Integra Financial System General Ledger Journal Entry Manual

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The user can now commence to enter the Journal. Illustrated below is the initial screen of the Journal Entry procedure. The first field to be completed is the Journal Type. The journal type determines: • what information you will be requested for • the decimal precision of the data • the control mechanisms to be applied • the prompts/descriptors to appear for certain data fields The main Journal Type established for direct entry to the General Ledger by devolved users is JV01. As a rule correcting journals should be processed through the subsidiary systems in which the original entry was made. Input the ‘Journal Type’ in the appropriate field. The Journal Type can either be keyed in directly (if known) or selected from a lookup table menu that can be obtained by clicking the ‘magnifying glass symbol’ icon on the tool bar. The next item requested is the ‘Source Code’. This source code is defaulted from the Journal Type press the [TAB] key to accept. The default source is ‘00’ which indicates a direct entry journal. The Posting Period field will default to the current period and the Journal number will be determined by the system when the journal is created. The Journal Date should be the current system date. The [TAB] key will default the current date in. Having selected the journal type additional information will default in. In the case of the JV01 the following additional information is required to be input;
• Prepared by • Authorised by • Narrative The Journal has a narrative section that can hold up to 4 lines of 40 characters. All users should enter a narrative here to help describe the Journal and the reason for its entry. The Currency Code field defaults to Pounds Sterling and the in the Foreign Currency field the conversion rate appears for the ECU. However you can input a different rate. Once the appropriate fields have been entered the screen should look like the one shown below. Click on [Proceed] for the Control tab card to be viewed. The screen will now change to that displayed on the next page.
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Page 3: Having selected the journal option
Page 7 and 8: The Screen will again change. It is
Page 9 and 10: The screen will change and now allo
Page 11 and 12: Another box will now appear as show

Integra Financial System General Ledger Journal Entry Manual

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