Care and Disposition of Remains - Army Publishing Directorate ...
Care and Disposition of Remains - Army Publishing Directorate ... Care and Disposition of Remains - Army Publishing Directorate ...
Figure 1-1. Monthly report: The Casualty and Mortuary Affairs Open Allotment expenditures 1–20. Establishment of field records a. Each CAC will maintain an individual deceased personnel file on individuals for whom the Army provides a mortuary affairs benefit: (1) For each individual whose death occurs within the jurisdiction of that installation or command or (2) When a disposition of remains or personal effects action occurs within the jurisdiction of that installation or command. b. With the exception of those documents to be forwarded to CDR, PERSCOM (TAPC–PED–D), Alexandria, VA 22331–0482, under this part, records maintained at field installations or commands will be disposed of under AR 25–400–2, appendix B. 1–21. Documents to be maintained and forwarded a. The original or a conforming copy of all documents prepared or obtained in the disposition of remains process to include recovery, identification, preparation, and transportation of the remains. A list of documents commonly prepared or obtained in the disposition of remains process is located in table 1–6. b. The original or a conforming copy of all documents that expend Casualty and Mortuary Affairs Open Allotments funds will be maintained by the CAC as prescribed by AR 25–400–2, appendix B, and the original document is forwarded to CDR, PERSCOM (TAPC–PED–D). A list of documents that are normally prepared or obtained when making expenditures is located in table 1–6 c. The original summary court martial report for the disposition of personal effects. 1–22. Individual deceased personnel files a. Mortuary Affairs and Casualty Support (CDR, PERSCOM (TAPC–PED–D), Alexandria, VA 22331–0482) is the office with Army-wide responsibility for processing and keeping individual deceased personnel files; these files are kept for 75 years. Originals of documents on Army and Army-sponsored cases will be sent to this file. 10 AR 638–2 22 December 2000
. The responsible mortuary affairs officer will obtain the original dental records of all deceased soldiers who die on active duty; these records will be sent to CDR, PERSCOM (TAPC–PED–D), 2461 Eisenhower Avenue, Alexandria, VA 22331–0482, to be filed in the individual deceased personnel file. 1–23. Defense Casualty Information Processing System The Defense Casualty Information Processing System (DCIPS) is a PERSCOM database designed to collect, record, and coordinate casualty and mortuary affairs information. Disposition of remains, disposition of personal effects, burial honors, escort and funeral travel payments, mortuary service contract payments, and funeral and interment claim information must be entered into DCIPS immediately upon receipt of the information from the primary or official source of the information. The DCIPS database is also a key element of the internal management control program for the Casualty and Mortuary Affairs Open Allotment. Casualty area commanders are responsible for the timely and accurate entry of DCIPS data. The DCIPS data entry and retrieval procedures and technical guidance are found in the CMAOC DCIPS User’s Manual. Table 1–6 Documents commonly prepared or obtained in disposition of remains Verification of Recovery and Preparation of Disposition of Shipment of Travel orders Financial Summary court status identification of remains remains remains martial report remains 1. Initial casualty report 2. Supplemental casualty report 3. DD Form 1300 4. Enlistment contract (Note 1) 5. DA Form 5328 (Note 2) 6. DA Form 5327 (Note 2) 7. Request from U.S. Department of State (Note 3) 8. Installation commander’s statement (Note 4) 9. Message, e-mail and relatedcorrespondence 1. DA Form 2773 with— a. DD Form 565 b. DD Form 890 c. DD form 891 d. DD Form 892 e. DD Form 893 f. DD Form 894 g. DA Form 5520 h. FD 258 2. Civil death Certificate 3. DD Form 2064 4. CILHI IdentificationMemorandum 5. AFIRB Findings 6. Message, e-mail and relatedcorrespondence 1. DD Form 2062 (Note 5) 2. Mortuary service contract with GPL (Note 5) 3. DD Form 2063 (Note 6) 4. Message, e-mail and relatedcorrespondence 1. DA Form 7302 2. DA Form 5329 3. Special escort request 4. Flag case memo 5. Family Arranged memo 6. DD Form 93 7. DA 2386 8. DA Form 5330 9. Disposition memorandum from TAPC–PED–D (Note 4) 10. Family arrangedmemorandum (Note 7) 11. Message, e-mail and relatedcorrespondence Notes: (1) Only for applicants for enlistment (2) Only for DA or DOD civilian employee (3) Only for other U.S. citizens outside the United States (4) Only for indigents and other unclaimed remains on a military installation (5) Only for mortuary services provided by contract mortuary (6) Only for mortuary services provided by Arm Service mortuary (7) Only when family arranges disposition prior to briefing. 1. Government Bill of Lading 2. Message, e-mail and relatedcorrespondence AR 638–2 22 December 2000 1. DD Form 1610 a. Escort b. Funeral travel 2. ITO a. Escort b. Funeral travel 3. Message, e-mail and relatedcorrespondence 1. SF 1034 2. DD Form 1375 3. SF 1080 4. PADD’s funeral and intermentservice contract with GPL 5. Certificate of determination 6. DD Form 1131 7. IMPAC credit charge sales slip with— a. DA Form 3078 b. Cash register receipt 8. Message, e-mail and relatedcorrespondence 1. Appointing order 2. Transportation order 3. Letters to the PERE 4. Will 5. Sale of PE documents 6. Receipts 7. Letters to creditors 8. Letters to other interested parties 9. Certificate of destruction or withdrawal 10. Inventory of PE held by civil or military law enforcement authorities 11. Inventory of PE a. DA Form 54 b. DD Form 1076 12. Shipping documents 13. Message, e-mail and relatedcorrespondence 11
- Page 1 and 2: Army Regulation 638-2 Deceased Pers
- Page 3 and 4: Headquarters Department of the Army
- Page 5 and 6: Contents—Continued Assistance in
- Page 7 and 8: Contents—Continued Costs for reco
- Page 9 and 10: Contents—Continued Chapter 14 Non
- Page 11 and 12: Contents—Continued Effects of pri
- Page 13 and 14: Part One Care and Disposition of Re
- Page 15 and 16: j. Heads of other organizations hav
- Page 17 and 18: . Secondary care. Secondary care is
- Page 19 and 20: Table 1-4 Authorized and unauthoriz
- Page 21: . Casualty area commanders. The cas
- Page 25 and 26: Table 2-1 Mortuary benefits for eli
- Page 27 and 28: Table 2-1 Mortuary benefits for eli
- Page 29 and 30: Table 2-1 Mortuary benefits for eli
- Page 31 and 32: 2-4. Army National Guard soldiers T
- Page 33 and 34: e. The unremarried former spouse of
- Page 35 and 36: contracting officer. The contractin
- Page 37 and 38: 3-7. Responsibilities of the parent
- Page 39 and 40: (4) Parents in order of seniority (
- Page 41 and 42: PADD’s choice of caskets is annot
- Page 43 and 44: CAC that first learns of the death
- Page 45 and 46: (3) The mortuary services that are
- Page 47 and 48: a. Armed services specifications, w
- Page 49 and 50: States when they are released for l
- Page 51 and 52: (3) Nonappropriated fund (NAF) empl
- Page 53 and 54: Table 6-1 List of mortuary supplies
- Page 55 and 56: Joint Operations provides procedure
- Page 57 and 58: d. When remains involved in a multi
- Page 59 and 60: (d) DD Form 2 (Active) (Armed Force
- Page 61 and 62: . Cremated remains of other than so
- Page 63 and 64: d. Travel entitlement is as follows
- Page 65 and 66: eceiving funeral, ground transporta
- Page 67 and 68: 11-20. Dependents of civilian emplo
- Page 69 and 70: (1) Neat in appearance. Military es
- Page 71 and 72: insurance, gratuities, arrears in p
. The responsible mortuary affairs <strong>of</strong>ficer will obtain the original dental records <strong>of</strong> all deceased soldiers who die on<br />
active duty; these records will be sent to CDR, PERSCOM (TAPC–PED–D), 2461 Eisenhower Avenue, Alex<strong>and</strong>ria,<br />
VA 22331–0482, to be filed in the individual deceased personnel file.<br />
1–23. Defense Casualty Information Processing System<br />
The Defense Casualty Information Processing System (DCIPS) is a PERSCOM database designed to collect, record,<br />
<strong>and</strong> coordinate casualty <strong>and</strong> mortuary affairs information. <strong>Disposition</strong> <strong>of</strong> remains, disposition <strong>of</strong> personal effects, burial<br />
honors, escort <strong>and</strong> funeral travel payments, mortuary service contract payments, <strong>and</strong> funeral <strong>and</strong> interment claim<br />
information must be entered into DCIPS immediately upon receipt <strong>of</strong> the information from the primary or <strong>of</strong>ficial<br />
source <strong>of</strong> the information. The DCIPS database is also a key element <strong>of</strong> the internal management control program for<br />
the Casualty <strong>and</strong> Mortuary Affairs Open Allotment. Casualty area comm<strong>and</strong>ers are responsible for the timely <strong>and</strong><br />
accurate entry <strong>of</strong> DCIPS data. The DCIPS data entry <strong>and</strong> retrieval procedures <strong>and</strong> technical guidance are found in the<br />
CMAOC DCIPS User’s Manual.<br />
Table 1–6<br />
Documents commonly prepared or obtained in disposition <strong>of</strong> remains<br />
Verification <strong>of</strong> Recovery <strong>and</strong> Preparation <strong>of</strong> <strong>Disposition</strong> <strong>of</strong> Shipment <strong>of</strong> Travel orders Financial Summary court<br />
status identification <strong>of</strong> remains remains remains martial report<br />
remains<br />
1. Initial casualty<br />
report<br />
2. Supplemental<br />
casualty<br />
report<br />
3. DD Form<br />
1300<br />
4. Enlistment<br />
contract (Note<br />
1)<br />
5. DA Form<br />
5328 (Note 2)<br />
6. DA Form<br />
5327 (Note 2)<br />
7. Request from<br />
U.S. Department<br />
<strong>of</strong> State<br />
(Note 3)<br />
8. Installation<br />
comm<strong>and</strong>er’s<br />
statement (Note<br />
4)<br />
9. Message,<br />
e-mail <strong>and</strong> relatedcorrespondence<br />
1. DA Form<br />
2773 with—<br />
a. DD Form 565<br />
b. DD Form 890<br />
c. DD form 891<br />
d. DD Form 892<br />
e. DD Form 893<br />
f. DD Form 894<br />
g. DA Form<br />
5520<br />
h. FD 258<br />
2. Civil death<br />
Certificate<br />
3. DD Form<br />
2064<br />
4. CILHI IdentificationMemor<strong>and</strong>um<br />
5. AFIRB Findings<br />
6. Message,<br />
e-mail <strong>and</strong> relatedcorrespondence<br />
1. DD Form<br />
2062 (Note 5)<br />
2. Mortuary<br />
service contract<br />
with GPL (Note<br />
5)<br />
3. DD Form<br />
2063 (Note 6)<br />
4. Message,<br />
e-mail <strong>and</strong> relatedcorrespondence<br />
1. DA Form<br />
7302<br />
2. DA Form<br />
5329<br />
3. Special escort<br />
request<br />
4. Flag case<br />
memo<br />
5. Family Arranged<br />
memo<br />
6. DD Form 93<br />
7. DA 2386<br />
8. DA Form<br />
5330<br />
9. <strong>Disposition</strong><br />
memor<strong>and</strong>um<br />
from<br />
TAPC–PED–D<br />
(Note 4)<br />
10. Family arrangedmemor<strong>and</strong>um<br />
(Note<br />
7)<br />
11. Message,<br />
e-mail <strong>and</strong> relatedcorrespondence<br />
Notes:<br />
(1) Only for applicants for enlistment<br />
(2) Only for DA or DOD civilian employee<br />
(3) Only for other U.S. citizens outside the United States<br />
(4) Only for indigents <strong>and</strong> other unclaimed remains on a military installation<br />
(5) Only for mortuary services provided by contract mortuary<br />
(6) Only for mortuary services provided by Arm Service mortuary<br />
(7) Only when family arranges disposition prior to briefing.<br />
1. Government<br />
Bill <strong>of</strong><br />
Lading<br />
2. Message,<br />
e-mail <strong>and</strong> relatedcorrespondence<br />
AR 638–2 22 December 2000<br />
1. DD Form<br />
1610<br />
a. Escort<br />
b. Funeral<br />
travel<br />
2. ITO<br />
a. Escort<br />
b. Funeral<br />
travel<br />
3. Message,<br />
e-mail <strong>and</strong> relatedcorrespondence<br />
1. SF 1034<br />
2. DD Form<br />
1375<br />
3. SF 1080<br />
4. PADD’s funeral<br />
<strong>and</strong> intermentservice<br />
contract<br />
with GPL<br />
5. Certificate<br />
<strong>of</strong> determination<br />
6. DD Form<br />
1131<br />
7. IMPAC<br />
credit charge<br />
sales slip<br />
with—<br />
a. DA Form<br />
3078<br />
b. Cash register<br />
receipt<br />
8. Message,<br />
e-mail <strong>and</strong> relatedcorrespondence<br />
1. Appointing<br />
order<br />
2. Transportation<br />
order<br />
3. Letters to the<br />
PERE<br />
4. Will<br />
5. Sale <strong>of</strong> PE<br />
documents<br />
6. Receipts<br />
7. Letters to<br />
creditors<br />
8. Letters to<br />
other interested<br />
parties<br />
9. Certificate <strong>of</strong><br />
destruction or<br />
withdrawal<br />
10. Inventory <strong>of</strong><br />
PE held by civil<br />
or military law<br />
enforcement authorities<br />
11. Inventory <strong>of</strong><br />
PE<br />
a. DA Form 54<br />
b. DD Form<br />
1076<br />
12. Shipping<br />
documents<br />
13. Message,<br />
e-mail <strong>and</strong> relatedcorrespondence<br />
11
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