PT Tolan Tiga Indonesia (SIPEF Group) Sumatra, INDONESIA

RSPO Certification Assessment – Tolan Tiga Indonesia Mills and Supply Base Page 8
external stakeholders were also taken into account in
the assessment.
2.4 Stakeholder Consultation and List of
Stakeholders Contacted
Stakeholder consultation involved external and internal
stakeholders. External stakeholders were notified by
placing an invitation to comment on the RSPO, SIPEF and
BSi websites and an advertisement in each of the local
Medan and South Sumatra newspapers.
Letters were written to individual stakeholders and
telephone calls were made to arrange meetings. As part
of the audit, meetings were held with stakeholders to
seek their views on the performance of the company
with respect to the sustainability practices outlined in
the RSPO and aspects where improvements could be
made.
Stakeholders included those immediately linked with the
operation of the company such as employees and
contractors.
External stakeholders included organizations such as
Government, NGOs and Civil Societies, who have an
interest in the PT Tolan Tiga Indonesia area and resident
communities.
Stakeholder consultation took place in the form of
meetings and interviews. Meetings with government
agencies and NGOs were held in their respective
premises within local Kampongs.
In all the interviews and meetings the purpose of the
audit was clarified at the outset followed by an
evaluation of the relationship between the stakeholder
and the company before discussions proceeded in
accordance with relevant RSPO principles, criteria and
indicators. In a number of interviews and meetings, the
presence of company representatives was discouraged
so as not to restrict discussion of both the positive and
negative aspects of PT Tolan Tiga Indonesia’s operations.
The company representatives only introduced the team
and where requested to leave during meeting with
stakeholders. For internal stakeholders the same
procedure was followed and company representatives
left once the consultations started (Employees are
involved in consultation and committees).
There is a trade union at PT Tolan Tiga Indonesia. The
committee is elected through open elections and every
year elections are held to select representatives. During
the audit the committees have been interviewed.
LIST OF STAKEHOLDERS CONTACTED
Workers and Staffs
- Misdi A4, Irwansyah, Selamet Simarmata, Suryono,
Tumin 2, Sugiarto (Harvesters - BME)
- Ridwan Rambe, Misran, Sugimin, Saparudin Rambe
(Mill Workers - BME)
- Sugeng and Harsono (Harvesters - KRE)
- Mukinem, Jumiati, Rukiyati, and Tukinem (Female
Workers - KRE)
- Suryanto and Paijo (Sprayers - Kerasaan)
- Jenda and Rini (Paramedics - KRE)
- Dini, Tri, and Supriatin (Female Estate Staffs - KRE)
- Fajar, Nanda, Wartiman, and Candra (Mill Workers
- PLM)
- M. Arif, Syamsul, and Supriyadi (Sprayers - PLE)
- Sutrisno, Joko Jumari, Miyedi, and Mansyur
(Harvesters - PLE)
- Isroil, Paryoto, Riyanto, Krisyanto, Sudarno
(Harvesters - TLE)
- dr Zulkarnain, Siti Anova, and Chairil Anwar
(Paramedics - PLE)
- Lantra, Herry, Sutriyani, and Lastri (Female
Sprayers - TLE)
- Henny and Widya (Paramedics - TLE)
Contractors
- Supiran, Sugiat, Jamin Purba, R. Sinaga, Purwanto
(Contractors and Supplier)
Local Community
- Sugirin (Bukit Meraja Village Head)
- Ilham Lubis (Perlabian Village head)
Government
- Mahady (Labour Department)
Non Government Organisations
- Sutrisno (Local NGO)
2.5 Date of Next Surveillance Visit
Approximately March 2011
3.0 ASSESSMENT FINDINGS
3.1 Summary of Findings
As outlined in Section 2.3, objective evidence was
obtained separately for each of the RSPO Indicators for
the Mills and the Estates. The results for each indicator
from each of these operational areas have been
aggregated to provide an assessment of overall
conformance of the Company’s operations with each
Criterion. A statement is provided for each of the
Indicators to support the finding of the assessment
team.
During the audit, Eight (8) Nonconformities were
assigned against Minor Compliance Indicators. PT Tolan
Tiga Indonesia has prepared a Corrective Action Plan
(Appendix D) for addressing the identified
nonconformities that was reviewed and accepted by BSi.
Seventeen (17) Observations/Opportunities for
Improvement were identified. Details of the
Nonconformities and Observations are given in Section
3.2 (Page 27).
BSi’s assessment of PT Tolan Tiga Indonesia operations,
comprising two palm oil mills, estates, infrastructure and
support services, concludes that PT Tolan Tiga Indonesia
Prepared by BSi Management Systems Singapore Pte Ltd for PT Tolan Tiga Indonesia / SIPEF Group