 

MRP 2 

MRP 3 


Accounting 1 

(Deselect the Sales Views if selected) 

Select Create views selected 

(Enter) 


Plant: P_ _ _ P_ _ _ 

All other fields should be blank. Remove all references to US00. If there is a field for Company 

Code, enter C_ _ _ and C_ _ _ in copy from field. 

Leave storage location blank (storage locations will be created automatically) 

(Enter) 

Enter the following information to create the materials: 


Material HELM_ _ _ 


(You may need to press enter once or twice to pass the views and organization level selections 

if you did not indicate that you only wanted to view these on request) 

Use the information following table for the inputs into the material master. Repeat the process for each 

of the materials. 

Use your student number for all entries where _ _ _ is indicated. 

Use the following information to create the materials 

Material Name HELM_ _ _ ULOK_ _ _ SADL_ _ _ PUMP_ _ _ 

Basic data 1 View 

Description Helmet U Lock Saddle Pump 

Base Unit of Measure Each (EA) Each (EA) Each (EA) Each (EA) 

Material Group SFTY ACCES ACCES ACCES 

Gross Weight / Unit 15 Oz 1 lb 1.2 lb 1 lb 

Net Weight / Unit 15 Oz 1 lb 1.2 lb 1 lb 

Purchasing View 

Purchasing Group _ _ _ _ _ _ 

MRP 1 View 

_ _ _ _ _ _ 

MRP Type PD PD PD PD 

MRP Controller _ _ _ _ _ _ _ _ _ _ _ _ 

Lot size EX EX EX EX 

Minimum Lot Size 12 12 

MRP 2 View 

10 40 

Planned Deliv. Time 3 3 6 3 

SchedMargin key _ _ _ _ _ _ _ _ _ _ _ _ 

Safety Stock 50 25 

MRP 3 View 

25 50 

Availability check 02 02 02 02 

Accounting 1 View 

Valuation Class 3100 3100 3100 3100 

Moving price $ 6.50 $ 12.50 $ 23.00 $ 4.25 

Price Unit 1 1 1 1 

(Save after each material) 

Record the system messages: 

Message 

Instructors Note: If Material Group ACCES does not exist, use t-code WG21 to create. See note in the 

front of the instructors manual. 



Exercise 70: (Optional) Create Material Master for Operating Supplies 


This exercise will have you create the operating supplies that will be necessary for your company. The 

Material Master has several views as you saw in the previous exercise when looking at the material 

type attributes. The views required are dependent on the type of material and the functionality required 

by the company. 

Use the same default information for this exercise that you used when creating the trading good 

material master data. 

Navigation 

Menu Path 

Trans Code MMI1 



Create (Special) → Operating Supplies 

Enter material: TAPE_ _ _ 

(Enter) 

Use the following information to create the materials 

Material Tape_ _ _ Tissue _ _ _ Paper_ _ _ Forms_ _ _ 


Description Tape Tissue Paper Forms 

Base Unit of Measure Each (EA) Carton (CAR) Each (EA) Carton (CAR) 

Material Group 01 01 01 01 

Gross Weight / Unit 8 Oz 1 lb 1 lb 30 lb 

Net Weight / Unit 8 Oz 1 lb 1 lb 30 lb 

Purchasing 

Order Unit DZ CV 

Conversion factor for U of M 1 = 12 1 = 10 

Purchasing Group _ _ _ _ _ _ _ _ _ _ _ _ 

MRP 1 View 

MRP Type PD PD PD VB 

Reorder Point 1 


Lot size FX EX FX EX 


Fixed lot size 12 10 

Continue on next page… 



MRP 2 View 



Safety Stock 10 10 2 1 

MRP 3 View 



Valuation Class 3030 3030 3030 3030 

Moving price $ 9.60 $ 2.50 $ 35.50 $ 52.50 

Price Unit 12 1 10 1 



Message 


Unit 8: 



The purpose of Unit 8 is to establish some of the rules that will control the financial accounting (FI) 

transactions. In addition to the rules document number ranges will be established and a payment 

program will be established. 

Once these rules and other parameters are established you will test your system in the next unit. 


Exercise 71: Define Posting Periods Variant 



This exercise will define the variant to which the posting period will be assigned. Financial accounting 

(FI) posting periods will be opened to allow transactions to be tracked by period. This variant will then 

be assigned to your company code. 

Navigation 



Posting Periods → Define Variants for Open Posting Periods 



Click on 

Variant V_ _ _ 

Name Posting Period Variant _ _ _ 

(Save) 

(Back twice) 


Message 


Exercise 72: Open and Close Posting Periods 



The purpose of this exercise is to establish when the posting periods will be effective. In addition to 

establishing the open posting periods for financial accounting, you will also define the additional special 

closing periods. This will be in accord with the fiscal year variant (K1 – calendar year with 1 special 

closing period) you set up earlier. 

Navigation 



Posting Periods → Open and Close Posting Periods 



Click on 

Var. V_ _ _ 

A + (Valid for all accounts) 

Leave account columns blank 

Open periods 1 to 12 plus one extra period for current fiscal year by typing the following: 

From per 1 1 


To period 12 

Year Current year + 3 years 

From per 2 13 


To period 13 

Year Current year + 3 years 

(Save) 

(Back twice) 


Message 



Exercise 73: Assign Posting Period Variant to Company Code 


This exercise will have you assign the posting period variant to your company code. 

Navigation 



Posting Periods → Assign Variants to Company Code 



Find your Company Code C_ _ _ 

Variant V_ _ _ 

(Save) 

(Back) 


Message 



Exercise 74: Create Tolerance Groups for Account Postings 


The purpose of this exercise is to set up the tolerances you will use for the entry of financial accounting 

(FI) documents. A blank group is a valid tolerance group. By creating a blank group code the system 

will apply these rules as defaults unless a specific group is entered resulting in any person not 

assigned to another group by default will be assigned to this group 

Navigation 



Line Item → Define Tolerance Groups for Employees 




Group Leave blank 


Upper limits for posting procedures 

Amount per document 1,000,000 

Amount per open item account item 100,000 

Cash discount per line item 5% 

Permitted payment differences 

Revenue 100 10% 10 

Expense 100 10% 10 

(Enter) 

(Save) 

(Back twice) 


Message 


Exercise 75: Setup Payment Program 



The payment program allows the company to have flexibility in paying bills. 

Example 1 

Company code 0001 pays its own items and the items of company codes 0002 and 0003. All items are 

grouped into one payment. 

Company code Paying company code Sending company code 

0001 0001 0001 

0002 0001 0001 

0003 0001 0001 

Example 2 

Company code 0001 pays its own items and the items of company codes 0002 and 0003. However, a 

separate payment is created for each company code. 

Company code Paying company code Sending company code 

0001 0001 0001 

0002 0001 0002 

0003 0001 0003 

Navigation 



Business Transactions → Outgoing Payments → 

Automatic Outgoing Payments → 

Payment Method/Bank Selection for Payment Program → 

Setup All Company Codes for Payment Transactions 





(Enter) 

Sending company code C_ _ _ (your company code) 

Paying company code C_ _ _ (your company code) 

(Save) 

(Back twice) 


Message 



Exercise 76: Create Tolerance Groups for Accounts Receivable and 

Accounts Payable 


This exercise will create tolerance groups that contain rules that affect cash discount and payment 

difference processing. These rules become effective during payment entry. 

As with earlier tolerances, a blank group field means that these rules will apply to all persons not 

assigned to a specific group. 

Navigation 



Business Transactions → Outgoing Payments → Manual Outgoing Payments → 

Define Tolerances (Vendors) 





Tolerance group Leave blank 

Tolerance group description DEFAULT _ _ _ 

Permitted Payment Differences 

Gain 

o Amount 10 

o Percent 1 

Loss 

o Amount 1 

o Percent 1 

Specifications for Posting Residual Items from Payment Differences 

Select Payment Term from Invoice 

Select Only grant partial cash disc 

(Enter) 

(Save) 

(Back twice) 


Message 



Exercise 77: Create Financial Accounting (FI) Document Numbers 


The purpose of this exercise is to have you establish which number ranges are assigned to the 

company code. Each document in the system is unique based on the following: 

• Company Code 

• Fiscal Year 

• Document Number 

Navigation 



Document Number Ranges → Copy to Company Code 



Source Company Code Details 

Company code US00 

Target Company Code Details 


(Execute) 

to accept the message. 

Review the information 

(Back twice) 


Message 


Unit 9: 



The purpose of Unit 9 is to post your initial cash investment and conduct and initial test on the system 

by posting the purchase of some supplies. 


Exercise 78: Review Document Types 



The purpose of this exercise is to review the different type of documents you will be using. A document 

type is used to; distinguish between different types of business transactions, the document type 

controls which account type that you are allowed to post (G/L account, customer, vendor, fixed 

assets….), and a document type is assigned to a specific document number range. Below are listed a 

few of the document types that we will be using throughout this course. 

Navigation 



Document Header → Define Document Types 


(Change -> Display) 

Make sure the title of the screen is: Display View “Document Types”; Overview 

Select the following document types and record the Document Number Ranges 

Review the details of: 

Document type Document Document Number Range 

DR Customer invoice 

DZ Customer payment 

KR Vendor invoice 

KZ Vendor payment 

RE Invoice – Gross 

SA G/L account document 

WA Goods issue 

WE Goods receipt 

(Details) list the Documents Number Range in the table above. 

(Back twice) 


Message 



Exercise 79: Post Initial Cash Investment by Owners 


The purpose of this exercise is to test your initial FI setup. The business scenario is that you ingest 

$750,000 to start up your business. You need to account for this transaction in your Financial 

Accounting System. 

Navigation 

Menu Path 

Trans Code FB50 


Accounting → Financial Accounting → General Ledger → Posting→ 

Enter G/L Account Document 


Document Date Today’s date 

Currency USD 

Company Code (Your code should default) 

On the first line Enter: 

G/L acct 100_ _ _ (Bank - Checking) 

D/C Debit 

Amount in doc.curr. $ 750,000 

On the second line Enter: 

G/L acct 350_ _ _ (Common Stock) 

D/C Credit 


(Enter) 


(Post) 


Message 



Exercise 80: Post Purchase of Operating Supplies 


The purpose of this exercise is to test your initial FI setup. The business scenario is that you need 

some office supplies immediately. You drive down to Office Supply Depot and buy $75 of supplies 

(paper, folders, etc) and pay for the purchase with a company check. 

Navigation 

Menu Path 

Trans Code 


Accounting → Financial Accounting → General Ledger → Posting→ 




Currency USD 

Company Code (Your code should default) 

On the first line Enter: 

G/L acct 740_ _ _ (Supplies Expense Account) 

D/C Debit 

Amount in doc.curr. $ 75 

On the second line Enter: 

G/L acct 100_ _ _ (Bank - Checking) 

D/C Credit 

Amount in doc.curr. $ 75 

(Enter) 


(Post) 


Message 

(Exit) 

(To return to the Easy Access Menu) 



Exercise 81: Display and Review General Ledger Account Balances 

and Individual Line Items 


The purpose of this exercise is to Display the General Ledger Account balance and line item. 

Navigation 

Menu Path 

Accounting → Financial Accounting → General Ledger → Account → 

Display Balances 

Trans Code FS10N or FAGLB03 


G/L Account 100_ _ _ 


Fiscal year 20XX (current year) 

(Execute) 

Record the entry below 

(Back) 


(Execute) 


(Back) 


(Execute) 


Record the balances for the current period 

Account Period Debit Credit Balance Cumulative 

Balance 

100_ _ _ 

350_ _ _ 

740_ _ _ 

(Back) 


Business Case Scenario 



Global Bikes Inc. has rented more warehouse space and is about to receive the invoice for the first 

month’s lease. In order to do this, you must create a new vendor and add an expense account for rent. 

Unit 10: 


The purpose of Unit 10 is to test your systems ability to receive invoices from vendors and post 

payment to the vendors account. 



Exercise 82: Create Vendor Master Record for Landlord 


The purpose of this exercise is to create a new vendor. The Chief Financial Officer has requested you 

create a new vendor account for Brewers Bikes leasing – the firm from which you are renting your new 

office and warehouse space. 

Navigation 

Menu Path 

Trans Code FK01 

Accounting → Financial Accounting → Accounts Payable → Master Records → 

Create 


Vendor Leave blank 



Reference 

Reference (one of your other vendors) 


(Enter) 


Name 

Name Brewers Bikes leasing _ _ _ 

Search Term 





Country US 

Region SD 

Language EN 

(Enter three times) 

Create Vendor: Accounting information Accounting 

Accounting Information 

Recon. account 300_ _ _ 

(Enter) 

Create Vendor: Payment transactions Accounting 

Payment data 

Payt Terms 0001 

Select Chk double inv. 

(Save) 

(Back) 


Message 


Exercise 83: Create Rent Expense Account 



This exercise has you create and new expense account for rent in your chart of accounts using a 

previous account as a template for the new account. 

Navigation 

Menu Path 







Click on 



(Continue) 


Description 

Short Text Rent Expense 

G/L Acct Long Text Rent Expense 


(Save) 

(Back) 


Message 



Exercise 84: Create Invoice Receipt for Rent Expense 


The purpose of this exercise is to log the invoice that Brewers Bikes leasing, Inc. has sent for the first 

month’s rent of $1,500.00 total. Please post the invoice using the accounts you have created in your 

Company code. 

INVOICE # 123 Brewers Bikes Leasing, 

Inc. 

CURRENT Month Rent 

Navigation 

Menu Path 

Trans Code FB60 



Invoice 

If your Company Code did not default in: 

System Menu: Edit → Change Company Code and enter yours. 


Vendor (# for Brewers Bikes leasing _ _ _) 

Invoice date Today 

Amount $ 1,500 

G/L acct 780_ _ _ (Rent Expense) 

D/C Debit 


(Enter) 



Account Description Amount Comments 

100_ _ _ Brewers Bikes leasing 1500- 

780_ _ _ Rent Expense 1500 

(Post) 


Message 

(Exit) 




Exercise 85: Display and Review General Ledger Account Balances 

and Individual Line Items 


The purpose of this exercise is to display the Rent Expense account balance and line item. 

Menu Path 

Trans Code FS10N 




G/L account 780_ _ _ 



(Execute) 

Record the information in the ledger below. 

Double click on period balance to see individual line items. 

Record the balance of the Rent Expense Account for the current and previous period 

Period Debit Credit Balance Cumulative 

Balance 

(Exit Twice) 



Exercise 86: Display and Review Vendor Account Balances and 

Individual Line Items 


The purpose of this exercise is to display the Vendor account balance and line item. 

Navigation 

Menu Path 



Accounting→ Financial accounting→ Accounts Payable→ Account→ 


Vendor Vendor # for Brewers Bikes leasing 



(Execute) 

Record the information in the ledger below. 

Double click on period balance to see individual line items. 

Record the balance of the Vendor Account for the current and previous period 

Period Debit Credit Balance Cumulative 

Balance 

(Exit Twice) 

Sales/ 

Purchases 


Exercise 87: Post Payment to Landlord 



This exercise will have you pay the invoice from Brewers Bikes leasing which is due for payment now. 

You are requested to clear the invoice amount by posting an outgoing payment using the bank account 

of your chart of accounts. 

Navigation 

Menu Path 




Outgoing Payment → Post 


Bank data 

Account 100_ _ _ (Bank - Checking) 

Amount 1500 

Text Invoice # 123 

Open items selection 

Account (Vendor # for Brewers Bikes Leasing _ _ _) 


Select 

Review the line item information. 

Double click on the line item you want to post payment against. When assignment has been made 

correctly the ‘Not assigned’ value on the bottom should equal $0.00 

(Post) 


Message 

(Exit) 




Exercise 88: Display and Review General Ledger and Vendor Account 

Balances and Individual Line Items 


To Display the Vendor account balance and line item 

Navigation 

Menu Path 





G/L account 780_ _ _ 



(Execute) 

Double click on period balance to see line items. 

Record details of payment to landlord: 

Type Doc. Date Amount in local cur. Document No 

Navigation 

Menu Path 

Trans Code FBL1N 


Accounting → Financial Accounting → Accounts Payable → Account → 

Display/Change Line Items 

Vendor selection 

Vendor account (Vendor # for Brewers Bikes Leasing _ _ _) 


Line item selection 

Select All items 

(Execute) 

Double click on individual document to see additional information. 


Status Document No Type Amount in doc. curr. 

(Exit Twice) 


Unit 11: 



The purpose of Unit 11 is to establish some of the rules that will control the material management (MM) 

transactions. Included in these rules is the configuration of automatic account assignment. 

Once these rules and other parameters are established you will test your system in the next unit. 



Exercise 89: Set Default Values for Inventory Management 

Reservations 


This exercise will enable the system to automatically create a storage location upon goods receipt. 

The movement allowed indicator must be turned on to allow goods movements for reservations. The 

Days movement allowed limits the goods movements to a specific number of days prior to the 

reservation date. The Retention period is the number of days after the reservation date the system will 

hold the reservation before setting the deletion indicator. 

Navigation 


Materials Management → Inventory Management and Physical Inventory → 

Plant Parameters 

Trans Code 



Plant P_ _ _ 

Goods movements 

Select Create SLoc.automat. 

Select Del. compl. default 

Reservations 

Select Movement Allowed 

Days mvt. allowed 15 days 

Retention period 15 days 

(Save) 


Message 

(Exit) 



Exercise 90: Maintain Purchasing Tolerance Limits 


The purpose of this exercise is for you to decide how much variation from the data in the purchase 

order will be allowed. 

Navigation 


Materials Management → Purchasing → Purchase Order → 

Set Tolerance Limits for Price Variance 

Trans Code 



Tolerance key PE (Price variance: purchasing) 


(Enter) 

Select “Do not check” for all limits. 

(Next Entry) 

Tolerance key SE (Max. cash disc. deduction purchasing) 


(Enter) 


(Save) 


Message 

(Exit) 



Exercise 91: Maintain Goods Receipt Tolerance Limits 


The purpose of this exercise is for you to decide how much variation from the data in the 

purchase/production order will be allowed. 

Navigation 


Materials Management → Inventory Management and Physical Inventory → 

Goods Receipt → Set Tolerance Limits 

Trans Code 



Tolerance key B1 (Order price qty variance (GR)/E-MSG) 

Enter your company code: C_ _ _ 

(Enter) 


(Next Entry) 

Tolerance key B2 (Order price qty variance (GR)/W-MSG) 


(Enter) 

Lower limit 

Percentage 

Select Check limit 

Tolerance limit 10 % 

Upper limit 

Percentage 

Select Check limit 

Tolerance limit 0 % 

(Next Entry) 

Tolerance key VP Moving average price variance 


(Enter) 


(Save) 


Message 

(Exit) 



Exercise 92: Maintain Invoice Receipt Tolerance Limits 


The purpose of this exercise is for you to decide how much variation from the data in the purchase 

order will be allowed. 

Navigation 


Materials Management → Logistics Invoice Verification → Invoice Block → 

Set Tolerance Limits 

Trans Code 



Tolerance key Reference table below 


(Enter) 


(Save) 

Use the (Next Entry) button to move to the next blank screen 

Repeat for each tolerance keys in the table below: 

Description Tolerance Key 

Amount for item without order reference AN 

Amount for item with order reference AP 

Form small differences automatically BD 

Percentage OPUn Variance (IR before GR) BR 

Percentage OPUn Variance (GR before IR) BW 

Exceed amount: quantity variance DQ 

Var. from condition value KW 

Price variance PP 

Price variance: estimated price PS 

Date variance (value x days) ST 


Message 

(Exit) 


Exercise 93: Set (review) Valuation Control 



This exercise will have you activate the valuation grouping code, you can group together valuation 

areas allowing multiple plants to share the same rules. This makes the configuration of automatic 

postings much easier. 

Navigation 


Materials Management → Valuation and Account Assignment → 

Account Determination → Account Determination Without Wizard→ 

Define Valuation Control 

Trans Code 


The valuation grouping code default is set as active 

Verify that the valuation grouping code is active. 

(Back) 

(Exit) 


Exercise 94: Assign Valuation Area Grouping 



This exercise has you group together valuation areas and use the same rules for account 

determination. Within the chart of accounts, you assign the valuation grouping code to the valuation 

areas you want to assign to the same account. 

Navigation 



Account Determination → Account Determination Without Wizard → 

Group Together Valuation Areas 

Trans Code 


Assign valuation grouping code to your valuation area 

Val. Grpg Code G_ _ _ 

(Save) 


Message 

(Exit) 


Exercise 95: Define (review) Valuation Classes 



The purpose of this exercise is to review which valuation classes are assigned to each material type 

and account category reference. 

Navigation 




Define Valuation Classes 

Trans Code 



Note the account category reference assigned to each of the material types used in this case study. 


Material Material Type Account Category Description 

Type Description Reference 

HAWA Trading Goods 0005 Reference for trading goods 

HIBE Operating supplies 0002 Ref. for operating supplies 

(Exit) 

Click on the 


button. 

Valuation Account Category Description Description 

Class Reference 

3100 0005 Trading Goods Reference for trading goods 

3030 0002 Operating supplies Ref. for operating supplies 

Note of which valuation classes are linked to the account category references you noted from 

above. 

Why do Operating Supplies have more than one valuation class? 

(Exit Twice) 



Exercise 96: Configure Automatic Postings for Goods Movement 


This exercise will have you establish the system settings controlling automatic postings to G/L accounts 

for Inventory Management and Invoice Verification transactions. 

Navigation 




Configure Automatic Postings 

Trans Code 

The next few pages will have you create the automatic postings rules for the following transactions: 

Transaction Description Key 

Inventory Posting BSX 

Materials Management Small Differences DIF 

Offsetting Entry for Inventory Postings GBB 

Cost (price) Difference PRD 

GR/IR clearing account WRX 

If a box appears with other accounts, click the “Cancel” button. 


Inventory Posting 

Double click on Transaction Event Key BSX 


(Enter) 

Select Valuation modif. 

Select Valuation class 

(Save) 

Transaction Event Key BSX 

Enter the following automatic account assignments (use F4 to lookup the account number): 

Valuation +- 

Modifier 

Valuation Class Enter 

Account 

Number 

Account 

Name 

G_ _ _ 3100 Trading Goods Inventory Account 

G_ _ _ 3030 Operating Supplies Inventory 

(Save) 

(Back) 


Offsetting Entry for Inventory Posting 

Double click on Transaction Event Key GBB 


Note: See the spreadsheet on the next page for additional information on Account Modifiers. 

Select General modification 



(Save) 

Transaction Event Key GBB 


Valuation 

Modifier 

General 

Modification 

Valuation 

Class 

Enter 

Account 

Number 

Account 

Name 

G_ _ _ (Blank) 3030 Supplies Expense Account 

G_ _ _ (Blank) 3100 Trading Goods Consumption Account 

G_ _ _ VAX 3100 Cost of Goods Sold Expense 

G_ _ _ VBR 3030 Supplies Expense Account 

G_ _ _ VBR 3100 Trading Goods Expense Acct 

(Save) 

(Back) 

Cost (price) difference 

Double click on Transaction Event Key PRD 



(Save) 

Transaction Event Key PRD 


Valuation Valuation Class Enter 

Account 

Modifier 

Account 

Number 

Name 

G_ _ _ 3030 Pur Price Dif Acct 

G_ _ _ 3100 Pur Price Dif Acct 

(Save) 

(Back) 


Materials Management Small Differences 

Double click on Transaction Event Key DIF 

(Save) 


Enter the following automatic account assignments (F4 to lookup the account number): 

Enter 

Account 

Number 

(Save) 

(Back) 

Account 

Name 

Pur Price Dif Account 

Goods receipt / inv. receipt clearing acct 

Double click on Transaction Event Key WRX 



(Save) 

Transaction Event Key WRX 

Enter the following automatic account assignments (select the box and press F4 to lookup the 

account number): 

Valuation Valuation Class Enter 

Account 

Modifier 

Account 

Number 

Name 

G_ _ _ 3030 GR/IR Account 


(Save) 

(Exit back to the IMG Menu) 


Transaction Event Key: GBB – Inventory Posting Offsetting Entries 

General 

Account 

Modifier 

Description of Usage of Account 

Modifier Key 

Goods Receipt From Purchase Order with 

Account Assignment – post to consumption 

(exp.>rev.) – i.e., non-inventory purchases 

AUF Goods Receipt From Production Order – 

post to production settlement 

BSA Goods Receipt Into Initial Stock – only used 

once for posting inventory off-set for initial 

stock data load 

INV MM Physical Inventory Posting – MM goods 

receipt for increase count in stock, goods 

issue for decrease count in stock 

WMS Physical Inventory Posting – WMS 

goods issue to difference (i.e., loss) for 

decrease count in stock, goods receipt from 

difference for increase count in stock 

VAX Goods Issue To Sales - post to Cost of 

Goods Sold (COGS) 

VAY Goods Issue To Sales for Consumption 

(e.g., goods issue to free sales samples) 


Material Movement Type 

101>102 GR from Purchase Order>Reverse 

101>102 GR from Production Order>Reverse 

122 RE return to order 

561>562 GR to Initial Stock 

Unrestricted>Reverse 

563>564 GR to Initial Stock Quality 

Insp>Reverse 

565>566 GR to Initial Stock Blocked>Reverse 

701>702 GR to Physical In. Unrestricted>GI 

from 

703>704 GR to Physical In. Quality I>GI from 

707>708 GR to Physical In. Blocked>GI from 

711>712 GI to Inventory diff.>GR from diff. 

713>714 GI to Inventory diff. QI>GR from diff. 

717>718 GI to Inventory diff. Blocked>GR from 

231>232 GI to Sales Order (MM)>Reverse MM 

531> GD, goods issue to delivery 

623>624 GI cust. Returnable 

packaging>Reverse 

633>634 GI customer consignment>Reverse 

531> GD, goods issue to delivery 

623>624 GI cust. Returnable 

packaging>Reverse 

633>634 GI customer consignment>Reverse 

641>642 TR to Stock in Transit Order>Reverse 

VBO Goods Issue To Subcontracting Stock 543>544 GI to Subcontracting Stock>Reverse 

VBR Goods Issue to Consumption - post to 

material consumption (i.e., 

expense>revenue) 

(e.g., goods issue to job or production 

order) 

VNG Goods Issue to Scrap – post to scrapping 



VQP Goods Issue to Sampling – post to sampling 



ZOB Transfer Returns – Own (unrestricted) – 

post valuated returned stock from customer 

Goods Receipt w>o Purchase Order – post 

expense>revenue account as offset to 

inventory received without purchase order 

201>202 GI to Cost Center>Reverse 

221>222 GI to Project>Reverse 

251>252 GI to Sales>Reverse 

261>262 GI to Order>Reverse 

291>292 GI to All Acct. Assignments>Reverse 

401>402 TP Own from Sales Order>Reverse 

551>552 GI to Scrap Unrestricted>Reverse 

553>554 GI to Scrap Quality Insp.>Reverse 

555>556 GI to Scrap Blocked Stock>Reverse 

331>332 GI to Sampling Quality Insp.>Reverse 

333>334 GI to Sampling Unrestricted>Reverse 

453>454 TP Returns to Own>Reverse 

501>502 GR w>o P.O. to Unrestricted>Reverse 



Exercise 97: Configure Automatic Postings for Taxes 


This exercise will have you establish the system settings controlling automatic postings to G/L accounts 

for taxes. 

Navigation 


Financial Accounting → Financial Accounting Global Settings → 

Tax on Sales/Purchases → Posting → Define Tax Accounts 

Trans Code 


Select Sales Tax 1 MW1 

(Choose) 

(Save) 

Account 320_ _ _ 

(Save) 

(Back) 

Select Sales Tax 1 VS1 

(Choose) 

(Save) 


(Save) 


Message 




Exercise 98: Set Parameters for Invoice Verification 


The objective of this exercise is to link the company code to the valuation elements within materials 

management. The Price Carry Over indicates whether price changes in the previous period or 

previous year are to affect the prices in the current period. 

If you do not select this field, the price changes in the previous period or previous year have no effect 

on the prices in the current period. 

Navigation 



Configure Price Change in Previous Period 

Trans Code 



CoCd (Company Code) C_ _ _ 

Check Price carr. over 

(Save) 


Message 




Exercise 99: Create Default Values for Invoice Verification 


The purpose of this exercise is for you to maintain the default values for the tax codes used in invoice 

verification. 

Navigation 


Materials Management → Logistics Invoice Verification → Incoming Invoice → 

Maintain Default Values for Tax Codes 

Trans Code 




Defaults, domestic: 

Tax Code XI (“ex eye”) 

(Save) 


Message 



Unit 12: 



The purpose of Unit 12 is to test the integration of your Material Management and Financial Accounting 

systems. With both configured, it is time to create purchase orders for trading goods and operating 

supplies, receive the invoices and post payment to the vendors for goods provided to your company. 



Exercise 100: Create Purchase Order for SLICK BIKES 


The purpose of this exercise is to create a Purchase Order from a known supplier (SLICK BIKES). 

This is the first order and you need to evaluate their goods and timeliness of delivery. 

Navigation 

Menu Path 

Logistics → Materials Management → Purchasing → Purchase Order → 

Create → Vendor/Supplying Plant Known 

Trans Code ME21N 

In the Header section, click on the Org Data tab. If Purch Org and/or Company Code is MI00 and US00, 

change to P_ _ _ and C_ _ _. 


Vendor (# for SLICK BIKES) 

Material Quantity Delivery Date Net Price Currency 

HELM_ _ _ 50 (Future date) 6.50 USD 

ULOK _ _ _ 25 (Future date) 12.50 USD 

PUMP _ _ _ 80 (Future date) 4.29 USD 

(Header) 

Conditions Tab 

Record the total value of the Purchase order $__________ 

(Save) 

 

Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate 

this PO to the vendor. 

Record Purchase Order Number _________________________ 


Message 



Exercise 101: Create Purchase Order for PREMIER BIKES 


This exercise will have you create a Purchase Order from a known supplier (PREMIER BIKES). This is 

the first order and you need to evaluate their goods and timeliness of delivery. 

Navigation 

Menu Path 





Vendor (# for PREMIER BIKES) 


ULOK_ _ _ 50 (Future date) 13.00 USD 

SADL _ _ _ 10 (Future date) 23.00 USD 

(Header) 



(Save) 

 



Record Purchase Order Number _________________________ premier 


Message 



Exercise 102: Create Purchase Order for Advanced Cycling Ltd. 


The purpose of this exercise is to create a Purchase Order from a known supplier (Advanced Cycling 

Ltd.). This is the first order and you need to evaluate their goods and timeliness of delivery. 

Navigation 

Menu Path 





Vendor (# for Advanced Cycling Ltd.) 


HELM_ _ _ 50 (Future date) 7.00 USD 

SADL _ _ _ 5 (Future date) 23.50 USD 

(Header) 



(Save) 

 



Record Purchase Order Number _________________________ 


Message 



Exercise 103: Create a Goods Receipts for the Purchase Orders 


The purpose of this exercise is to receive the stock items into inventory that were ordered from the 

three vendors. 

Navigation 

Menu Path 

Trans Code MIGO 





System Menu: Settings → Default Values 

Select Propose the OK Function in Future 

Select Propose All Items 

(Adopt) 

(Continue) 

Enter the PO number 4500000???( next to the Purchase order field) 

(Execute) 


SLoc (Storage Location) 10 (Inventory) 

Select or (Save) 

Repeat exercise and receive the goods for all three PO’s individually. 


Purchase order Message 



Exercise 104: Create an Invoice Receipts from Vendors 


The purpose of this exercise is to record the information from the invoice sent to you by the vendor. 

The following vendor invoices for the stock items ordered should be entered. 

INVOICE #567 (Today’s date) SLICK BIKES 

ITEMS: QUANTITY PER PRICE: 

HELM _ _ _ 50 $6.50 $325.00 

ULOK _ _ _ 25 $12.50 $312.50 

PUMP _ _ _ 80 $4.29 $343.20 

TOTAL $980.70 

Thank you for your order 

INVOICE #3245 (Today’s date) PREMIER BIKES 


ULOK_ _ _ 50 $13.00 $650.00 

SADL _ _ _ 10 $23.00 $ 230.00 

__________ 

TOTAL $880.00 


INVOICE #7890 (Today’s date) Advanced Cycling 

Ltd. 


HELM_ _ _ 50 $7.00 $350.00 

SADL _ _ _ 5 $23.50 $117.50 

__________ 

TOTAL $467.50 


Navigation 

Menu Path 






Invoice date Today's date 


Purchase Order (Enter your purchase order number) 

Jurisd. Code CA0000000 

(Enter) 



Enter amount: $ 980.70 (or whatever the amount from the physical 

invoice above) 

(Enter) 



GL 

Account 

Description Amount Comments 


GL 

Account 



GL 

Account 


(Post) 


Purchase order Vendor Invoice # Message 

(Back) 


Exercise 105: Post Payments to Vendors 



The purpose of this exercise it to make payment to the vendors for the goods received. You will post a 

payment to each of the three vendors from which you have purchase trading goods. 

Since the invoices are due for payment now. You are requested to clear the invoices by posting 

outgoing payments to the vendors using the bank account (100_ _ _) of your chart of accounts. 

Navigation 

Menu Path 






Bank data 

Account 100_ _ _ (Bank – Checking) 

Amount Enter the amount you are going to pay 


Account (# for SLICK BIKES_ _ _) 


Select 

Review the balance. Choose the invoice you wish to make payment against by double clicking on the 

USD Gross amount. Ensure “Not assigned” field equals zero. 

(Save) 

Repeat this process for the other two vendors 


Purchase order Vendor Invoice # Message 

(Exit back to the Easy Access Menu) 

Select 


Exercise 106: Display Vendor Line Items 

Navigation 

Menu Path 

Trans Code 





Vendor selection 

Vendor (Enter the vendor number range from the lowest to the highest) 


Line item selection 


(Execute) 

Review for Open items 



Unit 13: 



The purpose of Unit 13 is to have you run Material Requirements Planning to generate a purchase 

requisition that you will convert to a purchase order. Following conversion of the requisition you will 

change the quantity and complete the purchasing (procurement) cycle. 



Exercise 107: Create Purchase Outline Agreement (Contract) for 

Stock Items 


The purpose of this exercise is to create a contract for the premium pen from PREMIER BIKES for 100 

pens in the next three months. 

Navigation 

Menu Path 

Trans Code ME31K 


Logistics → Materials Management → Purchasing → Outline Agreement → 

Contract → Create 


Agreement Type MK (Quantity Contract) 

(Enter) 

Administrative Fields 

Validity end (3 months from today) 

(Overview) 

Outline Agreement Items 

Material SADL_ _ _ 

Targ. Qty 300 

Net Price $22.00 

SLoc 10 

(Save) 


Message 

No message record could be found for output of message. 

Select to accept the message. 

Record Contract Number: ______________________________ 




Exercise 108: Run Material Requirements Planning – Single Item, 

Single Level 


The purpose of this exercise is to allow the system to plan the availability and requirements for the 

premium pen. 

Navigation 

Menu Path 



Logistics → Materials Management → Materials Requirements Planning (MRP) → 

MRP → Planning → Single-Item, Single-Level 


Plant P_ _ _ 


Processing key NETCH 

Create purchase req 2 

Delivery schedules 3 

Create MRP list 1 

Planning mode 1 

Scheduling 1 

Display results before they are saved 

Select Display results before they are saved 

(Enter) 



Review the MRP list 

(Save) 


Message 




Exercise 109: Convert Proposed Purchase Requisition to Purchase 

Order 


In this exercise you will accept the system generated replenishment proposal for SADL_ _ _. After you 

have adopted the system proposal you will increase the quantity to 100 for SADL_ _ _. 

Navigation 

Menu Path 




MRP → Evaluations → Stock/Reqmts List 



Plant P_ _ _ 

(Enter) 

Double click the MRP element PurRqs 

(Change Element) 

Item Overview section 

Delivery Date Today’s Date 

Stor. Loc. 10 

Item section 

Source of Supply Tab 

 

Select your line with your contract number (Info/agmt. 460000####) 

 


Quantity 50 

(Save) 

Double click the MRP element PurRqs 

to convert the MRP generated purchase requisition to a PO. 


(Enter) 

In the Document Overview window on left side of screen 

Click once on Open Requisitions 

(Adopt) 


(Item overview) 

(Header) 



Record the value of the Purchase Order Gross Price $ __________________ 

(Save) 

 

Record the Purchase Order Number _______________________________ 

(Refresh) 

You should see the MRP Element Data changes to your Purchase Order Number 



Exercise 110: Review Outline Agreements 


Review the outline agreement you assigned to the purchase order. 

Navigation 

Menu Path 




Logistics → Materials Management → Purchasing → Outline Agreements → 

List Displays → By Agreement Number 

Purchasing document Leave Blank 

Purchasing organization P _ _ _ 

(Execute) 

Examine your open target quantity 



Exercise 111: Create a Goods Receipt 


The purpose of this exercise is to receive the pens into inventory. 

Navigation 

Menu Path 

Trans Code MIGO_GR 






Purchase Order 4500000??? 

(Execute) 

Once executed you should see the purchase order appear in the My Documents list on the left of the 

screen, the document you are working with should be highlight in red. 


Make sure you have entered your storage location 



Message 




Exercise 112: Create an Invoice Receipt from Vendor 


The purpose of this exercise is to record the invoice sent by the vendor for the PO for the pens 

ordered. 

PREMIER BIKES, Inc. INVOICE #203-45879 

Navigation 


SADL _ _ _ 100 $ 22.00 $ 2200.00 

__________ 

TOTAL $2200.00 

Menu Path 








Currency (behind amount) USD 

Purchase Order (Enter your purchase order number) 

(Enter) 

Enter amount: $ 2200 (from the physical invoice) 

Tax code: XI 

Jurisd. Code CA0000000 

(Enter) 


(Post) 


Message 


We appreciate your business 





This exercise has you post payment to the vendor for the pens. Since the invoice for PREMIER BIKES 

is due for payment. You are requested to clear the invoice amount by posting an outgoing payment 

using the bank account (100_ _ _). 

Navigation 

Menu Path 






Bank data 


Amount $ 2200 

Text Invoice # 203-45879 


Account (for PREMIER BIKES _ _ _) 


Select 

Review the balance. Choose the invoice you wish to make payment against by double clicking on the 

GBP Gross amount. Ensure “Not assigned” field equals zero. 

(Post) 


Message 


Select 


Unit 14: 



The purpose of Unit 14 is to create the organizational structure necessary to carry out the customer 

order management functions of your company. 


Exercise 114: Create Sales Organization 



This exercise will have you create the Sales Organization. This is the highest level organizational 

structure in Sales and Distribution. Your pen company will have one Sales Organization. 

The sales organization is the unit or structure responsible for the terms and conditions for the sale of 

products or services. 

Navigation 


Enterprise Structure → Definition → Sales and Distribution → 

Define, copy, delete, check sales organization 

Trans Code 

Double click on: Define Sales Organization. 

Select 

Sales Organization S_ _ _ 

Description Global Bikes Inc. Sales _ _ _ 

Detailed information 

Address text name ADRS_SENDER 

Letter header text ADRS_HEADER 

Footer lines text ADRS_FOOTER 

Greeting text name ADRS_SIGNATURE 

Sales org.calendar US 

Rebate proc.active Checked 

Select the address button 

Postal Code 57069 


Country US 

Region SD 


(Copy 

(Save) 

(Copy) verify the address information. 


Message 

(Exit) 

(Cancel) 

(Alternative Option) 

Select UE00 

(Copy As) 


(Enter) 



Exercise 115: Assign Sales Organization to Company Code 


This exercise will tie your Sales Organization to Finance Accounting (FI) by assigning it to your 

Company Code. 

Navigation 


Enterprise Structure → Assignment → Sales and Distribution → 

Assign sales organization to company code 

Trans Code 


Select your sales organization S_ _ _ 

Assign it to your company code C_ _ _ 

(Enter) 

(Save) 

(Exit) 


Message 


Exercise 116: Define Distribution Channels 



This exercise will have you review the two distribution channels you will be using. Since distribution 

channels are created at the client level, once they are create everyone has access to them for use in 

their own organizational structure. Distribution channels are used to define the way in which products 

or services reach your customer. 

Navigation 


Enterprise Structure → Definition → Sales and Distribution → 

Define, copy delete, check distribution channel 

Trans Code 

*The instructor, as a demonstration will complete this task. 

All students will use these Distribution Channels throughout the remainder of the course. 

Students, skip this exercise 

Double Click on Define distribution channel 

Select 

Create distribution channels 

(Save) 


Message 

(Exit) 

(Cancel) 

RE Retail 

WH Wholesale 



Exercise 117: Assign Distribution Channels to Sales Organization 


This exercise has you assign the different ways in which your products reach your customer to your 

Sales Organization. 

Navigation 



Assign distribution channel to sales organization 

Trans Code 


 

SOrg S_ _ _ 

DChl RE 

Next Line 

SOrg S_ _ _ 

DChl WH 

(Save) 


Message 

(Exit) 

If distribution channels WH and RE do not appear, notify the instructor to run exercise 116 



Exercise 118: Define Common Distribution Channels 


This exercise is to define distribution channels which have common master data. The allocation is valid 

within a sales organization. 

Navigation 


Sales and Distribution → Master Data → Define Common Distribution Channels 

Trans Code 

Review only, all data should be preset. Check for your entry, if it is there then (Exit) 


Locate your Sales Organizations 

First Line (DChl RE) 

DCh-Conds RE 

DCh-Cust/Mt 

Next Line (DChl: WH) 

RE 

DCh-Conds WH 

DCh-Cust/Mt WH 

(Save) 


Message 

(Exit) 


Exercise 119: Define Division 



This exercise will have you review the division you will be using. Since divisions are created at the 

client level, once they are create everyone has access to them for use in their own organizational 

structure. Divisions are a way of grouping materials, products, or services. A product can exist in only 

one division. It is a way in which you could further divide you distribution channels if you desired to do 

so. 

Navigation 



Define, copy, delete, check division 

Trans Code 


All students will use this Division throughout the remainder of the course. 

Students: Skip this exercise 

Double Click on Define Division 

Select 

Create Division 


Message 

(Exit) 

(Cancel) 

01 General Products 



Exercise 120: Assign Division to Sales Organization 


This exercise will have you tie your Divisions, or groupings of materials, to your Sales Organization. 

Navigation 



Assign division to sales organization 

Trans Code 


 

SOrg: S_ _ _ 

Dv: 01 

(Save) 


Message 

(Exit) 

If division 01 does not appear, have instructor run exercise 119 


Exercise 121: Define Common Divisions 



This exercise is to define the divisions that common master data should apply to. The definition is valid 

within each sales organization. 

Navigation 


Sales and Distribution → Master Data → Define Common Division 

Trans Code 

This is a review of the entries only. If the data is correct, then exit. Otherwise, enter the correct data. 


Locate your Sales Organization 

DivCon: 01 

Div-Cus: 01 

(Save) 


Message 

(Exit) 


Exercise 122: Set up Sales Areas 



This exercise will have you create Sales Areas. Sales Areas are made up of a Sales Organization, a 

Distribution Channel and a Division. Sales Areas are crucial in pricing. 

Navigation 



Set up sales area 

Trans Code 


Assign all the Distribution channels and Divisions to your Sales Organization as follows: 

 

SOrg S_ _ _ 

DChl RE 

Dv 01 

Next Line 

SOrg S_ _ _ 

DChl WH 

Dv 01 

(Enter) 

(Save) 


Message 

(Exit) 


Exercise 123: Define Loading Groups 



The purpose of this exercise is to have you review the loading groups that have been established. 

Loading Groups are created at the client level and once created are available for all to use. 

Loading groups are a way of grouping of materials that share the same loading requirements. They 

are also used in determining the shipping point in a plant. 

Navigation 


Logistics Execution → Shipping → Basic Shipping Functions → 

Shipping Point and Goods Receiving Point Determination → 

Define Loading Groups 

Trans Code 


These loading groups will be available to all users on this client. 

This is a review of the entries only. 

Select 

First Entry 

LGrp Hand 

Description Load by Hand 

Second Entry 

LGrp Cart 

Description Handcart 

(Enter) 

(Save) 


Message 

(Exit) 


Exercise 124: Create Shipping Point 



This exercise has you create a shipping point within your plant. A shipping point is a physical location 

inside your plant, from which you will ship items. Based on different loading and/or shipping 

requirements, you can create one or more shipping points to meet your business requirements. 

Navigation 


Enterprise Structure → Definition → Logistics Execution → 

Define, copy, delete, check shipping point 

Trans Code 


Double click on “Define shipping point” 

Select 

Shipping Point S_ _ _ 

Shipping Point Description Shipping Point _ _ _ 

Times 

Factory Calendar US 

Leave all other fields blank. 





Country US 

Region SD 

(Copy). 

(Save) 

(Copy) …to verify the address information. 


Message 

(Exit) 

(Cancel) 



Exercise 125: Assign Plant to Sales Organization and Distribution 

Channel 


This exercise will enable the integration between the Material Management (MM) and the Sales and 

Distribution (SD) modules. You will need to assign your plant to all combinations of a Sales 

Organization and a Distribution Channel. 

Navigation 



Assign sales organization – distribution channel – plant 

Trans Code 


 

SOrg: S_ _ _ 

DChCust/Mt: RE 

Plnt: P_ _ _ 

Next Line 

SOrg: S_ _ _ 

DChCust/Mt: WH 

Plnt: P_ _ _ 

(Save) 


Message 

(Exit) 


Exercise 126: Assign Shipping Point to Plant 



The purpose of this exercise is to assign your shipping point to your plant. A shipping point can only 

exist in one plant. However, a plant can have many shipping points. The number of shipping points 

will be dependent on your business requirements. Remember that a shipping point is a physical 

location within a plant from which items are shipped. 

Navigation 


Enterprise Structure → Assignment → Logistics Execution → 

Assign shipping point to plant 

Trans Code 


Select your plant by double-clicking P_ _ _ 

From the pop-up window, select YOUR shipping point to be assigned to your plant 

(Copy) 

(Save) 


Message 

(Exit) 


Unit 15: 



The purpose of Unit 15 is to create additional master data needed for conducting the customer order 

management cycle. This will include creating the additional views needed for the material master, 

creating additional General Ledger accounts, creating customers and assigning a pricing procedure. 



Exercise 127: Create Sales Views for Trading Goods 


This exercise will have you create (extend) the trading good materials created in earlier material 

management exercises. These new views for the material masters must now be created (extended) to 

include the sales views in order to make the materials available for sale. 

Additionally, materials must have sales views created (extended) for both distribution channels where 

they will be sold; RE and WH. 

Navigation 

Menu Path 

Logistics → Sales and Distribution → Master Data → Products → Material → 

Trading Goods → Create 


Defaults → Organization levels… Copy from… 

Company Code C_ _ _ C_ _ _ 

Plant P_ _ _ P_ _ _ 

Sales Org S_ _ _ S_ _ _ 

Distr Channel* RE RE 

(Company code may not appear in version ECC 6.04) 

(Continue) 

System Menu: Defaults → Views… 

Select the views: Sales: Sales Org. Data 1 

Sales: Sales Org. Data 2 


(Continue) 


(Enter) 

Sales: Sales org. 1 Tab 

General data 

Division 01 (General Products) 

Delivering Plant P__ _ 

Tax data 

Tax Jurisdiction Code UTXJ 0 (Exempt) 

County Sales Tax UTX2 0 (Exempt) 

City Sales Tax UTX3 0 (Exempt) 

(Enter) 

Sales: sales org. 2 Tab 

Grouping terms 

Mat. Statistics Group 1 (“A” material) 

(Enter) 



Sales: General/Plant Tab 

Shipping data (time in days) 

Trans. grp.: 0001 Pallets (for route determination) 

Loading Grp.: HAND Load by Hand (for shipping point determination) 

(If HAND does not appear, have instructor run exercise 123) 

(Save)* 

Complete for the other materials that you sell using the same settings as HELM_ _ _: 

ULOK_ _ _ 

SADL_ _ _ 

PUMP_ _ _ 

Repeat this process for each material that you will sell in the Distribution channel: WH 

*Remember to change the defaults from RE and create the WH views for all the materials 

Hint: To expedite the Sales view creation process use the “copy” method by entering a material (that 

has already been extended) in the “Copy from…” field. Then continue as instructed, noticing that the 

initial materials data defaults into the new materials fields. 


Record the system messages: 

Material Created/Extended Created/Extended 

HELM_ _ _ 

ULOK_ _ _ 

SADL_ _ _ 

PUMP_ _ _ 

(Exit) 


Exercise 128: Create Sales Revenue Account 



This exercise will have you create the two general ledger accounts you will need to record revenues 

and discounts from revenues. 

Navigation 

Menu Path 







(Create) 





Description 

Short text Sales Revenue 

G/L acct long text Sales Revenue 



Account currency USD 

Posting without tax allowed Selected 

Account management in company code 


Sort key 001 





(Save) 


Message 



Exercise 129: Create Sales Revenue Deductions Account 


To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales 

Discounts 

Navigation 

Menu Path 

Trans Code 






(Create) 





Description 

Short text Revenue Deductions 

G/L acct long text Revenue Deductions 



Account currency USD 

Posting without tax allowed Selected 



Sort key 001 





(Save) 


Message 

(Exit) 



Exercise 130: Review Sold-to, Ship-to, Payer & Bill-to Account 

Groups 


This exercise is to have you review the different account groups that you will use to create your 

customers. Account groups control the data required to create customers (business partners) 

This is a review only exercise (Do not change or save). 

Navigation 



Customer Accounts → Master Data → 

Preparations for Creating Customer Master Data → 

Define Account Groups with Screen Layout (Customers) 

Trans Code 

(Change-->Display) 

Select 0001 - Sold-to Parties 

(Details) 


Select 

Review the required fields by double clicking on the various groups 

(Back) 

Select Company code data 

Select 

Review the required fields of the various groups 

(Back) 

Select Sales data 

Select 


(Back) Twice 

Select 0002 – Goods Recipient (Ship-to) 

(Details) 


Select 


(Back) 


Exercise 131: Create Customer 



The purpose of this exercise is to have you create customers. You have already created business 

partners (Vendors) in both Financial Accounting (FI) and Material Management (MM). Since you are in 

the Sales and Distribution (SD) module now, you will create general, company code (FI) and sales and 

distribution (SD) views for your customers. When you created vendors you could create them centrally 

– this created all three views from a single point. The same functionality is available for customers. In 

Sales and Distribution (SD) it is called “Create Complete” indicating that you want to create the General 

Data, Company Code (FI) and Sales and Distribution views at the same time. 

In this exercise you will create five customers. Three of these will be in your retail distribution channel 

and two will exist in your wholesale distribution channel. 

Navigation 

Menu Path 





Account group Sold-to party 

Customer (Leave blank) 


Sales Area 


Distribution Channel as listed below for each customer 

Division 01 

(Continue) 

You will create the following customers: 

• Brewers Bikes and Leasing – Milwaukee, WI 53202 Dist.Ch: RE (Customer and Vendor) 

• Sierra Nevada Peddlers – Chico, CA 95926 Dist.Ch: RE 

• SAP, America – Newtown Square, PA 19073 Dist.Ch: RE 

• River City Racers– Sacramento, CA 95814 Dist.Ch: WH 

• Pleasure Bikes Buying Group – Miami, FL 33010 Dist.Ch: WH 

Address TAB: 

Name 

Name: Customer’s name (see above list) 

Search term 

Search Term: _ _ _ 


Postal Code: Customer’s zip code 

City: Customer’s city 

Country: US 

Region: Customer's State 

Transportation zone Enter appropriate Transportation zone (used for route determination) 

Communication 

Language: English 



Control data TAB (only when creating for Brewers Bikes leasing): 

Account control 

Vendor Enter the vendor number for Brewers Bikes leasing – remember that 

Brewers Bikes leasing is not only a customer but also a vendor 

Select (Financial Accounting) 

Account Management TAB: 


Recon. account Enter your A/R reconciliation account number (110_ _ _) 

Sort key 001 (posting date) 

Payment transactions TAB: 

Payment Data 

Terms of payment 0001 (Payable immediately, Due net) 

Select 

Sales TAB: 

Sales order 

Currency: USD 

Pricing/Statistics 

Cust.pric.proc. 1 (standard) 

Cust. Stats. Grp 1 “A” material. (helps determine which data are updated in the LIS) 

Shipping TAB: 

Shipping 

Delivery priority 02 (normal item) 

Order Combination Selected (default) 

Shipping Conditions 01 (standard) 

Delivering Plant P_ _ _ 


Partial delivery per item C (Only complete delivery allowed) 

Max.part.deliveries 3 (9 is the default) 

Billing Document TAB: 

Delivery and payment terms 

Incoterms FOB, Origin Shipping Dock (note the both are necessary) 

Terms of Payment 0001 

Accounting 

Acct assgmt group 01 (Domestic Revenues) 

Taxes 

Tax Classification 0 (for all 3 tax categories) 

(Save) 

Repeat for each of the new customers and record their customer numbers. 


Customer Customer Number 

Sierra Nevada Peddlers , LLC 

SAP, America 

River City Racers, Inc. 

Pleasure Bikes Buying Group 

Brewers Bikes Leasing 


Exercise 132: Create Ship-to party 



In this exercise you will create an alternative ship-to location or goods recipient. SAP, America has an 

organization to which they wish to have you ship directly. This new ship-to or goods recipient party is 

SAP, America – UAP (University Alliance Program). In order to do this you will create a specific ship-to 

customer for this separate address. 

Navigation 

Menu Path 

Trans Code 


Logistics → Sales and Distribution → Master Data → Business Partners → 


Account group Goods Receipt 

Customer (Leave blank) 


Sales Area 


Distribution Channel RE 

Division 01 

(Continue) 

Address TAB: 

Name 

Name SAP, America – UAP 

Search term 




City Newtown Square 

Country US 

Region PA 

Transportation zone 000000001 

Communication 


Select (Financial Accounting) 

Account Management TAB: 


Recon. account Enter your A/R reconciliation account number (110_ _ _) 

Sort key 001 (posting date) 

Payment Transactions TAB: 

Payment data 

Terms of payment 0001 (Payable immediately, Due net) 


Select 

Shipping TAB: 

Shipping 

Delivery Priority 02 (normal item) 

Order Combination Selected (default) 

Shipping Conditions 01 (standard) 

Delivering Plant P_ _ _ 


Max. partial deliveries 3 (9 is the default) 

Partial delivery per item C “Only complete delivery allowed” 

Billing Document TAB: 

Taxes 

Tax Classification 0 (for all 3 tax categories) 

(Save) 



Customer Customer Number 

SAP, America - UAP 

(Exit) 


Exercise 133: Assign Ship-to party to Customer 



In this exercise you will assign the newly created good recipient to the sold-to party created in an 

earlier exercise. Please note that the purpose of this exercise is to end up with an additional ship-to 

party – not to replace the old ship-to party with a new one. You will complete this by changing the 

original SAP, America customer by adding SAP, America – UAP customer as an additional ship-to 

party on the Partner Functions Tab of the sold-to party. 

Navigation 

Menu Path 



Logistics → Sales and Distribution → Master Data → Business Partners → 

Customer → Change → Complete 

Customer: Customer # for SAP, America 


Sales area 


Distribution channel RE 

Division 01 

(Continue) 

Select (if needed) 

Partner Functions TAB: 

Partner Functions 

Partner function (add new line) SH (Ship-to party) 

Number Customer # for SAP, America - UAP 

(Enter) 

“Ship to Party” and the name will appear. 

(Save) 


Message 

(Exit) 


Unit 16: 



The purpose of Unit 16 is to define prices for materials, specific customer prices, and discounts. In this 

unit you will also establish credit limits for your customers and define those material stocks that will be 

considered when you are conducting an availability check for a sales order. 


Exercise 134: Create Material Prices 



In this exercise you will create material prices that any customer would pay. In determining price this 

would be the last price that would be used to determine pricing for an item. 

Prices are defined by Sales Organization and Distribution Channel. 

Navigation 

Menu Path 

Trans Code VK31 

Logistics → Sales and Distribution → Master Data → Conditions → Create → 

Prices → Material Price 

Enter the following information to set up retail prices: 

Select Cnty SOrg. DChl Material ReSt 



Enter the following material and pricing information: 

(Co) Condition Material Amount 

PR00 HELM_ _ _ $ 10.90 

PR00 ULOK_ _ _ $ 18.35 

PR00 SADL_ _ _ $ 46.95 

PR00 PUMP_ _ _ $ 8.49 

(Enter) 

The system will automatically enter the material descriptions, units of measure, and validity dates. 

(Save) 


Message 

Enter the following information to set up wholesale prices: 

Double click on 

Select Cnty SOrg. DChl Material ReSt 

Sales Organization S _ _ _ 

Distribution Channel WH 

Refer the table on the next page… 



(Co) Condition Material Amount 

PR00 HELM_ _ _ $ 7.50 

PR00 ULOK_ _ _ $ 14.95 

PR00 SADL_ _ _ $ 35.50 

PR00 PUMP_ _ _ $ 6.99 

(Enter) 


The system will automatically enter the material descriptions, units of measure, and validity dates. 

(Save) 


Message 

(Exit) 



Exercise 135: Create Customer Specific Material Price 


In this exercise you will create a special price that a specific customer receives for a specified validity 

period. 

This allows you to create special customer/material pricing. 

Navigation 

Menu Path 




Prices → Individual Prices 

Select CnTy SOrg. DChl Customer Material ReSt 



Customer SAP, America 


(Co) Condition Material Amount Valid From Valid to 

PR00 ULOK_ _ _ $ 17.50 Today’s Date 3 months from today 

PR00 SADL_ _ _ $ 42.95 Today’s Date 3 months from today 

(Enter) 

The system will automatically enter the material descriptions and units of measure 

(Save) 


Message 

(Exit) 


Exercise 136: Create Customer Discount 



The purpose of this exercise is to show how a customer specific discount is created. 

This also serves to introduce you to the concept of a pricing scale. 

This condition type is currently set for Item condition (line item), but could be changed to Header 

condition in configuration. If it is set to a Header condition, the discount would apply to the order as a 

whole rather than to the individual line items in the order. 

Navigation 

Menu Path 




Discounts/Surcharges → By Customer 

Select CnTy SOrg. DChl Customer ReSt 



Customer with Release Status 

(Co) Condition K007 

Customer River City Racers, Inc. 

(Enter) 

Select K007 line 

Click on the scales button to give the customer a discount of 5% for order values between 

$1,000.00 and $1,999.99 and a discount of 8% for order values between $2,000.00 and $2,999.99 

and a discount of 10% for orders larger than $2,999.99. 

(Save) 


Message 

(Exit) 

Scale value 500.00 Amount 5 





Exercise 137: Establish Credit Limit for Customers 


The purpose of this exercise is to establish credit limits for your customers. Each customer has an 

established credit limit. How the system reacts to a customer that has exceeded the credit limit you 

established is determined in configuration. The current setting is to provide a warning message, but 

not stop the processing of an order or delivery. 

Navigation 

Menu Path 

Trans Code FD32 


Logistics → Sales and Distribution → Credit Management → Master Data → 

Change 

Customer Customer # for Sierra Nevada Peddlers , LLC 

Credit control area C_ _ _ 

Check the following Overview 

Central Data 

Status 

(Enter) 

Page forward to: 

Customer Credit Management Change: Central Data 

Maximum permitted credit limits 

Total amount 35000 

Individual limit 35000 

Currency USD 

Customer Credit Management Change: Status 

Credit limit data 

Credit Limit 35000 

(Save) 

Repeat this for the other four customers (amounts need to be in all three places). 

Customer Credit limit Currency 

Sierra Nevada Peddlers , LLC $ 35,000 USD 

SAP, America $ 45,000 USD 

River City Racers, Inc. $ 22,500 USD 

Pleasure Bikes Buying Group $ 25,000 USD 

Brewers Bikes leasing $ 11,000 USD 


Message 

(Exit) 


Unit 17: 



The purpose of Unit 16 is to complete some final details necessary to prepare you for the 

comprehensive system test that begins in the next unit. This unit will have you create some specialized 

master data as well as complete the final configuration steps of shipping point and revenue account 

assignment determinations. 



Exercise 138: Assign Sales Areas to Pricing Procedure 


The purpose of this exercise is to link your sales area to a pricing procedure. The RVAJUS pricing 

procedure is the standard USA pricing procedure with jurisdiction code. The pricing procedure which 

will be discussed in detail in the next unit is the manner in which prices are assigned to individual line 

items in your order as well as discounts, surcharges, etc. 

Navigation 


Sales and Distribution → Basic Functions → Pricing → Pricing Control → 

Define and Assign Pricing Procedures 

Trans Code 

Double click on Define Pricing Procedure Determination 


Select 


SOrg DChl Dv DoPr CuPP PriPr 

S_ _ _ RE 01 A 1 RVAJUS 

S_ _ _ WH 01 A 1 RVAJUS 

(Enter) 

(Save) 


Message 

(Exit) 

(Cancel) 



Exercise 139: Define Availability Check for Sales Orders 


This exercise will have you review the stocks that are to be included when you conduct and availability 

check at time of inquiry, quotation, order, delivery, etc. This is completed at the client level and as such 

you will only need to review this. It is important to note the type of stock and their status as to whether 

or not they are considered during the availability check. 

Navigation 


Sales and Distribution → Basic Functions → 

Availability Check and Transfer of Requirements → Availability Check → 

Availability Check with ATP Logic or Against Planning → 

Carry Out Control for Availability Check 

Trans Code 


This availability check rule will be available to all users on this client. 

The instructor will complete the following information: 

Select 02 for A (SD orders) 

Select (Display) 

Replenishment Lead time 

Deselect Check without RLT 

(Back Twice) 

Student select 02 for A (SD orders) 

Select (Display) 

(Back Twice) 



Exercise 140: Assign Sales and Delivery Documents to Credit Check 


The purpose of this exercise is to assign sales and delivery documents to a Credit Check. 

Navigation 


Sales and Distribution → Basic Functions → 

Credit Management/Risk Management → Credit Management → 

Assign Sales Documents and Delivery Documents 

Trans Code 

Verify the following information 

Double click on Credit limit check for order types 

For Order type OR 

Credit Check A 

(Back) 


Message 

(Exit) 

(Cancel) 



Exercise 141: Create Shipping Point Determination 


In this exercise you will create the table that will determine the shipping point to be used in your plant. 

While you have only created one shipping point, you still need to create the determination table. In 

determining the shipping point, the following are considered: 

• The Plant from the (1) Customer Ship-to Master or the (2) Material Master, 

• The Shipping Conditions from the customer master, and 

• The Loading Group from the material master. 

Navigation 


Logistics Execution → Shipping → Basic Shipping Functions → 

Shipping Point and Goods Receiving Point Determination → 

Assign Shipping Points 

Trans Code 


Select 

Shipping Point Information: 

SC (Shipping LGrp 

Plnt PrShP (Proposed Shipping point): 

condition): 

(Loading group): (Plant): 

01 (Standard) HAND (Load by Hand) P_ _ _ S_ _ _ 

01 (Standard) CART (Handcart) P_ _ _ S_ _ _ 

(Enter) 

(Save) 


Message 

(Exit) 



Exercise 142: Create Revenue Account Assignment Key 


This exercise creates the automatic posting of revenues when the billing document is created. At time 

of billing revenues are posted to the General Ledger Account. Which account to be posted is 

determined by a combination of: 

• The Sales Organization, 

• The Account assignment key, and 

• The Account Assignment Group (Customer Master) 

Navigation 


Sales and Distribution → Basic Functions → Account Assignment/Costing → 

Revenue Account Determination → Assign G/L Accounts 

Trans Code 

Select Table 2: “Cust. Grp/Account Key” 

(Choose) 


Select 

Account assignment information: 

App CndTy ChAc SOrg AAG ActKy G/L Account 

V KOFI C_ _ _ S_ _ _ 01 ERL 600_ _ _ 

V KOFI C_ _ _ S_ _ _ 01 ERS 610_ _ _ 

(Enter) 

(Save) 


Message 






The purpose of this exercise is to obtain current inventory information about your products. 

Navigation 

Menu Path 



Logistics → Materials Management → Inventory Management → Environment → 

Stock → Stock Overview 


Material Choose any material 

Plant P_ _ _ 

(Execute) 


Select 


selected. 

Record the unrestricted use quantity (Unrestricted use) stock type 

Record the sales orders quantity (Sales orders) stock type 

Record the delivery quantity (Scheduled for delivery) stock type 


Plant 


HELM_ _ _ ULOK_ _ _ SADL_ _ _ PUMP_ _ _ 

Stock Type 


Sales Orders 


Quantity Quantity Quantity Quantity 



Comprehensive Test of Business Case Scenario 

Unit 18: 



The purpose of Unit 18 is to provide a comprehensive testing of the organizational and master data, 

you have set up using a series of transactions. These transactions will provide you with an 

understanding of how the options you selected during configuration impact your transactions. 


Exercise 144: Create Sales Order 



This exercise will have you create a sales order. This if the first exercise that will test the configuration 

of your system as a trading goods company. The other exercises in this unit replicate the sales 

exercises completed in Unit 2. 

Navigation 

Menu Path 




Order type OR 




Division 01 

(Enter) 

Sold-to party Customer # for Sierra Nevada Peddlers , LLC 

PO Number 144-_ _ _ 

PO date Today’s date 

Sales TAB 

Req. deliv. date 3 days from today 


Material QTY 

HELM_ _ _ 30 

ULOK _ _ _ 10 

SADL _ _ _ 50 

PUMP _ _ _ 10 

(Enter) 

Review 

Item Specific Data: 

Select line item 10 

(Conditions) 

Review item pricing 

What is the price per unit for HELM_ _ _? _____________________ 

(Back) 


(Schedule lines for item) 

What is the date for the confirmed quantity? _______________________ 

(Back) 




(Display availability) 

What is a simulated Requirement? _____________________________________ 

(Back) 

Header Data: 

System Menu: Goto → Header → Sales 

Sales TAB 

Note and record the pricing procedure ______________________ 

Conditions TAB 

Note and record the net value for the order – this is the total of all line items $____________________ 

(Back) 

(Save) 


Message 

(Exit) 





The purpose of this exercise is to update the current inventory information about your products. 

Open a new session (or System Menu: System → Create session) 

Navigation 

Menu Path 






Material Any material from your sales order 

Plant P_ _ _ 

(Execute) 


Select 


selected. 





Plant 



Stock Type 


Sales Orders 






Exercise 146: Create Delivery Note for Sales Order 


The purpose of this exercise is to create a delivery based on the customer’s order. Creating the 

delivery brings your order to the point where stock availability is re-determined, and the quantity of 

ordered items are moved to a scheduled for delivery stock status. 

Navigation 

Menu Path 






Shipping point: S_ _ _ 




(Enter) 





What is the picking status? _______________________________ 

(Back) 

Picking Tab: 

Enter the Storage location for each item 

Sloc: 10 (Inventory) 

(Save) 



Message 







Open a new session (or System Menu: System → Create session) 

Now go to your other session (Alt + Tab), and leave this session open. 

Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu 

Navigation 

Menu Path 

path and information below. 







Plant P_ _ _ 

(Execute) 


Select 


selected. 





Plant 



Stock Type 


Sales Orders 





Exercise 148: Picking Materials on Delivery Note 



The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the 

proposed materials per delivery. 

Navigation 

Menu Path 






(Enter) 


Picking Tab 


Picked Qty = Deliv. Qty 

(Save) 

Recheck the stock status of the materials. Note that no change has occurred in the stock status - the 

quantities are still in the “Schd. for delivery” stock type field. 


Message 






This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect 

the inventory shipped. This is the time at which the ownership of the goods changes from you to the 

customer. These goods have left your plant and are now owned by your customer. Both inventory and 

costs of goods sold are impacted by this transaction. 

If you have shipped or sold the goods FOB Destination, the actual change of ownership takes place at 

the time the goods are received at the customer’s location. However, the system reflects the materials 

are no longer available in your stock at the time of post good issue. 

Navigation 

Menu Path 



Outbound Delivery → Change→ Single Document 



Select 



Message 







Now go to your other session (Alt + Tab), and leave this session open. 

Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu 

Navigation 

Menu Path 

path and information below. 







Plant P_ _ _ 

(Execute) 


Select 


selected. 





Plant 



Stock Type 


Sales Orders 





Exercise 151: Bill Customer 



This exercise will create the billing document for the customer. It is at this time when the revenue is 

recognized and posted to the general ledger. Once the post goods issue has been completed, you can 

bill your customer for those goods. 

Navigation 

Menu Path 




(Execute) 


Record the total amount billed to the customer: $____________________ 

(Save) 



Message 






This exercise will see your customer paying the invoice you created in the billing exercise. The 

payment will be posted to the general ledger accounts. This entry will increase the bank account and 

reduce the customers account receivable balance as well as the account receivable reconciliation 

account. 

Navigation 

Menu Path 




Document Entry → Incoming Payment 




Bank data: 

Account: 100_ _ _ 



Account: Customer # for Sierra Nevada Peddlers , LLC 

Select 

Double click on “USD gross” amount for the Customer Invoice until “Not assigned” is $ 0.00 

(Post) 

Record the document number for this posting ________________ 


Message 

(Exit) 

 


Exercise 153: Review Document Flow 



This exercise provides you with exposure to a powerful tool in customer order management. The 

document flow provides a look at the entire transaction from beginning to the end. In this example, you 

have created an order, a delivery, posted goods issue, billed the customer and received payment. To 

examine the flow, you can begin with any one of these document numbers and the document flow will 

show an audit trail of all documents tied to that number. 

Navigation 

Menu Path 

Trans Code 

Enter your sales order number. 


System Menu: Environment → Display Document flow 

The system displays a list of documents associated with the order. 

Click on the line of the GD goods issue: delvy 49000….### 

Select 

The system displays the material document with a goods movement “601”, which is the movement type 

for goods issue to a delivery note (Post Goods Issue). 


(Back) To the Document Flow Screen 

It can be seen that the: 

1. The entire document flow is shown. 



Note: You can view the document flow from the Sales Order, Delivery or Billing screens. 

Click on the line of the Standard Order # 

Select the 

The document flow can be seen in greater detail. 

Click on the line of the Outbound Delivery # 

Select the 

The Document Header Status can be viewed 


Unit 19: 



The purpose of Unit 19 is to create a sales order using your customer info record for Pleasure Bikes 

Buying Group and then complete the order to cash business process. 



Exercise 154: Create Customer Material Info Record 


This exercise introduces you to the concept of Customer Material Information Records. When a 

customer wishes to order materials from us using a different naming convention than you do, you can 

set up a Customer Material Info Record which allows us to enter materials by the customer's specific 

naming convention. This is especially true in the wholesale area. Customers order products by their 

product number not necessarily your product number. SAP provides for the translation of these 

materials into your material names, which enables the customer and your sales representative to 

communicate clearly. 

Navigation 

Menu Path 

Trans Code VD51 


Logistics → Sales and Distribution → Master Data → Agreements → 

Customer Material Information → Create 

Customer Customer # for Pleasure Bikes Buying Group 



(Enter) 

Enter the following materials and the corresponding customer material name as indicated: 

Material – Customer Specific Information: 

Material No Pleasure Bikes Buying Group Material Number 

HELM_ _ _ Head-Bucket 

ULOK_ _ _ PB-Lock 

SADL_ _ _ PB-Seat 

PUMP_ _ _ Air-Machine 

(Enter) 

(Save) 


Message 



Exercise 155: Create Sales Order Using Customer Info Record 


This exercise will have you create a sales order using Pleasure Bikes Buying Group customer/material 

info record (their part numbers/name). 

Navigation 

Menu Path 




Order type OR 



Distribution channel WH 

Division 01 

(Enter) 

Sold-to party Customer # for Pleasure Bikes Buying Group 



(Enter) 

Ordering party tab 

A new field appears in the Sales Order line item: “Customer Material Numb.” 

Enter the following customer materials and quantities: 

Customer Material Numb Order Quantity Material (Leave blank) 

Head-Bucket 20 

PB-Lock 15 

PB-Seat 30 

Air-Machine 20 

(Enter) 

Note: The system references the customer material numbers and copies our equivalent material number 

and all relevant data. 

Check the pricing to see that wholesale pricing was applied. 

Go to the header and record the Sales Orders Net Value $________________________ 

(Save) 

Record the order number: _______________________ 


Message 


Exercise 156: Create Delivery for Sales Order 






Navigation 

Menu Path 










(Enter) 





What is the picking status? _______________________________ 

(Back) 

Picking Tab: 

Enter the Storage location for each item 

Sloc: 10 (Inventory) 

(Save) 



Message 


Exercise 157: Pick Materials on Delivery Note 





Navigation 

Menu Path 






(Enter) 


Picking Tab 



(Save) 

To recheck the stock status (see earlier exercises): 

Create new session. 

Check the stock status of the materials 

Check the stock status of the materials. Note that the stock status - the quantities are in the “Schd. 

for delivery” stock type field. 


Message 









Navigation 

Menu Path: 

Trans Code: VL02N 





Select 


To recheck the stock status (see earlier exercises): 

Switch back to your other session that is still on the Stock overview. 

Check the stock status of the materials 

Note the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use” 

stock quantity has been reduced. 


Message 


Exercise 159: Bill customer 






Navigation 

Menu Path 




(Execute) 


Record the total amount billed to the customer: $____________________ 

(Save) 



Message 







reduce the customer’s account receivable balance as well as the account receivable reconciliation 

account. 

Navigation 

Menu Path: 

Trans Code: F-28 







Bank data: 

Account: 100_ _ _ 



Account: Customer # for Pleasure Bikes Buying Group 

Select 

Review the “Not assigned” amount. Is it equal to zero? 

(Post) 



Message 

Return to the Sales Order and review the Document flow for the customer orders that you just 

processed. 


Unit 20: 



The purpose of Unit 20 is to create a sales order using a scheduling agreement for Sierra Nevada 

Peddlers and deliver against the scheduling agreement. 


Exercise 161: Create a Scheduling Agreement 



This exercise will have you create a scheduling agreement for Sierra Nevada Peddlers . 

Navigation 

Menu Path 



Logistics → Sales and Distribution → Sales → Scheduling Agreement → Create 

Sched. Agreemt Type LP 




Division 01 

(Enter) 

Scheduling Agreeme (leave blank) 

Sold-to party Sierra Nevada Peddlers , LLC 

Ship-to part leave blank 

PO number 161-_ _ _ 


Item overview TAB: 

Description: Scheduling Agreement _ _ _ 

Valid-from date: Today’s date 

Valid-to date: Six months from today’s date 

All items 

Material: ULOK_ _ _ 

Target quantity: 25 

(Enter) 

Select the item line for ULOK_ _ _ 

Select Schedule lines for items button from the button bar on the bottom 

Enter three schedule lines 

First line 6 days from today for 5 locks 

Second line 14 days from today for 10 locks 

Third line: 2 months from today for 10 locks 

(Enter) 

(Save) 

Record the Scheduling Agreement Number: ___________________ 


Message 



Exercise 162: Process Deliveries for a Scheduling Agreement 


This exercise will have you create a delivery with reference to the scheduling agreement. 

Navigation 

Menu Path 









Order: Enter the order number of the Scheduling Agreement created earlier 

(Enter) 

Performing the steps for Picking and Posting Goods Issue. 

Record Outbound Delivery Number: _________________________ 

Repeat the exercise using a selection date 14 day’s from today’s date 

Record Outbound Delivery Number: _________________________ 

Note that by selecting dates after the due date of each schedule line, only the material scheduled 

as due by that date is selected 

Record any system message: 

Message 


Exercise 163: Display Scheduling Agreement 



This exercise has you display the scheduling agreement you created earlier to review the current 

status. 

Navigation 

Menu Path 



Logistics → Sales and Distribution → Sales → Scheduling Agreement → Display 

Scheduling Agreement Scheduling Agreement # you created 

(Enter) 

Select the line item 

Select (Schedule lines for item) 

Note the “Delivered qty” field now has the quantity of the material delivered filled in for those deliveries 

that have been made. 

Select (Display document flow) 

Review the document flow you will see one schedule agreement followed by first outbound delivery, the 

picking request and the post goods issue then the second outbound delivery, the picking request and the 

post goods issue. 






Navigation 

Menu Path 






Material ULOK _ _ _ (check for all materials and record below) 

Plant P_ _ _ 

(Execute) 


Select 


selected. 



Check the customer scheduling agreements quantity (Customer Scheduling Agreements) stock type 



Plant 



Stock Type 


Sales Orders 

Customer Scheduling Agreements 





Exercise 165: Bill customer 






Navigation 

Menu Path 



Create a billing document for each of the two outbound delivery documents created in exercise 162. 

Record the billing document number for the 1st delivery: __________________________ 

Record the billing document number for the 2nd delivery: __________________________ 

What is the total for both invoices? ___________________________ 


Message 


Exercise 166: Run Customer Credit Check 


The purpose of this exercise is to review the customer credit profile. 

Navigation 

Menu Path 

Trans Code F.31 



Logistics → Sales and Distribution → Credit Management → 

Credit management info system → Overview 

Credit account Customer # for Sierra Nevada Peddlers , LLC 

Credit control area C_ _ _ 

(Execute) 

Place cursor on customer number 

System Menu: Environment → Credit Master Sheet 

Review information 







reduce the customers account receivable balance as well as the account receivable reconciliation 

account. 

Navigation 

Menu Path: 

Trans Code: F-28 







Bank data: 

Account: 100_ _ _ 

Amount: Enter the amount of the payment (total from both invoices) 


Account: Customer # for Sierra Nevada Peddlers , LLC 

Select 

Review the “Not assigned” amount. Is it equal to zero? 

(Post) 


Note that we can clear more than one invoice with a single incoming payment. 


Message 

Return to the Scheduling Agreement and review the Document flow for the agreement. 


Unit 21: 



The purpose of Unit 21 is to create two sales orders. One sales order using the item proposal and the 

second sales order that will result in a credit warning, as well as request more goods than you have for 

sale. This will require you to run Material Requirements Planning, convert purchase requisitions to 

purchase orders, receive the goods, receive the invoices, and post payment to the vendors. The 

deliveries for these sales orders will be completed in the next unit. 

Before proceeding, check stock levels for all materials. Your Unrestricted stock level should 

match your safety stock level on all materials. 



Exercise 168: Create Item Proposal 


The purpose of this exercise is to allow for situations where a customer often places an order with the 

same line items, an Item Proposal (order template) can be created with the standard line items and 

quantities already filled in. You can then pull the standard items in as you create the sales order by 

referencing the Item Proposal. Once referenced and pulled into the order quantities can be changed, 

line items can be deleted or added. 

Navigation 

Menu Path 



Logistics → Sales and Distribution → Master Data → Products → 

Item Proposal → Create 

Item Proposal Type PV 




Division 01 

(Enter) 

Item proposal leave blank 

Description SAP Promotion Set 

Valid-from date Today’s date 

Valid-to date One year from today 

Enter the following materials and quantities: 

HELM_ _ _ 20 

ULOK_ _ _ 10 

SADL_ _ _ 10 

PUMP_ _ _ 30 

(Enter) 

(Save) 

Record the Item Proposal Number: _____________________ 


Message 


Exercise 169: Assign Item Proposal to Customer 



In this exercise you will now assign that item proposal to the customer master. Whenever you ask for 

an Item Proposal in a sales order for that customer, the system will default this Item Proposal. 

Navigation 

Menu Path 




Customer → Change → Complete 

Customer SAP America 


Sales area 



Division 01 

(Enter) 

Select 

Sales TAB 

Item proposal # of the newly created item proposal. 

(Save) 


Message 



Exercise 170: Create Sales Order Using Item Proposal 


This exercise will have you create a sales order using the item proposal we created and assigned to 

SAP, America. We will use the materials and quantities in the item proposal. 

Navigation 

Menu Path 




Order type OR 




Division 01 

(Enter) 

Sold-to party Customer # for SAP, America 

Ship-to party Leave Blank 



(Enter) 

A pop-up window appears with the two “ship-to” addresses for this customer. 

Select SAP, America – UAP 

(Enter) 

Select: to search for your item proposal 

In the pop-up window, the system copies the number of the product proposal for this customer 

Select 

You may also need to select the delivery you wish: 

• One-time del. On req. del. dte. 

• Complete delivery 

• Dely proposal 

Select (Copy) for a Complete delivery – Note: This may haSADL for multiple items. 

Review the pricing options: 

Select the line item ULOK_ _ _ 

Click and note the pricing ___________________________ 

(Back) 

Select the line item SADL_ _ _ 


Click and note the pricing ____________________________ 

(Back) 

Select the line item HELM_ _ _ 

Click and note the pricing ___________________________ 

(Back) 


Does the material pricing include the special customer pricing that was established for SAP, United 

States? ________________________________________________________________________ 

Record the Sales Order Net Value: _________________________ 

(Save) 

Record the Sales Order Number: _____________________________ 


Message 



Exercise 171: Create Sales Order – Value Discount 


This exercise will have you create a sales order that will demonstrate the discounts prices we 

established for River City Racers 

Navigation 

Menu Path 

Trans Code 



Order type OR 



Distribution channel WH 

Division 01 

(Enter) 

Sold-to party Customer # for River City Racers, Inc 



(Enter) 

Sales TAB 



Material QTY 

HELM_ _ 100 

ULOK _ _ _ 40 

SADL _ _ _ 30 

PUMP _ _ _ 50 

(Enter) 

You will need to select the delivery you wish: 

• One-time del. On req. del. dte. 

• Complete delivery 

• Dely proposal 

Select (Copy) for a Complete delivery 

You will receive one or more warnings that credit limit is exceeded – Note: This is only an information 

message or warning; as such you will be able to continue processing the order. 

Select the line item ULOK_ _ _ 

Click and note the pricing and discount 


(Back) 




Review 

The material pricing includes the 5% discount from the customer-specific material pricing record for 

>$500 and $1,000 and $1,500. 

Change the quantity of the line item for SADL_ _ _ from 30 to 60 and verify that the discount 

changed. 



(Back) 

Record the Sales Order Net Value: ______________________________ 

(Save) 

Record the Sales Order Number: ______________________________ 


Message 



Exercise 172: Run Material Requirements Planning – Single Item, 

Single Level 


The purpose of this exercise is to have the system plan all MRP relevant materials. 

Navigation 

Menu Path 



Logistics → Materials Management →Material Requirements Planning (MRP) → 

MRP → Planning → Total Planning → Online 

Scope of planning Leave Blank 

Plant P_ _ _ 



Create purchase req 2 

Schedule lines 3 



Scheduling 1 

Process Control Parameters 

Select Display material list 

(Enter) 



An information message appears indicating you will need to press enter to start the planning run. 

(Continue) 

To review the MRP list select 

Place cursor into itme that you wish to review 


Press (Enter) 

Review the MRP list for SADL_ _ _ 

Note that there may be multiple requisitions for each material due to different requirement dates. 

Review MRP list for HELM_ _ _ ; ULOK_ _ _ ; SADL_ _ _; and PUMP_ _ _ 

Total for all Requisitions 


Message 




Exercise 173: Create Purchasing Information Record for SADL 


The purpose of this exercise is to create purchasing information records for SADL_ _ _. A purchasing 

information record creates a link between a material and a vendor. 

Navigation 

Menu Path 

Trans Code ME11 


Logistics → Materials Management →Purchasing → Master Data → 

Info Record → Create 

Vendor Vendor # for SLICK BIKES 


Purchasing Org. P_ _ _ 

Plant P_ _ _ 

(Enter) 

 

Enter the following information on the Create Info Record: Purch. Organization Data 1 screen 

Standard Qty.: 1 

Net Price: 23.25 

(Enter) 

(Save) 


Message 



Exercise 174: Assign Source of Supply to Purchase Requisitions 


The purpose of this exercise is to assign a source of supply for your purchase requisitions. 

Navigation 

Menu Path 



MRP → Evaluations → Stock/Requirements List 



Material: SADL_ _ _ 

Plant: P_ _ _ 

(Enter) 

Select a requisition (if more than one – select the one with the largest quantity) 

(Detail of element) 

(Change element) 


Enter the Storage Location 10 

Item section 

Source of Supply Tab 

 

This provides a list of possible sources of supply. Select SLICK BIKES _ _ _ by clicking in the Assign 

Source of Supply box next to the vendor number. There should be a green dot next to the vendor 

number after you have assigned the source of supply. 

(Save) 

Assign SLICK BIKES as the Source of Supply for the largest requisitions for HELM_ _ _ ; ULOK_ _ _ 

; and PUMP_ _ _ in the same manner as you have just completed for SADL_ _ _. 


Message 



Exercise 175: Create Purchase Order via Requisition Assignment List 


The purpose of this exercise is to create a purchase order using a requisition assignment list. Since 

you have assigned a source of supply to your requisition in the previous exercise, you can now convert 

these purchase requisitions into a single purchase order as they are all assigned to the same vendor. 

Navigation 

Menu Path 

Trans Code ME58 


Create → Via Requisition Assignment List 


Vendor Vendor # for SLICK BIKES 

Plant P_ _ _ 

(Execute) 

Select the line showing the number of purchase orders (there should be 4) 


Verify the following: 

Order Type NB 

Purchase Order Date Today’s Date 

Purchase Order Leave Blank 

Purchasing Group _ _ _ 


(Continue) 

Single-Click on Open Requisitions line in the left window (see below) 

Then Select (Adopt) 

Enter through warning if delivery date can’t be met and the existence of a contract. 

Verify the details of the purchase order 

Increase the PO Quantity for each item by 50 over the total of all requisitions recorded when you ran 

MRP online. 

Record the amounts for the individual lines items as well as the total order in the table below 


Item Number Ordered Dollar Amount 

SADL _ _ _ 

ULOK _ _ _ 

HELM _ _ _ 

PUMP _ _ _ 

Total for PO 

(Save) 

Record the new purchase order number._____________________ 

(Exit ) 


Message 






This exercise has you receive the pens that have arrived at your receiving dock and are ready to be 

received into inventory. 

Navigation 

Menu Path 

Trans Code MIGO 





Purchase Order 4500000??? 

(Execute) 


Verify storage location was entered 10 (Inventory) 

Notice that the quantity from the PO defaults as the quantity to receive. 


Record the Material Document Number: _______________________ 

View the material document by changing the transaction from Goods Receipt to Display. This will 

bring up your material document. 

(Execute) 

You should see your material document – record the movement type: _____________ 

Doc. info Tab 

Select to view the financial document 

Record the Financial Accounting Document Number: _______________________ 

Record the name of the two G/L accounts posted to in this transaction: 

_________________________________ _________________________________ 


Message 



Exercise 177: Create Invoice Receipt from Vendor 


This exercise has you enter the Vendors invoiced for the items ordered. 

Navigation 

Menu Path 








Currency (behind amount) USD 

Purchase Order (Your Purchase Order #) 

(Enter) 

Amount Enter the amount that you recorded in Exercise 175 

Tax code XI (This should come in automatically – if not, enter it) 

Jurisdiction Code CA0000000 

(Enter) 


(Post) 

Record the Document Number: _________________________ 


Message 





The purpose of this exercise is to post payment to the vendor. The invoice is now due for payment. 

You are requested to clear the invoice by posting an outgoing payment using the bank account (no. 

1000_ _) of your chart of accounts. 

Navigation 

Menu Path 




Outgoing Payment→ Post 


Bank data 


Amount Enter the amount of the outgoing payment 

Text Invoice Number or other text 


Account Vendor # for SLICK BIKES 

Select 

Review the “Not assigned” balance, ensure that it equals zero. 

(Post) 

Record the Accounting Document Number: __________________________ 


Message 


Unit 22: 



The purpose of Unit 22 is to look at the functionality of delivery and billing due lists. Delivery and billing 

due list provide you the opportunity to create your deliveries and billings collectively, rather than one at 

a time. 


Exercise 179: Run Delivery Due List 



The purpose of this exercise is to have you run a delivery due list. In normal daily operation, creating 

delivery notes for each individual sales order is the exception rather than the rule. In most companies, 

the shipping department would run the delivery due list, which, creates delivery notes for any material 

with deliverable items. 

Items which are due for delivery are defined by the following parameters: 

• Material is available and scheduled 

• The date of due delivery has arrived 

• Material is delivered for the chosen shipping point (determined from shipping point 

determination) 

Navigation 

Menu Path 

Trans Code VL10A 



Outbound Delivery → Create → 

Collective Processing of Documents Due for Delivery → Sales Orders 

Shipping Point/Receiving Pt S_ _ _ 

Deliv. Creation Date Enter dates from one week ago to 14 days from today 

General data TAB: 


(Execute) 

Select the desired line(s) 

Select In some cases, the system has combined deliveries from different orders on the 

same delivery note number. This is set in the customer master, by selecting Order combination. 

(Save) 

Record the delivery note document numbers: _____________________ ______________________ 


Message 





In this exercise you will update the delivery documents created by entering the picked quantities into 

the delivery note. When saved, the delivery has changed to a picked status. 

Navigation 

Menu Path 





Enter a delivery note number from the previous exercise. 

(Enter) 

Picking TAB: 

Select the storage location for the individual materials. 

Enter the Picked quantity (it should be the same as the Delivery quantity for each material). 

(Enter) 

(Save) 

Repeat for all outbound deliveries created in the previous exercise. 


Message 





This exercise will have you create the post goods issue which reduces unrestricted stock to reflect the 

inventory has shipped. This needs to be completed for all delivery notes. 

Navigation 

Menu Path 

Trans Code 





Select 


Repeat for all outbound deliveries you processed in the previous exercise. 


Message 



Exercise 182: Run Billing Due List, Invoice Customers 


This exercise introduces you to the concept of collective billing. The Billing due list is a collective 

display of all bills due in a specified period of time. This allows you to then individually or collectively 

create all the invoices. 

Navigation 

Menu Path 


Logistics → Sales and Distribution → Billing → Billing Document → 

Process Billing Due List 


Billing Data 

Billing Date from a week ago 

Billing to date today’s date is defaulted as the “to” date 

Billing Type leave blank 

SD Document leave blank 

Selection Tab 

Organizat. Data 

Sales organization S_ _ _ 

Documents to be selected 

Select Order-related 

Select Delivery-related 

Click 

 

The system lists all the documents (Delivery numbers) due for invoicing 

Now we complete the invoices as follows: 

Highlight an individual SD document number 

Click on 

(Save) 

Record Billing Document Number: ________________________ 

(Back) 

The next delivery note should be on the Create Billing Document Screen 

(Execute) 

(Save) 

Record Billing Document Number: ________________________ 


Message 





This exercise will have you go through and post receipt of payment from all of our customers for all the 

orders you have created to date. You post the incoming payment to the customer's account. 

Navigation 

Menu Path 






Company Code C _ _ _ 

Currency/Rate USD 

Bank data 

Account Your Bank Account 

Amount Enter the amount of the payment 


Account Customer Number 

Select 

Note: The “not assigned” amount should be 0.00 

(Save) 

This process will need to be repeated for both customers for which you created invoices. 


Message 


Unit 23: 



The purpose of Unit 23 is to introduce you to the return process. In this unit you will create a goods 

return order, receive the goods, and complete the process by transferring them back into unrestricted 

stock, issuing a credit and pay the customer for the goods they returned. 


Exercise 184: Create Goods Return Order 



In this exercise you will create a return for fifty (50) helmets due to a quantity discrepancy. The 

process of creating a goods return order is no different from that of creating a standard sales order. 

Navigation 

Menu Path 

Trans Code 


Logistics → Sales and Distribution → Sales → Order → Change 

Order Order # from River City Racers 

(Enter) 

Acknowledge Information pop-up window: “Consider the subsequent documents” 

System Menu: Sales Document → Create subsequent order 

Order type RE 




Division 01 

Select 

Select 

(Deselect All) 

Select Material HELM_ _ _ 

Change Open Quantity 50 

Select This will return you to the Create Returns Overview Screen 

Sales Tab 

Order reason Quantity Discrepancy 

Verify 


Quantity 50 

Record the Return Order Net Value $________________________ 

(Save) 

Record Return Order Number __________________ 


Message 



Exercise 185: Create Delivery Note for Return Order 


This exercise will have you create the goods receipt for the returned pens. The menu path for a goods 

receipt of a return order is no different from that of a delivery creation for sales order. A goods receipt 

is issued for blocked (inspection) stock. 

River City Racers– Return Merchandise Authorization 

RMA–1234 

Reason for rejection: Quantity Discrepancy 

ITEMS: HELM_ _ _ QUANTITY: 50 

Navigation 

Menu Path 

Trans Code 


Logistics → Sales and Distribution → Sales → Order → Subsequent Functions → 

Outbound Delivery 

Shipping point S_ _ _ 


Selection date Today + 2 days 

Order Returns order number from previous exercise 

(Enter) 

Check the material, customer etc. 

If correct (Save) 

Record the Returns Delivery number: __________________________ 


Message 



Exercise 186: Receive Materials from Goods Return Order 


The purpose of this exercise is to pick the goods and post goods issue. 

Navigation 

Menu Path 

Trans Code 




Outbound Delivery Enter the delivery note number from your Return Order 

(Enter) 

Picking Tab 

Enter the storage location: 10 (Inventory) 

Select 

System should respond with message indicating that the Returns Delivery has been saved. 


Message 


Exercise 187: Check Document Flow 



This exercise will have you review the document flow up to this point in the return process. 

Navigation 

Menu Path 

Trans Code 



Document Return Order Number 

System Menu: Environment → Display document flow 

Display the GD document 

A material document is displayed showing a single goods movement. We see that movement type 651 is 

displayed. Since we haven’t accepted ownership yet, there are no accounting documents. Movement 

type 651 moves material into a “Returns” stock type. 


Message 


Exercise 188: Review the Stock Overview 



This exercise will have you look at the stock overview and record the types of HELM_ _ _ stock. 

Navigation 

Menu Path 

Trans Code 






Plant P_ _ _ 

Storage location Leave Blank 

(Execute) 


Select 


selected. 


Check the returns quantity (Returns) stock type 




Plant 

HELM_ _ _ 


Stock Type 

Quantity 


Returns 

Sales Orders 





Exercise 189: Transfer Return Stock to Unrestricted Use 


The purpose of this exercise is to transfer the returned goods to unrestricted stock. The movement 

results in a debit to the trading goods account and a credit to the COGS account. 

Navigation 

Menu Path 

Trans Code 


Goods Movement → Transfer Posting 

System Menu: Movement Type → Transfer Posting → Stock to Stock → Own from Returns 


Defaults for Document Items 

Movement type 453 is defaulted 

Plant P_ _ _ 

Storage Location 10 

(Enter) 

Items 


Quantity 50 

UnE (Unit of Entry) EA 

(Enter) 

(Save) 

Record the material document number _____________________ 

Display the material and accounting documents. 

Re-check the stock status of the material to confirm the “return” stock has been transferred to 

unrestricted stock 


Message 


Exercise 190: Post Customer Credit 



This exercise will have you prepare to issue a credit, the Billing block must be removed from the 

Return’s sales order to proceed with issuing the credit. 

Navigation 

Menu Path 

Trans Code 



Order: Return sales order number 

(Enter) 

Acknowledge Information pop-up window: “Consider the subsequent documents.” 

Delete the entry in the field “Billing block” 

(Save) 


Message 


Exercise 191: Create a Billing Document 



The purpose of this exercise is to create the account payable to the customer for the returned goods. 

Navigation 

Menu Path 

Trans Code 



Document Return order number 

(Enter) 

Record the total amount billed to the customer. $____________________ 

(Save) 

Record the billing document number: __________________________ 


Message 



Exercise 192: Release Billing Document to Accounting 


The purpose of this exercise is to release the billing document to accounting. Before the billing 

document can be processed, Sales must release it to Accounting. All credits are automatically blocked 

for processing so that they may be reviewed prior to being released to Accounting for payment. 

Navigation 

Menu Path 

Trans Code 


Logistics → Sales and Distribution → Billing → Billing Document → Change 

Billing document Billing Document number 

System Menu: Billing Document → Release To Accounting 


Message 





This exercise will have you review the document flow up to this point in the return process. 

Navigation 

Menu Path 

Trans Code 





Review the accounting document created by billing 



Exercise 194: Post Payment to the Customer – Refund 


This exercise will have you post a payment to your customer. Now that they have received the invoice 

with the credit you will need to send them a payment. The payment will be reflected in their account. 

Navigation 

Menu Path 

Trans Code 



Document Entry → Other → Outgoing Payments 




Bank data 

Account G/L account for your Bank (Checking Account) 

Amount Enter the amount of the payment (from sales order) 

Text Returned Goods 


Account Customer # for River City Racers, Inc. 

Select 

Note: The “not assigned” amount should be 0.00 

(Save) 



Message 





This exercise will have you review the document flow now that the process is complete. 

Navigation 

Menu Path 

Trans Code 





Review the accounting document – has it been cleared. 



Exercise 196: Check Stock Status on all materials 

Navigation 

Menu Path 

Trans Code 





Material: HELM_ _ _ 

Plant: MI00 


Repeat for ULOK _ _ _ , SADL _ _ _ and PUMP _ _ _ 

Stock Type 


Sales Orders 

Scheduled for 

Delivery 

Quantity 

HELM _ _ _ 

Quantity 

ULOK _ _ _ 

Quantity 

PUMP _ _ _ 

Quantity 

SADL _ _ _ 


mySAP 

SRM 

mySAP PLM 

mySAP 

ERP ECC 6.0 

mySAP SCM 

SAP NetWeaver 

Business Process Integration - II 

Exercises for GBI data set 

(Version 1.0 – Release January 2011) 

Modified from Version 4.1 of BPI-II 

mySAP 

CRM 

Version 4.1 – July 2007 ©2007 SAP AG and The Rushmore Group, LLC

Unit 1: Business Process Integration I Review 

BUSINESS PROCESS INTEGRATION II – (BPI – II) 

No Exercises for Unit 1 

Version 4.1 – Release July 2007 Page 1 The Rushmore Group, LLC


Unit 2: Controlling (CO) – Overview and Organizational Structure 


Exercise 1: Create Controlling Area 



This exercise is to create a controlling area with the purpose of tracking costs for Global Bikes Inc. The 

controlling area is an organizational unit in accounting used to subdivide the business organization 

from a cost accounting standpoint. 

A company code is assigned to one and only one controlling area 1:1 relationship. However, to 

facilitate cross company code reporting and cost allocation more than one company code can be 

assigned to a controlling area 1:n relationship. 

Navigation 

Menu Path 

Trans Code 

Tools → Customizing → IMG → Execute Project → 

Enterprise Structure → Definition→ Controlling → Maintain Controlling Area 

Double click on Maintain Controlling Area 



Click on 

Insert Company Code C_ _ _ 

Person Responsible Your user name (if your user name is not predefined, jump to exercise 66 

and complete) 

Assignment control Controlling area same as company code 

Verify the following settings: 

Currency type 10 (Company code currency) 

Currency USD 

Chart of accounts C_ _ _ 

Fiscal year variant K1 

(Save) 


Message 



Exercise 2: Assign Company Code to Controlling Area 


This exercise is to assign the company code to a controlling area. All company codes assigned to a 

controlling area must use the same chart of accounts and fiscal year variant. More than one company 

can be assigned to the controlling area. 

Navigation 

Menu Path 

Trans Code 



Enterprise Structure → Assignment → Controlling → 

Assign company code to controlling area 

Click on the line with your Controlling Area 

Double click on Assignment of company code(s) 


Enter C_ _ _ 

(Save) 


Message 



Exercise 3: Create Cost Center Standard Hierarchy 


This exercise is designed to provide a name for your standard hierarchy. Indicated hierarchy of a cost 

center group in which all cost centers in a controlling area are gathered together. All cost centers are 

attached to a cost center group which is part of a hierarchy. 

Navigation 

Menu Path 

Trans Code 


Controlling → General Controlling → Organization → Maintain Controlling Area 

Double click on Maintain Controlling Area 

Click on the line with your Controlling area 

System Menu: Goto → Details 

CCtr Std Hierarchy: BIKESINC_ _ _ 

(Save) 

Select “YES” to confirm the message 

(Back) 

Double Click “Activate components/control indicators” 



Fiscal year Current Year 

Activate Components 

Cost Centers Component active 

Order Management Component active 

Commit. Management Component active 

(Save) 


Message 


Unit 3: Financial Accounting (FI) – Master Data 




Exercise 4: Create Raw Materials Inventory Account 


The purpose of this exercise to create GL accounts that will be needed to expand Global Bikes Inc.to 

include both controlling and production. Create a Raw Materials Inventory account using your trading 

goods inventory account as the reference model. An inventory account is an asset account located in 

the Balance Sheet that records the value of the current inventory. 

Navigation 

Menu Path 

Trans Code 






(Create) 



Account Group Balance sheet accounts 


Description 

Short Text: Raw Materials Inv 

G/L Acct Long Text Raw Materials Inventory 



Account Currency USD 

Select: “Only balances in local crcy” 



Sort key: 001 





(Save) 


Message 



Exercise 5: Create Finished Goods Inventory Account 



include both controlling and production. Create a Finished Goods Inventory account using your trading 

goods inventory account as the reference model. An inventory account is an asset account located in 

the Balance Sheet that records the value of the current inventory. 

Navigation 

Menu Path 

Trans Code 






(Create) 



Account Group Balance sheet accounts 


Description 

Short Text: Finished Goods Inv 

G/L Acct Long Text Finished Goods Inventory 




Select: “Only balances in local crcy” 



Sort key: 001 





(Save) 


Message 



Exercise 6: Create Raw Materials Expense Account 



include both controlling and production. Create a Raw Materials Expense account using your trading 

goods expense account (721_ _ _) as the reference model. An expense account is located in the Profit 

and Loss Statement that records the value of the expenses incurred. 

Navigation 

Menu Path 

Trans Code 






(Create) 



Account Group Profit and loss accounts 


Description 

Short Text: Raw Mat. Consp/Exp 

G/L Acct Long Text Raw Materials Consumption / Expense 




Select: “Posting without tax allowed” 



Sort key: 001 




(Save) 


Message 



Exercise 7: Create Finished Goods Expense Account 



include both controlling and production. Create a Finished Goods Expense account using your trading 

goods expense account (721_ _ _) as the reference model. An expense account is located in the Profit 

and Loss Statement that records the value of the expenses incurred. 

Navigation 

Menu Path 

Trans Code 






(Create) 





Description 

Short Text: Fin Goods Consp/Exp 

G/L Acct Long Text Finished Goods Consumption / Expense 







Sort key: 001 




(Save) 


Message 


Exercise 8: Create Labor Expense Account 




include both controlling and production. Create a Labor Expense account using your rent expense 

account (780_ _ _) as a model. An expense account is located in the Profit and Loss Statement that 

records the value of the expenses incurred. 

Navigation 

Menu Path 

Trans Code 






(Create) 





Description 

Short Text: Labor Expense 

G/L Acct Long Text Labor Expense 







Sort key: 001 




(Save) 


Message 



Exercise 9: Create Production Order Settlement Account 



include both controlling and production. Create a Production Order Settlement account using your rent 

expense account (780_ _ _) as a model. An expense account is located in the Profit and Loss 

Statement that records the value of the expenses incurred. 

Navigation 

Menu Path 

Trans Code 






(Create) 





Description 

Short Text: Prod Ord Settle Exp 

G/L Acct Long Text Production Order Settlement Expense 







Sort key: 001 




(Save) 


Message 



Exercise 10: Create Production Variance Account 



include both controlling and production. Create a Production Variance account using your rent 

expense account (780_ _ _) as a model. An expense account is located in the Profit and Loss 

Statement that records the value of the expenses incurred. 

Navigation 

Menu Path 

Trans Code 






(Create) 





Description 

Short Text: Prod Var Exp 

G/L Acct Long Text Production Variance Expense 







Sort key: 001 




(Save) 


Message 


Unit 4: Controlling (CO) – Master Data 




Exercise 11: Maintain Cost Center Standard Hierarchy 


The purpose of this exercise is to create the following cost center structure. This will enable you to 

capture costs in a manner which is meaningful to you. A cost center is an area of responsibility within a 

company, which causes and influences costs. In this exercise create the Cost centers listed below. 

(Please make sure you assign the Cost centers to the correct group of your standard hierarchy.) 

BIKES_ _ _ (Standard Hierarchy) 

Navigation 

Menu Path 

Trans Code 

ADMIN_ _ _ (Cost Center Group / Hierarchy Area) 

ADMIN Cost Centers 

A005 – Acct-Finance (category = W ) 

A010 – Administration (category = W ) 

A015 – Purchasing (category = G ) 

A020 – Information Tech. (category = H ) 

SALES_ _ _ (Cost Center Group / Hierarchy Area) 

SALES Cost Centers 

S005 – Sales (category = V ) 

S010 – Marketing (category = V ) 

DIST_ _ _ (Cost Center Group / Hierarchy Area) 

DISTRIBUTION – PRODUCTION Cost Centers 

D005 – Warehouse (category = F ) 

D010 – Production (category = F ) 

Accounting → Controlling → Cost Center Accounting → Master Data → 

Standard Hierarchy → Change 

The system may ask you to enter the Controlling area 

Enter: C_ _ _ 

(Enter) 


Click on Standard Hierarchy: BIKES_ _ _ 

Group name Bike_ _ _ Standard Cost Hierarchy 

(Create) 

Select Lower-Level Group 

Group Name = ADMIN_ _ _ 

Description = Administration 


(Create) 

Select Group at Same Level 

Group Name = SALES_ _ _ 

Description = Sales 

(Create) 

Select Group at Same Level 

Group Name = DIST_ _ _ 

Description = Distribution/Production 

(Enter) 

Click on ADMIN_ _ _ 

(Create) 

Select Cost Center 

Create the ADMIN Cost Centers: 


o A005 – Accounting/Finance (cost center category = W ) Save and (Create) 

o A010 – Administration (cost center category = W ) Save and (Create) 

o A015 – Purchasing (cost center category = G ) Save and (Create) 

o A020 – Information Tech (cost center category = H ) Save 

Valid from: 01/01/20_ _ (Current Year) to: 12/31/9999 

Organization Tab (for all Cost Centers) 

Currency: USD 

Indicators Tab (for all Cost Centers) 

Remove the check mark from Commitment update 

Click on SALES_ _ _ 

(Create) 


Create the SALES Cost Centers: 

o S005 – Sales (cost center category = V ) 

o S010 – Marketing (cost center category = V ) 

Click on DIST_ _ _ 

(Create) 


Create the DIST Cost Centers: 

o D005 – Warehouse (cost center category = F ) 

o D010 – Production (cost center category = F ) 

(Save) 


Message 


Exercise 12: Create Primary Cost Elements 



This exercise creates the primary cost elements. Primary cost elements have a one to one relationship 

with the PL expense accounts in the GL. The primary cost elements are the link between FI and CO, 

they are used for entering costs within the entire accounting system, it is a cost that originates outside 

of the company. 

Navigation 

Menu Path 

Accounting → Controlling → Cost Element Accounting → Master Data → 

Cost Element → Individual Processing → Create Primary 

Trans Code 

Create Primary cost elements for the listed expense accounts: 

Cost Element From table below (e.g.710000) 

Valid From: 01/01/20_ _ (Current Year) to: 12/31/9999 

Select or (Enter) 

Basic Data TAB 

CElem category 1 

(Save) and repeat for each primary cost element 

For Cost Element 770_ _ _ (Information Technologies Expense) 

Default Acct Assignmt Tab 

Cost Center A020 *** See Below for Accounts that need this *** 

Cost Element Description Cost element category Default Account Assign 

(Account) 

710_ _ _ Labor Expense 1 

720_ _ _ Raw Materials Consumption Expense 1 

721_ _ _ Trading Goods Consumption Expense 1 

722_ _ _ Finished Goods Consumption Expense 1 D010 

731_ _ _ Production order settlement Expense 22 

740_ _ _ Supplies Expense 1 

750_ _ _ Utilities Expense 1 

760_ _ _ Purchase Price Difference Expense 1 

762_ _ _ Production Variance Expense 1 D010 

770_ _ _ Information Technology Expense 1 A020 

780_ _ _ Rent Expense 1 

781_ _ _ Miscellaneous Expense 1 

790_ _ _ Cost of Goods Sold 1 D010 


Message 


Exercise 13: Create Secondary Cost Elements 



This exercise enables the creation of secondary cost elements. Secondary cost elements are used 

when the original identity of the cost in not directly related to the transaction. 

Navigation 

Menu Path 

Trans Code 


Cost Element → Individual Processing → Create Secondary 

Cost element Name/Description Cost element category 

800_ _ _ Labor 43 (Internal Activity) 

810_ _ _ IT Assessed costs 42 (Assessment) 

820_ _ _ Internal Orders Settlement 21 (Internal Settlement) 

830_ _ _ Production Order Settlement 21 (Internal Settlement) 

For each of the above cost elements enter the following information: 

Cost element: Enter number (e.g.800_ _ _) 

Valid From: 01/01/20_ _ (Current Year) to: 12/31/9999 

Select or (Enter) 

Name/Description: see above list 

Cost element category see above list 

(Save) and repeat for each secondary cost element 


Message 


Exercise 14: Create Cost Element Groups 



This exercise is used to create cost element groups. These groups facilitate working with the cost 

elements. A cost element “group” is an organizational unit consisting of a particular collection of cost 

elements. 

Navigation 

Menu Path 

Trans Code 


Cost Element Group → Create 

For Example: 

Code Cost Element Group 

TOTAL_ _ _ Total Cost Elements for C_ _ _ 

PCOST_ _ _ Total Primary Cost Elements for C_ _ _ 

SCOST_ _ _ Total Secondary Cost Elements for C_ _ _ 

Create the following Cost element group structure with the following information: 

Cost element group: TOTAL_ _ _ 

(Enter) 

Enter name of Cost Element Group: Total Cost Elements for C_ _ _ 

Click on : PCOST_ _ _ 

Description: Total Primary Cost Elements for C_ _ _ 

Click on : SCOST_ _ _ 

Description: Total Secondary Cost Elements for C_ _ _ 

(Enter) 

Click on PCOST_ _ _ 

Select 

Enter value interval 700000 - 799999 

(Enter) 

Click on SCOST_ _ _ 

Select 

Enter value interval 800000 - 899999 

(Enter) 

(Save) 


Message 


Exercise 15: Create Statistical Key Figure 



This exercise is used to create a statistical key figure that will be used as the basis for distribution of 

rent and utilities. Statistical key figures can be used in calculations, reports and other internal cost 

allocation tools like assessment and distribution (e.g. square footage, headcount, personnel count, 

phones, etc.). 

Navigation 

Menu Path 

Trans Code 



Statistical Key Figures → Individual Processing → Create 

Stat. key figure: SQFT 

(Enter) 

Basic data 

Name Square Footage 

Stat. key fig. UnM. FT2 

Key fig. cat. Fxd Val. 

(Save) 


Message 


Unit 5: Controlling (CO) – Rules 




Exercise 16: Create Controlling (CO) Document Number Ranges 


This exercise will assign different types of controlling documents to specific number ranges. Since 

SAP is a document based system, each document must be assigned a number within a given number 

range made available to the document type being created. 

Navigation 

Menu Path 

Trans Code 


Controlling → General Controlling → Organization → 

Maintain Number Ranges for Controlling Documents 

Press Copy button 

From: 

To: C_ _ _ 

(Copy) 

Acknowledge the message to review the intervals 

(Continue) to accept the message 

CO Area: C_ _ _ 

Select 

Review intervals 

(Back) 

Display groups 

Review groups 

(Back) 


Message 



Exercise 17: Define Controlling (CO) Settlement Document Number 

Ranges 


This exercise will define the number range for internal order settlement documents in Controlling. You 

will assign your controlling area to a group which has been assigned to a number range. 

Navigation 

Menu Path 



Controlling → Internal Orders → Actual Postings → Settlement → 

Maintain Number Ranges for Settlement Documents 

 

Select Group Without Text 

In the “Not Assigned” section, double click on your C_ _ _ (make sure it changes color) 

 

Your C_ _ _ should now be assigned to the Group without text 

(Save) 

Acknowledge the message to review the intervals 

(Continue) to accept the message 


Message 


Unit 6: Controlling (CO) – Transactions 



Exercise 18: Post Invoice from Vendor 



The purpose of this exercise is to post an incoming rent invoice to your accounting system. If you have 

properly implemented controlling, you will be prompted to enter a cost center if you do not put one in 

while completing the entry of the invoice. 

Navigation 

Menu Path 

Trans Code 



Invoice 

INVOICE # 123 Brewers Bikes Leasing, Inc. 

CURRENT Month Rent 1500.00 

Total $1,500.00 

Vendor Vendor # for Brewers Bikes Leasing 

Invoice date Today 

Amount $1,500 


If your Company Code did not default in, Click on Change leading company code and enter yours. 

G/L acct 780_ _ _ (Rent Expense) 

D/C Debit 

Amount in doc curr. $1,500 

Cost Center A010 

(Enter) 


(Save) 


Message 





The purpose of this exercise is to make payment to your landlord to settle the rent invoice. 

Navigation 

Menu Path 

Trans Code 




Document Date: (Enter today's Date) 


Currency: USD 

Bank data 

Account: 100_ _ _ 

Amount: Enter amount total from invoice 


Account: Enter the # for Brewers Bikes Leasing _ _ 

 

Find YOUR invoice- gross document from the previous exercise 

Watch the “Assigned” field as you do the next step. 

Double-click on the USD Gross amount of your document. 

Processing status should now show: 

(Save) 


Message 

Amount entered: Amount total from invoice 

Assigned: Amount total from invoice 

Difference postings: 

Not assigned: 0.00 


Exercise 20: Display Individual Line Items 



The purpose of this exercise is to display the line items for a cost center and cost element. 

Navigation 

Menu Path 

Trans Code 


Accounting → Controlling → Cost Center Accounting → Information System → 

Reports for Cost Center Accounting → Line items → 

Cost Centers: Actual Line Items 

Cost Center: A010 

Cost Element: 780_ _ _ (Rent Expense) 

Note: Clear cost element group and cost center group 

Posting Date: Set range to current month or keep defaults 

(Execute) 

Double click on the Rent Expense line item 


Message 



Exercise 21: Repost Expense (Cost) Between Cost Centers 


The purpose of this exercise is to demonstrate the ability to repost costs between cost centers. While 

some of us are certainly flawless, not all have been so blessed. In this exercise you will repost the rent 

that was incorrectly posted to cost center A010 (Administration). It should have been posted to cost 

center A005 (Accounting/Finance). 

Navigation 

Menu Path 

Trans Code 

Accounting → Controlling → Cost Center Accounting → Actual Postings → 

Repost Line Items→ Enter 

To find the document enter the following information: 

Controlling Area C_ _ _ (If prompted) 

(Enter) 

Accounting Doc. 

Document Number (from the posted Invoice) 


Fiscal Year 20_ _ (Current Year) 

(Execute) 

Acct Assgt 1 A005 

(Enter) 

(Save) 


Message 





The purpose of this exercise is to display the line items for a cost center and cost element to see that 

the reposting has been completed as expected. 

Navigation 

Menu Path 

Trans Code 





Cost Center: A005 to A010 

Cost Element: 780_ _ _ (Rent Expense) 

Note: Clear cost element group and cost center group 

Posting Date: Set range to current month 

(Execute) 

Double click on line items shown 


Message 



Distributions and Assessments 



Exercise 23: Post Statistical Key Figure 



This exercise will be used to establish how rent (and subsequently utilities) will be treated at the end of 

the month. Since we do not wish to create a journal entry with many lines each time we pay rent, we 

can use an established distribution cycle to move the rent (and subsequently utilities) from a cost 

center to all the cost centers that have responsibility for this cost. The rent expense has been reposted 

to the Accounting/Finance cost center, A005. At the end of the month the rent expense will be 

distributed to all the company’s cost centers based on their respective square footage, therefore it is 

necessary for us to record the number of square feet each cost center occupies. 

Navigation 

Menu Path 

Trans Code 


Accounting → Controlling → Cost Center Accounting → Actual Postings → 

Statistical Key Figures → Enter 

System Menu: Extras → Set Controlling Area… 

Controlling Area C_ _ _ 

(Enter) 

Entry Data Tab 

Doc. Date Today 

Postg Date Today 

Select Scrn var. Cost center 

(Save) 


Message 

Rec. CCtr StatKF Total Quantity 

A005 SQFT 400 

A010 SQFT 600 

A015 SQFT 150 

A020 SQFT 100 

S005 SQFT 200 

S010 SQFT 100 

D005 SQFT 900 

D010 SQFT 550 


Exercise 24: Create G/L Document Entry 



In addition to rent, Global Bikes Inc.incurs utility costs. This exercise will have you post the journal 

entry for the monthly utilities expense of $578 to the G/L Utilities expense account (using cost center 

A005). 

Navigation 

Menu Path 

Trans Code 


Accounting → Financial Accounting → General Ledger → Posting → 



Document Date Today 

Currency USD 

G/L acct 750_ _ _ (Utilities Expense Account) 

D/C Choose Debit 

Amount in doc. curr. $578 

Cost center A005 

On Next Line Enter: 

G/L acct 100_ _ _(Bank – Checking) 

D/C Choose Credit 

Amount in doc. curr. $578 

(Enter) 


(Post) 


Message 


Exercise 25: Create Distribution Cycle 



This exercise is used to demonstrate the value of period-end distributions. A distribution is designed 

for cost center allocation. Distributions are used only for primary costs. In periodic reposting and 

distributions, costs are removed from one cost center and placed (charged) to another cost center and 

they retain their original cost element definition. 

Navigation 

Menu Path 

Trans Code 

Instructor note: 

Accounting → Controlling → Cost Center Accounting →Period-End Closing → 

Single Functions → Allocations → Distribution 

The first time in the system may trip an error indicating that you must execute report RK811XST. 

This can be accomplished from the Error dialog box by double clicking on the proceed button. 

Set Controlling area = 


Parameters 

C_ _ _ (if requested) 

Period 01 to 12 

Fiscal Year 20_ _ (Current Year) 

System Menu: Extras → Cycle → Create 

Cycle Bike_ _ _ 

Start Date 01/01/20_ _ (Current Year) 

(Enter) 

Text Monthly distributions 

Make sure Indicators field does not have “Iterative” checked! 

This will create a segment of this distribution cycle for distributing rent to the 

applicable cost centers. 

Select: 

Segment Name Rent, Distribution of rent 

Segment Header Tab Accept defaults 

Sender/Receivers Tab 

Sender 


Cost Element 

Receivers 

780_ _ _ 

Cost Center (under) Group BIKESINC_ _ _ 


Receiver Tracing Factor Tab 

Var. portion type: Actual stat. key figures 

(Enter) 

Selection Criteria 

Stat. key fig. From SQFT 


This will create a segment of this distribution cycle for distributing utilities to the 

applicable cost centers. 

Select: 

Segment Name 

Segment Header Tab 

Utilities, Distribution of utilities 

Accept defaults 

Senders/Receivers Tab 

Sender 


Cost Element 

Receivers 

750_ _ _ 

Cost Center Group 

Receiver Tracing Factor Tab 

BIKESINC_ _ _ 

Var. portion type Actual stat. key figures 

(Enter) 

Selection Criteria 

Stat. key fig. From SQFT 

(Save) 

(Back) to the “Execute Actual Distribution: Initial Screen” 

YES or (Save) 

Enter Cycle Bikes_ _ _ 

Start Date 01/01/20_ _ (Current Year) 

(Execute) the distribution cycle with the Test run indicator checked 

Double click on the warning indicator 

Note: You should expect warning messages indicating that the system can not find input data for the 

months previous to the current month. 

Double click on the Monthly Distributions line 

Review the distribution 

After the distribution cycle has been executed without any unexpected errors return to the Execute Actual 

Distribution: Initial Screen. 



Remove the check from the Test run indicator on the Execute Actual Distribution: Initial Screen 

(Execute) the distribution cycle again 


Message 


Exercise 26: Review Actual Line Item Report 



The purpose of this exercise is to review the cost centers to see how the distribution did not change the 

original cost element definition. 

Navigation 

Menu Path 

Trans Code 





Cost Center A000 to ZZZZ 

(Execute) 

Review the report 


Message 


Exercise 27: Post Information Supplies Expense 



This is the first of two journal entries used to demonstrate the difference between a distribution and an 

assessment. While both distributions and assessments are periodic allocations, they are quite different 

in on substantive way - the original identity of the costs is not important to the receiver. 

This exercise will have you post a journal entry for the supplies expense of $500 to the G/L Supplies 

expense account (using cost center A020). 

Navigation 

Menu Path 

Trans Code 






Currency USD 

G/L acct 740_ _ _ (Supplies Expense Account) 


Amount in doc curr. $500 



G/L acct 100_ _ _(Bank - Checking) 


Amount in doc curr. $500 

(Enter) 


(Post) 


Message 



Exercise 28: Post Information Technology Expense 


This is the second of two journal entries used to demonstrate the difference between a distribution and 

an assessment. 

This exercise will have you post a journal entry for software purchased for the business of $4,200 to the 

G/L Information Technology Expense Account (using cost center A020). 

Navigation 

Menu Path 

Trans Code 


Accounting → Financial Accounting → General ledger → Posting → 

Enter GL account document 



Currency USD 

G/L acct 770_ _ _ (Information Technology Expense Account) 








(Enter) 


(Post) 


Message 





In this exercise, you will review and record the costs that are currently in cost center A020. This should 

include rent and utilities from the previous distribution along with the two new journal entries that have 

just been completed. 

Navigation 

Menu Path 

Trans Code 






(Execute) 


Record the line items included in this cost center 

Cost Element Cost Element Name Val. In Rep. Cur. 

Total 


Message 


Exercise 30: Create Assessment Cycle 



This exercise is used to demonstrate the value of period-end assessments. An assessment is 

designed for cost center allocation. Assessments are used for primary and secondary costs. With 

assessments, costs are removed from one cost center and placed (charged) to another cost center 

while not retaining their original cost element definitions since the composition of costs is not important 

for the receiver. For example, receiver cost centers rarely require detailed breakdowns of cafeteria 

costs. 

This exercise will enable the costs in A020 to be assessed to all other cost centers. The four expenses 

(charges) included in the sender cost center will be assessed out to all other cost centers based upon a 

fixed percentage. These costs include rent, utilities, supplies, and some software. 

Navigation 

Menu Path 

Trans Code 

Accounting → Controlling → Cost Center Accounting → Period-End Closing → 

Single Functions → Allocations → Assessment 

Set Controlling Area = C_ _ _ (if requested) 

Parameters 

Period 01 to 12 

Fiscal Year 20_ _ (current year) 

System Menu: Extras → Cycle → Create 

Cycle ASS_ _ _ 

Start Date 01/01/20_ _ (Current year) 

(Enter) 

Text Monthly assessments 

Note: Make sure Indicators field does not have “Iterative” checked. 

Click 

Segment Name IT Costs 

Description Assessment of IT Costs 

Segment Header Tab 

Assessment cost element 810_ _ _ 

Receiver tracing factor: 

Receiver rule Fixed Percentages 

Senders/Receivers Tab 

Sender 


Cost Element Group BCOST_ _ _ 

Receivers 

Cost Center Group BIKES_ _ _ 


Receiving Tracing Factor Tab 

% for Cost center A005 15 




% for Cost center D005 30 

% for Cost center D010 10 

% for Cost center S005 20 

% for Cost center S010 10 

(Enter) 

Validate that the assessment is for 100 percent of the costs 

(Save) 

(Back) to the “Execute Actual Assessment: Initial Screen” 

Yes to Save 

Enter Cycle ASS_ _ _ 


(Execute) the assessment cycle with the Test run indicator checked 

After the assessment cycle has been executed without any errors, go back and remove the check 

from the Test run indicator on the Execute Actual Assessment: Initial Screen. 

(Execute) the assessment cycle again. 


Message 





This exercise will have you review how the assessment moved costs from A020 to the other cost 

centers as assessed costs with no indication as to the identification of the origin of the cost (rent, 

utilities, supplies, etc.). 

Navigation 

Menu Path 

Trans Code 





Cost center A000 to ZZZZ 

Cost element 810_ _ _ 

(Execute) 



Message 



Internal Order 



Exercise 32: Create Internal Order Type 



This exercise will take you through the process of creating your own internal order type. In SAP, it is 

not good practice to alter the setting of the original document types. As such, we have identified an 

internal order type that is close to what we need. We will copy that to our own order type Z_ _ _ and 

then make the adjustment we would like and then use our internal order type for creating our internal 

order. 

Navigation 

Menu Path 

Trans Code 


Controlling → Internal Orders → Order Master Data →Define Order Types 

Select 0400 (Internal Order – Marketing) 

(Copy As) 

Order Type Z_ _ _ (_ _ _ Internal Order) 

(Copy) 

Select Z_ _ _ (_ _ _ Internal Order) 

(Details) 

General parameters 

Settlement prof. 20 (Overhead costs) 

Control indicators 

Remove (uncheck) Classification 

Status management 

Select Release immediately 

(Enter) 

(Save) 


Message 



Exercise 33: Maintain and Configure Internal Order Settlement 

Structure 


The purpose of this exercise is to configure a settlement structure for our internal order prior to using it. 

This will allow us to use secondary cost elements to move the costs associated with our internal order 

to settlement cost centers. 

Navigation 

Menu Path 

Trans Code 


Controlling → Internal Orders → Actual Postings → Settlement → 

Maintain Allocation Structures 

Select: A1 (CO allocation structure) 

Double click on: Assignments 

Select 020 (Raw-/service material consump.) 

Double Click Settlement cost elements 

Select 

Receiver cat. CTR (Cost center) 

By cost element Not Selected 

Settlement cost elem 820_ _ _ 

(Back) twice 

Select: 030 (Other costs) 

Double click on Source 

Cost Elem. Group TOTAL_ _ _ 

Double click on Settlement cost elements 

Select 

Receiver cat. CTR (Cost center) 

By cost element Not Selected 

Settlement cost elem 820_ _ _ 

(Save) 


Message 



Exercise 34: Create and Release Internal Order (Company Meeting) 


The annual company meeting is coming up in the near future. It will be held in St. Thomas and 

everyone will be involved. The initial bills are now coming in and as such an internal order needs to be 

created to in order to capture the costs of the meeting. Later the costs of the meeting will be settled out 

to all the departments (i.e. cost centers) in the company. While management requested the meeting, 

the marketing department is in charge of arranging the meeting and the accounting department will 

create the internal order to monitor costs. 

Navigation 

Menu Path 

Trans Code 

(Create) 


Accounting → Controlling→ Internal Orders→ Master Data→ Order Manager 

Order Type Z_ _ _ 

(If needed set your controlling area by: System Menu: Environment → Set CO area) 

(Enter) 

Description Company Meeting 

Assignments Tab 

Responsible CCtr S010 

Requesting CCtr A010 

Click (Settlement Rule) 

Maintain Settlement Rule: Overview Screen 


(Save) 


Message 

Cat. Receiver #. % 

CTR A005 15 

CTR A010 5 

CTR A015 10 

CTR A020 10 

CTR D005 10 

CTR D010 25 

CTR S005 15 

CTR S010 10 





This exercise posts to your miscellaneous expense account (781_ _ _) using the internal order you just 

created as the cost object. The transaction represents a payment to Princess Cruise Lines in the 

amount of $6,000. 

Navigation 

Menu Path 

Trans Code 






Currency USD 

G/L acct 781_ _ _ (Miscellaneous Expense) 


Amount in doc. curr. $ 6,000 

Order Enter Internal Order Number 




Amount in doc. curr. $ 6,000 

(Enter) 

to see if the postings are correct. 

(Post) 


Message 





The purpose of this exercise is to review the costs that are now part of your internal order. 

Navigation 

Menu Path 

Trans Code 


Accounting → Controlling → Internal Orders → Information System → 

Reports for Internal Orders → Line Items → Orders: Actual Line Items 

Order Your internal order number 

Posting Date yesterday through today or keep the default values 

(Execute) 

Double click on line items shown 


Message 



Exercise 37: Create Purchase Requisition for Consumption to 

Internal Order (Company Meeting) 


The company meeting is going to be a gala event. Distinctive premier bikes will be created and given 

to the boat’s staff and crew. The marketing group has requested 20 for staff and 20 for crew members. 

This exercise creates a purchase requisition to support the need for 40 pens. 

Navigation 

Menu Path 

Trans Code 


Logistics → Materials Management → Purchasing → Purchase Requisition → 

Create 

Item Overview Section 

A (Acct. Assignment Cat.) F (Order) 

Delivery Date (Enter a date – 7 days from today) 

Plant P_ _ _ 

Stor. Loc. 10 

PGr _ _ _ 

Material BIKE-A_ _ _ 

Quantity 40 

Item Section 

Account Assignment Tab 

G/L Account 721_ _ _ (Trading Goods Expense account) 

Order Internal Order # you created 

(Enter) 

(Save) 


Message 


Exercise 38: Create Purchase Order 



The purpose of this exercise is to create a purchase order with reference to the requisition. When you 

create with reference to a purchase requisition, the account assignment gets copied from the purchase 

requisition. It cannot be changed or deleted via the PO. 

Navigation 

Menu Path 

Trans Code 

Logistics → Materials Management → Purchasing → Purchase Order → Create → 

Vendor Unknown 


Order Type NB 

Purchasing group _ _ _ 

Select 

Enter your Reference Purchase Requisition number. 

(Enter) 

Click on the green select all button. 

Click on the button to copy the details from the purchase requisition into your new 

purchase order. 

Select 

Select Premier bikes _ _ _ 

(Enter) 

(Enter) 

Click on the green select all button. 

(Generate) 

Click on “Open Requisitions” in the Document overview area. 

Select (Adopt) 

Select (Item Overview) 

Close (Item Details) 

Select (Header) review PO total $ value 

Record the Purchase Orders expected Net value $ _________ 

(Save) 

Save anyway past the message indicating that no output device (ie. Printer, EDI, FAX) was found. 


Message 





The purpose of this exercise is to record the delivery of the items to the receiving area. This is the 

second part of the 3 way match process – quantities against the purchase order. 

Shipping Bill of Lading Premier Bikes 

ITEMS: QUANTITY: 

BIKE-A_ _ _ 40 

Navigation 

Menu Path 

Trans Code 





Enter your PO # PO # from previous exercise 

(Execute) (Located to the right of the PO number field) 

Ensure each line item “OK” box is checked (If items are not tagged as “OK” then scroll down and 

check the OK box on the lower part of the screen). 

Hint: To have the system automatically propose the items, goto System Menu: Settings→ Default 

values and check the “Propose the OK function in future” box. 



Message 


Exercise 40: Post Invoice Receipt from Vendor 



The purpose of this exercise is to enter the invoice for the pens. This is the third part of the three-way 

match process – cost matching. 

Premier Bikes INVOICE: 2007-01254 

ITEMS: QUANTITY PER PRICE 

BIKE-A_ _ _ 40 $3.00 $120.00 

Navigation 

Menu Path 

Trans Code 





Invoice date (Enter today's Date) 

Enter Currency USD 

PO Number PO # 

(Enter) 

Amount: (from the above physical invoice document) 

Tax code: XI (Input Tax) 

(Enter) 


(Post) 


Message 





This exercise will have you post the outgoing payment to the vendor for the pens. You are requested 

to clear the invoice amount by posting an outgoing payment using your bank account. 

Navigation 

Menu Path 

Trans Code 





Bank data 


Amount Amount from previous exercise invoice 

Text Invoice from Premier Bikes #2007-01254 

Open items selection: 

Account Vendor # for Premier Bikes 


Select 

Double Click on the USD Gross you want to make payment against. 

Ensure the Not Assigned balance is 0.00. 

(Post) 


Message 


Exercise 42: Review Cleared Items 



The purpose of this exercise is to review the vendor line items and verify that the invoice is cleared. 

Navigation 

Menu Path 

Trans Code 




Vendor Selection 

Vendor account Vendor # for Premier Bikes 


Line item selection: Status 


(Execute) 

Review for Open items 


Message 





The purpose of this exercise is to review the costs that are now part of your internal order. 

Navigation 

Menu Path 

Trans Code 


Accounting → Controlling → Internal Orders → Information System → 

Reports for Internal Orders → Line Items → Orders: Actual Line Items 

Order Your internal order number 

Posting Data 

Posting Date yesterday through today or keep the default values 

(Execute) 

Double click on line items shown for more information. 


Message 



Exercise 44: Settle Internal Order (Company Meeting) 


The purpose of this exercise is to settle the internal order. You can settle the costs collected on an 

internal order to different receivers. During system configuration you defined a settlement profile which 

specifies the valid receivers for each order type. For example, you might specify that capital spending 

orders can be settled to assets, but the company meeting will be settled to the costs centers based 

upon the settlement rule created when the internal order was initially created. 

It is now the end of the month and time to settle the expenses to the internal order for the company 

meeting to all the cost centers. 

Navigation 

Menu Path 

Trans Code 


Accounting → Controlling → Internal Orders → Period–End Closing → 

Single Functions → Settlement → Individual Processing 

Order your order number 

Parameters 

Settlement period current period 

Posting period current period 

Fiscal Year current year 

(Execute) 

(Detail lists) 

Review how the cost will be allocated to the various cost centers. 

Once the order settlement has been executed without any errors 

Remove the check from the Test run indicator on the Actual Settlement: Order screen. 

(Execute) the settlement again. 


Message 





This exercise will have you review you cost centers from A000 to ZZZZ. You will see your distributed, 

assessed and internal order costs. 

Navigation 

Menu Path 

Trans Code 





Cost Center A000 to ZZZZ 

Cost Element Group Total _ _ _ 

(Execute) 



Message 


Unit 9: Production Planning – Overview 

No Exercises for Unit 9 




Unit 10: Production Planning – Organizational Structure, Master Data, 

and Rules 



Exercise 46: Maintain Plant Parameters for Production Planning 


In this step, you can specify the plant parameters for material requirements planning. These 

parameters include number ranges for orders, scheduling preferences, and assigning schedule 

controllers. 

Navigation 

Menu Path 

Trans Code 


Materials Management → Consumption-Based Planning → Plant Parameters → 

Carry Out Overall Maintenance of Plant Parameters 

Verify the following information: 

Click on the maintain button. 

Enter your plant: P_ _ _ 

Click on the maintain button. 

Environment Click on the button 


Assign no. range 01 to your plant (Back) 








Assign no. range 01 to your plant (Back ) twice 


Master data 

Click on button. 

Plant: P_ _ _ 

MRP controller _ _ _ and description 

(Back) 

(Exit) 


Plant: P_ _ _ 


Scheduling margin key: _ _ _ (Student Number - Default) 

Op.Per: 1 (Workdays prior to order start) 

Fl BefrePr: 1 (Workdays between order start and scheduled start) 

Fl.AfterPr: 1 (Workdays between order due date and scheduled finish date) 

Rel Per: 1 (Workdays in release period) 

(Back) 


Message 


Exercise 47: Define Storage Location 



Register the storage locations where stock is physically/logically kept within the plant. These may be 

buildings, areas, or other defined locations. 

Navigation 

Menu Path 

Trans Code 



Enterprise structure → Definition → Materials Management → 

Maintain storage location 

Enter your Plant P_ _ _ 

(Enter) 


S Loc 30 

Description Raw Material Inv 

(Save) 


Message 



Exercise 48: Create Production Scheduling Profile 


Define the rules for scheduling production orders. This will allow the automatic release of an order 

when the order is created. You can use this function if you do not need time for preparatory activities 

between creating and releasing an order. 

Navigation 

Menu Path 

Trans Code 



Production → Shop Floor Control → Master Data → 

Define production scheduling profile 


Plant P_ _ _ 

Prod. Sched. Profile: 

Automatic Actions 

10 (Release & Schedule) 

On Creation - check Release 

On Release - check Schedule Order 

(Save) 


Message 


Exercise 49: Create Production Scheduler 



You can assign a production scheduling profile to a material or a production scheduler. In this case we 

will assign it to an individual who will be responsible for the production of the finished goods. 

Navigation 

Menu Path 

Trans Code 



Production → Shop Floor Control → Master Data → Define production scheduler 


Plant P_ _ _ 

ProdSched: _ _ _ 

Description: Your name 

ProdProfile 10 

(Save) 


Message 



Exercise 50: Control Parameters for Material Requirements Planning 

(MRP) 


The Control parameters for MRP define how the MRP planning system will run. It defines how 

requirements will be checked, the type of order to propose, which type of BOM/Routing per order 

should be chose, and how it should be scheduled for each plant. 

Navigation 

Menu Path 

Trans Code 


Production → Material Requirements Planning → Plant Parameters → 

Carry Out Maintenance of Plant Parameters 

These are the same tables that were visited when creating plant parameters for MRP 

Review and update the following information: 


Enter your plant: P_ _ _ 


Maintain Planned Orders 



Production order PP01 (Standard Production Order) 

(Save) (Back) three times 

Click on the 

Select your plant 

button. 

Enter checking rule PP 

(Save) (Back) 

Maintain Environment 



Check Display List 

Verify 1 for frequency 

(Save) (Back) twice 


Maintain Planning Run 


BOM Sel ID. 01 

Routing Sel ID. 01 

(Save) 

(Enter) Enter past information message. 

(Back) 


Select 

Plant P_ _ _ 

Order type * (All) 

ProdScheduler * (All) 

Rough-cut scheduling 

SelID:roughPlng 03 

Scheduling control for detailed scheduling 

Scheduling Type Backwards 

(Save) (Back) 


Determining the planned delivery time 

Check Scheduling: Info Rec/Agreemt 

Creation of delivery schedules 

Schedule lines 3 (Schedule Lines) 

Account assignment of non-valuated material 

Unknown Acct Assignment U (Unknown) 

(Save) (Back) twice 


Planning horizon 15 days 

(Save) 




Exercise 51: Assign Availability Check to Order Type 


Specify what stock situations are to be considered as “available”. 

In checking control, you can define for each order type and checking rule which type of check is to be 

used for the material availability check: 

• No automatic check when an order is created, released or partially 

• ATP check 

• Check against planning 

• Check when an order is saved 

Navigation 

Menu Path 

Trans Code 



Production → Shop Floor Control → Operations → Availability Check → 

Define Checking Control 

Select the lines for Plant 0001, Order Type PP01 and Business Functions 1 and 2 

(Copy) 

Plant P_ _ _ Business function 1 

Select “no check” for all availability categories. 

(Copy) 

Plant P_ _ _ Business function 2 

Select “no check” only for PRT and Capacity. Make sure Material Availability does not have a check. 

(Copy 

(Save) 


Message 



Exercise 52: Define Scheduling Parameters for Operations 


In this step you define for each plant, order type and production scheduler the parameters for 

scheduling production orders. This comprises maintaining: 

1. Scheduling levels (detailed, production-rate and rough-cut scheduling) 

2. Date adjustment when dates are exceeded 

3. Date control for detailed scheduling 

4. Reduction 

Navigation 

Menu Path 

Trans Code 



Production → Shop Floor Control → Operations → Scheduling → 

Define Scheduling Parameters for Production Orders 


Plant P_ _ _ 

Order Type PP01 

ProdScheduler: _ _ _ 

Detailed Scheduling 

Select Generate Capacity Reqs. 

Scheduling control for detailed scheduling 

Scheduling Type Backwards 

Select Automatic Scheduling 

(Save) 


Message 



Exercise 53: Define Control Parameters for Order Type 


In this exercise you will define the parameters that are valid for each order type and plant. 

Navigation 

Menu Path 

Trans Code 


Production → Shop Floor Control → Master Data → Order → 

Define order type-dBikeCdent parameters 

Create the following order-dependent parameters for your plant: 


Plant P_ _ _ 


Planning Tab 

Routing 

Routing Selection 6 Routing Mandatory (automatic selection) 

Bill of Material 

BOM Application PP01 (Production – general) 

(Enter) 

Controlling Tab 

Controlling 

Cstg variant planned PPP1 (Production Order Planned) 

Cstg variant actual PPP2 (Production Order Actual) 

(Save) 


Message 


Exercise 54: Create Confirmation Parameters 



In this exercise you will define whether the system proposes a partial confirmation, a final confirmation 

or a final confirmation with withdrawal posting of open reservations for the confirmation. 

Navigation 

Menu Path 

Trans Code 



Production → Shop Floor Control → Operations → Confirmation → 

Define Confirmation Parameters 


Plant P_ _ _ 


General individual entry Tab- 

Confirmation function except fast entry 

Confirm. type Final confirmation 

Post open reservations Checked 

Error handling/logs 

Act. costs Checked 

Goods movements Checked 

(Save) 


Message 



Exercise 55: Define Valuation for Goods Received 


This exercise will have you define which valuation variant will be used for goods received from 

production. In other words, how are the goods going to be costed. 

Navigation 

Menu Path 

Trans Code 



Production → Shop Floor Control → Integration → 

Define Valuation of Goods Received 


Val. Area (plant) P_ _ _ 

Valuation Variant (Val. Var.) 007 (Production Order – Actual) 

(Enter) 

(Save) 


Message 


Unit 11: Production Planning – Master Data 




Exercise 56: Create Material Master for Raw Materials 


The purpose of this exercise is to create the raw materials necessary to produce the new pens. Each 

specific view contains relevant data. This is the basic information used for purchasing, costing, 

production, and all areas in the ERP system. 

Navigation 

Menu Path 

Trans Code 


Create (Special) → Raw Material 

Enter the following information using the information from the list below: 

Enter industry sector Retail 


Select Hide industry sector on initial screen 

(Continue) 


Select (Deselect all) 


Purchasing 

MRP 1 

MRP 2 

MRP 3 

Work Scheduling 


Accounting 1 

Costing 1 

Select View selection only on request 


(Continue) 


Company code: C_ _ _ C_ _ _ 

Plant: P_ _ _ P_ _ _ 

Leave storage location blank (storage locations will be created automatically) 

Select Org. levels/profiles only on request 

(Continue) 

Enter material code: (Repeat the steps for each of the material in the following chart) 



Material HandBar_ _ _ Grip _ _ _ Frame_ _ _ Wheel_ _ _ 


Description Handle Bar Grip Frame Band 

Base Unit of Measure Each Each Each Each 


Gross & Net Weight / Unit 10 oz 2 oz 70 oz 11 oz 



MRP 1 View 

MRP Type PD PD PD PD 


Lot Size EX EX EX EX 

Minimum Lot Size 12 100 12 40 

Fixed lot size 

MRP 2 View 




MRP 3 View 



Value Class 3000 3000 3000 3000 

Moving price / Price Unit $ 40.00 / 1 $ 2.50 / 10 $ 104.00 / 1 $ 24.00 / 1 

Costing 1 View 

With Qty Structure √ √ √ √ 

Material origin √ √ √ √ 

(Save) after each material 

Continue on next page…… 



Material Tire_ _ _ Fork _ _ _ Stand_ _ _ Tube_ _ _ 


Description Tire Seat Kick Stand Tube 

Base Unit of Measure Each Each Each Each 


Gross & Net Weight / Unit 10 oz 9 oz 5 oz 7 oz 



MRP 1 View 

MRP Type PD PD PD RP 

Reorder Point 20 


Lot Size EX EX FX FX 

Minimum Lot Size 60 

Fixed lot size 24 20 

MRP 2 View 




MRP 3 View 



Value Class 3000 3000 3000 3000 

Moving price / Price Unit $ 93.60/ 10 $ 45.00 / 10 $ 30.00 / 10 $ 2.00 / 1 


With Qty Structure √ √ √ √ 

Material origin √ √ √ √ 

(Save) after each material 


Message 

HandBar _ _ _ 

Grip _ _ _ 

Frame _ _ _ 

Band _ _ 

Tire_ _ _ 

Fork _ _ _ 

Stand _ _ _ 

Tube_ _ _ 



Exercise 57: Create Material Master for Finished Products 


This exercise will have you create your finished products. Each specific view contains relevant data. 

This is the basic information used for purchasing, costing, production, and all areas in the ERP system. 

Navigation 

Menu Path 

Trans Code 



Create (Special) → Finished Product 

Use the information provided in the previous exercise to help you create the Finished Products 


(Enter) 






MRP 1 

MRP 2 

MRP 3 


General Plant Data/Storage 

Accounting 1 

Costing 1 

Select View selection only on request 


(Enter) 


Company code: C_ _ _ C_ _ _ 

Plant: P_ _ _ P_ _ _ 

Sales org: S_ _ _ S_ _ _ 

Distribution channel:* RE RE 

Create the above materials for distribution channel Retail (RE) then change the defaults and continue this 

process to create each material for distribution channel Wholesale (WH). 

(Enter) 

Enter Material: (Repeat the steps for each of the material in the following chart) 


Material BikeC_ _ _ RiderKit_ _ _ 

Basic Data 1 View 

Description Custom Bike Accessory Pack 

Base Unit of Measure Each Each 

Material Group 01 01 

Gross & Net Weight / Unit 10 lb 3 lb 

Sales: Sales org. 1 View 

Division 01 01 

Delivering Plant P_ _ _ P_ _ _ 

Tax Jurisdict.Code 0 0 

County Sales Tax 0 0 

City Sales Tax 0 0 

Scale quantity 1 1 

Amount RE: 390, 

WH:325 

(back) 

Sales: Sales org. 2 View 


RE:45, WH: 35 

Matl statistics grp 1 1 

Sales: General/Plant Data View 

Availability check 02 02 

Trans. Grp 0001 0001 

Loading Grp Hand Hand 

MRP 1 View 

MRP Type M1 M1 

Planning time fence 10 10 

MRP Controller _ _ _ _ _ _ 

Lot size EX EX 


MRP 2 View 

In-house production 5 5 

Planned Deliv. Time 2 2 

SchedMargin key _ _ _ _ _ _ 

Safety Stock 10 10 

MRP 3 View 

Strategy group 40 40 

Consumption mode 1 1 

Bwd consumption per. 30 30 

Availability check 02 02 

Continued on next page… 


Material BikeC_ _ _ RiderKit_ _ _ 


Production scheduler _ _ _ _ _ _ 

Prod.Sched.Profile 10 10 


Value Class 7920 7920 

Price Control S S 

Price Unit 1 1 

Standard price $ 225 $ 23.25 


With Qty Structure √ √ 

Material origin √ √ 

(Save) 


Message 




Exercise 58: Create Vendor Master Records Centrally 


This exercise demonstrates creating both purchasing and accounting specific vendor partner data at 

once. 

Navigation 

Menu Path 

Trans Code 



Create all views for a new vendor called BikeParts _ _ _. 

Vendor Leave Blank (system will generate the new number) 





Reference 

Vendor Account # for Premier bikes _ _ _ 


PurchasingOrganization P_ _ _ 

(Enter) 

Name 

Enter the vendor’s name Bike Parts_ _ _ 

Search Term 




City Flagstaff 

Country US 

Region AZ 

Communication 


(Enter) 

Note: Page forward past views that do not contain relevant information… 



Create Vendor: Accounting information Accounting 

Recon. account: 300_ _ _ 

Create Vendor: Payment transaction Accounting 

Payt Term: 0001 

Select Chk double inv. 



Create Vendor: Purchasing data 

Order currency: USD 

Terms of paymt: 0001 

Create Vendor: Partner Functions N/A 

(Save) 


Message 



Unit 12: Material Management - Transactions 



Exercise 59: Create Purchase Order 



Create a purchase order for initial supply of raw material used in production. The quantities purchased 

are in multiple units per pricing unit. 

Navigation 

Menu Path: 

Trans Code: 



Enter the following information in the Create Production Order Screen: 

Vendor Enter number code for Bike Parts_ _ _ 

Order all Raw Materials using the following information. 

Material PO Net Currency Per OPU Deliv. Date Plant 

Quantity Price 

HANDBAR_ _ _ 48 40.00 USD 1 EA (Future date) P_ _ _ 

GRIP_ _ _ 200 2.50 USD 10 EA (Future date) P_ _ _ 

FRAME_ _ _ 48 104.00 USD 1 EA (Future date) P_ _ _ 

WHEEL_ _ _ 100 24.00 USD 1 EA (Future date) P_ _ _ 

TIRE_ _ _ 120 93.60 USD 10 EA (Future date) P_ _ _ 

FORK_ _ _ 60 45.00 USD 10 EA (Future date) P_ _ _ 

STAND_ _ _ 100 30.00 USD 10 EA (Future date) P_ _ _ 

TUBE_ _ _ 120 2.00 USD 1 EA (Future date) P_ _ _ 

(Enter) 

Review the information pulled from the master data 

(Save) 

 

Review the messages generated. 

(Enter) 

(Save) 

 


Message 





Receive the raw material into inventory. This is the second part of the 3 way match process – 

quantities against the purchase order. 

Navigation 

Menu Path: 

Trans Code: 


Logistics → Materials Management → Inventory Management→ 


PO Number Known 

Enter the PO number 4500000???( next to the Purchase order field) It should turn red on the left 

column when selected. 

(Execute) 


Or 

Settings → Default values 

Select propose the OK function 

Select Suggest all items. 

(Enter) 

Storage Location 30 for each line item 

Select or (Post) 


Message 



Exercise 61: Maintain Automatic Account Assignments 


In this exercise the system settings for controlling automatic postings to G/L accounts for Inventory 

Management movements, costing differences, and offsetting accounts are defined. Some of these 

accounts were defined in BPI-I and others in BPI-II. 

Navigation 

Menu Path 

Trans Code 




Configure Automatic Postings 

Follow the next few pages to create the automatic postings rules for the following functions: 

Enter accounting assignment information for the following transaction keys: 

Field Name Key 

Inventory Posting BSX 

Offsetting Entry for Inventory Postings GBB 

Cost (price) Difference PRD 

GR/IR clearing account WRX 


Inventory Posting 

Double click on Transaction Event Key BSX 


Transaction Event Key BSX 

Enter the following automatic account assignments: 

Valuation Valuation class Account Account Name 

G_ _ _ 3000 Raw Materials Inventory Account 

G_ _ _ 7920 Finished Goods Inventory Account 

(Save) (Back) 

continued on next page… 


Offsetting Entry for Inventory Posting 

Double click on Transaction Event Key GBB 


Transaction Event Key GBB 


Valuation General Valuation Account Account 

Modification class 

Name 

G_ _ _ (Blank) 3000 Raw Material Expense Account 

G_ _ _ AUF 7920 Production Order Settlement Acct. 

G_ _ _ VAX 7920 Cost of Goods Sold Account 

G_ _ _ VBR 3000 Raw Material Expense Account 

(Save) (Back) 

Cost (price) difference 

Double click on Transaction Event Key PRD 

Transaction Event Key PRD 



G_ _ _ 3000 762_ _ _ Production Variance Account 

G_ _ _ 7920 762_ _ _ Production Variance Account 

(Save) (Back) 

Goods receipt / inv. receipt clearing acct 

Double click on Transaction Event Key WRX 

Transaction Event Key WRX 





(Save) (Back) 


Exercise 62: Post Invoice Receipt from Vendor 



The vendor will send a bill – invoice. In this exercise the invoice for the raw materials from the vendor 

is entered. This is the third part of the three-way match process – cost matching against the purchase 

order. 

Bike Parts Invoice # : 2007-_ _ _ 

ITEMS QUANTITY PRICE PER UM 

HANDBAR 48 40.00 USD 1 EA 

GRIP 200 2.50 USD 10 EA 

CAP 48 104.00 USD 1 EA 

BAND 100 24.00 USD 1 EA 

CARTRIDGE 120 93.60 USD 10 EA 

FORK 60 45.00 USD 10 EA 

STAND 100 30.00 USD 10 EA 

TUBE 120 2.00 USD 1 EA 


Navigation 

Menu Path 

Trans Code 





Invoice date (Enter today's Date) 

Check your Company Code C_ _ _ 

Currency USD 

PO Number (from previous exercise) 

(Enter) 

Amount (Reference physical invoice above) 

(Enter) 


Debits should equal credits with a balance of 0 

(Post) 


Message 

TOTAL $26984.00 



Exercise 63: Display Vendors Invoice (Gross) Document 


This exercise will assist you find a document number from the previous exercise’s recording the invoice 

document number. 

Navigation 

Menu Path 

Trans Code 



Further Processing → Display Invoice Document 

Invoice Document No 510000#### 

Fiscal year 20_ _ (Current Year) 

 

 

Review Posting from Invoice Entry 


Message 


Exercise 64: Post Payment to Vendors 



If the receipt of the goods, the vendors invoice and the purchase order are within tolerance the vendor 

will be eligible for payment. Here the payment to the vendor will be generated. 

Navigation 

Menu Path 

Trans Code 




Document Date (Enter today's Date) 



Bank data 


Amount Amount from Bike Parts Invoice 


Account: Enter the code number for Bike Parts_ _ _ 

 

Find YOUR invoice- gross document from the previous exercise 

Watch the “Assigned” field as you do the next step. 

Double-click on the USD Gross amount of your document. 

Processing status should now show: 

(Post) 


Message 

Amount entered: Total Amount from invoice 

Assigned: Total Amount from invoice 

Difference postings: 

Not assigned: 0.00 


Unit 13: Production Planning – Master Data 



Exercise 65: Create Bill of Material 



This exercise will have you create a Bill of Material (BOM). The BOM is a list of components needed to 

create the end product. In the case of the BikeC it has two ea of wheels, tires and tubes, a frame 

(frame sets are complete with front forks, cranks and peddles, and chain) handlebar, and seat. The 

Rider kit adds the grips and kickstand. 

Navigation 

Menu Path 

Trans Code 

Logistics → Production → Master Data → Bills of Material → Bill of Material → 

Material BOM → Create 

Enter the following information to create a bill of material for each of the products: 

Material: BIKEC_ _ _ and RIDERKIT_ _ _ 

Plant: P_ _ _. 

BOM Usage: 1 (Production). 

(Enter) 

Material Tab 

Enter the following line items: 

BikeC_ _ _ RiderKit_ _ _ 

Item category (ICt) Component Quantity Component Quantity 

L HandBar_ _ _ 1 BIKEC_ _ _ 1 

L Tube_ _ _ 1 ULOK_ _ _ 1 

L Frame_ _ _ 1 HELM_ _ _ 1 

L Wheel_ _ _ 1 PUMP_ _ _ 1 

L Fork_ _ _ 1 

L Tire_ _ _ 2 

L SADL _ _ _ 1 

(Save) 


Message 



Exercise 66: Create Person Responsible for Work Center 


Each work center must have someone designated as the responsible party. Without the HR module, 

“people” do not exist in the system. Therefore, we must create a list of positions/people responsible for 

the work centers within the production data. This parameter will be linked to your Work Center. 

Navigation 

Menu Path 

Trans Code 


Production → Basic Data → Work Center → General Data → 

Determine person responsible 

You may have done this at the beginning of the exercise set 

(Note: You may be prompted to enter your controlling area C_ _ _) 



Plnt P_ _ _ 

Pers. Respons. _ _ _ 

Person responsible for work center Your name 

(Save) 


Message 


Exercise 67: Create Work Center Location 



This will register the physical locations for the work centers to be assigned. This work center will be 

assigned to the plant you defined in BPI-I. 

Navigation 

Menu Path 

Trans Code 


Enterprise Structure → Definition → Logistics – General → Define Location 

To create your work center location enter the following information: 

Select 

Plnt P_ _ _ 

Location _ _ _ 

Name Bldg _ _ _ 


Country US 

Region CA 


(Copy) 

(Save) 


Message 


Exercise 68: Review Work Center Control Keys 



Control keys determine what set of control parameters/activities will be conducted at a work center. 

This will be linked to your Work Center. 

Navigation 

Menu Path 

Trans Code 


Production → Basic Data → Work Center → Routing Data → Define control key 

Review the following information: 

(Change -> Display) 

Select Control Key: ASSY 

(Details) 

Review selected indicators: 

(Exit) 


Message 

Scheduling 

Det. Cap, Reqmnts 

Cost 

Confirmations required 


Exercise 69: Create Capacity 



Capacity is the ability to perform a specific task, such as labor or machines. You can define individual 

capacities for each capacity, for instance the work load employees are capable of could be in the 

capacity category Labor or in the capacity category machine 5 lathes. The capacity contains; the 

operating time, the available capacity, and formulas for calculating capacity requirements. A work 

center capacity is created in the work center and is directly assigned to the work center. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → Master Data → Work Centers → Capacity → Create 

Plant P_ _ _ 

Capacity SHIFT 

Capacity category 002 (Person) 

(Enter) 

Capacity description Standard Day Shift 

General data 

Capacity planner grp A 

Available capacity 

Factory calendar ID US 

Base unit of meas. MIN 

Standard available capacity 

Start 08:00:00 

Finish 17:00:00 

Length of breaks 01:00:00 

Capacity utilization 85 

No of indiv. cap. 4 

Capacity H 

Planning details 

Check “Relevant to finite scheduling” 

Check “Long-term planning”. 

(Save) 


Message 



Exercise 70: Create Activity Type Labor (Labor Hours) 


Activity type: is a unit of measure for allocating internal activities according to usage. The activity type 

is what is used for costing the orders. Here labor is defined and a cost element is assigned to the 

activity type (labor). 

Navigation 

Menu Path 

Trans Code 



Activity Type → Individual Processing → Create 

System Menu: Extras → Set Controlling area C_ _ _ 

Activity Type Labor 

Valid From 01 / 01 / 20_ _ (current Year) 

Valid to 12 / 31 / 9999 

(Enter) 


Names 

Name Labor Hours 

Description Labor Hours 

Basic data 

Activity Unit H (Hours) 

CCtr categories F (Production) 

Allocation default values 

ATyp category 1 (Manual entry, manual allocation) 

Allocation cost elem 800_ _ _ 

Price indicator 001 

(Save) 


Message 


Exercise 71: Set Activity Prices 



You specify fixed and variable costs for planned activity. These costs define the planned operating 

costs for production. In addition, we can define the planned capacity for the cost centers. 

Navigation 

Menu Path 

Trans Code 


Accounting → Controlling → Cost Center Accounting → Planning → 

Activities Output/Prices → Change 

Variables 

Version 0 

From Period 01 

To Period 12 

Fiscal year 20_ _ (Current Year) 

Cost Center group DIST_ _ _ 

Activity Type Labor 

Entry 

Check Entry Free 

(Overview) 

D005 Warehouse 

Plan Activity 100000 hours 

Variable price USD $15.00 

Use to switch between the cost centers belonging to the group you have selected 

D010 Production 

Plan Activity 100000 hours 

Variable price USD $20.00 

(Save) 


Message 


Exercise 72: Create Work Centers for Production 



Production operations are carried out at a work center. In the R/3 System work centers represent; 

machines or machine groups, production lines, assembly work centers, and employees or groups of 

employees. Together with bills of material and routings, work centers belong to the most important 

master data in the R/3 production planning and control system. In this exercise we will define the work 

centers, their location, capacity calculation, scheduling, costing, and normal work hours. These will be 

the foundation for capacity, scheduling, and production. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → Master Data → Work Centers → Work Center → Create 

Plant P_ _ _ 

Work Center WC_ _ _ 

Basic data 

Work center cat 0003 (Labor). 


Work center description Assembly line 


General Data 

Person responsible _ _ _ 

Location _ _ _ 

Usage 009 (All task list types) 

Standard Value Maintenance 

Standard value key SAP1 (Normal Production). 

(Enter) to display the selections associated with the standard value key SAP1. 

Setup ”should be entered”. 

Labor “should be entered”. 

Default values Tab 

Operation default values 

Control key ASSY 

Units of measure of standard values 

Select “MIN” (Minute) for Defaults for Units of measure of standard values-Setup and Labor. 

Capacities Tab 

Overview 

Capacity category: 002 (Person) 

Setup formula: SAP005 (Prod.: Setup requirement). 

Processing formula: SAP007 (Prod.: Labor requirement). 


System Menu: Goto → Capacity → Header 

Capacity category description Standard Day Shift 

General data 

Capacity planner grp A 

Available capacity 

Factory calendar ID US 

Base unit of meas. H (Hour) 

Standard available capacity 

Start 08:00:00 

Finish 17:00:00 

Length of breaks 01:00:00 

Capacity utilization 85 

No of indiv. Frame 4 

Planning details 

Check “Relevant to finite scheduling” 

Check “Long-term planning” 

(Back) 

Scheduling Tab 

Scheduling basis 

Capacity category 002 (Person) 

Capacity SHIFT 

Execution time 

Setup formula SAP001 (Prod.: Setup time). 

Processing formula SAP003 (Prod.: Labor time). 

Costing Tab 

Link to cost center/activity types 

Cost Center D010 


Activity Overview 

Activity Description Activity Type Activity Unit Formula Keys 

Setup: Labor MIN SAP005 

Labor: Labor MIN SAP007 

(Save) 


Message 


Exercise 73: Create Finished Products Routing 



A routing is a description of which operations and the order in which they are carried out. Routings 

also contain details about the work centers, labor time, machining time, setup time, and components 

assigned at each operation. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → Master Data → Routings → Routings → 

Standard Routings → Create 

Material BIKEC_ _ _ 

Plant P_ _ _ 

(Enter) 

General data 

Usage 1 (Production) 

Status 4 (released-general). 

Click on the overview button. 

Enter data for each operation: (Be sure to include the work center and control key for each operation.) 

Operations Work center Control key Description 

0010 WC_ _ _ ASSY Place Forks on Frame 

0020 WC_ _ _ ASSY Place Tires and Tubes on Wheels 

0030 WC_ _ _ ASSY Place Wheels saddle and handlebar on 

Frame 

(Enter) 

Makeup and Enter times for Setup and Labor for each activity (6 to 7 minutes for each operation 

will have your costs come in close to the standard costs used in the material master). 

Hit after each entry 

Next task… Component allocation (see Next page) 


Create a Routing for Finished Product (Component Allocation) 


After the operational steps are laid out the components must be allocated to the individual operations. 

This is a progressive process where each operation builds off the materials that entered production in the 

previous operations. 


Select the materials required for operation 0010: Fork, Frame 

Select 

Allocate these components to operation: 10 

(Enter) 

Select the materials required for operation 0020: Wheels, tubes and Tires 

Select 


(Enter) 

Select the materials required for operation 0030: Saddle and Handlebar 

Select 


(Enter) 

 

(Operation Graphic) to display the routing graphically. 

(Back) 

(Save) 

Repeat the above process to create a routing for the RIDERKIT_ _ _. All components will be allocated to 

operation 10 by default because it is the only operation. Therefore, you do NOT need to do the 

component allocation. 

Operations Work center Control key Description 

0010 WC_ _ _ ASSY Pack ULOK, HELM and PUMP in 

RiderKit 


Message 


Exercise 74: Display Routing List 



Use this reporting function to confirm creation of your routings and the material allocations. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → Master Data → Routings → Reporting → Print List 

Task List Type N (Routing) 

Material BIKEC _ _ _ 

Plant P_ _ _ 

Select For All Alternatives BOMs 

(Execute) 

Review report 

(Back) 

Select Display Component Assignment 

(Execute) 

Review additional information 

(Back) 


Unit 14: Production Planning – Transactions 

Sales and Operations Planning (SOP) 



Exercise 75: Create Product Group 



A product group combines other product groups and materials according to whatever criteria best meet 

the needs of your enterprise; for example, manufacturing procedure, product design, or market niche. 

The product group can be used at a higher level in forecasting than end items. This enables you to 

forecast at the group level and the system will then determine the individual requirements at the end 

item level. 

Navigation 

Menu Path 

Trans Code 


Logistics Production SOP Product Group Create 

Product group PGBike_ _ _ 

Description Custom Bike & Accessory Pack 

Plant P_ _ _ 

Base Unit EA 

Members 

Select Materials 

(Enter) 

Member number BIKEC_ _ _ 

Plnt P_ _ _ 

Proportion 75 

Member number RIDERKIT_ _ _ 

Plnt P_ _ _ 

Proportion 25 

(Enter) 

(Save) 


Message 


Exercise 76: Create a Production Plan 



Enter a 9-month sales plan and create a production plan. This exercise will be setting the sales 

expectations for the next 9 months for the product group defined in the previous exercise. Generally, 

this would be considered a manual forecast. From this ‘forecast’ a production plan can be generated. 

This production plan be changed or modified by the production supervisor. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → SOP → Planning → For Product Group → Change 


Plant P_ _ _ 

Version selection 

Version Selection 

Record your version number (A00) 

Version Number 

(Enter) 

SOP: plan individual product group 

Planning Table 

Current 

month 

Current 

month +1 

Current 

month +2 

Current 

month +3 

Current 

month +4 

Current 

month +5 

Current 

month +6 

Current 

month +7 

Current 

month +8 

Sales 

Production 

Stock level 

Days of Supply 

20 20 20 25 25 25 30 30 30 

Target Days of Supply 4 4 4 4 6 6 6 6 6 

(Enter) 

Note the impact on stock levels 

System Menu: Edit→ Create productn plan→ Sunchronus to sales 

Note the impact on production plan and stock levels. 

System Menu: Edit→ Create productn plan→ Target days’ supply 

Note the impact on production plan and stock levels. 

Record the planning values in the chart above 

Current 

month +9 


Select for a graphic view of your planning data 

Review the Planning Graphs 

(Back) 

(Save) 


Message 



Exercise 77: Display Stock/Requirements List 



The Stock/requirements list is a dynamic list. It will change whenever a transaction occurs. At this 

point we want to get a BEFORE picture of the status of supplies on hand and the demand against it. 

The report should show that there is none in stock, but also list a demand of 100 for the safety stock we 

designated on the material master. 

Navigation 

Menu Path 

Trans Code 



Logistics → Production → MRP → Evaluations → Stock/Requirements List 


Plant P_ _ _ 

(Enter) 

Your Stock/Requirements report should contain this information: 

Date MRP… MRP Element data Rec./Req. Qty Available Qty 

MM/DD/YY Stock 0 0 

MM/DD/YY SafeSt Safety stock 10- 10- 



Exercise 78: Transfer Planning Data to Demand Management 


Previously, the production plan was generated based upon the sales plan for the product group. This 

exercise will use that plan for the group and break it down into the individual components for the end 

item material based upon the proportional factors of the product group. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → SOP → Disaggregation → 

Transfer Product Group to Planning 


Plant P_ _ _ 

Version Your Version Number Recorded from Exercise 76 

Transfer strategy and period 

Select Prod plan for mat or PG members as proportion of PG 

Select Invisible transfer 

Independent requirement specifications 

Select Active 

 

(Back) 


Exercise 79: Review Demand Management 



In reviewing the requirements for the product group we now see there are production requirements for 

the individual production items. In reviewing the group we will see the production plan for the 

RIDERKIT and BIKEC. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → Production Planning →Demand Management → 

Planned Independent Requirements → Display 

Planned independent requirements for 

Select Product Group PGBike_ _ _ 

Plant P_ _ _ 

(Enter) 

Notice the planned values for PGBIKE are now independent demand at the material level for BIKEC 

and RIDERKIT. 

(Back) 





The Stock/requirements list is a dynamic list. It will change whenever a transaction occurs. At this 

point we want to get a before picture of the status of supplies on hand and the demand against it. The 

report should show that there is none in stock, but also list a demand of 100 for the safety stock we 

designated on the material master. 

Navigation 

Menu Path 

Trans Code 





Plant P_ _ _ 

(Enter) 

Record your Stock/Requirements report information. 

Date MRP… MRP Element data Rec./Req. Qty Available Qty 

MM/DD/YY Stock 0 0 

MM/DD/YY SafeSt Safety stock 10- 10- 


Message 



Unit 15: Comprehensive Test of Business Case Scenario 


Exercise 81: Run Master Production Schedule 



When the MPS planning is run the product group requirements will be converted to planned orders to 

be executed on the shop floor thus creating a lower level demand for components and also meeting the 

forecast demand with finished product. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → Production Planning → MPS → MPS → 

Total Planning → Online 

Plant P_ _ _ 



Create purchase req. 2 




Scheduling 1 

Process MRP materials Select 

(Enter) A warning message appears stating “Please check input parameters” 

(Enter) again to confirm and bypass the warning message 

To start the planning run, press continue 

Record materials planned 

Materials Comments 

(Exit) 





The Stock/requirements list is a dynamic list. It will change whenever a transaction occurs. 

Navigation 

Menu Path 

Trans Code 





Plant P_ _ _ 

(Enter) 

Select the first planned order and click to review the pegged requirements. 

(Back) 

Select the first planned order again and click on to review the order report. 

Here you can view the availability status of the raw materials for your order. If you double click on 

one of the raw materials you will see the stock requirements screen for that item in the bottom half of 

the screen. 

Double click on BIKEC_ _ _ 

Select 

Select the planned order above the Dep Req for RIDERKIT_ _ _ and click to review the pegged 

requirements. You should see that this planned order is for the product RIDERKIT. Notice the 

planned order spans multiple months, this is because we have a lot size minimum on BIKEC of 100. 

(Back) 


Message 



Exercise 83: Convert Planned Order to Production Order 


The MRP run has created production recommendations to supply the MPS demand created when MPS 

was run. The stock requirements list displays the suggested planned orders from the MPS run and will 

satisfy it by converting the planned order on the stock/requirements list to a production order. 

Navigation 

Menu Path 

Trans Code 





Plant P_ _ _ 

(Enter) 

Double click on the first planned order to be converted. 


Notice the release is automatically carried out. 

Change Total Qty to 10 

Accept all other default information 

Save) 


Message 

Select the button to refresh the Stock/Requirements List 

Notice the MRP elements change from the old PldOrd to display the new PrdOrd. 


Exercise 84: Issue Goods to Production Order 



Goods being issues to the production order consumes them from inventory. The BOM defined the 

standard what should be used to make the finished goods times the quantity being made. This is the 

standard and barring any production changes, what is going to be consumed in the making of the 

finished goods. Once issued the costs of the material are assumed by the production order and the 

raw material inventory is decremented. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → Shop Floor Control → Goods Movements → 

Goods Issue 

Posting Date Today 


Movement Type 261 (goods issue to consumption for order from warehouse) 

Plant P_ _ _ 

Storage Location 30 (Raw Material Inv) 

Click on the reference button. 

Enter your Production Order number 


Click on the button to accept the details for each material. 

Review the Goods Issue Sheet 

(Post) 


Message 


Exercise 85: Confirm Production Completion 



This step tells the system the actual quantity of finished product that was produced and the time of 

production. Optionally, you can do partial completions, scrap or rework. 

Navigation 

Menu Path 

Trans Code 


Logistic → Production → Shop Floor Control → Confirmation → Enter→ 

For Order 

Enter your Production Order number. 

(Enter) 

Confirmation Type 

Click on final confirmation. 

Actual Data 

Yield to conf. 10 

Execution start change to 1 hour earlier than default time 

(Save) 


Message 



Exercise 86: Receipt of Goods from Production Order 


With the goods receipt the just completed finished goods are moved to inventory from the end of the 

production line. These are now available for sales or shipment. This is the second part of the 3 way 

match process – quantities against the purchase order. 

Navigation 

Menu Path 

Trans Code 



Goods Receipt 


Movement Type 101 (Order to warehouse) 

Order Production Order number 

Plant P_ _ _ 

Storage Location 10 (Inventory) 

Select 

Click on the button to accept the details for the new pens received from production. 

Review your Goods Receipt Document. 

(Post) 


Message 


Exercise 87: Settle Costs of Production Order 



Cost settlement determines the actual costs vs. the planned cost and any variances in the production 

order. This information can be drilled down upon to find the individual cost components and 

transactions. Managers use this information to discover the source of any variances in production 

orders. 

Navigation 

Menu Path 

Trans Code 

Logistics → Production → Shop Floor Control → Period-End Closing → 

Settlement → Individual Processing 


Controlling Area C_ _ _ (If required) 


Parameters 

Settlement period Current month 

Posting period Current month 

(Execute) 

(Details lists) 

System Menu: Environment → Report 

Choose report Orders: Actual/Plan/Variance 

(Choose) 

Review report 

(Back) to the Actual Settlement: Order screen 

Processing Options 

Remove Check from Test Run 

(Execute) 

(Details Lists) 



(Choose) 

(Back) 


Message 


Unit 16: Quality Management 



Exercise 88: Create Material Master Quality View 



From the already created material master views we will add the quality management view to your 

BIKEC _ _ _ material master. This will define how and where we will run quality tests on the material. 

Navigation 

Menu Path 

Trans Code 


Logistics → Quality Management → Quality Planning → Logistics Master Data → 

Material → Create 


Material Type Finished Product 

 

Deselect all the views 

Select Quality Management 

 

Plant P_ _ _ 

(Continue) 

General data 

 

 

InspType Select (Possible entries (F4)) 

Select by double-clicking on 04 (Goods receipt inspection from production) 

Select Active 

Insp. type select (Detail) 

Detailed information on inspection type 

Select Post to inspection stock 

De-select Insp. with task list 

De-select Automatic assignment 

De-select Check Chars. 

Select 100% inspection 

Select Skips allowed 

De-select Automatic UD 

De-Select Serial number poss 

(Make sure all other check boxes are blank or de-selected) 


Q-score procedure From usage decision code 

(Continue) 

(Save) 


Message 



Exercise 89: Maintain Plant Settings for Quality 



At the organizational/plant level we can define how quality is going to be maintained and executed. 

These factors are how inspection lots are maintained, how results are recorded, quality completions, 

and basic data. 

Navigation 

Menu Path 

Trans Code 



Quality Management → Basic Settings → Maintain Settings at Plant Level 

Select plant 0001 

(Copy As…) 

Plant P_ _ _ 

(Copy) 

Select your Plant 

(Details) 

InsLot completion Tab 

Stor.loc. for reserves 20 (Quality) 

(Enter) 

(Save) 


Message 






Navigation 

Menu Path 

Trans Code 





Plant P_ _ _ 

(Enter) 

You can display the other components that are in your BOM by selecting a planned order and clicking on 

the icon. 


Message 


Exercise 91: Run Master Production Schedule 



Allow the system to plan the availability and requirements for all the finished goods and components. 

By selecting the process MRP material box the system will not only be calculating the requirements for 

the finished goods, but also for the component (MRP) material. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → Production Planning → MPS → MPS → 

Total Planning → Online 

Plant P_ _ _ 



Create purchase req. 2 




Scheduling 1 

Process MRP materials Select 

(Enter) A warning message appears stating “Please check input parameters” 

(Enter) again to confirm and bypass the warning message 

To start the planning run, press continue 

Record materials planned 

Materials Comments 

(Exit) 






Navigation 

Menu Path 

Trans Code 





Plant P_ _ _ 

(Enter) 

You can display the other components that are in your BOM by selecting a planned order and clicking on 

the icon. 


Message 



Exercise 93: Convert Planned Order to Production Order 


The MRP run has created production recommendations to supply the MPS demand created when MPS 

was run. The stock requirements list displays the suggested planned orders from the MPS run and will 

satisfy it by converting the planned order on the stock/requirements list to a production order. 

Navigation 

Menu Path 

Trans Code 





Plant P_ _ _ 

(Enter) 

Double click on the Planned Order to be converted. 


Notice the release is automatically carried out. 

Change Total Qty add 10 to existing (record number ________) 

Accept all other default information 

Save) 


Message 

Select the button to refresh the Stock/Requirements List from the previous exercise 

Notice the MRP elements change from the old PldOrd to display the new PrdOrd. 


Exercise 94: Goods Issue to Production Order 



Goods being issues to the production order consumes them from inventory. The BOM defined the 

standard what should be used to make the finished goods times the quantity being made. This is the 

standard and barring any production changes, what is going to be consumed in the making of the 

finished goods. Once issued the costs of the material are assumed by the production order and the 

raw material inventory is decremented. 

Navigation 

Menu Path 

Trans Code 



Goods Issue 

Posting Date Today 


Movement Type 261 (goods issue to consumption for order from warehouse) 

Plant P_ _ _ 

Storage Location 30 (Raw Material Inv) 

Click on the reference button. 

Enter your Production Order number 


Click on the button to accept the details for each material. 

Review the Goods Issue Sheet 

(Post) 


Message 



Exercise 95: Enter Completion Confirmation for Production 


This step tells the system the actual quantity of finished product that was produced and changes the 

status of the order costing can occur. The quantity produced can then be moved into inventory in a 

later step. 

Navigation 

Menu Path 

Trans Code 


Logistic → Production → Shop Floor Control → Confirmation → Enter → 

For Order 

Enter your Production Order number. 

(Enter) 

Confirmation Type 

Click on final confirmation. 

Actual Data 

Yield to conf. (Number recorded in EX 93) 

Execution start change to 1 hour earlier than default time 

(Save) 


Message 



Exercise 96: Goods Receipt for Production Order 


Move the new finished product from the production line into inventory. T 

Navigation 

Menu Path 

Trans Code 



Goods Receipt 


Movement Type 101 (Order to warehouse) 


Plant P_ _ _ 

Storage Location 10 (Inventory) 

Select 

Click on the button to accept the details for the new pens received from production. 

Review your Goods Receipt Document. 

(Post) 

System Menu: Environment→ Stock Overview→ Stock Material 



Plant: P_ _ _ 

Storage location 10 (Inventory) 

(Execute) 

Note the goods were received into Quality Inspection. 


Message 


Exercise 97: Record Usage Decision 



The material just produced is in quarantine in inventory (quality location). To release the materials an 

inspection has to be conducted and based upon that inspection a decision what to do with the 

materials. If the material passes inspection, it will be released into unrestricted stock inventory. If the 

material fails inspection, a decision has to be made on what to do with it: rework, disposition, retest or 

another fate dBikeCding upon company procedure. 

Navigation 

Menu Path 

Trans Code 


Logistics → Quality Management → Quality Inspection → Inspection Lot → 

Usage Decision → Record 

Inspection Lot 4000000#### (Search by your Production Order #) 

(Enter) 

Defects Tab 

Usage decision 

UD code A0 01 Acceptance (Automatic Stock Posting) 

(Enter) 

(Save) 


Message 





The purpose of this exercise is to obtain current inventory information about your products. 

Navigation 

Menu Path 

Trans Code 


Logistics → Materials Management →Inventory Management → Environment → 




Plant P_ _ _ 

Storage location 10 

(Execute) 

Note the goods should have transferred from Quality Inspection to Unrestricted use. 


Message 


Exercise 99: Settle Costs of Production Order 



This exercise updates the cost of the production order. This includes labor, material, setup time, and if 

applicable, machine time. 

Navigation 

Menu Path 

Trans Code 


Logistics → Production → Shop Floor Control → Period-End Closing → 

Settlement → Individual Processing 

Controlling Area C_ _ _ (If required) 


Parameters 

Settlement period Current month 

Posting period Current month 

(Execute) 

(Details lists) 



(Choose) 

Review report 

(Back) to the Actual Settlement: Order screen 

Processing Options 

Remove Check from Test Run 

(Execute) 

(Details Lists) 



(Choose) 

(Back) 


Message 



Unit 17: Comprehensive Test – Starting with Sales 




This exercise will have you create a sales order. 

Navigation 

Menu Path 

Trans Code 




Order Type OR 




Division 01 

(Enter) 

Sold-to party Customer # for SAP, America 

PO Number (any number) 

PO date today’s date 

Sales Tab 



Material Order Quantity 

BIKEC_ _ 10 

(Enter) 

Review the ATP screen for BIKEC_ _ _ (if applicable) 

(Enter) on either option (if applicable) 



Note and record the Net value for the order – this is the total of all line items $ _______________ 

(Back) 

(Save) 


Message 


Exercise 101: Create Delivery 






Navigation 

Menu Path 

Trans Code 





Shipping point S_ _ _ 


Selection date 7 days from today 

Order Standard Order number from previous exercise 

(Enter) 





(Back) 

Picking Tab 

Plnt P_ _ _ 

SLoc 10 (Inventory) 

(Save) 


Message 







Navigation 

Menu Path 

Trans Code 




Outbound Delivery Delivery note number from the previous exercise. 

(Enter) 

Picking Tab 

The material delivery quantity is proposed. You want to pick the correct amount to be delivered to the 

customer; therefore you will pick from the shelf the amount the system identifies for delivery. 


(Save) 

Recheck the stock status of the materials. Note that no change has occurred in the stock status - the 

quantities are still in the “Schd. for delivery” stock type field. 


Message 









If you have shipped or sold the goods FOB Destination, the actual change of ownership takes place at 

the time the goods are received at the customer’s location. However, the system reflects the materials 

are no longer available in your stock at the time of post good issue. 

Navigation 

Menu Path 

Trans Code 




Outbound Delivery Delivery note number from the previous exercise. 

Select 


Check the stock status of the materials. 


Message 


Exercise 104: Create Billing for Customer 






Navigation 

Menu Path 

Trans Code 



Document Delivery Document should default in 

(Execute) 

An invoice is displayed with the customer and materials from the delivery note along with the Net 

value (Amount Billed) and the cost of the order. 

Record the total amount billed to the customer. $ _____________________ 

(Save) 

The billing document number is displayed at the bottom of the screen. 


Message 





The customer has received our invoice and has issued payment. We post the incoming payment to the 

customer's account. 

Navigation 

Menu Path 

Trans Code 



Document Entry → Incoming Payment 




Bank data 

Account Your Bank Account 

Amount Enter the amount of the payment 


Account: Customer # for SAP America 

Select 

Double click on the USD Gross amount of the Invoice you wish to make payment against. 

Note: The “not assigned” amount should be 0.00 after you select the invoice. 

(Post) 


Message 


Exercise 106: Review Document Flow 



SAP allows us to see a whole transaction from beginning to end. For instance, we have created an 

order with reference to a quotation, then a delivery, post goods issue and billing. To examine the flow, 

any one of those document numbers can be referenced, and the document flow will display an audit 

trail of all documents evolved. 

Navigation 

Menu Path 

Trans Code 


Order Your Sales Order Number 


The system displays a list of documents associated with the quotation. 

Click on the line of the “GD goods issue: delvy ##”, 

Select 

The system displays the material document with a goods movement “601”, which is the movement type 

for goods issue to a delivery note (PGI). 


(Back) 

From the Document Flow you can see the following: 

1. The entire document flow is now shown. 




Message 




This exercise will have you create a sales order. 

Navigation 

Menu Path 

Trans Code 




Order Type OR 


Sales Organization _ _ _ 


Division 01 

(Enter) 

Sold-to party Customer # for Promotional Products 

PO Number (any number) 


Sales TAB: 

Req. deliv. date Enter date 1 day from today 


Material Order Quantity 

BIKEC_ _ _ 25 

(Enter) 

Review the Availability Control screen for BIKEC_ _ _ 

Select Complete Delivery 

Review Credit Limit Message – Select (Continue) to acknowledge the message. 


Conditions TAB: 

Note and record the net value for the order – this is the total of all line items $____________________ 

(Back) 

(Save) 


Message 



Exercise 108: Complete All Activities to Satisfy the Order-to-Cash 

Business Cycle 


To have you complete all processes necessary to receive payment for delivered goods to Promotional 

Products. 

This will include: 

Complete the Order-to-Cash business process cycle 

This will include the: 

Purchasing (the complete Procure-to-Pay business process cycle) 

Production (the complete Make-to-Stock business process cycle) 

MPS/MRP planning and execution for Finished Goods and Raw Material

Business Process Integration - I - MyWeb

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