User Guide (Printer/Scanner) - Fuji Xerox Worldwide

DocumentCentre C400/320/240 Series 

User Guide (Printer/Scanner) 

This PDF file is best viewed using Acrobat ® Reader 5

Using the printer to print copies of bank notes or securities is illegal and punishable, regardless of whether they 

are being used. 

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network are trademarks or registered trademarks of 

Microsoft Corporation in the U.S. and other countries. 

Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other 

countries. 

Adobe, Acrobat, PostScript, Postscript 3, and the PostScript logo are trademarks of Adobe Systems Incorporated. 

Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple 

Computer, Inc. 

Intel and Pentium are trademarks or registered trademarks of Intel Corporation. 

UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open 

Company Ltd. 

Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered trademarks of Sun 

Microsystems Inc. in the United States. 

HP, HPGL, HPGL/2 and HP-UX are registered trademarks of Japan Hewlett Packard Company. 

All product/brand names are trademarks or registered trademarks of the respective holders. 

Permission has been obtained from Microsoft Corporation for use of software screen shots. 

Our printer software uses some of the codes created by the Independent JPEG Group. 

Saved data may be lost if hard disk of the machine breaks down due to external shocks or if the power is 

accidentally cut off in a manner not following the methods listed in manuals or other documentations. Fuji Xerox 

is not responsible for such data loss and any consequence caused by such data loss. 

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus. 

Important 

1 This guide is copyrighted with all rights reserved. Under the copyright laws, this guide may not be copied in 

whole or part, without the written consent of the publisher. 

2 Parts of this guide are subjected to change without prior notice. 

3 We welcome any comments on ambiguities, errors, omissions or missing pages. 

4 

Never attempt any procedure on the machine that is not specifically described in this guide. Unauthorized 

operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized 

operation of the equipment. 

Xerox, The Document Company and Ethernet are registered trademarks. 

DocuWorks and CentreWare are trademarks.

Preface 

Thank you for purchasing the Fuji Xerox DocumentCentre C400/320/240 Series. 

Written with the new user in mind, this User Guide (Printer/Scanner) provides all the necessary 

information and precautions on operating the printer/scanner functions as well as using 

this machine as a network printer. 

To get the most out of this machine, please read this guide before using it. This guide is written 

with the assumption that you are familiar with the basic knowledge and way of operating 

your computer and the network environment. After reading it keep this guide handy as a reference 

for problems which you might encounter when using this machine. 

For more information on using this machine and the copier features, see the User Guide 

(Copier) and for information on fax features, see the User Guide (Facsimile). 

In this guide, DocumentCentre C400/320/240 may be referred to as the DocumentCentre 

C400/320/240 series. 

In this guide, precautions are indicated with the symbol . Always read and follow these instructions 

before carrying out the required procedure. Also, thoroughly read the Safety Notes provided in this 

guide. 

As a member of the International Star Program, Fuji Xerox certifies that this product satisfies 

the Japanese requirements for International Star Program standards. 

Fuji Xerox shares the global concern about environmental conservation and has integrated that concern 

in its business activities from research and development to disposal. We have implemented a 

number of programs to lessen the burden on the environment through totally eliminating ozone-depleting 

chlorofluorocarbons from our manufacturing facilities. 

We are committed to leadership in the conservation of resources by reusing and recycling post-consumer 

waste material such as paper, consumables such as cartridges and parts from copiers and printers 

of our customers. 

Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocumentCentre 

C400/320/240 adopts recycled components that satisfy our strict quality standards. 

About reception interference 

If you notice flickering or distorted images or noises on your audio-visual units, your machine may be 

causing radio interference. Switch it off immediately. If this interference disappears, the machine is the 

cause of the interference. Perform the following procedure until the interference is corrected. 

● Reposition or re-orient the machine and the TV and/or radio. 

● Move the machine and the TV and/or radio away from each other. 

● Unplug the machine, TV and/or radio, and replug them into outlets that operate on different circuits. 

● Reorient the TV and/or radio antennas and cables until the interference stops. (For an outdoor 

antenna, ask your local electrician for support.) 

● Use coaxial cable antennas. 

This equipment is certified as a Class 1 laser product under IEC60825. This means that the machine 

does not emit hazardous laser radiation. Since radiation emitted inside the machine is completely confined 

within the protective housings and external covers, the laser beam cannot escape from the 

machine during any phase of user operation. 

This equipment complies with the guidelines set forth by the Japan Business Machine Makers 

Association on the harmonic affects by copiers and other reproduction devices in accordance with 

the guidelines on the harmonic suppressors of electronic appliances and general-purpose 

machines. 

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Contents 

◆ Preface ...................................................................................................................................i 

◆ Contents ................................................................................................................................ii 

◆ Related Guides .................................................................................................................. viii 

◆ Using This Guide ..................................................................................................................ix 

◆ Safety Notes ........................................................................................................................ xii 

Part 1 Printer 

Chapter 1 Setting Printer Environment 

1.1 Printer Environments ............................................................................................. 4 

1.1.1 As Local Printer....................................................................................... 4 

1.1.2 As Network Printer .................................................................................. 5 

1.2 Connecting Interface Cable ................................................................................. 10 

1.2.1 Connecting by Parallel Interface ........................................................... 10 

1.2.2 Connecting by Ethernet Interface.......................................................... 11 

1.2.3 Connecting by Token Ring Interface ..................................................... 11 

1.3 Setting IP Address............................................................................................... 13 

1.3.1 Setting IP Address ................................................................................ 14 

1.4 Setting Port.......................................................................................................... 18 

1.4.1 Activating Port ....................................................................................... 18 

1.5 Memory Allocation ............................................................................................... 22 

Chapter 2 Setting up Network 

2.1 Windows Network (SMB)..................................................................................... 26 

2.1.1 System Structure .................................................................................. 26 

2.1.2 Setting Procedure ................................................................................. 27 

2.2 TCP/IP (LPD)....................................................................................................... 28 



2.3 Using Internet Printing ......................................................................................... 30 



2.4 NetWare............................................................................................................... 32 


2.4.2 Interface ................................................................................................ 32 

2.4.3 Setting Procedure ................................................................................. 33

Chapter 3 Basic Printing 

3.1 Flow of Printing (Windows) .................................................................................. 36 

3.2 About Paper......................................................................................................... 37 

3.2.1 Difference From Copying....................................................................... 37 

3.2.2 Caution for Printing ............................................................................... 37 

3.2.3 Paper Supply......................................................................................... 38 

3.2.4 Outputting Paper ................................................................................... 39 

3.2.5 Loading Paper in Trays 1 to 4................................................................ 39 

3.2.6 Loading Paper in Tray 5 (Bypass Tray).................................................. 40 

3.2.7 Changing Paper Size of Paper Tray ...................................................... 45 

3.3 Printing Features ................................................................................................. 46 

3.3.1 Before Printing ...................................................................................... 46 

3.3.2 Printing Procedure ................................................................................ 46 

3.3.3 Setting Printing Features....................................................................... 47 

3.3.4 Using On-line Help ................................................................................ 49 

3.4 Installing/Uninstalling the Printer Drivers ............................................................. 50 

3.4.1 For a Local Printer................................................................................. 50 

3.4.2 For a Network Printer ............................................................................ 53 

3.4.3 Uninstalling the Printer Drivers.............................................................. 54 

3.5 Switching Printer Off-line ..................................................................................... 56 

3.6 Canceling Printing/Checking Job Status.............................................................. 57 

3.6.1 Canceling Printing From Computer ....................................................... 57 

3.6.2 Canceling Printing From Printer ............................................................ 58 

3.6.3 Checking Job Status of Print Instruction ............................................... 60 

Chapter 4 Special Printing 

4.1 Printing Special Papers ....................................................................................... 64 

4.2 Printing Non-Standard Paper Size....................................................................... 66 

4.2.1 Customizing Non-Standard Paper Size................................................. 66 

4.2.2 Printing Non-Standard Paper Size ........................................................ 68 

4.3 Secure Print......................................................................................................... 70 

4.3.1 Setting Secure Print Jobs...................................................................... 70 

4.3.2 Printing Secure Print Jobs..................................................................... 72 

4.4 Sample Print ........................................................................................................ 77 

4.4.1 Setting Sample Print Jobs..................................................................... 77 

4.4.2 Printing Sample Print Jobs.................................................................... 78 

4.5 Delayed Print ....................................................................................................... 83 

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4.5.1 Setting Delayed Print Jobs.................................................................... 83 

4.5.2 Printing Delayed Print Jobs................................................................... 85 

4.6 Expanding Print Areas for Printing ...................................................................... 89 

4.7 E-mail Printing ..................................................................................................... 91 

4.7.1 System Environment ............................................................................. 91 

4.7.2 Sending E-mail...................................................................................... 95 

4.8 Notify Job End by E-mail ..................................................................................... 97 

4.8.1 System Environment ............................................................................. 97 

4.8.2 Notifying by E-mail ................................................................................ 99 

4.9 Adding Banner Sheet for Printing ...................................................................... 101 

4.10 File Upload Printing ........................................................................................... 102 

Chapter 5 Configuring From Computer (CentreWare Internet Services) 

5.1 About CentreWare Internet Services................................................................. 106 

5.1.1 Introduction ......................................................................................... 106 

5.1.2 Structure Screen ................................................................................. 107 

5.1.3 System Structure ................................................................................ 108 

5.1.4 Target OS and Browsers ..................................................................... 109 

5.2 Configuring Browser .......................................................................................... 110 

5.2.1 For Netscape Communicator .............................................................. 110 

5.2.2 For Internet Explorer ........................................................................... 110 

5.2.3 Proxy Server and Port Number ........................................................... 111 

5.3 Configuring Machine.......................................................................................... 112 

5.4 Activating ........................................................................................................... 113 

5.5 Troubleshooting ................................................................................................. 114 

Part 2 Scanner 

Chapter 1 Setting Scanner Environment 

1.1 Scanner Environment ........................................................................................ 118 

1.1.1 Scanning With the Mailbox.................................................................. 118 

1.1.2 Scanning Services With Job Template................................................ 119 

1.2 Flow of Configuring Scanning............................................................................ 120 

1.3 Using Scan Features ......................................................................................... 121 

1.3.1 Target OS and System Environment................................................... 121 

1.3.2 Connecting Cable................................................................................ 121

1.4 Configuring for Using Mailbox............................................................................ 122 

1.4.1 Setting IP Address .............................................................................. 122 

1.4.2 Activating Port for Scanning (Salutation)............................................. 122 

1.4.3 Creating Mailbox ................................................................................. 127 

1.5 Configuring for Using Job Template................................................................... 133 

1.5.1 Setting IP Address .............................................................................. 133 

1.5.2 Activating FTP Client........................................................................... 133 

1.6 Configuring Computer........................................................................................ 138 

1.6.1 Using Mailbox...................................................................................... 138 

1.6.2 Using Job Template............................................................................. 138 

1.7 Installing the Network Scanner Utility ................................................................ 139 

1.7.1 Required Environment......................................................................... 139 

1.7.2 Installation ........................................................................................... 140 

1.7.3 Uninstallation....................................................................................... 142 

Chapter 2 Documents for Scanning 

2.1 About Documents .............................................................................................. 144 

2.1.1 Suitable Document Sizes .................................................................... 144 

2.1.2 Automatic Document Size Sensing ..................................................... 145 

2.1.3 Special Documents to Note................................................................. 145 

2.2 Loading Documents........................................................................................... 147 

2.2.1 On Document Glass............................................................................ 147 

2.2.2 In DADF............................................................................................... 148 

2.2.3 Document Orientation ......................................................................... 149 

2.2.4 Scanning in Batches ........................................................................... 150 

Chapter 3 Scanning With Mailbox 

3.1 How to Scan ...................................................................................................... 154 

3.2 Canceling Scanning/Checking Job Status......................................................... 156 

3.2.1 Canceling Scanning From This Machine............................................. 156 

3.2.2 Canceling Scanning From Computer .................................................. 158 

3.2.3 Checking Job Status of Scan Instruction ............................................ 158 

3.3 Configuring Scan Settings ................................................................................. 160 

3.3.1 Output Color........................................................................................ 160 

3.3.2 Scan Resolution .................................................................................. 162 

3.3.3 2 Sided Originals................................................................................. 163 

3.3.4 Original Orientation ............................................................................. 166 

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3.3.5 Mixed Size Originals ........................................................................... 168 

3.3.6 Scan Size ............................................................................................ 171 

3.3.7 Reduce/Enlarge .................................................................................. 174 

3.3.8 Bound Originals .................................................................................. 177 

3.3.9 Border Erase....................................................................................... 180 

3.3.10 Original Type ....................................................................................... 183 

3.3.11 Lighter/Darker/Contrast....................................................................... 185 

3.3.12 Auto Exposure..................................................................................... 187 

3.3.13 Image Compression............................................................................ 189 

3.3.14 File Format.......................................................................................... 191 

3.4 Importing Scanned Data to Computer ............................................................... 194 

3.4.1 Importing to Application Program........................................................ 194 

3.4.2 Importing From Mailbox Viewer........................................................... 199 

3.4.3 Importing Mailbox Data Using CentreWare Internet Services ............ 201 

3.5 Checking/Deleting Scanned Data in Mailbox..................................................... 203 

3.5.1 Checking/Deleting on This Machine.................................................... 203 

3.5.2 Checking/Deleting on Computer (Mailbox Viewer).............................. 206 

3.6 Changing Network Scanner Utility Settings....................................................... 208 

3.6.1 Changing Network Scanner Driver Settings........................................ 208 

3.6.2 Changing Mailbox Viewer Settings...................................................... 212 

Chapter 4 Scanning With Job Template 

4.1 How to Scan ...................................................................................................... 216 

4.1.1 Flow of Scanning................................................................................. 216 

4.1.2 Saving in Server (Specifying Job Template) ....................................... 216 

4.2 Printing Job Template List ................................................................................. 218 

Chapter 5 E-mail Scanning 

5.1 Scanning Document to Send as E-mail............................................................. 220 

5.1.1 Requirements...................................................................................... 220 

5.1.2 Scan and Mail ..................................................................................... 220 

5.1.3 Registering Dial Directory ................................................................... 223

Part 3 Appendix 

Appendix 

A Main Specifications............................................................................................ 232 

A.1 Product Specifications......................................................................... 232 

A.2 Printable Area ..................................................................................... 233 

A.3 Internal Fonts ...................................................................................... 234 

A.4 Interface Board (for Token Ring) ......................................................... 235 

B Printer/Scanner Settings (System Administration Mode)................................... 236 

C Precautions/Limitations...................................................................................... 237 

C.1 SMB .................................................................................................... 237 

C.2 TCP/IP (LPD) ...................................................................................... 239 

C.3 NetWare .............................................................................................. 241 

C.4 Scan Features..................................................................................... 244 

C.5 Print Auditron ...................................................................................... 245 

D Troubleshooting When Using SMB .................................................................... 246 

D.1 Cannot Find Printer ............................................................................. 246 

D.2 Cannot Print ........................................................................................ 247 

D.3 Cannot Delete Documents From Printer Window ............................... 247 

D.4 Cannot Auto Download Printer Driver ................................................. 248 

E Troubleshooting When Using TCP/IP ................................................................ 249 

E.1 For Windows 95, Windows 98, Windows Me ...................................... 249 

E.2 For Windows NT 4.0, Windows 2000, Windows XP............................ 250 

F Troubleshooting When Using NetWare.............................................................. 251 

F.1 When Not Printed................................................................................ 251 

F.2 When “Switch off the power” Appears................................................. 254 

F.3 When Target Print Result Is Not Obtained .......................................... 254 

F.4 No Notification..................................................................................... 255 

G Troubleshooting forCentreWare Internet Services ............................................. 256 

H Automatic Gradation Adjustment ....................................................................... 257 

I Glossary ............................................................................................................ 258 

J Q & A ................................................................................................................. 260 

◆ Index.................................................................................................................................. 263 

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Related Guides 

This section describes the guides provided for this machine. 

Guides Supplied 

We provide the following guides for optimum usage of this machine. 

■User Guide (Copier) 

This guide describes all the necessary steps for copying, clearing paper jams, 

daily care, setting the various items, and safety information. 

■User Guide (Printer/Scanner) (this guide) 

This guide describes all the necessary steps for printing and scanning, setting 

the network environment, setting the various items, and troubleshooting. 

■User Guide (Facsimile) 

This guide describes all the necessary steps for faxing and troubleshooting 

when faxing. This guide is provided with the DocumentCentre C400/320/240 

Series machine equipped with the fax function as well as with the optional 

Standard G3 Fax Kit. 

■ User Guide (PostScript ® Kit) 

This guide describes how to install and use the software that is included in the 

PostScript Driver Library. It is included with the PostScript kit. 

Guides for Optional Accessories 

Optional accessories are also available for this machine. User Guides are provided 

with the optional accessories exclusively for the DocumentCentre C400/320/240 

Series. These User Guides are referred to as “guides for optional accessories”. Guides 

for optional accessories are provided in two forms, printed or as On-line Help. 

Guides for optional accessories describe all the necessary steps for operating optional 

accessories and installing software.

Using This Guide 

This section describes the organization of this guide. 

This guide has been produced for people who operate the DocumentCentre C400/320/240 

Series machine equipped with the printer function on a regular daily basis. When reading 

this guide, read the chapter that is of particular relevance to the operation you are performing. 

What You Need to Know 

This guide assumes that the operator has a basic knowledge of the operating 

environment of the personal computer in use, networking environments, and 

how to operate a personal computer. 

For details about the environment of the personal computer in use, basic 

knowledge of networking environments, and how to operate a personal computer, 

refer to the User Guides provided with the personal computer, operating 

system, and network system. 

Organization of This Guide 

This guide consists of the following chapters: 

Part 1 Printer 

Chapter 1 Setting Printer Environment 

This chapter describes how to set up this machine as a printer and use it as a 

network printer. 

Chapter 2 Setting up Network 

This chapter describes how to print with Windows network (SMB), TCP/IP 

(LPD), Internet Printing, and NetWare. 

Chapter 3 Basic Printing 

This chapter describes how to install the printer driver and do basic printing. 

Chapter 4 Special Printing 

This chapter describes how to do special printing like printing with special 

papers, adjusting colors. 

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Chapter 5 Configuring From Computer (CentreWare Internet Services) 

This chapter describes how to use CentreWare Internet Services via a web 

browser to change or check printer settings when the machine is in TCP/IP 

environment. 

Part 2 Scanner 

Chapter 1 Setting Scanner Environment 

This chapter describes how to set up the machine as a scanner, the environment 

to be used and how to install the Network Scanner Utility. 

Chapter 2 Documents for Scanning 

This chapter describes how to load documents and some special documents 

to note when using this machine as a scanner. 

Chapter 3 Scanning With Mailbox 

This chapter describes how to scan when using the mailbox. 

Chapter 4 Scanning With Job Template 

This chapter describes how to scan when using Job Template. 

Chapter 5 E-mail Scanning 

This chapter describes how to do e-mail scanning when using the optional Email 

Scanning feature. 

Part 3 Appendix 

Appendix 

This appendix describes items like the main specifications, precautions/limitations, 

troubleshooting, Automatic Gradation Adjustment.

Conventions 

1 In this guide, host machine refers to a personal computer or workstation and 

“DocumentCentre C400/320/240” refers to “Fuji Xerox DocumentCentre C400/ 

320/240”. 

2 The following icons are used in this guide. 

3 

Indicates important information and must be read in detail. 

Indicates supplementary information. 

Indicates references used in this guide. Guide titles are noted without double 

quotes while specific sections like “1.9.2 Disabling the Power Saver Mode” 

are found within double quotes. 

Special marks/characters used in this guide. 

“ ” : Double quotes indicate the following: 

●Messages that appear in the touch panel display and computer 

screens. 

● Characters to be entered. 

●Feature names or buttons that are difficult to understand. 

Bold face : Bold face characters refer to selections made like options on the 

screen, hard or soft buttons, and keys from the keyboard. 

For example: Press ESC. 

4 When a checkbox is checked, it indicates ON, otherwise it indicates OFF. 

5 

The item with the radio button checked is the selected item. 

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Safety Notes 

Read this section carefully before using the DocumentCentre 400/320/240 Series to ensure 

that you operate your machine safely. 

Also, refer to the “Safety Notes” section of the User Guide (Copier). 

This section explains the graphic symbols used in this guide. 

is used to alert operators to an operating procedure, practice or 

condition that, if not strictly observed, may result in severe injury 

or loss of life. 

is used to alert operators to an operating procedure, practice or 

condition that, if not strictly observed, may result in safety 

hazards to personnel or damage to the equipment. 

This symbol is used to alert operators to a 

specific operating procedure that requires close 

attention. Read and follow instructions carefully 

to ensure the task is accomplished safely. 


specific operating procedure that must not be 

performed. Read instructions carefully and do 

not perform any procedures that are prohibited. 


specific operating procedure that must be 

emphasized in order to operate the machine 

safely. Read and follow instructions carefully. 

Power and Earth Connections 

Switch off the machine and the computer before connecting the interface cable. Connecting 

the cable or cord with a live machine and computer can cause electric shocks.

Switching Off 

Others 

● When the power is switched off, print data remaining in the machine and information 

spooled in the memory will be erased. 

Before switching off the power during normal operation, ensure that the processing 

of data stored in the memory is done. 

Also, ensure that the touch panel display is completely blank before switching on 

the power again. 

● If the power is switched on and off continuously, you might not be able to start or 

stop the machine properly. If you cannot stop the machine properly, pull out the 

electric cord before inserting it again and switching on the power. 

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Part 1 Printer

1Setting Printer 

Environment 

1.1 Printer Environments ......................................................................... 4 

1.1.1 As Local Printer .................................................................. 4 

1.1.2 As Network Printer.............................................................. 5 

1.2 Connecting Interface Cable.............................................................. 10 

1.2.1 Connecting by Parallel Interface ....................................... 10 

1.2.2 Connecting by Ethernet Interface ..................................... 11 

1.2.3 Connecting by Token Ring Interface ................................. 11 

1.3 Setting IP Address ........................................................................... 13 

1.3.1 Setting IP Address............................................................ 14 

1.4 Setting Port ...................................................................................... 18 

1.4.1 Activating Port................................................................... 18 

1.5 Memory Allocation ........................................................................... 22

Setting Printer Environment 4 

1 

1.1 

Printer Environments 

This section describes the different printer environments that can be set up for this machine. 

When connected to a computer directly, this machine can be used as a local printer. 

When connected to a network, this machine can be used as a network printer. As this 

machine supports multi-protocol, it can be shared among different network environments. 

1.1.1 As Local Printer 

Using parallel interface 

Connects this machine to a computer by parallel interface for printing. 

Use only parallel interface cables provided by our company. Using parallel interface cables from 

other company may lead to electric wave obstruction.

1.1.2 As Network Printer 

Windows network (SMB) 

1.1 Printer Environments 

Server Message Block (SMB) is a protocol for sharing file or printer on Windows 

95, Windows 98, Windows Me, Windows NT 4.0, Windows 2000, and Windows 

XP. Using SMB, print data or settings can be sent directly to a printer on the 

same network (Ethernet interface) without going through a server. 

You can begin printing by activating the SMB port, and then registering the 

printer on the network on each of the Windows 95, Windows 98, Windows Me, 

Windows NT 4.0, Windows 2000, and Windows XP operating system (OS). 

Depending on the network environment, you may need to set up IP address, 

subnet mask and gateway address for the printer. Consult your network administrator 

for details on setting the needed item. 

“2.1 Windows Network (SMB)” (P. 26) for details on the settings. 


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TCP/IP (LPD) 

This machine supports TCP/IP (LPD). The following describes the different connections 

in brief: 

■For Windows 95, Windows 98, Windows Me 

Using our TCP/IP Direct Print Utility, print data can be sent directly to a printer on 

the same network (Ethernet interface) without going through a server. TCP/IP 

Direct Print Utility is installed together with the printer driver. 

You will need to set up the IP address on the printer and the Windows 95, 

Windows 98, Windows Me computer. 

“2.2 TCP/IP (LPD)” (P. 28) for details on the settings. 

■For Windows NT 4.0, Windows 2000, Windows XP, Mac OS X 

Using the LPR port for the OS, print data can be sent directly for printing. You will 

need to set up the IP address on the printer and the Windows NT 4.0, Windows 

2000, Windows XP, Mac OS X computer. Once the printer has registered on 

Windows NT 4.0, Windows 2000, Windows XP, Mac OS X computer is shared, 

you can send data from Windows 95, Windows 98, Windows Me machine with 

shared printer for printing. 

“2.2 TCP/IP (LPD)” (P. 28) for details on the settings.

Internet printing 


This machine supports Internet Printing Protocol (IPP). As Windows 2000, 

Windows XP, Windows Me is installed with the client software (IPP port monitor) 

needed to print to a printer supporting IPP, you can specify the printer from the 

Add Printer Wizard. Using IPP, you can print to a remote printer through the 

Internet or intranet. 

NetWare 

“2.3 Using Internet Printing” (P. 30) for details on the settings. 

This machine can be used as a network OS in environment using Novell Net- 

Ware. 

“2.4 NetWare” (P. 32) for details on the settings. 


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EtherTalk (option) 

As this machine supports EtherTalk protocol, you can print from Macintosh. 

To print from Macintosh, you will need the PostScript Software Kit (option). See the PostScript Software 

Kit guide for details for using it.

Token Ring (option) 


This machine supports Token Ring. When installed with the optional interface 

board for Token Ring, you can use the printer in a network environment with Net- 

Ware or TCP/IP existing itself or together. 

When the interface board for Token Ring is installed, the Ethernet interface cannot be used. Also, the 

items which can be set will be different. See “2.4 NetWare” (P. 32) for details on the settings. 


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1 

1.2 

Connecting Interface 

Cable 

Use the parallel interface to connect this machine to a host device directly. Use an Ethernet 

interface to connect to a network. You can also use the Token Ring (option) to make a connection. 

1.2.1 Connecting by Parallel Interface 

Procedure 

The following procedure describes how to connect with the parallel interface. 

To connect to a host device using parallel interface, you will need the parallel interface cable provided 

by our company as an optional product. For details on this optional product, see “Appendix B 

Optional Accessories” in “Part 3 Appendix” of the User Guide (Copier). 

1 Insert the interface cable connector to 

the parallel interface connector of this 

machine and secure it by the wire clips 

on both sides. 

2 Connect the other end of the interface 

cable connector to the host device. 

3 Turn on the power of the host device. 

4 Turn on the power of the machine. 

If necessary, you may select the following settings: 

● Port Status (Default: Enabled) 

● Print Mode (Default: Auto) 

● PJL (Default: Enabled) 

● Auto Eject Time (Default: 30 Seconds) 

● Adobe Communication Protocol (Default: Standard) 

● Bi-directional Communication (Default: Enabled) 

For details on the items to be set, see “5.6 Network Settings” in “Part 1 Hardware” of the User Guide 

(Copier). 

● Adobe Communication Protocol can be set when the PostScript Software Kit (option) has been 

installed.

1.2 Connecting Interface Cable 

● Except for Bi-directional Communication, there is no need to change the default setting of the other 

items for normal use. However, it might be necessary to make changes depending on the OS of each 

host device. 

1.2.2 Connecting by Ethernet Interface 

Procedure 

The types of Ethernet interface supported are as follows: 

● 100Base-TX 

● 10Base-T 

By default, 100Base-TX and 10Base-T will be automatically interchanged. 

The following procedure describes how to connect with the Ethernet interface. 

1 Connect the interface cable to the 

Ethernet interface connector. 

Use only interface cable meant for the network connection 

in use. To replace network cable, contact our Customer 

Support Center. 


1.2.3 Connecting by Token Ring Interface 

The types of Token Ring interface supported are as follows: 

● UTP 

● STP 

When the Token Ring interface board is installed, the Ethernet interface cannot be used. 

● To set up the Token Ring, you will need the Token Ring Installation kit besides the Token Ring 

interface board. The Token Ring Installation kit will be installed by our customer engineer. For 

more details, please contact our Customer Support Center. 

● When the Token Ring interface port is installed, the MAC address will be changed. 

● When using gateway in Token Ring environment, set Source Routing to On. 


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1.2 Connecting Interface Cable 

Procedure 

The following procedure describes how to connect by the Token Ring interface. 

1 Connect the Token Ring interface cable 

to the Token Ring interface connector. 

Do not connect the interface cable to the two Token Ring 

interface port connectors. This may cause poor transmission 

or breakdown. 

Use only interface cable meant for the network connection 

in use. 


If necessary, set the following items on the printer control panel (Network/Port>): 

● IPX/SPX FrameType (Default: Auto) 

● Token Ring - Transmit Rate (Default: Auto) 

● Token Ring - Max Packet Size (Default: 1,500 Octet) 

● Token Ring - Source Routing (Default: Off) 

For normal use, there is no need to change the default settings of all the items.

1.3 

Setting IP Address 

This section describes how to set the IP address. 

Depending on the network environment, you may need to set the subnet mask and gateway 

address for the machine. If your network environment has a Reverse ARP Protocol (RARP), 

Dynamic Host Configuration Protocol (DHCP) or BOOTP environment, you may obtain the 

address automatically from each of these servers. 

By default, these items will be obtained automatically from the DHCP server. 

To check if the address has been obtained from the DHCP, RARP or BOOTP servers, either 

carry out the procedure in “1.3.1 Setting IP Address” (P. 14) and then check the settings of 

the IP address, subnet mask and gateway address; or see “6.6 Printing Reports/Lists” in 

“Part 1 Hardware” of the User Guide (Copier) to print out the System Settings List and then 

under TCP/IP in Communication Settings, check the IP address, subnet mask and gateway 

address. 

If the address has not been obtained automatically or to set the settings manually, see 

“1.3.1 Setting IP Address” (P. 14) for details for setting the address. You may also change 

the way to obtain the address. 

● Use the DHCP server together with the Windows Internet Name Service (WINS) server. Check with your system 

administrator for any queries on the DHCP, WINS environments. 

● When using the BOOTP server, change Get IP Address to BOOTP. For details on the way to change, see “5.6 

Network Settings” in “Part 1 Hardware” of the User Guide (Copier). Check with your system administrator for 

any queries on the BOOTP environment. 

You may set the method of obtaining an address by using either the System Administration 

Mode through the touch panel display or the CentreWare Internet Services. 

● For details on System Administration Mode, see “Chapter 5 System Administration Mode Settings” in “Part 1 

Hardware” of the User Guide (Copier). 

● For details on CentreWare Internet Services, see “Chapter 5 Configuring From Computer (CentreWare Internet 

Services)” (P. 105). 


1


14 

1.3 Setting IP Address 

1.3.1 Setting IP Address 

Procedure 

The following procedure describes how to set the IP address using the touch 

panel display. 

1 On the control panel, press Password/System Settings. 

Either the System Administrator Menu screen or System Administrator – Password Entry screen will 

be displayed. 

If the System Administrator Menu screen is displayed, proceed to step 2. 

System Administrator Menu 

If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System 

Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the 

password. 

 

2 On the screen, select System Settings. 


The System Settings screen is displayed. 

User Mode System Settings 

 

 

User Mode System Settings

3 Select System Settings. 

System Settings 


Auditron 

Administration 


4 Select Network Settings. 


The Network Settings screen is displayed. 

5 Select Protocol Settings. 

Setup Menu 

The Protocol Settings screen is displayed. 

Close 

System Administrator 

Password 

Close 

Common Settings Copy Mode Settings Network Settings 

Print Mode Settings 

 

Scan Mode Settings 

 

 



15


16 


6 Select TCP/IP - Get IP Address and then Change Settings. 

The display of Current Settings of TCP/IP - IP Address, TCP/IP - Subnet Mask, TCP/IP - Gateway 

Address might differ according to your network environment used. 

Protocol Settings 

Items Current Settings 

1. Token Ring - Transmit Rate Auto 

2. Token Ring -Max Packet Size 1500 Octet 

3. Token Ring - Source Routing Off 

4. TCP/IP - Get IP Address DHCP 

5. TCP/IP - IP Address DHCP in Progress 

The TCP/IP - Get IP Address screen is displayed. 

7 Select Manual and then Save. 

When obtaining address from the BOOTP server, select the BOOTP Server button, followed by the 

Save button and then proceed to step 12. 

2. TCP/IP - Get IP Address 

DHCP 

BOOTP 

RARP 

Manual 


8 Select TCP/IP - IP Address and then Change Settings. 



1. Token Ring - Transmit Rate Auto 

2. Token Ring -Max Packet Size 1500 Octet 

3. Token Ring - Source Routing Off 

4. TCP/IP - Get IP Address Manual 

5. TCP/IP - IP Address 

(Not Set) 

The TCP/IP - IP Address screen is displayed. 

1/2 

Cancel 

Close 

Change 

Settings 

Save 

IP Address, Subnet Mask and Gateway Address will 

be automatically extracted from the DHCP Server. 

Extraction begins when the Exit button is selected. 

1/2 

Close 

Change 

Settings


9 Enter the IP address using the numeric keypad. 

Once three digits are entered, the cursor will move automatically to a next bit. To move to the next bit 

before three digits are entered, select the Next button. 

● Enter the address in a xxx.xxx.xxx.xxx format. xxx refer to the value between 0 to 255. However, the 

following address cannot be entered: 224 to 225.xxx.xxx.xxx and 127.xxx.xxx.xxx. 

● To correct a invalid entered value, press the C button on the control panel, and then re-enter. 

5. TCP/IP - IP Address 

. . . 

10 Select Save once you have entered the IP address. 


11 If necessary, repeat steps 8 to 10 to set the subnet mask and gateway 

address. 

● The subnet mask and gateway address cannot be set if the IP address has not been entered. 

● Enter the IP address in a xxx.xxx.xxx.xxx format. 

● Enter the subnet mask using a combination of the following values: 0, 128, 192, 224, 248, 252, 255. 

However, 0 cannot be entered as one of the middle bits. 

● Enter the gateway address within the limit of 0 to 255. However, the following address cannot be 

entered: 224 to 225.xxx.xxx.xxx and 127.xxx.xxx.xxx. 

● When the gateway adress does not need to be set, enter “0.0.0.0”. 

12 Once you have entered the IP address, select Close repeatedly until 

the System Settings screen is displayed. 

13 Select Close. 

The machine will reboot and the display will return to the previous screen prior to this procedure. 

Next 

Cancel 

Save 


17


1 

1.4 

Setting Port 

This section describes the procedure on activating the port to be used for printing after the 

IP address has been set or checked. 

You can activate the port by using either the System Administration Mode through the touch 

panel display or CentreWare Internet Services. 

If the port has been used already in the Enabled state, the procedure in this section is not 

necessary. If the needed port is in the Disabled state, carry out the procedure. 

To check if the port is Enabled, either carry out the following procedure in “1.4.1 Activating 

Port” and then check the port status; or see “6.6 Printing Reports/Lists” in “Part 1 Hardware” 

of the User Guide (Copier) to print out the System Settings List and then check the item 

under Communication Settings. 

● “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide (Copier) for details 

on System Administration Mode and the ports that can be set. 

● “Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) for details on CentreWare 

Internet Services. 

1.4.1 Activating Port 

Procedure 

The following procedure describes how to set the LPD port to Enabled (default: 

Disabled) using the touch panel display. 



be displayed. 




1.4 Setting Port 



password. 

 







Auditron 


 





 


Setup Menu 

 

Close 


Password 

Close 





19


20 


5 Select Port Settings. 

 

 

The Port Settings screen is displayed. 

6 Check Current Settings for LPD. 

If it is Enabled, there is no need to do any setting. 

If it is Disabled, carry out the setting. If it is Enabled, proceed to step 12. 

 

 

 

 

 

 

 

 

 

 

 

 

For the remaining steps, LPD is assumed to be Disabled in this example. 

7 Select LPD and then Change Settings. 

 

 

 

 

 

 

 

 

 

 

 

 

The LPD screen is displayed. 

8 Select Port Status and then Change Settings. 

LPD 


1. Port Status Disabled 

The LPD - Port Status screen is displayed. 

 

 

 

 

 

 

 

 

 

Close 

Change 

Settings

9 Select Enable and then Save. 

1. LPD - Port Status 

Disable 

Enable 

The LPD screen is displayed. 


To activate the LPD port, the IP address must be set. If the IP address has not been set, selecting the 

Enable button will display the TCP/IP - Get IP Address screen. For details on setting the IP address, 

see “1.3 Setting IP Address” (P. 13). 

10 Check that Current Settings for Port Status is Enabled and then select 

Close. 

LPD 


1. Port Status Enabled 


Cancel 

11 Repeat steps 6 to 9 to set SNMP to Enabled. 

If there are other ports needed for printing, repeat steps 7 to 10 to set their status to Enabled. 

12 Select Close repeatedly until the System Settings screen is displayed. 



Save 

Close 

Change 

Settings 


21


1 

1.5 

Memory Allocation 

This section describes how to allocate memory. 

Depending on the use, you can allocate memory in this machine according to the memory 

types in the table. The memory types that can be allocated may be different according to the 

optional products installed. 

Print page buffer 

PCL memory 

*PS :with PostScript Software Kit installed 

Except for print page buffer, memory allocation of the other memory types can be done 

either through the touch panel display or CentreWare Internet Services. Memory allocation 

will change when power is on or system is reset. 

● “5.7.1 Allocate Memory” in “Part 1 Hardware” of the User Guide (Copier) for details on the capacity of each 

memory type, spool default values and the way of setting. 

● “Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) for details on CentreWare 



Memory Types Standard PS* 

PostScript memory × 

Receive buffer 

This is the area for drawing the actual print image. The area to be allocated to 

print page buffer will be the remaining area after all other memory types have 

been allocated. As such, the capacity of print page buffer cannot be changed 

directly. The actual capacity allocated for print page buffer can be checked under 

Memory of the System Settings List. You can also use CentreWare Internet Services 

to check. 

To print high-resolution document, configure your settings to increase the capacity 

of the print page buffer. 

● “6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on printing 

the System Settings List. 

● “Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) for details on 

CentreWare Internet Services. 

When using the Page Print Mode of the PCL printer driver, you need to install at least 192 Mbyte of 

memory. See the on-line Help file for details on Print Page Mode.

PCL memory 

1.5 Memory Allocation 

This specifies the memory capacity to be used for the PCL5e. This memory is to 

store the interim data for creating the print image. By increasing the memory 

capacity, the printing speed may also be increased. 

PostScript memory 

This specifies the memory capacity to be used for PostScript. This item is displayed 

when the PostScript Software Kit (option) has been installed. 


This is the area for temporarily storing data received from the computer. A 

receive buffer is prepared for each port to enable receiving of data from multiple 

ports at the same time. The types of receive buffer are as follows: 

● Receive Buffer - Parallel 

● Receive Buffer - LPD Spool 

● Receive Buffer - NetWare 

● Receive Buffer - SMB Spool 

● Receive Buffer - IPP Spool 

● Receive Buffer - EtherTalk 

● Receive Buffer - Port 9100 

If the capacity of the receive buffer is increased, the processing of printing might 

be faster. Adjust the buffer capacity according to the print data volume. For ports 

that are not in use, it is recommended to disable them and allocate their memory 

for other uses. 

For LPD/SMB/IPP, you can specify spool processing. The default values are Off. 

The types of spool include Memory and Hard Disk. When Memory has been set, 

data exceeding the allocated capacity cannot be received. When this occurs, set 

it to Hard Disk. 

● To set EtherTalk, you will need the PostScript Software Kit (option). 

● For IPP, Memory cannot be set. 

■Setting Spool 

Spool mode 

This is the mode to save print data output from application program to the spool 

file in this machine temporarily for print processing. The spool file destination 

can be selected from the memory inside the machine or the internal hard disk. 

As the print data that has been spooled is processed in this machine, they will 

be released quickly by the application program. Processing from multiple computers 

can be done at the same time. 


23


24 

1.5 Memory Allocation 

Non-spool mode 

This is the mode used to receive and process print data output from application 

program in this machine. If the machine is processing a print request from a 

computer, print request from other computers cannot be received.

2Setting up Network 

2.1 Windows Network (SMB) ................................................................. 26 

2.1.1 System Structure .............................................................. 26 

2.1.2 Setting Procedure............................................................. 27 

2.2 TCP/IP (LPD) ................................................................................... 28 



2.3 Using Internet Printing ..................................................................... 30 



2.4 NetWare ........................................................................................... 32 


2.4.2 Interface............................................................................ 32 

2.4.3 Setting Procedure............................................................. 33

Setting up Network 

2 

26 

2.1 

Windows Network (SMB) 

This section describes how to connect this machine to a Windows network using SMB. 

2.1.1 System Structure 

SMB is a protocol for sharing file or printer on Windows 95, Windows 98, 

Windows Me, Windows NT 4.0, Windows 2000, and Windows XP. Using SMB, 

print data or settings can be sent directly to a printer on the same network (Ethernet 

interface) without going through a server. 

You can begin printing by activating the SMB port on the machine, and then registering 

the printer on the network on each of the Windows 95, Windows 98, 

Windows Me, Windows NT 4.0, Windows 2000, and Windows XP OS. 

Depending on the network environment, you may need to set IP address, subnet 

mask and gateway address for the machine. Consult your network administrator 

for details on setting the needed item. 

● “1.3 Setting IP Address” (P. 13) for details on setting IP address. 

● The receiving of printing by IP address can be limited. For details, see “5.7 Print Mode Settings” 

in “Part 1 Hardware” of the User Guide (Copier).

2.1.2 Setting Procedure 

Procedure 

The procedure is as follows: 

2.1 Windows Network (SMB) 

1 Configuring this machine: 

Using either the touch panel display or CentreWare Internet Services, set the 

port for SMB to Enabled (default: Disabled). 

● “1.4 Setting Port” (P. 18) for details on setting the port. 

● More detailed settings can be done by using CentreWare Internet Services. For details, see 

“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105). 

● By overwriting the config.txt files of this machine, the setting/changing of SMB can be done on the 

Windows computer. 

2 Configuring the computer: 

Install the printer driver. 

● When using NetBEUI as the transport protocol, check that the NetBEUI protocol has been installed 

on the host device. If not installed, see the manual of the OS used to install it. 

● When using TCP/IP as the transport protocol, check that the TCP/IP protocol has been installed on 

the host device. If not installed, see the manual of the OS used to install it. IP address is needed on 

both the host device and this machine. 

“3.4 Installing/Uninstalling the Printer Drivers” (P. 50) for details on how to install the printer 

driver. 


2 

27


2 

28 

2.2 

TCP/IP (LPD) 

This section describes how to connect the machine to Windows computer using TCP/IP 

(LPD). 


This machine supports TCP/IP (LPD). The following describes the different connections 

in brief: 


Using our TCP/IP Direct Print Utility, print data can be sent directly to a printer on 

the same network (Ethernet interface) for printing without going through a server. 

TCP/IP Direct Print Utility is installed together with the printer driver. 

You will need to set the IP address on the machine and the Windows 95, Windows 

98, Windows Me computer. 

■For Windows NT 4.0, Windows 2000, Windows XP, Mac OS X 

Print data can be sent directly and printed using the standard LPR port for OS 

(standard TCP/IP port for Windows 2000). You will need to set the IP address on 

the machine and the Windows NT 4.0, Windows 2000, Windows XP, Mac OS X 

computer. 

Once the machine registered on Windows NT 4.0, Windows 2000, Windows XP, 

Mac OS X computer is shared, you can also send data from Windows 95, Windows 

98, Windows Me machine to the shared machine for printing. 

The receiving of printing by IP address can be limited. For details, see “5.7 Print Mode Settings” in 

“Part 1 Hardware” of the User Guide (Copier).


Procedure 


2.2 TCP/IP (LPD) 


Using either the touch panel display or CentreWare Internet Services, set the IP 

address and set the port for LPD to Enabled (default: Disabled). 






Install the printer driver. 

Before installing the printer driver, check the following items: 


Is TCP/IP protocol installed? If not installed, see the manual of the OS used to install it. 

■For Windows NT 4.0 

Is TCP/IP protocol and Microsoft TCP/IP printing installed? If not installed, see the manual of 

Windows NT 4.0 to install it. 

■For Windows 2000, Windows XP 

Is Internet protocol (TCP/IP) installed? If not installed, see the manual of the OS used to install it. 

For details on how to install the printer driver, see“3.4 Installing/Uninstalling the Printer Drivers” 

(P. 50) for windows or see the PostScript software kit guide for Macintosh. 


2 

29


2 

30 

2.3 

Using Internet Printing 

This section describes how to use Internet printing from Windows 2000, Windows XP or 

Windows Me through Internet Printing Protocol (IPP). 


This machine supports IPP. As Windows 2000, Windows XP, Windows Me is 

installed with the client software (IPP port monitor) needed to print to a printer 

supporting IPP, you can specify the printer from the Add Printer Wizard. Using 

IPP, you can print to a remote printer through the Internet or intranet. 

You will need to set the IP address on the machine and the Windows Me, Windows 

2000, Windows XP computer. 

To use Internet printing on Windows Me, the IPP port must be installed. For details on installing the 

IPP port, see the manual of Windows Me. 

● Transport protocol 

TCP/IP 

● Target OS 

Microsoft Windows 2000 Server (with Service Pack 2) 

Microsoft Windows 2000 Professional (with Service Pack 2) 

Microsoft Windows Millennium Edition 

Microsoft Windows XP Professional Edition 

Microsoft Windows XP Home Edition


Procedure 


2.3 Using Internet Printing 


Using either the touch panel display or CentreWare Internet Services, set the IP 

address and the port for IPP to Enabled (default: Disabled). 






Set the print destination and install the printer driver. 

The Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility 

(Windows ® ) CD-ROM for details. 


2 

31


2 

32 

2.4 NetWare 

This section describes how to connect the machine to a Novell NetWare-network. 


The system structure is as follows: 

As a network OS, this machine supports Novell NetWare (version 5.x, 6.x) and 

the printer server (PServer) mode only using binary and NDS. 

In the PServer mode, this machine will be the print server and will print jobs from 

the print queue. The created printer will use up one user license of the file server. 

You can print from the machine in an NDPS environment by using Novell NDPS Gateway. Before you 

start printing, set the machine to operate in a NetWare print environment, or start LPD. You need to 

set them as the Gateway destination when you set up the Novell NDPS Gateway. However, the 

attributes that can be acquired and set in NDPS are not supported. 

2.4.2 Interface 

■Supported interface 

● 100Base-TX 

● 10Base-T 

■Supported frame type 

● Ethernet II 

● IEEE802.3 

● IEEE802.3/IEEE802.2 

● IEEE802.3/IEEE802.2/SNAP 

This machine will send out packet of each frame type on the connected network, 

and automatically activate to the frame type that responded first. 

However, if other protocol exists together on the same network, use Ethernet II.

2.4 NetWare 

The network system kit (e.g. HUB) may not match the automatic setting of the frame type. If the data 

link indicator of the network system kit connected to this machine is not lighted, change the frame type 

setting of this machine to match the frame type of the file server. Use CentreWare Internet Services to 

do the setting and see “Chapter 5 Configuring From Computer (CentreWare Internet Services)” 

(P. 105) for details. 


Procedure 

The following procedure describes how to set up this machine by PServer mode 

to the network environment using NetWare. 

1 Checking host device name and network address: 

By referring to “6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide 

(Copier), print out the System Settings List and check the host device name and 

network address printed under the NetWare item. 


Set the NetWare port to Enabled on this machine beforehand. 




Install the printer driver supported by this machine to the computer. The printer 

driver varies according to the OS used. 

For the host device, use a personal computer that can function as a NetWare host device. 




2 

33

3Basic Printing 

3.1 Flow of Printing (Windows) .............................................................. 36 

3.2 About Paper ..................................................................................... 37 

3.2.1 Difference From Copying .................................................. 37 

3.2.2 Caution for Printing ........................................................... 37 

3.2.3 Paper Supply .................................................................... 38 

3.2.4 Outputting Paper............................................................... 39 

3.2.5 Loading Paper in Trays 1 to 4 ........................................... 39 

3.2.6 Loading Paper in Tray 5 (Bypass Tray) ............................. 40 

3.2.7 Changing Paper Size of Paper Tray.................................. 45 

3.3 Printing Features.............................................................................. 46 

3.3.1 Before Printing .................................................................. 46 

3.3.2 Printing Procedure............................................................ 46 

3.3.3 Setting Printing Features .................................................. 47 

3.3.4 Using On-line Help............................................................ 49 

3.4 Installing/Uninstalling the Printer Drivers ......................................... 50 

3.4.1 For a Local Printer ............................................................ 50 

3.4.2 For a Network Printer........................................................ 53 

3.4.3 Uninstalling the Printer Drivers ......................................... 54 

3.5 Switching Printer Off-line ................................................................. 56 

3.6 Canceling Printing/Checking Job Status.......................................... 57 

3.6.1 Canceling Printing From Computer .................................. 57 

3.6.2 Canceling Printing From Printer........................................ 58 

3.6.3 Checking Job Status of Print Instruction........................... 60

Basic Printing 

3 

36 

3.1 

Flow of Printing (Windows) 

This section describes the basic flow of printing from Windows environment. 

(This may differ according to the client or system structure used.) 

Refer to the guide of the application program for details on the process. 

If necessary 

Set port 

Check the following before sending print data from the client: 

● Check the status of the port to be used in the System Administration Mode. 

“5.7 Print Mode Settings” in “Part 1 Hardware” of the User Guide (Copier) for details on the 

process. 

Specify printing from application 

program. 

If necessary 

If necessary 

Activate application program used on the client. 

Refer to the guide of the application program for details on the process. 

Stop printing 

“3.6 Canceling Printing/Checking Job Status” (P. 57) for details on the process. 

Output 

“3.6 Canceling Printing/Checking Job Status” (P. 57) for details on the process. 

End

3.2 

About Paper 

This section describes the points to be note about the paper to be used for printing with the 

machine. Other than these, there is no difference on using paper for copying and printing. 

“2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier) for details on paper types suitable or 

unsuitable for copying and loading in each tray. 

3.2.1 Difference From Copying 

● When using tray 5 (Bypass Tray), there is a restriction on the orientation of 

loading paper. 

“3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40) for details on the orientation of loading 

paper and using tray 5 (Bypass Tray). 

3.2.2 Caution for Printing 

● If the paper size or type used for printing is different from the selection on the 

printer driver, or if the paper is loaded in an unsuitable paper tray, it may cause 

paper jam. In order to print correctly, select the correct paper size and type, as 

well as the paper tray. 

● When printing with 12 × 18" paper size, move the paper guide before loading 

the paper. 

“3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40) for details on how to print or move the 

paper guide. 

● When printing with non-standard paper sizes, you may need to customize the 

paper size on the printer driver. 

The On-line Help of the printer driver for details on customizing paper size. 


3 

37


3 

38 

3.2 About Paper 

3.2.3 Paper Supply 

This section describes supplying different paper types for use with this machine. 

When printing with plain paper, all paper trays can be used. The paper sizes that 

can be loaded depend on the paper trays. 

“2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier) for details on suitable paper 

sizes. 

When printing with non-standard paper sizes, even with the plain paper type, use 

tray 5 (Bypass Tray). You will need to customize the paper size on the printer 

driver in order to print. 

The On-line Help of the printer driver for details on customizing paper size and the method of printing. 

When printing with special paper, such as transparencies and heavyweight 

paper, use tray 5 (Bypass Tray). On the properties dialog box of the printer 

driver, be sure to select Tray 5 (Bypass) from the Paper Source menu on the 

Paper/Output tab, and then select the correct paper type from the Paper Type 

(Bypass Tray) menu. 

Automatic tray switching 

When a paper tray using plain paper runs out of paper during printing, it can be 

configured to switch automatically to another tray with the same paper size and 

orientation to continue printing. 

This Auto Tray Switch feature works only when Auto has been selected from the 

Paper Source menu on the Paper/Output tab. 

Auto Tray Switch can be individually set for each of paper trays 1 – 4. For trays 

loaded with paper type you do not use often, you may not want to include them 

as the target paper tray for tray switching. 

“5.4 Setting the System Settings (Common Settings)” in “Part 1 Hardware” of the User Guide 

(Copier) for details on how to configure this feature. You can also use CentreWare Internet Services 

to configure the settings. For details on CentreWare Internet Services, see “Chapter 5 Configuring 

From Computer (CentreWare Internet Services)” (P. 105). 

This Auto Tray Switch feature is displayed as Disable Auto Tray Switch in the Common Menu and 


Tray 5 (Bypass) cannot be used as the target tray for this Auto Tray Switch feature. 

By default, Auto Tray Switch is enabled.

3.2.4 Outputting Paper 


When the offset output tray or finisher has been installed, you can use Job Offset 

feature in addition to the usual way of outputting paper during printing. 

For the finisher, suitable paper sizes for the Job Offset feature are A3, B4, A4, A4 , B5 , 8K, 8×10", 

8.5×11", 8.5×11" , 8.5×13", 8.5×14", and 11×17". 

The various ways of outputting paper when the Job Offset feature is combined 

with the Collated feature of the printer driver are as follows: 

Example of printing three sets of a 3-page document 

Job Offset on 

Job Offset off 

The On-line Help of the printer driver for details on the Job Offset and Collated features. 

Output side of paper 

Collated Uncollated 

1 2 

3 4 

1 Printing will be done by set (in the sequence of pages 1, 2, 3, 1, 2, 3, 1, 2, 3) 

and then output offset from each set. 

2 Printing will be done by page number (in the sequence of pages 1, 1, 1, 2, 2, 2, 3, 3, 3) 

and then output offset from the previous print job. 

3 Printing will be done by set (in the sequence of pages 1, 2, 3, 1, 2, 3, 1, 2, 3) 

and then output without offset. 

4 

Printing will be done by page number (in the sequence of pages 1, 1, 1, 2, 2, 2, 3, 3, 3) 

and then output without offset. 

The paper is usually output with the printed side facing down. However, when 

output to the optional side output tray, the printed side will be facing up. 

3.2.5 Loading Paper in Trays 1 to 4 

For details on how to load paper, see “Chapter 2 Loading Paper” in “Part 1 Hardware” 

of the User Guide (Copier). 


3 

39


3 

40 


3.2.6 Loading Paper in Tray 5 (Bypass Tray) 

To print special paper such as transparencies, heavyweight and non-standard 

paper sizes that cannot be loaded in trays 1 - 4, use tray 5 (Bypass Tray). 

● Loading special paper such as transparencies, heavyweight, and non-standard paper sizes in trays 

1 - 4 may cause paper jam or machine breakdown. 

● Use only transparencies exclusively made for this machine. If not, it may cause paper jams or 

machine breakdown. 

● Use only lables exclusively made for this machine. If not, it may cause paper jams or machine 

breakdown. 

● You do not need to specify the paper size/type on the Tray 5 (Bypass) screen which is displayed on 

the control panel (touch panel display) when paper is loaded. 

The On-line Help of the printer driver for details on printing special papers like transparencies. 

When printing with tray 5 (Bypass Tray), be sure to select Tray 5 (Bypass) from 

the Paper Source menu on the Paper/Output tab, and then select the correct 

paper type from the Paper Type (Bypass Tray) menu on the printer driver 

screen.


The range of paper that can be used for tray 5 (Bypass Tray) is as follows: 

Paper Size 

Non-standard paper 

sizes* 3 : 

Short edge 100 – 305 mm 

Long edge 140 – 482.6 mm 

Standard paper sizes: 

A3, B4, A4, A4 * 5 , 

B5, B5 * 5 , A5 * 5 , B6, A6, 

8K, 5.5×8.5”, 5.5×8.5” * 5 , 

8.5×11", 8.5×11" * 5 , 

8.5×13", 8.5×14", 11×17", 

12×18"* 4 , Custom 1-5 

Paper Weight 

G.S.M.* 1 

55 – 220 

g/m 2 

Ream 

Weight* 2 

47 – 189 

kg 

Paper Type 

Bond 

(64 – less than 

105 g/m2 ) 

Plain 


105 g/m2 ) 

Recycled 


105 g/m2 ) 

Heavyweight 1 - 

Side 2 

(106 – 169 g/m2 ) 

Heavyweight 2 - 

Side 2 

(170 – 220 g/m2 ) 

Transparency* 6 

Lightweight 

(55 – 63 g/m2 ) 

Labels 

Custom 1-5 

Loading 

Capacity 

Up to 10 mm; 

100 sheets 

(P paper) 

*1 G.S.M. is the weight of a sheet of paper with an area of one square meter. 

*2 Ream weight refers to the weight of 1,000 sheets of paper of size 788 × 1,091 mm. 

*3 When printing with non-standard paper sizes, you will need to customize the paper size 

on the printer driver. For details on customizing paper size, see the On-line Help of the 

printer driver. 

*4 When printing with 12×18" paper size, move the paper guide before loading the paper. 

For details on moving the paper guide, see “ Moving paper guide” (P. 44). 

*5 To set orientation, you need to configure the setting on the Configuration tab of the 

printer driver. For details, see the on-line Help of the printer driver. 

*6 For transparency, A4, A3, Letter and Ledger sizes can be used. Moreover, it is recommended 

to load in the portrait direction when loading transparencies in tray 5 (Bypass 

Tray). 

● If the paper size or type used for printing is different from the selection on the printer driver, it may 

cause paper jam. In order to print correctly, select the correct paper size and type, as well as the 

paper tray. 

● When outputting transparencies continuously, they might stick to each other. To prevent that, 

remove about 20 sheets from the output tray, and then fan well to lower the temperature. 


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3 

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Loading procedure 

Procedure 

Display the Paper/Output tab to configure the settings. 

Only for bond, plain paper, recycled and heavyweight, you can print on the 

reverse side of this paper that has been printed before. 

Use Wordpad of Windows 98 as an example. The procedure is same when using 

other OS. 

1 Open tray 5 (Bypass Tray). 

If necessary, pull out the extension tray. The extension 

tray can be pulled out in two stages. 

2 Check the position of the paper guide 

located in front of tray 5 (Bypass Tray). 

Set the paper guide to the Standard position for normal 

use. 

If the paper guide is at the 12" (305 mm) position, move 

it back to the Standard position. Also, for paper sizes 

with width exceeding that of A3 i.e. 297 mm (e.g. 12 × 

18"), move the paper guide. For details on moving the 

paper guide, see “ Moving paper guide” (P. 44).

3 Insert paper with the side to be printed 

facing down, and push it right to the 

end while aligning it with the paper 

guide in front of you. 

● As settings can be done when printing from the computer, 

you do not need to specify the paper size/type 

on the Tray 5 (Bypass) screen which is displayed on 

the control panel (touch panel display) when paper is 

loaded. 

● Do not load different paper types together. It may 

cause paper jam. 

● Do not load paper exceeding the maximum fill line. It 

may cause paper jam or machine breakdown. 

● When printing heavyweight, curl the tip of the paper 

as shown on the right diagram if paper cannot be fed 

into the machine. However, if paper is too curled or 

creased, it may cause paper jams. 

Different paper sizes cannot be loaded at the same time. 

4 Adjust the paper size guide to fit the 

paper loaded. 

5 Select Print from the File menu. 

6 Check Name and then click Properties. 


Depending on the application program, the way to display the printer properties dialog box may differ. 

See the manual of the application program used. 

7 Click the Paper/Output tab. 


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8 From Paper Source, select Tray 5 (Bypass). 

9 Select the paper type from Paper Type (Bypass Tray). 

Here, we use plain paper as an example. 

When printing on the reverse side, select from Bond, Plain, Recycled, Heavyweight 1 (106-169 g/m2 )- 

Side 2, and Heavyweight 2 (170-220 g/m2 )-Side 2. 

10 Click OK. 

When outputting transparencies continuously, they may stick to each other. To prevent that, remove 

about 20 sheets from the output tray, and then fan well to lower the temperature. 

Moving paper guide 

When printing paper size with width exceeding that of A3 i.e. 297 mm (e.g. 

12×18"), move the paper guide to 12" (305 mm). 

When printing is done, be sure to move the paper guide back to the Standard position.

Procedure 

1 Slide the paper guide which is in front 

of tray 5 (Bypass Tray) to 12" (305 

mm). 

3.2.7 Changing Paper Size of Paper Tray 


For details on how to change the paper size, see “2.2 Changing the Size of 

Paper in Trays” in “Part 1 Hardware” of the User Guide (Copier). 

Also, the type of paper suitable for use depends on the paper tray. For details, 

see “2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier). 


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3.3 

This section describes printing features. 

3.3.1 Before Printing 

Printing Features 

In order to print from the computer, install the printer driver on the computer. 

Printer driver is a software which converts print data or instructions from the 

computer into data that can be understood by the printer. 

For details on how to install the printer driver, see “3.4 Installing/Uninstalling the 

Printer Drivers” (P. 50). 

● When using the Auditron feature, printing cannot be done if the user name and password of the 

machine are not correctly set at Specify Job Owner on the Configuration tab of the printer properties 

dialog box. For details on the settings of Specify Job Owner, see the on-line Help of the printer 

driver. For details on the Auditron feature, see “Chapter 6 Managing Totals and Outputting 

Reports” in “Part 1 Hardware” of the User Guide (Copier). 

● For details on direct printing of TIFF images, see the Network Print Environment User Guide 

(Network.pdf) in the PCL Driver/Network Utility (Windows ® ) CD-ROM. 

3.3.2 Printing Procedure 

Procedure 

Printing procedure differs according to the application program used. For details, 

see the guide of your application program. 

This describes Wordpad which is included in Windows 95, Windows 98, 

Windows Me, Windows NT 4.0, Windows 2000 and Windows XP as an example. 

1 Activate Wordpad and create a print data. 


The Print dialog box is displayed.

3 Check Name and then click Properties if necessary. 

The printer properties dialog box appears. 

4 Select the options. 

5 Click OK. 

6 Click OK from the Print dialog box. 

Printing will start. 

3.3.3 Setting Printing Features 

3.3 Printing Features 

Almost all printing features are set on the printer properties dialog box which 

appears when either printing from the application program or selecting Properties 

from the menu of the printer icon. 

From this displayed properties dialog box, select the features in each tab. 

The On-line Help of the printer driver for details on the options of the printer driver and the way of 

selecting the options. For details on using the On-line Help, see “3.3.4 Using On-line Help” (P. 49) . 


3 

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3 

48 


■When displayed from application program 

■When displayed from menu of the printer icon 

● For Windows NT 4.0, select options from the tabs that are displayed by selecting Document 

Defaults and Properties from the menu of the printer icon. 

● For Windows 2000 and Windows XP, select options from the tabs that are displayed by selecting 

Printing Preferences and Properties from the menu of the printer icon. 

● For Windows 98, Windows Me, Windows 2000 and Windows XP, options are also displayed on the 

Color Management tab. 

Tab 

Tab

3.3.4 Using On-line Help 


Explanation of the printer driver options and the basic printing process are found 

in the On-line Help. 

To view explanation of each option 

On the active properties dialog box of the printer driver, click the button on 

the top of the right corner of the window, and after the cursor has changed to 

click on the desired option. 

, 

To view basic process of printing 

On the active properties dialog box of the printer driver, click the Help button on 

the bottom right corner of the window to display a Help window which explains 

the displayed screen. Click the Contents button at the top left corner of the Help 

window to display a contents of the printing process. 

By double-clicking the title of the desired process, you will see the explanation. 

You can select Help when the tab unique to PCL printer driver is displayed. 


3 

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3 

50 

3.4 

Installing/Uninstalling the 

Printer Drivers 

This section describes the procedure for installing and uninstalling the printer drivers. 

Two methods of installation are described here, one for a local printer and the other for a 

network printer. 

If you have installed an earlier version of the printer driver, uninstall it first by following the 

procedure in “3.4.3 Uninstalling the Printer Drivers” (P. 54) before installing the new version. 

3.4.1 For a Local Printer 

Procedure 

Local printer refers to a printer that is directly connected to your computer. 

1 Start Windows 95, Windows 98, Windows Me, Windows NT 4.0, 

Windows 2000 or Windows XP. 

For this example, we will install the C400 PCL 6 printer driver on the Windows 98 OS. 

2 Click Start, point to Settings, and click Printers. 

3 In the Printers window, double-click Add Printer. 

4 Click Next.

5 Select Local printer and click Next. 

3.4 Installing/Uninstalling the Printer Drivers 

6 Insert the PCL Driver/Network Utility (Windows ® ) CD-ROM in your CD- 

ROM drive. 

7 Click Have Disk. 

The Install From Disk dialog box appears. 

8 Enter “Drive Name:\English\DC_C400\Win98_Me\PCL6” in the “Copy 

manufacturer’s files from:” box and click OK. 

In this guide, we have used “E:” as the CD-ROM drive. If you are using 

a different drive for the CD-ROM, specify accordingly. 

● Click the Browse button to specify a folder in the CD-ROM. 

● Enter “DC_C320” instead of “DC_C400” if you are installing the C320 printer driver. 

● Enter “DC_C240” instead of “DC_C400” if you are installing the C240 printer driver. 


3 

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3 

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9 Select your printer model from the Printers list and click Next. 

10 Select the port that you are using and click Next. 

11 Type a name for the printer, specify whether you want to use the printer 

as the default printer, then click Next.


12 Specify whether you want to print a test page, then click Finish. 

Installation begins. 

3.4.2 For a Network Printer 

Procedure 

Network printer refers to a printer that is connected to your computer through a 

network. 

1 Follow steps 1 to 4 of “3.4.1 For a Local Printer” (P. 50). Select Network 

printer instead of Local printer to share this machine on the network 

and then click Next. 


3 

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3 

54 


2 Specify the path to the machine in the “Network path or gueue name:” 

box and click Next. 

● Click the Browse button to specify the network path of the machine. 

● If you do not know the network address of the network printer, contact with your system administrator. 

3 Follow steps 11 to 12 of “3.4.1 For a Local Printer” (P. 50) to complete 

the installation procedure. 

3.4.3 Uninstalling the Printer Drivers 

Procedure 

To uninstall the alternate drivers downloaded using the Add Printer Wizard dialog box at the client 

computer, open the Printers window and erase the applicable printer icons. 

1 Click Start, point to Settings, and click Printers. 

For this example, we will uninstall the C400 PCL 6 driver on the Windows 98 OS. 

2 Select the printer icon. 

3 Select Delete from the File menu.

■For Windows 95/98, Me, and Windows NT 

4 In the Printers dialog box, click Yes. 

5 Click Yes. 


■For Windows 2000/XP 

4 Select Server Properties from the File menu. 

5 Click the Driver tab. 

6 Select the printer driver you want to remove and click Remove. 

7 Click Yes. 

8 Restart the OS. 


3 

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3 

56 

3.5 

Switching Printer Off-line 

When the machine is switched to off-line, it cannot receive data. Data being received will be 

interrupted and will not be printed. 

Procedure 

1 On the control panel, press Machine Status. 

The Machine Status screen is displayed. 

2 On the screen, select Print Mode. 

 

The Print Mode screen is displayed. 

3 Select Off-line. 

Print Mode 


 

 

 

 

 

 

Off-line 

On-line 

Close 

PCL Emulation HP-GL2 Emulation

3.6 

Canceling Printing/ 

Checking Job Status 

To cancel printing, delete the print instruction on the computer first. If the print instruction 

cannot be deleted from the computer, delete it from this machine. 

You can check the status of print jobs from the computer. 

This section describes the different processes. 

3.6.1 Canceling Printing From Computer 

This section explains how to canceling print instructions from the computer. 

Canceling from Windows 

Procedure 

The procedure to cancel print instruction from Windows is as follows: 

1 From the Start menu, select Settings and then click Printers. 

2 Open the icon of the printer model. 

3 In the windows displayed, click any document name and then press 

Delete on the keyboard. 

Canceling from CentreWare Internet Services 

You can use CentreWare Internet Services to cancel printing from the computer. 

For details on CentreWare Internet Services, see “Chapter 5 Configuring From 

Computer (CentreWare Internet Services)” (P. 105). 


3 

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3 

58 

3.6 Canceling Printing/Checking Job Status 

3.6.2 Canceling Printing From Printer 

The process to cancel printing from this machine is as follows: 

Canceling jobs in process 

Procedure 

If neither of the following two screens is displayed, see the procedure on the next 

page, “ Canceling jobs inside the machine” (P. 59). 

1 Either press Stop on the control panel or select Stop on the following 

screen. 

The job processing will be discontinued. 

Canceling jobs in the midst of printing 

Procedure 

Processing data... 

Print Job :Doc. No. 00456 

: akira. endo 

: Host1 

: document 


screen. 

Printing in progress... 


: akira. endo 

: Host1 

: document 

Quantity : 2 / 4 

Pages : 2 / 10 

Center Output Tray 

The machine will pause and display the following screen. 

Stop 

Stop 

Close 

Close


2 To stop printing, either press C on the control panel or select Stop on 

the following screen. However, the page in the midst of printing will be 

printed. 

To continue printing, either press the Start button on the control panel or select the Start button on the 

screen. 

Canceling jobs inside the machine 

Procedure 

Ready to print. 

Touch Start to resume printing or Stop to cancel the job. 


: akira. endo 

: Host1 

: document 

Quantity : 2 / 4 

Pages : 2 / 10 


The process to cancel print jobs received by the machine is as follows. Through 

this procedure, you can interrupt the receiving of data and empty the buffer. 

Buffer is the location to store data sent from the client. 

You can also execute and print all jobs in the machine. For details, see “7.2.8 Forcibly Outputting 

Data Wait Documents” in “Part 1 Hardware” of the User Guide (Copier). 

1 On the control panel, press Job Status. 

The Job Status screen is displayed. 

2 On the screen, select Current and Pending Jobs. 

A list of jobs in process or waiting will be displayed. 

Stop 

Start 

Close 

Job Status 

Current and 

Pending Jobs 

Completed Jobs 

Stored 

Documents 

Print 

Waiting Jobs 

Doc. No. - Job Type Status Remote Terminal/Contents Pages 

00117-Copy Job Copying A4 : 100% 25/100 

00010-Print Job Print Wait Fuji Taro : MDG 0/120 



3 

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3 

60 


3 Select the job that you want to delete. 

The job status will be displayed. 

4 Select Stop. 

The job processing will be discontinued. 


Repeat steps 2 to 5 if you have other jobs to delete. 

3.6.3 Checking Job Status of Print Instruction 

The procedure to check the job status of print instruction is as follows: 

Using Windows 

Procedure 

Job Status 

Current and 

Pending Jobs 


Stored 

Documents 





: Fuji Taro 

: (CentreWare) 

: document 

Quantity : 

Pages : 

2 A4 

1 Sided 


0/5 

120/120 

Print 

Waiting Jobs 

Print Job :Doc. No. 00010 Close 

1 From the Start menu, select Settings and then click Printers. 

2 Open the icon of the printer model. 

Stop 

Promote Job

3 Check Status in the displayed window. 

Using CentreWare Internet Services 


You can also use CentreWare Internet Services to check job status of print 

instruction in the machine. 

For details on CentreWare Internet Services, see “Chapter 5 Configuring From 

Computer (CentreWare Internet Services)” (P. 105). 

Using Printer 

Procedure 



2 On the screen, select either Current and Pending Jobs or Completed 

Jobs. 

Job Status 

Current and 

Pending Jobs 

A list of jobs will be displayed. 


Stored 

Documents 

Secure Print Sample Print Delayed Print 

Private Mailbox 


3 

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62 


3 Check the job status. 

Job Status 

Current and 

Pending Jobs 


Stored 

Documents 





Print 

Waiting Jobs 

For example, if a job in waiting is selected, the following screen will be displayed. 

Print Job :Doc. No. 00010 Close 

: Fuji Taro 

: (CentreWare) 

: document 

Quantity : 

Pages 

2 A4 

1 Sided 


: 

0 / 5 

100 /120 

4 After checking, press Features on the control panel. 

Stop 

Promote Job

4Special Printing 

4.1 Printing Special Papers.................................................................... 64 

4.2 Printing Non-Standard Paper Size................................................... 66 

4.2.1 Customizing Non-Standard Paper Size ............................ 66 

4.2.2 Printing Non-Standard Paper Size.................................... 68 

4.3 Secure Print ..................................................................................... 70 

4.3.1 Setting Secure Print Jobs ................................................. 70 

4.3.2 Printing Secure Print Jobs ................................................ 72 

4.4 Sample Print .................................................................................... 77 

4.4.1 Setting Sample Print Jobs ................................................ 77 

4.4.2 Printing Sample Print Jobs ............................................... 78 

4.5 Delayed Print.................................................................................... 83 

4.5.1 Setting Delayed Print Jobs ............................................... 83 

4.5.2 Printing Delayed Print Jobs .............................................. 85 

4.6 Expanding Print Areas for Printing................................................... 89 

4.7 E-mail Printing.................................................................................. 91 

4.7.1 System Environment......................................................... 91 

4.7.2 Sending E-mail ................................................................. 95 

4.8 Notify Job End by E-mail.................................................................. 97 

4.8.1 System Environment......................................................... 97 

4.8.2 Notifying by E-mail............................................................ 99 

4.9 Adding Banner Sheet for Printing .................................................. 101 

4.10 File Upload Printing........................................................................ 102

Special Printing 

4 

64 

4.1 

Printing Special Papers 

This section describes how to print special papers. The following special papers can be 

printed: 

● Heavyweight 1 (106-169 g/m 2 ) 

● Heavyweight 1 (106-169 g/m 2 ) – Side 2 

● Heavyweight 2 (170-220 g/m 2 ) 

● Heavyweight 2 (170-220 g/m 2 ) – Side 2 

● Transparency 

● Lightweight (55-63 g/m 2 ) 

● Labels 

● Custom 1-5 

Use tray 5 (Bypass Tray) when printing these special papers. 

Display the Paper/Output tab to configure these paper supply settings. 

This will describe Wordpad of Windows 98 as an example. The procedure is the same when 

using other OS. 

● When outputting transparencies continuously, they may stick to each other. To prevent this, remove about 20 

sheets from the output tray, and then fan well to lower the temperature. 

● Use only labels exclusively made for this machine. If not, it may cause paper jams or machine breakdown. 

● Depending on the application program, the way to display the printer properties dialog box might differ. See the 

manual of the application program used. 

● When loading transparencies in tray 5 (Bypass Tray), you are recommended to load in the portrait orientation. 

● For details on using tray 5 (Bypass Tray), see “3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40). 

“2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier) for details on paper types suitable or 

unsuitable for copying and loading in each tray. 

Procedure 

1 Load special paper in tray 5 (Bypass Tray). 



4 Click the Paper/Output tab.

4.1 Printing Special Papers 

5 From the Paper Source drop-down list box, select Tray 5 (Bypass). 

6 Select the paper type from the Paper Type drop-down list box. 

7 Click OK to start printing. 

● When outputting transparencies continuously, they may stick to each other. To prevent this, remove 

about 20 sheets from the output tray, and then fan well to lower the temperature. 

● Use only labels exclusively made for this machine. If not, it may cause paper jams or machine 

breakdown. 

5 

6 


4 

65


4 

66 

4.2 

Printing Non-Standard 

Paper Size 

This section describes how to print non-standard paper size. To print non-standard paper 

size, you have to customize the paper size on the printer driver first. 

Once the non-standard paper size has been customized, you can select it from Paper Size 

and Output Size on the Paper/Output tab. Use tray 5 (Bypass Tray) for printing. 

You can customize up to five paper sizes with a separate name for each size. For sizes in 

millimeters, you can enter in units of 0.1 mm and between 100.0 – 305.0 mm for the short 

edge, 140.0 – 482.6 mm for the long edge; and for sizes in inches, in units of 0.01 inch and 

between 3.94 – 12.01 inch for the short edge, 5.51 – 19.00 inch for the long edge. 

For the name of the customized size, you can enter up to 14 characters. 

For Windows NT 4.0, Windows 2000, Windows XP, only Administrators can change the setting. All other users can 

only check the contents. 

As local printer uses the client’s form database, configuring settings on the Custom Paper Size dialog box on 

Windows NT 4.0, Windows 2000, Windows XP will affect other printers of the client. For network printer, using 

form database of the server with print queue will also affect the shared printer on the same network of other clients. 

For Windows 95, Windows 98, Windows Me, defining customized paper sizes for each printer icon will not affect 

settings of other printer on the client. For network printer, defining customized paper sizes for each printer icon will 

also not affect the shared printer on the same network of other clients. 

4.2.1 Customizing Non-Standard Paper Size 

Procedure 

Customize non-standard paper size on the Custom Paper Size dialog box. 

1 From the Start menu, select Settings and then click Printers to display 

the printer properties dialog box. 

2 Click the Configuration tab.

3 Click Custom Paper Size. 

The Custom Paper Size dialog box is displayed. 

4 Select the desired paper size from the Details list box. 

4.2 Printing Non-Standard Paper Size 

5 In the Change Setting For group, specify Short Edge and Long Edge. 

You can either enter the value with keyboard or use the buttons on the screen. 

Short Edge cannot be longer than Long Edge. Conversely, Long Edge cannot be shorter than Short 

Edge. 

6 To name the paper size, check the Name the Paper Size check box, 

and then enter the name at Name. 

You can enter up to 14 characters for the name. 

7 If necessary, repeat steps 4 to 6 to set the paper size. 

8 Click OK. 

4 

5 

6 

3 


4 

67


4 

68 


9 Click OK on the Configuration tab. 

4.2.2 Printing Non-Standard Paper Size 

Procedure 

The procedure to print non-standard paper size is as follows. Use tray 5 (Bypass 

Tray) for printing. 

“3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40) for details on using tray 5 (Bypass Tray). 

Here, we use Wordpad of Windows 98 as an example. The procedure is the 

same when using other OS. 

Depending on the application program, the way to display the printer properties dialog box might differ. 


1 Load the non-standard paper size in tray 5 (Bypass Tray). 





5 From the Paper Source drop-down list box, select Tray 5 (Bypass). 

6 Select the paper type from the Paper Type drop-down list box. 

7 From the Output Size drop-down list box, select the needed non-standard 

paper size. 

8 Click OK to start printing. 

6 5 

7 


4 

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70 

4.3 

Secure Print 

You can add a password to your print data on the computer, send it to the machine for temporary 

storing; and then print out the data using the control panel on the machine. This feature 

is known as Secure Print. You can also save print data in the machine without a 

password and print frequently-used data directly from the machine without having to send 

print instruction from the client. 

You need to set the user name and password before printing. 

Up to 200 users and 1,000 files per user can be set. You can save up to 9,999 files or until 

the hard disk is full. 

4.3.1 Setting Secure Print Jobs 

Procedure 

To use the Secure Print feature, you need to set the user name and password. 




3 Select Secure Print from the Job Type drop-down list box. 

The Secure Print Settings dialog box appears. 

4.3 Secure Print 

4 Enter the user ID within 24 characters at the Secure/Sample Print User 

ID text box. 

The user ID entered here will be displayed as the user ID on the Secure Print screen on the touch panel 

display of the machine. You can register the same user ID more than once if it is used with different 

passwords. 

5 When password is set, enter a password of four-digits of less in the 

Password text box and the Confirm Password text box. 

6 Click OK. 

3 


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4 

72 


4.3.2 Printing Secure Print Jobs 

This section describes how to print Secure Print jobs. 

First, set and send the Secure Print job at the client. Then, execute the print 

instruction at the machine to print out the data. 

You can also check or delete print jobs saved in the machine using the same 

procedure of executing print instruction at the machine. 

At the computer 

Procedure 







3 Click the Paper/Output tab and select Secure Print from the Job Type 

drop-down list box. 

The Secure Print Settings dialog box is displayed. 

If necessary, click the Secure Print button and change the settings. 

4

4 Confirm the User ID and Password. 


5 From Retrieve Document drop-down list box,select either Enter Document 

Name or Auto Retrieve. 

If Enter Document Name has been selected, enter the name within 24 characters at the Document 

Name text box. 

For either of the two options of specifying the document name, only the first 24 characters will be recognized 

if more than that are entered. 

The document name entered here will be displayed as the document name on the Secure Print screen 

on the touch panel display of the machine. 

6 Click OK. 

7 Click OK on the Paper/Output tab to carry out printing. 

At the machine 

Procedure 

This section describes the procedure to output print data stored inside the 

machine. 



4 

5 


4 

73


4 

74 


2 On the screen, select Stored Documents and then Secure Print. 

Job Status 

Current and 

Pending Jobs 


Stored 

Documents 



The Secure Print screen is displayed and the user ID specified on the printer driver will be displayed. 

3 Select the user ID which you want to check, followed by Document 

List. 

Selecting the button will display the previous screen and the button the next screen. Or using 

the numeric keypad on the control panel, you can also enter the ID number at Go to to specify the 

required ID directly. 

Once the user ID has been selected, the saved number will be displayed at No. of Docs. on the bottom 

right of the screen. 

Secure Print 

001 Fuji Taro 002 Fuji Hanako 

003 Endo 

004 Imai 

005 Fukada 

006 Motohashi 

Refresh 

Go to 

(001-200) 

Document List 

● Selecting the Refresh button will display the latest information. 

● If the password has been set, the screen to enter the password will appear. Enter the password set 

on the printer driver and then select the Confirm button. 

● If you have forgotten the password, you can display the document saved in the System Administration 

Mode. For details on System Administration Mode, see “Chapter 5 System Administration 

Mode Settings” in “Part 1 Hardware” of the User Guide (Copier). 

Close


4 In the password entry screen, enter the same password as the one 

entered in the printer driver, then click Confirm. 

Fuji Taro 

Password 

The information of the document saved in the specified user ID will be displayed under Document 

Name, Stored Date and Pages. The name displayed in Document Name will be the document name set 

on the printer driver. 

5 Select the document to be printed, followed by Print. 

Selecting the Select All button will select all the documents. Selecting it again to deselect. To delete 

document, select the document, followed by the Delete button. 

A screen for confirmation will be displayed. 

Confirm 

Cancel 


Refresh 

Close 

No. Document Name Stored Date Pages No.of Docs. : 2 

1 Secure Print 

2001/10/7 8:10 AM 22 

2 Dialog SOD 

2001/10/8 7:30 PM 5 

Select All 

6 Check the contents displayed on the screen and then make the necessary 

selection. 

■If Print is selected: 

Selecting the Cancel button will return you to the screen from step 4. 


No. The following document(s)s will be printed. 

1 

User ID 

Doc.Name 

:Fuji Taro 

2001/10/7 8:10 AM 

:Secure Print 1 

2 Stored Date :2001/10/8 7:30 2001/10/8 PM 7:30 PM 

Select to delete or save the document after printing. 

Print and 

Delete 

Print and 

Save 

22 

5 

Refresh 

Cancel 

Print 

Delete 

Close 


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■If Delete is selected: 

Selecting the No button will return you to the screen from step 4. 


The following document will be deleted. 

1 

User ID 

Doc. Name 


2001/10/7 8:10 AM 

:Dialog SOD 

2 Stored Date 

Are you sure? 

:2001/10/8 2001/10/8 7:30 PM 7:30 PM 

Refresh 

Deleting all the documents of a user ID will delete the user ID. 

7 Select Close repeatedly until the Job Status screen is displayed. 

22 

5 

Yes No 

Close

4.4 

Sample Print 

When printing multiple copies, you can print out only the first set to check the printing result 

first before printing the remaining copies from the printer control panel. This feature is 

known as Sample Print. 

You need to set the user name before printing. 



4.4.1 Setting Sample Print Jobs 

Procedure 

To use the Sample Print feature, you need to set the user name. 





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4.4 Sample Print 

3 Select Sample Print from the Job Type drop-down list box. 

The Sample Print Settings dialog box appears. 

4 Enter the user ID within 24 characters at the User ID text box. 

The user ID entered here will be displayed as the user ID on the Sample Print screen on the touch 

panel display of the machine. 

5 Click OK. 

4.4.2 Printing Sample Print Jobs 

This section describes how to print Sample Print jobs. 

First, set and send the Sample Print job at the client. Then, execute the print 

instruction at the machine to print out the remaining data. 


procedure of executing print instruction at the machine. 






3

Procedure 



3 Click the Paper/Output tab and set Copies to at least 2. 

4 Select Sample Print from the Job Type drop-down list box. 

The Sample Print Settings dialog box is displayed. 

If necessary, click the Sample Print button and change the settings. 

5 Confirm User ID. 

5 

6 

4 



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6 From Retrieve Document drop-down list box, select either Enter Document 






The document name entered here will be displayed as the document name on the Sample Print screen 

on the touch panel display of the machine. 

7 Click OK. 


At the machine 

Procedure 

The following describes the procedure to output the remaining print data stored 

inside the machine. 



2 On the screen, select Stored Documents and then Sample Print. 

Job Management 

Secure Print Sample Print 


Current and 

Pending Jobs 


Stored 

Documents 

Delayed Print 

The Sample Print screen is displayed and the user ID specified on the printer driver will be displayed.


3 Select the user ID which you want to check, followed by Document 

List. 


the numeric keypad on the control panel, you can also enter the ID number at Go to to specify the 

required ID directly. 

Once the user ID has been selected, the saved number will be displayed at No. of Docs. on the bottom 

right of the screen. 

Selecting the Refresh button will display the latest information. 

Sample Print 

001 Fuji Taro 002 Fuji Hanako 

003 Endo 

004 Imai 

005 Fukada 

006 Motohashi 

The information of the document saved in the specified user ID will be displayed under Doc. Name, 

Stored Date and Pages. The name displayed in Doc. Name will be the document name set on the 

printer driver. 

4 Select the document to be printed, followed by Print. 

Selecting the Select All button will select all the documents. Selecting it again to deselect. To delete 

document, select the document, followed by the Delete button. 


No. Doc. Name Stored Date Pages 

1 Planning Paper 2001/10/7 8:10 AM 52 

2 Goods Guidance 2001/10/8 7:30 PM 35 


Refresh 

Refresh 

Close 

Go to 

(001-200) 

Document List 

No. of Docs. : 2 

Select All 

Print 

Delete 

Close 

No. of Docs. : 2 


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selection. 


Selecting the No button will return you to the screen of step 4. 


The following documents will be deleted after printed. 

User ID :Fuji Taro 

Doc. Name :Goods Guidance 

Stored Date :2001/10/8 7:30 PM 

Are you sure? 

Yes No 

Refresh 


Selecting the No button will return you to the screen of step 4. 


The following document(s) will be deleted. 

User ID :Fuji Taro 

Doc. Name :Goods Guidance 

Stored Date :2001/10/8 7:30 PM 

Are you sure? 

Yes No 

Refresh 

Deleting all the documents of an user ID will delete the user ID. 


Close 

Close

4.5 

Delayed Print 

You can start the print job at the time set in advance. You can also start printing before 

reaching the time using the control panel. This feature is known as Delayed Print. 

You need to set the user name before printing. 



4.5.1 Setting Delayed Print Jobs 

Procedure 

To use the Delayed Print feature, you need to set the user name. 





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4.5 Delayed Print 

3 Select Delayed Print from the Job Type drop-down list box. 

The Delayed Print Settings dialog box appears. 

4 Enter the time on a 24-hour basis to start printing at the Time box. 

5 Click OK.

4.5.2 Printing Delayed Print Jobs 


This section describes how to print Delayed Print jobs. 

First, set and send the Delayed Print job at the client. When printing the delayed 

print jobs before being time to be set, use the control panel on the machine. 


procedure of executing print instruction at the printer. 


Procedure 








4 Select Delayed Print from the Job Type drop-down list box. 

The Delayed Print dialog box is displayed. 

If necessary, click the Delayed Print button and change the settings. 


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5 Confirm the time at the Time box. 

6 From Retrieve Document drop-down list box, select either Enter Document 






The document name entered here will be displayed as the document name on the Delayed Print screen 

on the touch panel display of the printer. 

7 Click OK. 


At the printer 

Procedure 

The following describes the procedure to output the remaining print data stored 

inside the printer forcibely before the time specified on the computer driver will 

come. 


The Job Status screen is displayed.


2 On the screen, select Stored Documents and then Delayed Print. 

Job Management 

Current and 

Pending Jobs 




The Delayed Print screen is displayed and the Time specified on the printer driver is displayed. 

3 Select the document to be printed before the specified time, followed by 

Print. 

To delete document, select the document, followed by the Delete button. 

Delayed Print 

No. Document Name Print Time Pages 

1 Planning Paper 10:00 AM 

52 

2 Goods Guidance 11:50 AM 

35 

3 Users Guide 

8:36 PM 620 


Stored 

Documents 

Refresh 

Print 

Delete 

Close 

No. of Docs: 3 


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selection. 


Selecting the No button will return to the screen of Step 4. 

Delayed Print 

Refresh 

The following document(s) will be deleted after printing. 

Doc. Name :Planning Paper 

Print Time :10:00 AM (Stored Date : 2001/10/8 9:50 PM) 

User Name :Fuji Taro 

Host Name :Alpha 

The job will not print at the programmed time. Do you want to print now? 

Yes No 


Selecting the No button will return to the screen of Step 4. 

Delayed Print 

The following document(s) will be deleted. 

Doc. Name :Planning Paper 

Print Time :10:00 AM (Stored Date : 2001/10/8 9:50 PM) 

User Name 

Host Name 

Are you sure? 


:Alpha 

Yes No 

Refresh 


Close 

Close

4.6 

Expanding Print Areas for 

Printing 

By changing the print area and the margins, you can expand the print area for printing. 

Depending on the application program, you might not obtain the desired print result. 

“A.2 Printable Area” (P. 233) for details on the printable areas. 

Display the Print Areas/Margin dialog box to configure the print settings. 

Here, we use Wordpad of Windows 98 as an example. The procedure is the same when 


● Depending on the application program, the way to display the printer properties dialog box might differ. See the 

manual of the application program used. 

● Users who are considered as Guests, Replicator or Users of Windows 2000, Windows XP or Windows NT 4.0 

cannot configure the margin settings. 

Procedure 



3 Click Printable Area on the Paper/Output tab. 

The Printable Area dialog box is displayed. 

3 


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90 

4.6 Expanding Print Areas for Printing 

4 Click Extended. 

5 Click OK. 


4

4.7 

E-mail Printing 

You can send an e-mail with a TIFF or PDF document attached, from the computer to the 

machine. Upon receiving the mail, the machine will print it out automatically. This feature is 

known as “E-mail Printing”. 

In order to print PDF document, you need the PostScript Software Kit (option). 

4.7.1 System Environment 

The following settings have to be configured in order to use the E-mail Printing 

feature. Check with your system administrator or network administrator on 

whether these settings have been configured. 

Network environment 

Register the user account. 

Mail Print environment 

Using CentreWare Internet Services, set the Port Status, Machine E-mail 

Address, TCP/IP, and mail server settings. 


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4.7 E-mail Printing 

Procedure 

1 Activate CentreWare Internet Services and then click Properties. 

“5.4 Activating” (P. 113) for details on activating CentreWare Internet Services. 

2 Do the settings for the items shown in the table below. 

Item in the 

frame 

Machine 

Details 

Item Description Value 

Administrator 

E-mail 

Address 

Machine Email 

Address 

Sets the administrator’s e-mail 

address. 

Sets the e-mail address of this 

machine. This address is displayed 

at the From box on e-mail. 

● When receiving E-Mail via SMTP 

An alias cannot be set. You can set 

any name for the account (on the 

left side of @). Set the address 

section (on the right side of @), 

with the combination of the host 

name and domain name. 

 

ifax@dcc400.fujixerox.co.jp 

Account name: ifax 

Host name: dcc400 

Domain Name: fujixerox.co.jp 

Enter an 

address 

within 127 

characters. 

Settings to 

define based 

on the protocol 

SMTP POP3

Item in the 

frame 

Machine 

Details 


Machine Email 

Address 

● When receiving E-mails via POP3 

Enter the POP user name (on the 

left side of @) and incoming POP3 

mail server name in the address 

section (on the right side of @). 

You can set an alias, such as 

ifax@fujixerox.co.jp. 

 

ifax@mb1.abc.fujixerox.co.jp 

Account name: ifax 

Enter an 

address 

within 127 

characters. 

Port Status Receive E-mail 

Send E-mail 

Select the check box. 

TCP/IP under Host Name Sets the host name of this machine. Enter an 

Protocol Set- 

address 

tings 

within 32 

characters. 

Get DNS Select the check box if you want to 

Address get the DNS server address automatically 

from the DHCP server. 

DNS 

Address1-3 

Domain 

Name 

Enter the DNS server address. xxx.xxx.xxx. 

xxx 

Enter the DNS domain name. Enter an 

address 

within 255 

characters. 


Settings to 

define based 


SMTP POP3 

: Must set 

— : No need to set 

3 Scroll down the frame and click Apply New Settings, and then on the 

displayed screen, click Reboot. 

4 Configure the setting of the items in the following table to match the Email 

Printing environment. 

— 

— 

— 


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94 


Item in the 

frame 

E-mail under 



Receiving 

Protocol 

Print Mail 

Headers and 

Contents 

POP3 Server 

Address 

POP3 Server 

Check Interval 

POP User 

Name 

POP User 

Password 

STMP SendingAuthentication 

STMP Server 

Address 

Sets how the mail is to be received to 

match your environment. 

Sets the contents to be printed when 

printing both the received mail and 

the header of the e-mail. Select All 

Headers and Contents when you 

want to print all items of the email. 

Sets the POP3 server address for 

receiving the mail. 

Sets the interval to check mail in the 

POP3 server. 

Sets the user name for connecting to 

the POP3 server. Only one user can 

be set. 

Sets the password for each user 

name and enter the same password 

again at the Confirm Password box. 

Allows you to confirm the user at the 

POP server before sending e-mails 

to the SMTP server. Check valid in 

the checkbox. 

*SMTP, 

POP3 

*Basic 

Headers 

and Contents, 

None, 

Based on 

Comment, 

All Headers 

and Contents 

Up to 128 

characters 

can be 

entered, 

including “.” 

(full stop) 

and “-” 

(hyphen). 

1 to 120 

minutes 

*10 minutes 

Enter each 

name within 

64 characters. 

Enter a 

password 

within 64 

characters. 

Invalid* 

Valid 

Set the SMTP server address. Up to 128 

characters can 

be entered, 

including “.” 

and “-”. 

* : default values 

Settings to 

define based 


SMTP POP3 

— 

— 

— 

— 

: Must set 

— : No need to set


5 Scroll down the frame and click Apply New Settings, and then on the 

displayed screen, click Reboot. 

4.7.2 Sending E-mail 

Procedure 

This section describes how to send mails to the machine from the computer 

using Outlook Express as an example. 

1 Using your e-mail software, create a mail and then attach a TIFF or 

PDF document, if available. 

● If the file format of the attached document is not “.tif” nor “.pdf”, you might not be able to print 

correctly. 

● Up to 31 documents can be attached. 

2 Enter the e-mail address of the receiving machine. 


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96 


3 Send the e-mail. 

After the e-mail has been received at the machine, it will be automatically printed. 

The e-mail itself and the attached document will be printed at the machine based on the following settings: 

● The e-mail itself: 

Default values of the PCL printer driver 

● The attached TIFF document: 

Default values of the logical printer settings for TIFF of the Emulation Settings of CentreWare 


● The attached PDF document: 

Default values of the logical printer settings for PostScript of the Emulation Settings of CentreWare 

Internet Services.

4.8 

Notify Job End by E-mail 

You can configure an e-mail to be sent to the computer to notify that a job has ended. 

Here, we use Wordpad of Windows 98 as an example. The procedure is the same when 


4.8.1 System Environment 

The following settings have to be configured in order to use the Mail Notification 

feature. Check with your system administrator or network administrator on 

whether these settings have been configured. 

Network Environment and Mail Environment Settings 

● Register the user account. 

● Set the Mail Environment. 

“4.7 E-mail Printing” (P. 91) for details on Setting Mail Environment. 

Mail Notification Environment Setting 

Procedure 

Using CentreWare Internet Services, configure the setting for using the Mail 

Notification feature. 

1 Activate CentreWare Internet Services and then click Properties. 

“5.4 Activating” (P. 113) for details on activating CentreWare Internet Services. 


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4 

98 

4.8 Notify Job End by E-mail 

2 From the left frame of the screen displayed, select Port Status. 

3 Check the Enable check box of Mail Notice. 

4 Click Apply New Settings. 

If a message prompts for the user name and password, enter these items and then click OK. If a message 

prompts for the machine to be reboot, switch off the power of the machine and then on again.


5 If the machine has been reboot, check that it has been activated and 

then select Mail Notice Settings from the left frame. 

If necessary, configure setting for other items. 

6 Scroll down the frame and click Apply New Settings. If a message 

prompts for the user name and password, enter these items and then 

click OK. If a message prompts for the machine to be reboot, switch off 

the power of the machine and then on again. 

4.8.2 Notifying by E-mail 

Procedure 





2 Click the Configuration tab. 


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100 


3 Select Notify Job End by E-mail from the Print Features list box. 

4 Select On from the Notify Job End by E-mail drop-down list box. 

5 Enter an e-mail address at the Mail Address box. 

6 Click OK.

4.9 

Adding Banner Sheet for 

Printing 

During printing, you can add paper used for sorting/classifying (banner sheet) to differentiate 

a printed sheet from the rest. 

You can configure the setting for the banner sheet on this machine. 

● Banner sheets are not stapled when the staple feature has been set. 

● The number of banner sheet printed will be added to the meter. 

“5.7.2 Others (Print Mode Settings)” in “Part 1 Hardware” of the User Guide (Copier) for details on setting banner 

sheet. 


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102 

4.10 

File Upload Printing 

You can print a TIFF file or a PDF file by uploading files to the machine using a browser. 

Procedure 

1 Activate CentreWare Internet Services and then click Services. 

“5.4 Activating” for details on actibating CentreWare Internet Services. 

2 Click Browse in the File Name group. 

The Choose file dialog box appears. 

3 In the Choose file dialog box, specify a file on the computer. 

4 If necessary, set the other settings in the window.

5 Click Start to start printing. 

4.10 File Upload Printing 


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103

5Configuring From 

Computer (CentreWare 

Internet Services) 

5.1 About CentreWare Internet Services ............................................. 106 

5.1.1 Introduction..................................................................... 106 

5.1.2 Structure Screen............................................................. 107 

5.1.3 System Structure ............................................................ 108 

5.1.4 Target OS and Browsers................................................. 109 

5.2 Configuring Browser ...................................................................... 110 

5.2.1 For Netscape Communicator.......................................... 110 

5.2.2 For Internet Explorer....................................................... 110 

5.2.3 Proxy Server and Port Number....................................... 111 

5.3 Configuring Machine...................................................................... 112 

5.4 Activating ....................................................................................... 113 

5.5 Troubleshooting.............................................................................. 114

Configuring From Computer (CentreWare Internet Services) 

5 

106 

5.1 

5.1.1 Introduction 

About CentreWare Internet 

Services 

CentreWare Internet Services is a software that enables you to use a web 

browser to display the printer/job status or change the settings of this machine 

when it has been configured for use in TCP/IP environment. 

Among the items that can be set through the touch panel display for this machine 

to be used as a printer, you can use the Properties screen of this software to set 

items like system setting as well as the setting of each network port. 

“Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide (Copier) 

for details on items that can be set through the touch panel display. 

Depending on the item, some settings become effective only after rebooting (i.e. switching off/on the 

machine or defining the system setting using the printer control panel). 

The main features of each tab of CentreWare Internet Services are as follows: 

Tab Main Features 

● Services Allows you to configure settings and print documents stored in your 

computer. 

● Jobs Displays the job list/job history and deletes jobs. 

● Status Displays the host device status. 

● Displays the status of paper tray/output tray, as well as consumables 

like toner. 

● Properties Displays or configures the following items: machine details and date/ 

time settings; configuration settings like memory and printer language; 

counter settings; paper trays setting; paper settings; save energy mode 

settings; fax list settings; mailbox settings; mail notice settings; Internet 

services settings; port status settings. 

● Sets every port. 

● Sets every protocol. 

● Sets emulation. 

● Sets memory. 

Maintenance ● Displays error history report. 

Support ● Displays support information.

5.1.2 Structure Screen 

5.1 About CentreWare Internet Services 

The CentreWare Internet Services screen is made up of four frames (partitioned 

screens). 

There is a frame at the top and bottom of the window, that is as wide as the 

browser, as well as two between these, which are on the left and right. The contents 

displayed on each frame change according to the features used (Jobs, Status, 

Properties, Maintenance, Support). 

Clicking the Help button at the bottom frame will display the On-line Help file containing explanations 

on CentreWare Internet Services. 

Left frame 

Top frame 

The frame displayed at the top of the window. By default, a logo mark and the 

printer name will be displayed. Besides the logo mark and machine name, each 

feature page will display a link to the top page as well as tabs for moving to each 

feature. 

Bottom frame 

Top frame 

Right frame 

Bottom frame 

Usually, it displays the links to the Home Page of our company, the copyright 

screen and the Help file. The contents in this frame remain unchanged regardless 

of the page that is being displayed. 

Click the Help button to display the Help file for details on each of the features of 



5 

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5 

108 


Right and left frames 

The contents in these frames will change according to the features selected. The 

items that can be set as well as information on them will be displayed in these 

frames once a feature is selected. 

You can drag the line separating the left and right frames to change their size of these frames. The 

position of the line separating the top and bottom frames cannot be changed. 


To use CentreWare Internet Services, you need to activate an environment 

using TCP/IP and enable this software on the machine.

5.1.4 Target OS and Browsers 


The OS and browsers that can be used for CentreWare Internet Services are as 

follows: 

Target OS 

● Microsoft Windows 95 (Service Pack 1 or later) 

● Microsoft Windows 98 

● Microsoft Windows 98 Second Edition 

● Microsoft Windows Millennium Edition 

● Microsoft Windows NT Workstation 4.0 (Service Pack 4 or later) 

● Microsoft Windows NT Server 4.0 (Service Pack 4 or later) 

● Microsoft Windows 2000 Professional (with Service Pack 2) 

● Microsoft Windows 2000 Server (with Service Pack 2) 

● Microsoft Windows XP Professional Edition 

● Microsoft Windows XP Home Edition 

● Mac OS 8.0 or later 

Browsers 

■For Windows 95, Windows 98, Windows Me, Windows NT 4.0, Windows 

2000, Windows XP: 

● Netscape Communicator ver. 4.51 or later 

● Internet Explorer ver. 4.01SP2 or later 

■For Macintosh: 

● Netscape Communicator ver. 4.5 or later 

● Internet Explorer ver. 5.0 or later 


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5 

110 

5.2 

Configuring Browser 

Before using CentreWare Internet Services, check the following settings for the browser to 

be used: 

5.2.1 For Netscape Communicator 

Procedure 

Here, we use Netscape Communicator 4.51 of Windows NT 4.0 as an example. 

1 From the Edit menu, select Preferences. 

2 From the Category tree, select Advanced. 

3 Click the sign on the left of Advanced. 

4 Click Cache under Advanced. 

5 Click Once per session or Every time for Document in cache is compared 

to document on network. 

6 Click OK. 

5.2.2 For Internet Explorer 

Procedure 

Here, we use Internet Explorer 5.5 of Windows NT 4.0 as an example. 

1 Select Internet Options from the Display menu for version 4.x, and 

Internet Options from the Tools menu for version 5.x. 

2 Click Settings for Temporary Internet files on the General tab. 

3 For Check for newer versions of stored pages on the Settings tab, 

select either Every visit to the page or Every time you start Internet 

Explorer. 

4 Click OK.

5.2.3 Proxy Server and Port Number 

5.2 Configuring Browser 

You also need to check the proxy server setting and port number before using 


Proxy server setting 

When using CentreWare Internet Services, it is recommended to make direct 

connection without going through a proxy server. 

When connection has been made through a proxy server, it might take a long time to set the IP address 

using the browser and the screen might not be displayed. When this happens, you have to set the IP 

address at the browser without going through a proxy server. For details on how to define these settings, 

see the manual of the browser that you are using. 

Port number setting 

The default port number of CentreWare Internet Services is “80”. The port number 

can be changed on the Properties screen > Protocol Settings > HTTP. The 

port numbers that can be set are “80” or “8,000” to “9,999”. 

To enter the port number at the browser after it has been changed, you have to 

add a “:” after the IP address or Internet address before adding it. 

For example, specify the port number as follows after it has been defined as 

“8080”: 

http://IP address: 8080 

or 

http://Internet address: 8080 

The port number can be checked under the Communication Settings item on the System Settings List. 

For details on printing the System Settings List, see “6.6 Printing Reports/Lists” in “Part 1 Hardware” 

of the User Guide (Copier). 


5 

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5 

112 

5.3 

Configuring Machine 

To use CentreWare Internet Services, you have to set the following items using the touch 

panel display: 

● IP address and if necessary, subnet mask and gateway address 

● Internet Services to Enabled (default: Disabled) 


● “1.4 Setting Port” (P. 18) for details on setting the port.

5.4 Activating 

This section describes the steps you have to carry out on the host device in order to use 


Procedure 

1 Activate the host device, and then the browser. 

2 Enter the IP address or host name of this machine at the address column 

of the browser, and then press Enter on the keyboard. 

Check with the system administrator on the IP address and host name to be entered. 

■Example of specifying IP address 

■Example of specifying host name 

When specifying a port number, add “:” after the address, followed by “80” (default port number). 

The CentreWare Internet Services screen will be displayed. 


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5 

114 

5.5 Troubleshooting 

On the Jobs and Maintenance screens, the detailed status of the print jobs specified for 

each of the interface and on the printer control panel will be displayed. 

Cause Action 

Cannot connect to CentreWare 


The “Please wait” message is 

displayed throughout at the 

browser. 

Is the machine working properly? 

Check if the power of the machine is switched on. 

Is CentreWare Internet Services activated? Print out the System 

Settings List to check. 

Is the Internet address correctly entered? 

Check the Internet address again. If cannot be connected, enter the 

IP address to make connection. 

Is the proxy server being used? 

Depending on the proxy server, connections might not be possible. 

Without using the proxy server, configure either the browser setting 

to one without using proxy server or the address to be connected to 

one without using proxy server. 

Is the Ethernet cable properly connected? 

Check that the Ethernet cable of the computer and machine is properly 

connected. 

Just for a while as instructed. 

If nothing happens, try clicking the Refresh button of the browser. If 

nothing happens, check if the machine is working properly. 

The Refresh button is not working. 

Are you using the specified OS and browser? 

Selecting menu in the left frame 

does not change the right frame 

contents. 

See “5.1 About CentreWare Internet Services” (P. 106), and check if 

the OS and browser you are using can be used. 

The screen display is distorted. Change the window size of the browser. 

The latest information is not displayed. 

Click the Refresh button. 

Clicking the Apply New Settings 

button does not change anything. 


button will display in the 

browser, messages like “No 

data.” or “The server has 

returned ineffective or unrecognizable 

response.” 

Is the entered value correct? 

If the entered value is not a valid entry, it will change automatically to 

an entry within the limit. 

Are the user name and password correct? 

Enter the correct user name and password. 

Reboot the machine.

Part 2 Scanner

1Setting Scanner 

Environment 

1.1 Scanner Environment .................................................................... 118 

1.1.1 Scanning With the Mailbox ............................................. 118 

1.1.2 Scanning Services With Job Template ........................... 119 

1.2 Flow of Configuring Scanning ........................................................ 120 

1.3 Using Scan Features...................................................................... 121 

1.3.1 Target OS and System Environment .............................. 121 

1.3.2 Connecting Cable ........................................................... 121 

1.4 Configuring for Using Mailbox ........................................................ 122 

1.4.1 Setting IP Address.......................................................... 122 

1.4.2 Activating Port for Scanning (Salutation) ........................ 122 

1.4.3 Creating Mailbox............................................................. 127 

1.5 Configuring for Using Job Template............................................... 133 

1.5.1 Setting IP Address.......................................................... 133 

1.5.2 Activating FTP Client ...................................................... 133 

1.6 Configuring Computer.................................................................... 138 

1.6.1 Using Mailbox ................................................................. 138 

1.6.2 Using Job Template ........................................................ 138 

1.7 Installing the Network Scanner Utility ............................................ 139 

1.7.1 Required Environment .................................................... 139 

1.7.2 Installation ...................................................................... 140 

1.7.3 Uninstallation .................................................................. 142

Setting Scanner Environment 118 

1 

1.1 

Scanner Environment 

This machine has two types of scanner function: 

● Scanner function using mailbox 

● Scanner function using Job Template 

The following describes the summary of each scan feature. 

1.1.1 Scanning With the Mailbox 

The scanner function using mailbox is available in this machine when you connect 

it to a network environment using TCP/IP protocol. 

Scan the desired document as data using this machine and store it in the mailbox. 

The stored document can be retrieved from a computer connected to the 

network. 

Besides scanned documents, you can also retrieve from the mailbox, faxed documents 

received from other facsimile.

1.1 Scanner Environment 

1.1.2 Scanning Services With Job Template 

Specify a file with configured conditions (known as Job Template) and scan the 

necessary document with this machine. The scanned document will be saved to 

the hard disk of this machine and then sent automatically to the computer 

(server) connected to the network. You need to use the optional CentreWare 

Scanning Services to create the Job Template. 

When using Job Template, only the necessary processes on this machine will be explained in this 

guide. Help for CentreWare Internet Services or the “CentreWare Scanning Services Installation 

Guide” for information on the operations that need to be done on the computer. 


119


1 

1.2 

Flow of Configuring 

Scanning 

The flow of configuring the scanning functions is as follows: 

Before setting the scan features, check that this machine is connected to the network by network cable. For details on 

connecting to the network, see “Chapter 2 Setting up Network” (P. 25) in “Part 1 Printer”.

1.3 

Using Scan Features 

This section describes the essential environment for using the scan feature. 

1.3.1 Target OS and System Environment 

The essential conditions for scanning using either the mailbox or Job Template 

are as follows: 

CentreWare Scanning Services Installation Guide for details on the target OS and system environment 

when using CentreWare Scanning Services. 

Target OS 

● Microsoft Windows 95 (Service Pack 1 or later) 

● Microsoft Windows 98 

● Microsoft Windows 98 Second Edition 

● Microsoft Windows Millennium Edition 

● Microsoft Windows NT Workstation 4.0 (Service Pack 4 or later) 

● Microsoft Windows NT Server 4.0 (Service Pack 4 or later) 

● Microsoft Windows 2000 Professional (with Service Pack 2 and Service Pack 

3) 

● Microsoft Windows 2000 Server (with Service Pack 2 and Service Pack 3) 

● Microsoft Windows XP Professional Edition 

● Microsoft Windows XP Home Edition 

Microsoft Windows NT Server 4.0 Terminal Server Edition, Microsoft Windows 2000 Server Terminal 

Services, Microsoft Windows 2000 Advanced Server Terminal Services, and Windows XP Remote 

Desktop cannot be used as the target OS. 

Network 

This machine and the computer must be connected to a network and be able to 

communicate by TCP/IP protocol. 

1.3.2 Connecting Cable 

Connect this machine to a network using interface cable. 

For details on connecting interface cable, see “1.2 Connecting Interface Cable” (P. 10) in “Part 1 

Printer”. 

Setting Scanner Environment 

1 

121


1 

1.4 

Configuring for Using 

Mailbox 

To scan with the mailbox, configure the following settings on this machine: 

● set IP address 

● activate the port for scanning (salutation) 

● create a mailbox for saving scanned documents 


For details on setting IP address, see “1.3 Setting IP Address” (P. 13) in “Part 1 


If an IP address has already been set for the printing function, you do not need to 

do any setting here. 

1.4.2 Activating Port for Scanning (Salutation) 

This section describes the procedure to set the port for scanning (salutation) to 

Enabled (default: Disabled). 

You can activate the port by using either the System Administration Mode 

through the touch panel display or the CentreWare Internet Services. 

● “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide 

(Copier) for details on System Administration Mode. 

● “5.6.1 Port Settings” in “Part 1 Hardware” of the User Guide (Copier) for details on the ports that 

can be set. 

● “Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1 

Printer” for details on CentreWare Internet Services. 

The following describes the procedure of using System Administration Mode as 

an example.

Procedure 

1.4 Configuring for Using Mailbox 



be displayed. 





password. 

 





 

 


 


123


124 





Auditron 








Setup Menu 

Close 


Password 

Close 



 

Scan Mode Settings


6 Select to display the next screen, and check Current Settings for 

Salutation on the screen. 

If it is Enabled, there is no need to do any setting. Proceed to step 11. 

Port Settings 


6. EtherTalk 

Disabled 

7. Salutation 

Disabled 

8. Port 9100 

Disabled 

9. SNMP 

Disabled 

10. FTP Client Disabled 

For the remaining steps, Salutation is assumed to be Disabled in this example. 

7 Select Salutation and then Change Settings. 

Port Settings 


6. EtherTalk 

Disabled 

7. Salutation 

Disabled 

8. Port 9100 

Disabled 

9. SNMP 

Disabled 


The Salutation screen is displayed. 


Salutation 



The Salutation - Port Status screen is displayed. 

2/3 

2/3 

Close 

Change 

Settings 

Close 

Change 

Settings 

Close 

Change 

Settings 


125


126 



 

 

 

The Salutation screen is displayed. 


Close. 

Salutation 




 




Press the Features button on the control panel, and then on the screen, check that Scan is displayed on 

the Menu screen. 

 

Close 

Change 

Settings

1.4.3 Creating Mailbox 


This section describes how to create a mailbox to save scanned documents. 

You can use either the touch panel display or CentreWare Internet Services to 

create a mailbox. 

You can retrieve documents in the mailbox to an application program from a 

computer using the scanner driver. 

Up to 200 mailboxes can be created and the settings or options that can be 

changed are as follows: 

● Mailbox Name 

Sets the name of the mailbox. Up to 10 characters can be used. 

● Password 

Sets the mailbox password within 20 digits. You can configure settings without 

the password. This password will be effective only if the System Administrator’s 

password has been enabled. 

● Check Password 

Sets whether to check password for every sending and retrieving of faxes in 

the mailbox when the password has been set. 

● Delete/Save Documents 

Sets whether to delete mailbox documents automatically after receiving or 

printing the documents. 

When the fax feature has been installed, the options available for setting will be displayed with Mailbox 

Options(Fax Doc.). For details on the contents of the options, see “9.6 Creating a Mailbox” in the 

User Guide (Facsimile). 

“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1 



127


128 


Procedure 

The following describes the procedure of using the touch panel display as an 

example. 



be displayed. 





password. 

 





 

 


3 Select Setup Menu. 



Auditron 


The Setup Menu screen is displayed. 

4 Select Mailbox. 

Setup Menu 

Mailbox 

The Mailbox screen is displayed. 

Setup Menu 

5 Select the preferred box, followed by Create/Delete. 

Mailbox not in use yet will be displayed as “(Not in Use)”. 

Mailbox 

No. Mailbox Name 

001 (Not in Use) 





The Mailbox – Assign Password screen is displayed. 

Mailbox - Assign Password 

Off 

On 

Password 

Cancel 


Close 


Password 

Close 

Close 

Go to 

(001 - 200) 

Create/Delete 

Save 


129


130 


6 Set the password. 

■When setting password 

1 Select On. 

2 Using the numeric keypad, enter a password within 20 characters, and 

then select Save. 

1 

The Mailbox xxx – Create/Delete screen is displayed. xxx refers to the mailbox 

number. 

The entered password will be displayed as “∗”. To correct a wrongly entered value, press the C button 

on the control panel, and then re-enter. 

Mailbox - Assign Password 

Off 

On 

■When not setting password 

Select Off and then Save. 

Password 

Cancel 

The Mailbox xxx – Create/Delete screen is displayed. xxx refers to the mailbox 

number. 

7 If necessary, configure the settings for Mailbox Name, Check Password 

and Delete/Save Documents. Select the option to be set, followed by 

Change Settings. Select Save once the settings are done. 

Mailbox 001 - Create/Delete 


1. Mailbox Name 

(Not Set) 

2. Password 

On 

3. Check Password 

Always 

4. Delete/Save Documents Delete 

Save 

Close 

Delete Mailbox 

Change 

Settings

■Mailbox Name 

Sets the name of the mailbox. Up to 10 characters can be used. 

The display might differ according to the ROM versions. 

Alphanumeric 

Symbol 

a b c d e f g 

h j j k l m n 

o p q r s 

v w x 

Cancel 


● Entering alphanumeric character: Select Alphanumeric and then the characters. 

Selecting Shift will change the display 

to capital or small letters. 

● Entering symbol: Select Symbol and then the character, followed 

by Save. 

● Entering space: Select Space. 

● Deleting one character: Select Backspace. 

■Check Password 

Sets whether to check password for every sending and retrieving of faxes in the 

mailbox when the password has been set. 


Save 

(Write) 

Print/Delete 

(Read) 

Always 

y z 

t u 

1 2 

4 5 

7 8 

● Save (Write): Select this if you want a password to be entered 

when selecting a mailbox. 

● Print/Delete (Read): Select this if you want a password to be entered 

when printing/deleting mailbox document. 

● Always: Select this if you want a password to be entered 

when processing both of the above actions. 

0 

3 

6 

9 

Cancel 

The user will be required to enter the password 

when certain operations are selected. 

In order for this feature to function, you need to 

set the System Administrator Password to On. 

If not, the user password entry screen will not be 

displayed. 

Save 

Backspace 

Space 

Shift 

Save 


131


132 


■Delete/Save Documents 

Sets whether to delete documents when they have been retrieved from the mailbox 

and printed. 

4. Delete/Save Documents 

Save 

Delete 

● Save: Select this to save the document and the document 

is not deleted. 

● Delete: Select this to delete the document. 

8 Check the selection on the Mailbox 001 - Create/Delete screen and 

then select Close. 


Delete documents from the Mailbox once 

they have been retrieved by an external 

source or after printing. 

Mailbox 001 - Create/Delete 

Items Current Setting 

1. Mailbox Name 

report 

2. Password 

On 


Always 

4. Delete/Save Documents Delete 

Cancel 



The unit will exit the System Administration Mode. 

Save 

Close 

Delete Mailbox 

Change 

Settings

1.5 

Configuring for Using Job 

Template 

To scan with Job Template, configure the following settings on this machine: 

● set IP address. 

● activate FTP client for using Job Template. 


For details on setting IP address, see “1.3 Setting IP Address” (P. 13) in “Part 1 


If an IP address has already been set for the printing function, you do not need to 

do any setting here. 

1.5.2 Activating FTP Client 

The following procedure describes how to set the FTP client for using Job Template 

to Enabled (default: Disabled). 

You can activate the port by using either the System Administration Mode 

through the touch panel display or the CentreWare Internet Services. 

● “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide 

(Copier) for details on System Administration Mode. 

● “5.6.1 Port Settings” in “Part 1 Hardware” of the User Guide (Copier) for details on the ports that 

can be set. 

● “Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1 


The following describes the procedure of using System Administration Mode as 

an example. 


1 

133


134 

1.5 Configuring for Using Job Template 

Procedure 



be displayed. 





password. 

 





 

 





Auditron 








Setup Menu 


Close 


Password 

Close 



 


 

 


135


136 


6 Select to display the next screen, and check Current Settings for 

FTP Client on the screen. 

If it is Enabled, there is no need to do any setting. Proceed to step 11. 

Port Settings 


6. EtherTalk 

Disabled 

7. Salutation 

Disabled 

8. Port 9100 

Disabled 

9. SNMP 

Disabled 


For the remaining steps, FTP Client is assumed to be Disabled in this example. 

7 Select FTP Client and then Change Settings. 

Port Settings 


6. EtherTalk 

Disabled 

7. Salutation 

Disabled 

8. Port 9100 

Disabled 

9. SNMP 

Disabled 


The FTP Client screen is displayed. 


FTP Client 



The FTP Client - Port Status screen is displayed. 

2/3 

2/3 

Close 

Change 

Settings 

Close 

Change 

Settings 

Close 

Change 

Settings


 

 

 

The FTP Client screen is displayed. 



Close. 

FTP Client 




 




Press the Features button on the control panel, and then on the screen, check that Scan is displayed on 

the Menu screen. 

 

Close 

Change 

Settings 


137


1 

1.6 

Configuring Computer 

You need to do the following settings on the computer to export the scanned document to 

the computer. 

● Using mailbox 

● Using Job Template 

1.6.1 Using Mailbox 

In order to retrieve scanned document, install the scanner driver on the computer. 

For details on the operating environment of the scanner driver and the installation 

method, see “1.7 Installing the Network Scanner Utility” (P. 139). 

1.6.2 Using Job Template 

For CentreWare Scanning Services 

For details on the operating environment of the optional CentreWare Scanning 

Services and the installation method, refer to CentreWare Scanning Services 

Installation Guide. 

For CentreWare Internet Services 

The following settings are necessary to scan by using CentreWare Internet Services. 

● FTP server 

Register a user account that can be accessed from the client PC. 

● Client PC 

Set up the client PC so that it can use TCP/IP. 

● Creating a job template and setting the FTP destination (repository) 

CentreWare Internet Services help for details on how to create job templates and how to set the FTP 

destination (repository). You can display help by selecting Job Templates in the CentreWare Internet 

Services screen and then clicking on help. 

You can also enable the Cookie setting on the Web.

1.7 

Installing the Network 

Scanner Utility 

Network Scanner Utility is the software which allows you to access stored data in the mailbox 

from a personal computer. This section describes the installation and uninstallation of 

the network scanner utility using the PCL Driver/Network Utility (Windows ® ) CD-ROM. 

CentreWare Scanning Services Installation Guide for details on the operating environment of CentreWare Scanning 

Services (option) and the installation method. 

1.7.1 Required Environment 

To install the Network Scanner utility, a personal computer must meet all the following 

requirements: 

■Target Operation System 

The following operation systems are compatible with the utility: 

● Microsoft ® Windows ® 95/Windows ® 98/Windows ® Me operating system 

● Microsoft ® Windows NT ® operating system Version 4.0/Windows ® 2000/ 

Windows ® XP operating system 

Windows NT 4.0 Server TSE (Terminal Server Edition) and Windows 2000 Server/Advanced Server 

Terminal Service are not compatible with this feature. 

■Personal Computer 

The target computer must meet all the following requirements: 

● Running i486DX4/100 MHz processor or above (Pentium 100 MHz or above is 

recommended) 

● 32 Mbyte memory or more 

● 40 Mbyte or more of free hard disk space (not including the space for storing 

scanned data) 

■Network 

A personal computer has to be connected to a network and be able to communicate 

with the TCP/IP protocol. 

See the manuals of the respective OS to confirm and add protocol setting on the computer. 

■Target Application Software 

To import the data stored in the mailbox to an application software, the software 

must be compatible with the TWAIN interface. 

Regarding the compatibility of application software with the network scanner driver, see the Network 

Scanner Driver Readme.txt in the PCL Driver/Network Utility CD-ROM. 


1 

139


140 

1.7 Installing the Network Scanner Utility 

1.7.2 Installation 

Procedure 

The Network Scanner Utility includes the following two softwares: 

● Network Scanner Driver 

Scan driver to import the data stored in the mailbox of the machine to the software compatible with 

TWAIN. 

● Mailbox Viewer 

Software to check, import or delete the data stored in the mailbox of the machine. 

You can install both software at a time following the installation procedure below: 

1 Click Start and then click Run. 

The Run dialog box will be displayed. 

2 Insert the PCL Driver/Network Utility CD-ROM into the CD-ROM drive. 

Type the drive name (e.g. E:) and the path name (\English\Utility\ 

Win9x_Me\SCN\Disk1\Setup, \English\Utility\NT40\SCN\Disk1\Setup 

or \English\Utility\Win2000\SCN\Disk1\Setup), then click OK. The drive 

name may be different depending on your system (personal computer).

3 Click Next and continue with the installation. 


4 When the installation is completed, the following dialog box appears. 

Click “Yes, I want to restart my computer now.”, then Finish. 

The installation is completed and the Windows restarts automatically. 


141


142 


1.7.3 Uninstallation 

Procedure 

This section describes the procedure to remove the Network Scanner Utility 

installed in Microsoft Windows. 

When upgrading the network scanner utility, make sure you uninstall the existing network scanner 

utility. 

1 Double-click My Computer, Control Panel, then Add/Remove Programs. 

2 Click Fuji Xerox Network Scanner Utility, then Add/Remove. 

3 Click Yes. 

The uninstallation is completed.

2Documents for 

Scanning 

2.1 About Documents .......................................................................... 144 

2.1.1 Suitable Document Sizes................................................ 144 

2.1.2 Automatic Document Size Sensing ................................ 145 

2.1.3 Special Documents to Note ............................................ 145 

2.2 Loading Documents ....................................................................... 147 

2.2.1 On Document Glass ....................................................... 147 

2.2.2 In DADF .......................................................................... 148 

2.2.3 Document Orientation..................................................... 149 

2.2.4 Scanning in Batches....................................................... 150

Documents for Scanning 144 

2 

2.1 

About Documents 

You can load documents either on the document glass or in the Duplex Automatic Document 

Feeder (DADF). 

When installed, the DADF can be used to allow multiple sheets of documents to be loaded. 

This section describes the types of documents that can be placed on the document glass or 

loaded in the DADF. 

2.1.1 Suitable Document Sizes 

The document sizes that can be loaded on the document glass or in the DADF 


Suitable 

document size 

Document Glass DADF 

Minimum: 15 × 15 mm 

Maximum: 334.5 × 452 mm 

Scan area 297 × 432 mm 

Document weight 

(G.S.M.* 1 ) 

Loading capacity 

(sheets) 

Minimum: 148.5 × 210 mm 

(A5 ) 

Maximum: 297 × 432 mm 

(A3, 11 × 17") 

- 1-sided document: 38 – 128 g/m2 2-sided document* 2 : 50 – 110 g/m2 1 50 (38 – 100 g/m 2 ) 

40 (101 – 128 g/m2 ) 

*1 G.S.M. is a measure of the substance of one sheet of paper expressed in grams per 

square meter. 

*2 The value for scanning both sides of 2-sided document.

2.1.2 Automatic Document Size Sensing 

2.1 About Documents 

This machine will automatically detect the document size when scanning. For 

standard sizes in the table below, you do not need to specify the document size 

for scanning. 

Automatically detected 

document sizes 

For the following, the sizes on the left will be detected as sizes on the right: 

On document glass: 

For scanning documents of non-standard sizes, specify the document size in Scan Size on the Scan 

Options tab. For details on entering the document size, see “3.3.6 Scan Size” (P. 171). 

2.1.3 Special Documents to Note 

This section describes the special documents to note. 

Document glass 

Document glass DADF 

B6, B6 , B5, B5 , B4, A6, A5, 

A5 , A4, A4 , A3, 8.5×11" , 

8.5×13", 8.5×14" 

● 8×10" → B5 ● 8.5×13" → A4 

● 8×10" → A4 ● 8.5×14" → A4 

● 8×10.5" → A4 ● 11×15" → A3 

B5, B5 , B4, A5 , A4, A4 , 

A3, 8.5×11", 8.5×11" , 

8.5×14", 11×17" 

● 8.5×11"* → A4 ● 11×17" → A3 

* For 8.5×11", the detected size can be changed according to the settings by the customer engineer. 

In DADF: 

● 11×15" → A3 

For the following types of documents, an error message about the document size 

not being detected automatically might be displayed or an image loss might 

occur. 

Resolve the problem by the suggested solution. 


145

146 

2.1 About Documents 

Documents for Scanning 2● 

DADF 

Document Solution 

Document of non-standard 

size 

Glossy documents 

Thick documents 

(e.g. booklets) 

Highly transparent documents 

(e.g. transparencies) 

Torn, wrinkled, punched or 

curled documents 

Specify the document size in Scan Size on the Scan Options 

tab. 

Place a piece of white paper of the same size on top of the 

document. Alternatively, specify the document size in Scan 

Size on the Scan Options tab. 

Do not load very wet documents. Water might leak to the internal part of the machine causing 

machine breakdown. 

● Do not load documents heavier than 5 kg. You may break the document glass and the machine. 

Documents in photo albums might not be scanned correctly due to the wavy condition of the film. 

“3.3.6 Scan Size” (P. 171) for details on entering the document size. 

The following types of documents might be jammed or spoilt if loaded in the 

DADF. Place them on the document glass. 

● documents with folded lines ● torn, wrinkled, punched or curled documents 

● glossy documents (e.g. photos) ● clipped, stapled or glued documents 

● cut and pasted documents ● documents with coating or carbon on the reverse 

side 

● thick documents ● highly transparent documents (e.g. transparencies) 

● lightweight documents ● heat-sensitive documents

2.2 

Loading Documents 

This section describes the procedure of loading documents. 

2.2.1 On Document Glass 

Procedure 

The following procedure describes how to load document on the document 

glass. 

1 Open the document cover. 

2 Place the document facing down and 

align it against the upper left corner of 

the document glass. 

Place a sheet of white paper on top of highly transparent 

documents like transparencies or tracing paper. 

3 Close the document cover. 

● When scanning thick documents, do 

not use excessive force to press it 

against the document glass. The 

glass may break and injure you. 

● Avoid looking at the copy lamp 

directly when scanning with the document 

cover open. It may strain or 

hurt your eyes. 

Documents for Scanning 

2 

147


148 

2.2 Loading Documents 

2.2.2 In DADF 

Procedure 

The DADF allows you to load up to 50 sheets of documents from 148.5 × 210 

mm to 297 × 432 mm. The loaded documents will be scanned from the topmost 

sheet down and then output with the scanned side facing down. The following 

procedure describes how to load documents in the DADF. 

Up to 40 sheets of heavyweight (101 – 128 g/m 2 ) can be loaded. 

1 Align the edges of the documents. 

Remove any clips or staples attached to the documents. 

When loading large documents, pull out the extension tray. 

2 Place the documents facing up (side 

one facing up for 2-sided documents), 

aligned to the inner corner of the 

DADF, and in the direction of the 

arrow. 

The confirmation indicator lights up. 

Usually, load the documents in the Head to Left setting. 

The scanned documents will be retrieved as Head 

to Top setting on the computer. 

3 Shift the document guide to gently 

touch the edge of the document. 

Avoid the following actions to prevent jamming or 

damaging your documents: 

● Do not hold on to documents when they are being 

fed into the feeder. 

● Do not allow the output documents to over-stack on 

the document output tray. 

● Do not place any object on the document output tray.

Mixed size documents 


Documents of different sizes can be loaded together. To do this, align the documents 

against the inner corner of the DADF, and set Mixed Size Originals on the 

Scan Options tab to On before scanning. If this option is not selected before 

scanning, it will cause the document to jam. 

For details, see “3.3.5 Mixed Size Originals” (P. 168). 

2.2.3 Document Orientation 

When the DADF has been installed and used for scanning, you have to set Original 

Orientation in order to specify the “Head” position of the document. 

For Original Orientation of 2 Sided Originals, select either Head to Top or Head 

to Left. 

Usually, load the documents in the “Head to Left” orientation. The scanned documents 

will be retrieved as “Head to Top” orientation on the computer. 

When retrieving 2-sided documents, check if the image is set in the orientation 

defined in Original Orientation. 

● Head to Left 

● Head to Top 

“3.3.4 Original Orientation” (P. 166) for details on Original Orientation. 


149


150 


2.2.4 Scanning in Batches 

Procedure 

When there is another batch of documents to be scanned after the first batch has 

been done, select the Next Original button on the screen displayed on the touch 

panel display while scanning, so as to prepare the machine for the next batch of 

documents waiting to be scanned. Multiple documents can be scanned as one 

piece of data. Up to 999 pages can be stored. 

When the pages of the scanning documents are beyond the maximum storable amount of pages, scanning 

is aborted. Select whether to stop scanning or restart scanning according to the message displayed. 

The maximum storable amount of pages can be changed. For more details, see “5.8.6 Others (Scan 

Mode Settings)” in “Part 1 Hardware” of the User Guide (Copier). 

1 Select Next Original while scanning the document. 

Scan Job :Doc. No. 00048 

Save in : Mailbox001 - report 

Pages : 1 

A 3 

Full Color JPEG 

300dpi / 100% 

● When using the DADF, wait until the machine has completed scanning the first batch of documents 

before loading the next batch. 

● If no action is carried out after the above screen has been displayed for some time, the machine will 

reboot automatically with the assumption that there are no more documents to be scanned. You can 

change the default value of this auto clear time in the System Administration Mode. For details on 

the way to change, see “5.4.1 Machine Clock/Timers” in “Part 1 Hardware” of the User Guide 

(Copier). The default value is 60 (seconds). 

2 Load the next batch of documents. 

Stop 

Last Original 

Next Original 

Close


3 Press Start. 

When there are more batches of documents, repeat the procedure of loading the documents and press 

the Start button. 

4 Select Last Original after all the documents have been scanned. 


Save in : Mailbox 001 - report 

Pages : 1 

A 3 


300dpi / 100% 

Stop 

Last Original 

Next Original 

Start 

Close 


151

3Scanning With Mailbox 

3.1 How to Scan................................................................................... 154 

3.2 Canceling Scanning/Checking Job Status ..................................... 156 

3.2.1 Canceling Scanning From This Machine ........................ 156 

3.2.2 Canceling Scanning From Computer.............................. 158 

3.2.3 Checking Job Status of Scan Instruction........................ 158 

3.3 Configuring Scan Settings ............................................................. 160 

3.3.1 Output Color ................................................................... 160 

3.3.2 Scan Resolution.............................................................. 162 

3.3.3 2 Sided Originals ............................................................ 163 

3.3.4 Original Orientation......................................................... 166 

3.3.5 Mixed Size Originals ....................................................... 168 

3.3.6 Scan Size........................................................................ 171 

3.3.7 Reduce/Enlarge.............................................................. 174 

3.3.8 Bound Originals .............................................................. 177 

3.3.9 Border Erase................................................................... 180 

3.3.10 Original Type................................................................... 183 

3.3.11 Lighter/Darker/Contrast .................................................. 185 

3.3.12 Auto Exposure ................................................................ 187 

3.3.13 Image Compression........................................................ 189 

3.3.14 File Format...................................................................... 191 

3.4 Importing Scanned Data to Computer ........................................... 194 

3.4.1 Importing to Application Program ................................... 194 

3.4.2 Importing From Mailbox Viewer ...................................... 199 

3.4.3 Importing Mailbox Data Using CentreWare Internet Services 

............................................................................... 201 

3.5 Checking/Deleting Scanned Data in Mailbox ................................. 203 

3.5.1 Checking/Deleting on This Machine ............................... 203 

3.5.2 Checking/Deleting on Computer (Mailbox Viewer) ......... 206 

3.6 Changing Network Scanner Utility Settings ................................... 208 

3.6.1 Changing Network Scanner Driver Settings ................... 208 

3.6.2 Changing Mailbox Viewer Settings ................................. 212

Scanning With Mailbox 154 

3 

3.1 

How to Scan 

Using this machine, you can scan the document, and then save the scanned data in the 

mailbox. The scanned data can be saved as JPEG or TIFF file format. 

This section describes the basic flow of scanning. 

To use this machine for scanning, you need to set the IP address, enable the port, and create the mailbox beforehand. 

For details on these settings, see “1.4 Configuring for Using Mailbox” (P. 122). 

Procedure 

1 Load the document to be scanned. 

“2.2 Loading Documents” (P. 147) for details on loading documents. 

2 Display the Basic Scanning screen. 

Basic Scanning 

Scan Options 

3 Under Save to, select Mailbox. 


Image Quality/ 

File Format 

Menu 

Scan to: Output Color Scan Resolution 2 Sided Originals 

Auto 200dpi 

1 Sided 

Mailbox... Full Color 

300dpi 

2 Sided (H to H) 

Grayscale 

400dpi 

2 Sided (H to T) 

Job Template... Black 

600dpi 

More... 


Scan Options 


File Format 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More...

3.1 How to Scan 

4 Select the mailbox for saving the scanned data. 

Selecting the button will display the previous screen and the button the next screen. You can 

use the numeric keypad on the control panel to enter the mailbox number directly at Go to. 

Mailbox Close 

001 002 003 004 

K Mailbox H Mailbox H Mailbox 

(Not in Use) 

005 006 007 

008 

(Not in Use) (Not in Use) (Not in Use) (Not in Use) 

009 010 011 012 

(Not in Use) (Not in Use) 


If there are documents in the mailbox, the number of documents saved in the mailbox will be displayed 

on the bottom right of the screen in No. of Docs: once the mailbox is selected. 

● If the password has been set, the screen to enter the password will appear. Enter the password and 

then select the Confirm button. If you have forgotten the mailbox password, reset it in the System 

Administration Mode. 

● Selecting the mailbox and the Document List button will enable you to check documents saved in 

the mailbox. After checking, select the Close button. 


The display will return to the Basic Scanning screen. 

6 If necessary, configure the scan settings. 

(001 - 200) 

“3.3 Configuring Scan Settings” (P. 160) for details on configuring the scan settings. 


Scanning of the document will begin and the scanned data will be saved in the specified mailbox. 

Go to 

Document List 

Mailbox Close 

001 002 003 004 


005 006 007 

(Not in Use) 

(Not in Use) 

009 010 011 012 


(Not in Use) 

(Not in Use) 

008 

(Not in Use) 


Go to 

(001 - 200) 

Document List 



155


3 

3.2 

Canceling Scanning/ 

Checking Job Status 

This section describes how to cancel scanning and check the status of scan jobs in process. 

Once scanning is canceled, the scan data already saved in the mailbox will also be deleted. 

3.2.1 Canceling Scanning From This Machine 

Procedure 

The procedure to cancel scanning from this machine is as follows. 

If the following screen does not appear, refer to the procedure on the next page, 

“ Canceling scan jobs in this machine” (P. 157). 


screen. 


Close 

Pages : 1 

A 3 


300dpi / 100% 


2 To stop scanning, either press C on the control panel or select Stop on 

the following screen. However, the page in the midst of scanning will be 

scanned. 

Scan Job 


Pages : 1 

A 3 


300dpi / 100% 

:Doc. No. 00048 

To continue scanning, either press the Start button on the control panel or select the Start button on 

the screen. 

Stop 

Last Original 

Next Original 

Stop 

Last Original 

Next Original 

Start 

Close

Canceling scan jobs in this machine 

Procedure 

3.2 Canceling Scanning/Checking Job Status 

The procedure to cancel scan jobs received by the machine is as follows: 



2 On the screen, select Current and Pending Jobs. 

Job Status 

Current and 

Pending Jobs 

A list of jobs in process or waiting will be displayed. 

3 Select the job that you want to delete. 

Job Status 

The job status will be displayed. 



screen. 


Stored 

Documents 



Current and 

Pending Jobs 


Stored 

Documents 


00010-Print Job Print Wait User Imari: Host 0/100 

00005-Scan Job Scanning Mailbox 001 

3 

Print 

Waiting Jobs 


Close 

Pages : 1 

A 3 


300dpi / 100% 

Stop 

Last Original 

Next Original 


157


158 


5 To stop scanning, either press C on the control panel or select Stop on 

the following screen. However, the page in the midst of scanning will be 

scanned. 

To continue scanning, either press the Start button on the control panel or select the Start button on the 

screen. 


Repeat steps 2 to 5 if you have other jobs to delete. 

3.2.2 Canceling Scanning From Computer 

You can use CentreWare Internet Services to cancel scanning from the computer. 

The Help file displayed by clicking the Help button on the bottom frame of CentreWare Internet Services 

screen for details on using CentreWare Internet Services. 

3.2.3 Checking Job Status of Scan Instruction 

The procedure to check the status of job in the process of scanning is as follows: 

Using this machine 

Procedure 

Scan Job 


Pages : 1 

A 3 


300dpi / 100% 

:Doc. No. 00048 



Stop 

Last Original 

Next Original 

Start 

Close


2 On the screen, select either Current and Pending Jobs or Completed 

Jobs. 

Job Status 

Current and 

Pending Jobs 

A list of jobs will be displayed. 

3 Check the job status. 

Job Status 


For example, if a job in process is selected, the following screen will be displayed. 

4 After checking, press Features on the control panel. 

Using CentreWare Internet Services 

Stored 

Documents 



Current and 

Pending Jobs 


Stored 

Documents 


00010-Print Job Print Wait User Imari: Host 0/100 

00005-Scan Job Scanning Mailbox 001 

3 

Scan Job 


Pages : 1 

A 3 


300dpi / 100% 

:Doc. No. 00048 

Print 

Waiting Jobs 

You can also use CentreWare Internet Services to check job status of scan jobs. 

See “Chapter 5 Configuring From Computer (CentreWare Internet Services)” 

(P. 105) in “Part 1 Printer” for details on CentreWare Internet Services. 

Stop 

Last Original 

Next Original 

Close 


159


3 

3.3 

Configuring Scan Settings 

This section describes the scan settings for scanning. 

The following scan settings are available: 

● Output Color 

● Scan Resolution 

● 2 Sided Originals (available only if DADF is attached) 

● Scan Size 

● Mixed Size Originals (available only if DADF is attached) 

● Reduce/Enlarge 

● Bound Originals 

● Border Erase 

● Original Type 

● Lighter/Darker/Contrast 

● Auto Exposure 

● Image Compression 

● File Format 

Configure the required scan settings according to the following procedures: 

3.3.1 Output Color 

You can set the output color for scanning the document. 

The options available for output color are as follows: 

● Auto 

Select this to detect the color of the document automatically so that color document will be scanned 

in full color and black/white document in black/white. 

● Full Color 

Select this when scanning color documents. It can reproduce text in office documents clearly or gradations 

in color faithfully. 

● Grayscale 

Select this when scanning in grayscale. It can also reproduce faithfully the shades in black and white 

as well as the mid tones of gradation. It is suitable for shades which cannot be expressed in black 

and white only. 

● Black 

Select this when scanning black and white documents. Then, select the Original Type for black and 

white documents as described in “3.3.10 Original Type” (P. 183) 

● You can change the default value of Output Color in the System Administration Mode. For details 

on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide 

(Copier). The default is set as Black. 

● Scan resolution might differ according to the installed memory capacity. For details, contact our 

Customer Support Center.

Procedure 





Scan Options 


File Format 


“3.1 How to Scan” (P. 154) for details on selecting the mailbox. 

3.3 Configuring Scan Settings 

4 Select the output color option from Output Color on the Basic Scanning 

screen. 

5 If necessary, configure other scan settings. 



Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


Scan Options 


File Format 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


161


162 


3.3.2 Scan Resolution 

Procedure 

You can set the scan resolution for scanning the document. 

The options available for scan resolution are as follows. The larger the value, the 

finer the scan but the data size will become bigger. 

● 200 dpi 

● 300 dpi 

● 400 dpi 

● 600 dpi 

● For data that is larger, the processing of scanning and data transferring might be slower. 

● You can change the default value of Scan Resolution in the System Administration Mode. For 

details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User 

Guide (Copier). The default is set as 200dpi. 

● Scan resolution might differ according to the installed memory capacity. For details, contact our 

Customer Support Center. 





Scan Options 


File Format 



Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More...


4 Select the scan resolution option from Scan Resolution on the Basic 

Scanning screen. 




3.3.3 2 Sided Originals 

Procedure 


Scan Options 


File Format 

When the DADF is attached, you can scan both sides of 2-sided documents 

automatically. 

When the binding location of the document is set, the top and bottom edges of both 

sides of the document will be arranged in the same direction and scanned. 

You cannot change the default value of 2 Sided Originals as it is fixed. 




Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


Scan Options 


File Format 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


163


164 




4 Select 2 Sided (H to H) or 2 Sided (H to T) from 2 Sided Originals on 

the Basic Scanning screen. 

To specify the orientation and binding location of the documents, select 

More…. 

■When More… has been selected: 

The 2 Sided Originals screen is displayed. 

1 

Select 1 Sided or 2 Sided. 

 

 

 

 

 

 

 

 

2 If 2 Sided has been selected, select the desired item under Originals. 

If 1 Sided has been selected, proceed to step 3 .


● Select the Head to Head button for documents with the top/bottom of the image in the same direction 

on both sides of the document. 

● Select the Head to Toe button for documents with the top/bottom of the image on one side in the 

opposite direction of the top/bottom of the image on the other side. 

3 

Check Original Orientation. 

Usually, load the documents in the Head to Left setting. The scanned 

documents will be retrieved as Head to Top orientation on the computer. 

 

 

 

 

 

 

If the document is not loaded in the direction specified in Original Orientation, the Head of the document 

will be wrongly detected by the machine. For details on Original Orientation, see “3.3.4 Original 

Orientation” (P. 166). 

● When Original Orientation is set as Head to Top: 

● When Original Orientation is set as Head to Left: 

 

 

 

 

 


165


166 


5 After checking the setting, select Save. 





3.3.4 Original Orientation 

When the DADF is installed and used for scanning, you have to set Original Orientation 

in order to specify the Head position of the document. 

The options for Original Orientation are as follows: 

Usually, load the documents in the “Head to Left” orientation. The scanned documents 

will be retrieved as “Head to Top” orientation on the computer. 

● Head to Left 

Select this when you place the “Head” of the document at the left edge of the document glass or 

DADF. Always select this for documents placed with the Head at the left edge (with texts of the horizontal 

type). 

● Head to Top 

Select this when you place the “Head” of the document at the top edge of the document glass or 

DADF. 

● The orientation of the original document is not effected by the orientation of the scanned data. 

● You can change the default value of Original Orientation in the System Administration Mode. For 


Guide (Copier). The default is set as Head to Left.

Procedure 





Scan Options 


File Format 




4 Select More… from 2 Sided Originals on the Basic Scanning screen. 

The 2 Sided Originals screen is displayed. 

5 Based on the orientation of the document loaded, select either Head to 

Top or Head to Left from Original Orientation. 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


Scan Options 


File Format 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 

 

 

 

 

 

 

 

 

 

 

 


167


168 


Usually, load the documents in the Head to Left orientation as shown in the following diagram. 






3.3.5 Mixed Size Originals 

When the DADF is installed and used for scanning, documents of different sizes 

can be scanned. 

The options available for Mixed Size Originals are as follows. 

● On 

Select this to automatically detect the different sizes when scanning documents of mixed sizes. For 

details on the sizes that can be detected automatically, see “2.1.2 Automatic Document Size Sensing” 

(P. 145). 

● Off 

Select this when scanning documents of the same size. 

When using the Mixed Size Originals feature, be sure to load A5-sized document in the portrait orientation 

( ). Loading it in the landscape orientation may cause the document to jam or machine breakdown. 

● You can change the default value of Mixed Size Originals in the System Administration Mode. For 


Guide (Copier). The default value is set as Off. 

● When you use this Mixed Size Originals feature, be sure to set Scan Size of the Scan Options screen 

to Auto Size Detect. 

● If Reduce/Enlarge on the Scan Options screen is set as Auto % and size is specified in Output Size, 

the documents will be automatically enlarged/reduced according to the specified size for scanning. 

● If the size cannot be automatically detected, an error message will prompt you to enter the document 

size.

Procedure 

1 Load documents in the Head to Left 

orientation with the edges A and B of 

the documents aligned at the top left 

corners. 

Remove any clips or staples attached to the documents. 

The documents might not be scanned correctly if 

their top left corners are not properly aligned. 

● Edge A of the document refers to the width of the edge 

that is being fed into the machine. 

2 Load all documents aligned to the 

inner edge of the DADF and the document 

guide. 

Align edge A of documents to the mouth of the 

feeder and adjust the document guide accordingly. 

“2.2.2 In DADF” (P. 148) for details on loading documents 

to the DADF. 

Be sure to align edge B of documents to the inner edge of 

the DADF. If the documents are not loaded correctly, it 

may cause the document to jam. 



Scan Options 


File Format 




Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


169


170 


5 Check Scan Size on the Scan Options screen. 

■When Auto Size Detect is displayed: 

Proceed to step 6. 


■When options other than Auto Size Detect are displayed: 

See “3.3.6 Scan Size” (P. 171) for details on setting Auto Size Detect. 

6 Select Mixed Size Originals on the Scan Options screen. 


The Mixed Size Originals screen is displayed. 

7 Select On. 

Scan Options 

2 Sided Originals 

1 Sided 

Reduce/Enlarge 

100% 

Scan Options 


1 Sided 


100% 

Mixed Size Originals 

Off 

On 


File Format 

Scan Size 

Auto Size Detect 

Bound Originals 

Off 


File Format 

Scan Size 



Off 

Select On for this feature when 

copying originals of different 

sizes using the Document Feeder. 



Cancel 

Menu 


Off 

Border Erase 

: 2mm : 2mm 

: 0mm 

Menu 


Off 

Border Erase 

: 2mm : 2mm 

: 0mm 

Save





3.3.6 Scan Size 

Procedure 

You can configure the scan size for scanning. 

Set the scan size when scanning documents of non-standard sizes or to a different 

size. 

If the scan size is set, scanning will be done according to the specified size 

regardless of the actual size of the document loaded. 

Options for setting scan size are as follows: 

● Auto Size Detect 

Detects the document size automatically. 

● Standard Sizes 

Choose from the 11 set sizes: A3 , A4 , A4 , A5 , B4 , B5 , 11×17" , 8.5×11" , 

8.5×11" , Photo 2L Size , Photo L Size . 

● Custom 

Specifies the size in the range of the document glass, 15 – 432 mm for X (horizontal direction) and 

15 – 297 mm for Y (vertical direction) in units of 1 mm. When setting custom size, use the ruler 

markings surrounding the document glass as a guide. 

● Among the buttons of Scan Size, the default values of all sizes except Auto Size Detect can be 

changed in the System Administration Mode. For details on the way to change, see “5.8 Scan Mode 

Settings” in “Part 1 Hardware” of the User Guide (Copier). The default values are set as A3 , 

A4 , A4 , A5 , B4 , B5 , 11×17" , 8.5×11" , 8.5×11" , Photo 2L Size , Photo L 

Size . 

● If the size cannot be automatically detected, an error message will prompt you to enter the document 

size. 




171


172 




Scan Options 



4 Select Scan Size on the Scan Options screen. 

The Scan Size screen is displayed. 


File Format 

5 Set the scan size. 

■When specifying Standard Sizes: 

1 Select from the scan sizes displayed. 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


Scan Size 

Scan Options 


1 Sided 


100% 

Auto Size 

Detect 

A3 

A4 

A4 

A5 

B4 

B5 

11x17" 


File Format 

Scan Size 



Off 

8.5x11" 

8.5x11" 

Photo 2L 5x7" 

Photo L 3.5x5" 

Cancel 

Menu 


Off 

Border Erase 

: 2mm : 2mm 

: 0mm 

Save 

(15 - 297) 

Y 

Auto 

mm 

X 

(15 - 432) 

Auto mm

■When specifying Custom: 

2 Using , set the values of X and Y. 

Scan Size 

Auto Size 

Detect 

A3 

A4 

A4 

A5 

B4 

B5 

11x17" 

8.5x11" 

8.5x11" 

Photo 2L 5x7" 

Photo L 3.5x5" 

Cancel 



The Scan Options screen is displayed. 




Save 

(15 - 297) 

Y 

Auto 

mm 

X 

(15 - 432) 

Auto mm 


173


174 


3.3.7 Reduce/Enlarge 

Procedure 

You can configure the scan % for scanning. 

Options for setting the scan % are as follows: 

● Preset % 

Choose from eight preset %: 100%, 50%, 70%, 81%, 86%, 115%, 122%, 141%. 

● Variable % 

Enter your own % for scanning. Enter between 25 to 400%, and in 1% units. 

● Auto % 

The % for scanning is automatically set based on the document size and the size set for Output Size. 

● Among the % for Preset %, the default values of all % except 100% can be changed in the System 

Administration Mode. For details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 

Hardware” of the User Guide (Copier). The default values are set as 50%, 70%, 81%, 86%, 115%, 

122%, 141%. 

● The default values of Output Size when Auto % has been selected for scanning can be changed in 

the System Administration Mode. For details on the way to change, see “5.8 Scan Mode Settings” 

in “Part 1 Hardware” of the User Guide (Copier). The default values are set as A3 , A4 , A4 , 

A5 , B4 , B5 , 11×17" , 8.5×11" . 

● Areas that turn blank after scanning with Auto % will become white. 





Scan Options 


File Format 



Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More...

4 Select Reduce/Enlarge on the Scan Options screen. 


Scan Options 


1 Sided 


100% 


File Format 

The Reduce/Enlarge screen is displayed. 

Scan Size 



Off 

5 Set the scan %. 

■When selecting Preset %: 

1 Select Preset % and then the % for scanning. 

■When selecting Variable %: 

1 


Cancel 

Preset % 

(25 - 400) 

100 % 

100% 70% 

A3 A4 

B4 B5 

Variable % 

81% 

B4 A4 

B5 A5 

Auto % 

50% 

A3 A5 

86% 

A3 B4 

A4 B5 


Menu 


Off 

Border Erase 

: 2mm : 2mm 

: 0mm 

Select Variable % and then specify the % for scanning by using either 

or the numeric keypad on the screen. 


Preset % 

Variable % 

Auto % 

(25 - 400) 

100 

% 

1 

4 

7 

Cancel 

2 

5 

8 

115% 

122% 

141% 

3 

6 

9 

0 C 

Save 

B4 A3 

B5 A4 

A4 B4 

A5 B5 

A4 A3 

B5 B4 

Save 


175


176 


■When selecting Auto %: 

1 Select Auto % and then the % for scanning from Output Size. 


Preset % 

Variable % 

Auto % 

Output Size 



A3 

A4 

A4 




A5 

B4 

B5 

Cancel 

11x17" 

Save 

8.5x11"

3.3.8 Bound Originals 

Procedure 


You can scan facing pages of a bound document on separate sheets of paper in 

page order. Useful for separating the left and right pages of bound documents for 

scanning. 

● Left Page then Right 

Scans from the left page of documents whose page numbers start from the left. 

● Right Page then Left 

Scans from the right page of documents whose page numbers start from the right. 

● Top Page then Bottom 

Scans from the top page of documents whose page numbers start from the top. 

● To scan Bound Originals, place the document on the document glass. 

● Bound documents of non-standard size will not be correctly separated into two parts for scanning. 

1 Select Bound Originals on the Scan Options screen. 


Scan Options 


1 Sided 


100% 


File Format 

The Bound Originals screen is displayed. 

Scan Size 



Off 

Menu 


Off 

Border Erase 

: 2mm : 2mm 

: 0mm 


177


178 


2 Select the correct document type. 


Off 

Left Page 

then Right 

Right Page 

then Left 

Top Page 

then Bottom 

Cancel 

3 Select the page order to scan. 

Here, we will scan documents of the “Left Page then Right” type as an example. 


Off 

Left Page 

then Right 

Right Page 

then Left 

Top Page 

then Bottom 

Both Pages 

Left Page 

Only 

Right Page 

Only 

Center Erase 

(0 - 50) 

0 mm 

Cancel 

Selecting Left Page Only or Right Page Only will scan only the left or right pages of the document in 

page order. 

4 When Center Erase is selected, set the width to be erased using . 


Off 

Left Page 

then Right 

Right Page 

then Left 

Top Page 

then Bottom 

Both Pages 

Left Page 

Only 

Right Page 

Only 

Center Erase 

(0 - 50) 

0 mm 

Cancel 

Save 

Save 

Load your originals 

as shown below. 

Save 

Load your originals 

as shown below.


5 Check the document type and then place the facing pages of the document 

on the document glass. 

Bound Originals cannot be used in the DADF. 



7 Select other scan settings if necessary. 

To cancel setting, press the C button on the control panel. 




179


180 


3.3.9 Border Erase 

When scanning bound documents or documents with the document cover open, 

black marks may appear around the edges or at the center binding area of the 

scanned result. For such cases, you can erase these marks. 

Options available for erasing these marks are as follows: 

● Top & Bottom Edges 

Select this to erase marks at the top and bottom edges of the document. Erases the marks at the top/ 

bottom edges based on the orientation of the document loaded. 

The width of the edges to be erased can be set within 0 to 50 mm and in units of 1 mm. Default value 

is 2 mm. 

● Left & Right Edges 

Select this to erase marks at the left and right edges of the document. Erases the marks at the left/ 

right edges based on the orientation of the document loaded. 

The width of the edges to be erased can be set within 0 to 50 mm and in units of 1 mm. Default value 

is 2 mm. 

● Center Erase 

Select this to erase marks at the center of bound documents. The width of the edges to be erased can 

be set within 0 to 50 mm and in units of 1 mm. Default value is 0 mm. 

● As the Top & Bottom Edges and Left & Right Edges in the Normal setting have been set as 2 mm, 

you need to go to the Variable Erase setting to change these values to 0 mm if no border erase is 

required. 

● For 2-sided documents, you can set the same border erase value for both sides of the document. 

● When Reduce/Enlarge has been set, the border erase value will be decreased/increased proportionately 

to the scan %. 

● The settings for Top & Bottom Edges and Left & Right Edges can be changed in the System Administration 

Mode. For details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” 

of the User Guide (Copier).



2 Select Border Erase on the Scan Options screen. 


Scan Options 

The Border Erase screen is displayed. 

3 Select Variable Erase. 

Border Erase 


1 Sided 


100% 

Normal 


File Format 

Scan Size 



Off 


4 Using , specify a value for each of Top & Bottom Edges, Left & 

Right Edges and Center Erase. 

Border Erase 

Variable Erase 

Normal 

Variable Erase 

2 mm 2 mm 0 mm 

(0 - 50) (0 - 50) (0 - 50) 


Cancel 

Cancel 

Menu 


Off 

Border Erase 

: 2mm : 2mm 

: 0mm 

The width of the edges to be erased can be set within 0 to 50 mm and in units of 1 mm. 

Save 

Original Orientation 

Head to Top 

Head to Left 

Save 


Head to Top 

Head to Left 


181


182 


5 Check Original Orientation. 

Edge Erase 

Normal 

Variable 

Erase 

(0 - 50) (0 - 50) (0 - 50) 


If the document is loaded in a different orientation from the setting in Original Orientation, the scan 

result will not be the target result. 

For details on Original Orientation, see “3.3.4 Original Orientation” (P. 166). 

6 Select Save. 

The display will return to the Scan Options screen. 

7 Select other scan settings if necessary. 

To cancel setting, press the C button on the control panel. 

Cancel 



Save 


Head to Top 

Head to Left

3.3.10 Original Type 

Procedure 


When Black has been selected for Output Color, you can select the Original 

Type for black and white documents. 

● Text & Photo 

Select this when scanning documents with both text and photo. You can automatically detect text 

and photo, and then set the respective image mode for text and photo. 

● Text 

Select this when you want to scan text clearly. You can also scan photo, graph and drawing clearly. 

● Photo 

Select this when scanning photo. 

You can change the default value of Original Type in the System Administration Mode. For details on 

the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide (Copier). 

The default is set as Text. 





Scan Options 


File Format 



Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


183


184 


4 Select Original Type on the Image Quality/File Format screen. 


Scan Options 

The Original Type screen is displayed. 

5 Select the Original Type option. 

Original Type 

Original Type 

Text 

Image Compression 

Normal 

Text & Photo 

Text 

Photo 


File Format 

Lighter/Darker/ 

Contrast 

L/D: Normal 

File Format 

TIFF 

This feature only works when the 

image is scanned using the Black 

option in Output Color. 

Cancel 


The display will return to the Image Quality/File Format screen. 




Menu 

Auto Exposure 

Off 

Save

3.3.11 Lighter/Darker/Contrast 

Procedure 


You can configure the density to scan documents. Even when Output Color has 

been set to Full Color or Grayscale, you can still set the contrast. 

● Lighter/Darker 

Select from seven levels of density from Lighter to Darker. The closer to Darker, the darker is the 

density of scan, and the closer to Lighter, the lighter is the scan. 

● Contrast 

Select from five levels of density from Higher to Lower. The closer to Higher, the greater the difference 

between the bright and dark areas with the bright areas becoming brighter, and dark areas 

darker. The closer to Lower, the smaller the difference between the bright and dark areas. 

● You can change the default value of Lighter/Darker in the System Administration Mode. For details 

on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide 

(Copier). The default value is set as Normal. 

● You can change the default value of Contrast in the System Administration Mode. For details on the 

way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide (Copier). 

The default value is set as Normal. 





Scan Options 


File Format 



Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


185


186 


4 Select Lighter/Darker/Contrast on the Image Quality/File Format 

screen. 


Original Type 

Text 

Scan Options 


Normal 


File Format 


Contrast 

L/D: Normal 

The Lighter/Darker/Contrast screen is displayed. 

5 Configure the Lighter/Darker and Contrast settings. 

When Black has been selected for Output Color, the Contrast setting will not be displayed. 

■When setting Lighter/Darker: 

1 Use in Lighter/Darker to specify the density. 

 

 

 

 

 

File Format 

TIFF 

■When selecting Contrast: 

 

1 Use in Contrast to specify the contrast. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 




Menu 

Auto Exposure 

Off




3.3.12 Auto Exposure 

Procedure 

You can remove colors from the reverse side of the document when scanning 

the front side. 

You can change the default value of Auto Exposure in the System Administration Mode. For details on 

the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide (Copier). 

The default value is set as Off. 





Scan Options 


File Format 



Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


187


188 


4 Select Auto Exposure on the Image Quality/File Format screen. 


The Auto Exposure screen is displayed. 

5 Select On. 

Auto Exposure 

Original Type 

Text 

Scan Options 


Normal 

Off 

On 


File Format 


Contrast 

L/D: Normal 

File Format 

TIFF 

Cancel 






Menu 

Auto Exposure 

Off 

Save

3.3.13 Image Compression 

Procedure 


When Full Color or Grayscale has been selected for Output Color, you can select 

how to compress full color documents. 

● High 

Saves the file at a high compression rate. The file size becomes smaller but with a loss in image 

quality. 

● Normal 

Saves the file at the normal compression rate. Produces the normal file size and image quality. 

● Low 

Saves the file at a low compression rate. The image quality is better but the file size becomes bigger. 

The default is set as Normal. 





Scan Options 


File Format 



Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


189


190 


4 Select Image Compression on the Image Quality/File Format screen. 


Original Type 

Text 

Scan Options 


Normal 


File Format 


Contrast 

L/D: Normal 

The Image Compression screen is displayed. 

5 Select the compression method. 


High 

Normal 

Low 

File Format 

TIFF 

This feature does not work 

when the image is scanned 

using the Black option in 

Output Color. 

Cancel 






Menu 

Auto Exposure 

Off 

Save

3.3.14 File Format 

You can set the file format for saving scanned data. 

The options available are as follows: 

Selected settings on 

Output Color 

The color of the original 

document is in parenthesis. 

TIFF/ 

JPEG 

Auto 

Select 

File Format 

JPEG TIFF 

Auto (color) JPEG × × 

Auto (black and white) TIFF × × 


Grayscale JPEG 

Black TIFF × 


DocuWor 

ks (XDW) 

When selecting Auto on the Output Color setting, and TIFF/JPEG Auto Select on the File Format setting 

while using the optional E-mail Scanning, JPEG is set to full color and grayscale documents and 

TIFF is set to black and white documents automatically per page. 

PDF 

: Can be set 

× : Cannot be set 


191


192 


Procedure 





Scan Options 



4 Select File Format on the Image Quality/File Format screen. 

The File Format screen is displayed. 


File Format 

5 Select the compression method. 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


Original Type 

Text 

Scan Options 


Normal 


File Format 


Contrast 

L/D: Normal 

File Format 

TIFF 

Menu 

Auto Exposure 

Off 

File Format Cancel Save 

TIFF/JPEG 

Auto Select 

TIFF 

JPEG 

DocuWorks 

PDF 

This feature is available for Job 

Template and it cannot be programmed 

on this screen. It does not work 

when Mailbox is selected. 

TIFF/JPEG Auto Select automatically 

selects JPEG for Full Color and 

Grayscale images and TIFF for 

black/white images.








193


3 

3.4 

Importing Scanned Data to 

Computer 

There are two ways to import data stored in the mailbox of this machine to the computer: 

● import data saved in mailbox to an application program 

● import data saved in mailbox from mailbox viewer 

This section describes the two different procedures. 

3.4.1 Importing to Application Program 

Procedure 

The following procedure describes how to import data saved in the mailbox of 

this machine to an application program. 

To import mailbox data, you need to use the network scanner driver. 

The network scanner driver is software used to import document (scanned data) 

saved in this mailbox of this machine to an application program on the client via 

the network. 

Here, we use Wordpad of Windows 98 as an example. 

“1.6 Configuring Computer” (P. 138) for details on installing the network scanner driver. 

1 Start the application program for importing documents. 

The application program must support TWAIN. TWAIN is the standard for input equipment such as 

scanners. 


(Windows ® ) CD-ROM for details on the verified application programs that are supported by this 

machine.

3.4 Importing Scanned Data to Computer 

2 From the File menu, select the command for selecting scan (source). 

The following screen is an example using the trial DocuWorks V4.0. The command name for selecting 

scan (source) differs according to the application program used. 

3 Select FX Network Scan from Sources and then click Select. 

4 From the File menu, select the command to import the image from the 

scanner. 

The following screen is an example using the trial DocuWorks V4.0. The command name to import 

image from the scanner differs according to the application program. 

The Network Scanner dialog box appears and scanners on the same network will be displayed. 


195


196 


5 Select the scanner for connection from the list and then click Select 

Scanner. 

● When nothing is displayed, click the New Display button. There will be another search for the scanner. 

● Clicking the Change Display button will change the method of displaying the scanner name. 

● Only scanners within the same network will have their names automatically displayed. To display 

scanners on other networks, click the Change Display button to change settings. 

“3.6.1 Changing Network Scanner Driver Settings” (P. 208) for details on how to change scanner 

name and connect to other network. 

The dialog box to specify the mailbox will be displayed. 

6 Enter the mailbox password (001-200) for saving the documents for 

importing at Mailbox No. and the password at Password. 

● If the Save Password check box is checked, steps 5 to 7 can be omitted when you select the same 

mailbox the next time. 

● Clicking the Change Scanner button will return the screen to step 5 and you can re-select the scanner. 

7 Click Open Mailbox. 

A list of documents saved in the selected mailbox will be displayed.


8 From the list, select the document for importing, and click Import. 

● You can select multiple documents. 

● You can also select Import, Update and Delete from the menu displayed by right-clicking on the 

list. 


197


198 


Each item is explained below: 

Scanner Name Displays the name of the scanner which is connected. 

Mailbox No. Displays the number of the mailbox which is selected. 

File No. Displays the number which is automatically assigned by the 

machine. 

File Type Displays the type of document. 

Date/Time Displays the date and time of saving the document in the mailbox. 

No. (Pages) Displays the total number of sheets of documents. When Setting 

is clicked, if the Display mode under File List mode is set as 

Page in the Setting dialog box, Page is displayed and the number 

of pages will be displayed. 

Size Displays the size of documents. 

Type Displays the file format of documents. Select from JPG, MH, or 

MHR. 

Import button Imports the document. 

Delete button Deletes the document. 

Change Scanner button Changes the scanner to be connected. Returns to the screen of 

step 5. 

Update button Updates the document list in the selected mailbox. 

Setting button Displays the Setting dialog box and the way of displaying documents 

and importing documents can be changed. 

“3.6.1 Changing Network Scanner Driver Settings” (P. 208) for 

details on the method of changing. 

Cancel button Closes the color network driver. 

Help button Displays the on-line help of the color network scanner driver.


When importing of documents begins, the following dialog box will be displayed and the scanned data 

will be transferred from the mailbox to the client. 

When the transfer is completed, the document is imported to the application program and the document 

in the mailbox deleted. 

● When scanning is done by pages, documents with pages not scanned will be displayed in the list 

preceded by “∗”. 

● Except for DocuWorks, the network scanner driver extends the compression data and transfers it to 

the application program in BMP format for almost all other application programs. 

3.4.2 Importing From Mailbox Viewer 


this machine to an application program. 

To import scanned data in the mailbox to the computer, you need to use the 

mailbox viewer. 

Wordpad for Windows 98 is used as an example here. 

“1.7 Installing the Network Scanner Utility” (P. 139) for details on how to install the mailbox viewer. 


199


200 


Procedure 

1 Carry out steps 1 to 4 of “3.5.2 Checking/Deleting on Computer 

(Mailbox Viewer)” (P. 206) to activate the mailbox viewer. 

2 From the list, select the document for importing, then click Import. 

● You can select multiple documents. 

● You can also select Import, Update and Delete from the menu displayed by right-clicking on the 

list. 

When importing scanned documents from the mailbox viewer to the computer, the Import all existing 

documents must be checked for the Setting dialog box. When it is checked, the Update button of the 

mailbox viewer becomes Import. 

“3.6.2 Changing Mailbox Viewer Settings” (P. 212) 

Clicking the Import button will import all scanned data in the mailbox to save it to a specified directory 

(default: C:\temp).


3.4.3 Importing Mailbox Data Using Centre- 

Ware Internet Services 

Procedure 


this machine using CentreWare Internet Services. 

For a brief description of CentreWare Internet Services, see “Part 1 Printer” “Chapter 5 Configuring 

From Computer (CentreWare Internet Services)” (P. 105). 

1 Activate the host device, and then the browser. 

2 Enter the IP address or Internet address of this machine at the address 

column of the browser, and then press Enter on the keyboard. 

The CentreWare Internet Services screen will be displayed. 

Check with the system administrator on the IP address and Internet address to be entered. 

3 Select Mailbox on the Properties tab. 

The screen for specifying the mailbox will be displayed. 

4 Enter the mailbox number (1-200) for saving the documents to be 

imported, and the password at Password. 


201


202 


5 Click Display Document List. 

A list of documents saved in the mailbox will be displayed. 

6 Mark the checkbox of the document number to import, and click 

Retrieve. 

A screen for confirming retrieval of the mailbox document will be displayed. 

For details on operation, see On-line Help displayed by clicking Help on the bottom frame.

3.5 Checking/Deleting 

Scanned Data in Mailbox 

There are two ways to check/delete documents saved in the mailbox of this machine: 

● using this machine, delete scanned documents 

● using the computer, check/delete scanned documents (using mailbox viewer) 

This section describes the two different procedures. 

Scanned documents cannot be printed. 

3.5.1 Checking/Deleting on This Machine 

Procedure 

The procedure below describes how to check/delete documents saved in the 

mailbox of this machine using the touch panel display. 



Scan Options 


File Format 

2 Under Save to, select Mailbox. 


You can also display the Mailbox screen by pressing the Job Status button on the control panel, and 

then selecting the Mailbox button on the Job Status screen. 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


Scan Options 


File Format 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 

Scanning With Mailbox 

3 

203


204 

3.5 Checking/Deleting Scanned Data in Mailbox 

3 Select the mailbox for selecting/deleting documents. 


the numeric keypad on the control panel, you can also enter the mailbox number at Go to to specify the 

mailbox directly. 

Mailbox Close 

001 002 003 004 


(Not in Use) 

005 006 007 

008 

(Not in Use) (Not in Use) (Not in Use) (Not in Use) 

009 010 011 012 


If there are documents in the mailbox, the number of documents saved in the mailbox will be displayed 

on the bottom right of the screen in No. of Docs: once the mailbox is selected. 

If the password has been set, the screen to enter the password will appear. Enter the password and 

then select the Confirm button. If you have forgotten the mailbox password, reset it in the System 

Administration Mode. 

4 Select Document List. 


The Mailbox xxx – Document List screen is displayed. 

Go to 

(001 - 200) 

Document List 

Mailbox Close 

001 002 003 004 


005 006 007 

(Not in Use) 

(Not in Use) 

009 010 011 012 


(Not in Use) 

(Not in Use) 

008 

(Not in Use) 


Go to 

(001 - 200) 

Document List 


Mailbox Close 

001 002 003 004 


005 006 007 

(Not in Use) 

(Not in Use) 

009 010 011 012 


(Not in Use) 

(Not in Use) 

008 

(Not in Use) 


Go to 

(001 - 200) 

Document List 

No. of Docs: 10


5 Check the document or select the document for deleting. 

■Checking document: 

1 Check the document. 

Selecting the button will display the previous screen and the button the next screen. 

Mailbox 001- Document List 

No. Doc. No.-Type Stored Date Pages 

1 00002 - Store For Polling 2001/1/1 2:02 AM 1 

2 00004 - Scanned Docs. 2002/10/10 10:10 AM 100 

3 00006 - Mailbox Docs. 2002/12/31 11:59 AM 100 

4 03855 - Scanned Docs. 2000/7/7 4:45 PM 555 

5 65535 - Store For Polling 2000/7/30 8:31 PM 100 

■Deleting document: 

1 Select the document to be deleted, followed by Delete. 

Selecting the button will display the previous screen and the button the next screen. If the 

Select All button is selected, all the documents in the mailbox can be selected. You can select either 

just one or all documents. 

Mailbox 001- Document List 

No. 

Doc. No.-Type 

1 00002 - Store For Polling 

2 00004 - Scanned Docs. 

3 00006 - Mailbox Docs. 

4 03855 - Scanned Docs. 

5 65535 - Store For Polling 

Stored Date Pages 

2001/1/1 2:02 AM 1 

2002/10/10 10:10 AM 100 

2002/12/31 11:59 AM 100 

2000/7/7 4:45 PM 555 

2000/7/30 8:31 PM 100 


2 Check the contents on the screen, and then select Yes. 

Selecting the No button will return to the screen of step 1 . 

Mailbox 001-Show Document List 

No. The Document following document(s) No.-Type will Stored be deleted. Date No. of Pages 

Mailbox : 001 HID 

Doc. 1 00002 No.-Type - Store : For 00002-Store Polling 2001/1/1 For Polling2:02 

AM 1 

Stored 

2 00004 

Date 

- Scanned 

: 

Docs. 

2001/1/1 

2010/10/10 

2:02 AM 

Are you sure? 

10:10 AM 100 

3 00006 - Mailbox Docs. 2099/12/31 11:59 AM 100 

4 03855 - Scanned Docs. Yes2000/7/7 4:45 PM 555 No 

5 65535 - Store For Polling 2000/7/30 8:31 PM 100 

6 Select Close repeatedly until the Basic Scanning screen is displayed. 

Close 

No. of Docs : 10 

Select All 

Delete 

Close 

No.of Docs : 10 

Select All 

Delete 

Close 

No.of Docs: 10 

Select All 

Delete 


205


206 


3.5.2 Checking/Deleting on Computer (Mailbox 

Viewer) 

Procedure 

The procedure below describes how to check/delete documents saved in the 

mailbox of this machine by using the mailbox viewer. 

Wordpad for Windows 98 is used as an example here. 

1 Click the Start menu, followed by Programs, Fuji Xerox, Utility, and 

Mailbox Viewer 2. 

If other program folder name is specified during installation, it will replace Utility. 

2 From the list displayed, click the name of the scanner to be connected 

to, and then Select Scanner. 

Clicking the Change Display button will change the method of displaying the scanner name. 

Scanner names that will be automatically displayed include only DocumentCentre machines connected 

to the same network. To display DocumentCentre machines of other networks, click the Change 

Display button and then set the IP address and scanner name. 

“3.6.2 Changing Mailbox Viewer Settings” (P. 212) for details on how to change the scanner name 

and connect to other networks.


3 Enter the mailbox number (001-200) for saving the documents for 

importing at Mailbox No. and the password (within 20 characters) at 

Password. 

● If the Save Password check box is checked, the password will be saved if it is correct and this 

screen will be skipped the next time the Mailbox Viewer 2 is activated. 

● Clicking Change Scanner will return the screen to step 2 and you can re-select the scanner. 

4 Click Open Mailbox. 

A list of documents saved in the selected mailbox will be displayed. 

5 Check the document in the list. 

To delete document, select the document, followed by the Delete button. 

The On-line Help displayed by clicking the Help button for details on each option of the mailbox 

viewer. 


207


3 

3.6 

Changing Network Scanner 

Utility Settings 

Network Scanner Utility consists of the network scanner driver and the mailbox viewer. 

This section describes the procedure to change the Network Scanner Utility settings. 

3.6.1 Changing Network Scanner Driver Settings 

Configuring how to display scanner name 

When selecting the scanner, you can change the way to display the scanner 

name shown in the list. 

You can configure the setting on the dialog box displayed by clicking the Change 

Display button on the dialog box for selecting the scanner to be connected.

3.6 Changing Network Scanner Utility Settings 

Configure the necessary settings by referring to the explanation below: 

Use network Selecting this item will search the scanners in the following 

order. When the host name in respect of the IP address of 

the connected scanner has been set, it will be displayed as a 

scanner name. 

1 “Hosts” file (without extension) in Windows system directory 

● The Hosts file is in \Windows for Windows 95, Windows 98, 

Window Me, in \Winnt\System32\drivers\etc for Windows NT 

4.0, Windows 2000, and in \Windows\system32\drivers\etc for 

Windows XP. However, the directory name in which Windows is 

installed may differ according to the environment used. 

● To display the host name using the Hosts file, open the Hosts file 

with programs like Notepad, and separate the IP address and 

the host name by adding a line. 

2 DNS (Domain Name Server) 

The domain name is also displayed when registering with 

DNS. When the corresponding host name is not registered, it 

is displayed as “Machine Name (IP address)”. 

Use local file When this item is selected and the file is specified, the host 

name described by the file is displayed as the scanner name. 

Describe the file to be specified, in the same format as the 

Hosts file format. 

Example: 

xxx.xxx.xxx.xxx DocumentCentre C400 Scanner 

Other network scanners When you connect to scanners in other networks, configure 

the setting as follows: 

In order to connect to scanners in other networks, communication 

by TCP/IP is needed. 

1 Check the Display other network scanners check box, 

and then click the Add button. 

2 

Enter the IP address of the scanner to be connected to 

and the corresponding scanner name in the following dialog 

box, and then click the OK button. 


209


210 


Configuring how to import scanned data 

You can change the way of importing and displaying documents when importing 

documents from the mailbox. 

Configure the way to import documents from the dialog box displayed by clicking 

the Setting button on the dialog box for selecting the documents to be imported. 


Import Order Specifies the order of importing documents. 

When New → Old is set, documents will be imported from 

the bottom document if Display Mode is set as By file and 

from the last page of the bottom document if set as By page. 

When Old → New is set, the order will be reversed. 

Display Mode Sets whether to display the scanned documents in the mailbox 

by file or by page. When the application program used 

does not support documents with multiple pages, select By 

page to import the pages one by one. 

Negative Image Reverses the white and black portions of black and white 

images. Use this feature when you want the document 

imported from the application program to be a negative 

image. 

Settings are invalid in the case of images read as full color images 

or grayscale images. 

Add Display Items Add the following items to the Document Settings screen. 

The added items may not be displayed depending on the 

machine model. 

File Name 

Location: The sender's Email address on the Email Document.


Temporary Save as Specifies the temporary directory for saving documents in 

the process of being imported. If possible, specify a directory 

with a large capacity. 

In order to connect to scanners in other networks, communication 

by TCP/IP is needed. When the network scanner driver is used 

together with Able Model PR II or DocumentCentre Series scanner 

drivers, use their respective specific directories for Temporary 

save. If the same directory is used, the scanner drivers may not 

function correctly. 


211


212 


3.6.2 Changing Mailbox Viewer Settings 

You can configure how to operate the mailbox viewer and the import features. 

To configure these settings, click the Setting button on the Mailbox Viewer dialog 

box. 


Get information when 

opening Windows 

Retrieves the document information of the mailbox when the 

Mailbox Viewer dialog box is opened from the task bar. 

Update Time Specifies the interval to retrieve document information in the 

mailbox. 

The range of setting is 1 to 60 minutes. 

Import existing files when 

updating 

Imports all documents when retrieving document information 

in the mailbox. 

Checking this check box will change the Update button in the 

Mailbox Viewer dialog box to Import button. Also, the Import 

Settings button becomes enabled. 

Refer to the following page for details on the import settings. 

Notice mode Specifies how to notify that new documents have been created 

at the time of updating when the Mailbox Viewer is minimized 

in the taskbar. 

Animation: Notifies by change of icon. 

Sound: Notifies by sound. 

Can also specify WAV file. 

If your computer is not installed with a sound card, WAV files 

cannot be specified. 

Display File Type Sets the type of documents to be displayed in the Mailbox 

Viewer dialog box. 

Scanned Image: Documents imported by this machine. 

Received Fax: Faxed documents received from other fax 

machines. 

Stored for Polling: Documents saved for polling. 

Received Email: Documents received from outside by E-mail. 

Add Display Items Add the following items to the Document Settings screen. 

The added items may not be displayed depending on the 

machine model. 

File Name 

Location: The sender’s Email address on the Email Document.

Import Settings 

Configures how to import scanned data. 



Import Order Select the order of importing images. 

When Old to New is selected, documents will be imported 

from the bottom. Conversely, when New to Old is selected, 

the order will be reversed. 

Compress Format: B&W All the pages of the imported document will be saved as 

TIFF files. Select the compression type from MMR or MH. 

Compress Format: Gray/ 

Color 

Compress Rate: Gray/ 

Color 

Select whether or not to compress. The only format available 

is JPEG. 

This setting will not be available when compressing image 

imported from a network scanner. 

Good quality, large size: Data size increases but image quality 

improves. 

Standard: Standard compression rate. 

Poor quality, small size: Image quality deteriorates but data 

size decreases. 

Saving method Save multi-page as a file: Saves multi-page as TIFF. 

Save each page as a file: Saves each page as a file inside 

the folder. Black and white pages will be saved as single 

page TIFF format. Will be saved as JPEG format when Compress 

(JPEG) has been selected for Compress Format: 

Gray/Color and as BMP format when Do not compress has 

been selected. 


213


214 


Adding to Folder Name The file and folder names are as follows: 

File Name, location...: File name or location - IP address of 

scanner - File No. - Date/Time 

Entered string, IP address..: Specified string - IP address of 

scanner device - File No. - 

Date/Time 

Save in Specifies the location to save the imported documents. 

Select a drive with a large capacity.

4Scanning With Job 

Template 

4.1 How to Scan................................................................................... 216 

4.1.1 Flow of Scanning ............................................................ 216 

4.1.2 Saving in Server (Specifying Job Template) ................... 216 

4.2 Printing Job Template List.............................................................. 218

Scanning With Job Template 

4 

216 

4.1 

How to Scan 

This section describes how to scan using Job Template. 

4.1.1 Flow of Scanning 

The flow of scanning using Job Template is as follows: 

1 Loading documents 

● Step 1 of “4.1.2 Saving in Server (Specifying Job Template)” (P. 216) 

2 

Specifying Job Template and then scanning the document. 

● Steps 2 to 5 of “4.1.2 Saving in Server (Specifying Job Template)” (P. 216) 

CentreWare Scanning Services Installation Guide for details on CentreWare Scanning Services. 

4.1.2 Saving in Server (Specifying Job Template) 

Procedure 

Specify the file (Job Template) with settings like the import settings and transfer 

server information, and then scan the document. 

The scanned data will be changed to TIFF or JPEG format and then automatically 

transferred to the server. The Job Template will use the Job Template Utility 

of CentreWare Internet Services or CentreWare Scanning Services and will be 

created on the computer and then saved in the server. This machine will automatically 

retrieve the job template saved in the server. 

● CentreWare Scanning Services Installation Guide for details on CentreWare Scanning Services. 

● CentreWare Internet Services help for details on the CentreWare Internet Services. You can display 

help by selecting Job Templates in the CWIS screen and then clicking on help. 


“2.2 Loading Documents” (P. 147) for details on loading documents.



Scan Options 

3 Select Job Template. 


File Format 

4.1 How to Scan 

If the Job Template button is not displayed on the screen, see “1.5 Configuring for Using Job Template” 

(P. 133) to check the settings. 

4 Select the job template with the needed import settings. 

If any created job template is still not displayed, select the Refresh button. 

Selecting the Template Description button can display description of the job template. However, if no 

explanation has been added when creating the job template, nothing will be displayed. 


The document will be scanned and the scanned data stored in the hard disk and then automatically 

transferred to the server. 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 


Scan Options 


File Format 

Menu 


Auto 200dpi 

1 Sided 


300dpi 


Grayscale 

400dpi 



600dpi 

More... 

Job Template 

001 K Test 002 Ha Test 

003 Hi Test 

004 E Test 

Refresh 

Close 

Go to 

(001 - 250) 

Template 

Description 


4 

217


4 

218 

4.2 

Printing Job Template List 

This section describes how to print out the Job Template List on this machine. 

The Job Template List contains settings of the server used for storing the job template and 

which is set by CentreWare Internet Services or CentreWare Scanning Services. 

Print out the Job Template List via the touch panel display. 

“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on using the printer.

5E-mail Scanning 

5.1 Scanning Document to Send as E-mail ......................................... 220 

5.1.1 Requirements ................................................................. 220 

5.1.2 Scan and Mail................................................................. 220 

5.1.3 Registering Dial Directory............................................... 223

E-mail Scanning 

5 

220 

5.1 

Scanning Document to 

Send as E-mail 

You can scan document and send it as an e-mail at the same time using this machine. This 

feature is known as “E-mail Scanning”. You can also set the maximum size of the e-mail. 

● You need to install the optional E-mail Kit on this machine in order to use the E-mail Scanning feature. 

● Scanned documents cannot be printed. 

5.1.1 Requirements 

To send the document as an e-mail, you need to set up the following. Check with 

your system administrator or network administrator to check if the settings have 

been configured. 

Setting network environment and mail server 

● registering user account 

● setting mail server 

“4.7 E-mail Printing” (P. 91) of “Part 1 Printer” for details on setting the mail server. 

5.1.2 Scan and Mail 

Procedure 

The procedure to scan a document and e-mail it is as follows: 



2 Display the Basic Scanning screen.

3 Under Save to, select E-mail. 


Scan Options 

The E-mail screen is displayed. 


File Format 


E-mail 

Auto 200dpi 

1 Sided 

Full Color 

300dpi 


Mailbox... Grayscale 

400dpi 


Job Template... 

Black 

600dpi 

More... 

4 Specify the recipient of the scanned data. 

The options to specify are as follows: 

■When the contents is Same as Sender: 

5.1 Scanning Document to Send as E-mail 

Item Description 

Default 

value 

To Enter the e-mail address. You can also use the dial directory. 

Not Set 

Subject Enter the subject of the mail. Auto Set 

From Register the name of the sender. This sender’s name will 

appear on the Send Header and Cover Note. 

Machine Email 

Address 

Reply To Enter the e-mail address of the recipient. Same as 

Sender 

Errors-To Specify whether to send an Error Mail when the data cannot 

be sent due to a wrong address being set or an error 

that occurred. 

E-mail 

To: (Not Set) 

Subject: (Auto Set) 

From: (Not Set) 

Reply To: (Same as Sender) 

Errors-To: (Same as Sender) 

Cancel 

Same as 

Sender 

Selecting Same as Sender will set the contents similar to the sender. 

Menu 

Save 

Same as 

Sender 

Open 

Address Book 

Keyboard 


5 

221


5 

222 


■When using address list: 

Select Open Address Book. 

Selecting Enter Number and then using the numeric keypad to enter the speed dial number at Go to will 

display the specified number at the beginning of the dial directory list. You also specify the index on the 

screen displayed by clicking the ABCDE, FGHIJ, KLMNO, PQRST, UVWXYZ, 0 – 9 tabs. 


Address: 

001 Fuji Xerox 002 Akira Endo 003 

004 

007 

005 

008 

Only the address for e-mail can be used. 

“5.1.3 Registering Dial Directory” (P. 223) for details on setting the dial directory. 

■When using the keyboard to enter: 

Select Keyboard. 

The display might differ according to the ROM versions. 

Using the keyboard, enter the characters. 

5 Select Save. 


6 If necessary, configure the scan settings. 

006 

009 

010 011 012 

Cancel 

Address List ABCDE FGHIJ KLMNO PQRST UVWXYZ 0-9 

Alphabet 

Symbol 

a 

h 

o 

v 

b 

i 

p 

w 

c 

j 

q 

x 

d 

k 

r 

y 

e 

l 

s 

z 

Cancel 

“3.3 Configuring Scan Settings” (P. 160) for details on configuring the scan settings. 

f 

m 

t 


Scanning of the document will begin and the scanned data will be sent to the specified recipient. 

g 

n 

u 

@ 

+ 

/ 

. 

- 

< 

_ 

= 

> 

Save 

Go to 

(001-500) 

Save 

Backspace 

Shift

5.1.3 Registering Dial Directory 

Registering directory 

Procedure 



Either the System Settings screen or System Administrator – Password Entry screen will be displayed. 

● The System Administrator – Password Entry screen will be displayed if the system administrator 

password has been set. If the password has not been set, pressing the Password/System Settings 

button will display the System Settings screen. 

● If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System 

Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering 

the password. After the password has been entered, selecting the System Settings button will display 

the System Settings screen. 




3 Select Address Book. 

Setup Menu 


Auditron 


The Address Book screen is displayed. 

Setup Menu 

Mailbox Address Book 

Close 


Password 

Close 


5 

223


5 

224 


4 Select the preferred address number, followed by Create/Delete. 


also use the numeric keypad to enter a 3-digit dial number to Go to to specify the address number 

directly. 

Address Book 

Address No. Address 

001 

(Not in Use) 

002 

(Not in Use) 

003 

(Not in Use) 

004 

(Not in Use) 


The Address Number NNN – Create/Delete screen is displayed. 

5 Select E-mail and then Detailed Settings. 

Adrress Number 001 - Create/Delete 

Address Type E-mail Address 

Fax 

1111 

Recipient Name 

iFAX 

1111 

Index 

E-mail 

1111 

6 Select the option for registering, followed by Change Settings. 


Address Number 001 - Create/Delete (E-mail) 


1. E-mail Address (Not Set) 

2. Recipient Name 

(Address Not Entered) 

3. Index 


■1. E-mail Address 

Use the keyboard and numeric keypad displayed to enter the item. 

■2. Recipient Name 

Use the keyboard and numeric keypad displayed to enter the item. 

■3. Index 

Close 

Go to 

(001-500) 

Create/Delete 

Close 

Detailed 

Settings 

Close 

Reset All 

Settings 

Change 

Settings 

Use the keyboard and numeric keypad displayed to enter the item.

Changing/Deleting the registered contents 

Procedure 



Either the System Settings screen or System Administrator – Password Entry screen will be displayed. 

● The System Administrator – Password Entry screen will be displayed if the system administrator 

password has been set. If the password has not been set, pressing the Password/System Settings button 

will display the System Settings screen. 

● If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System 


password. After the password has been entered, selecting the System Settings button will display the 

System Settings screen. 




3 Select Address Book. 

Setup Menu 


Auditron 


The Address Book screen is displayed. 

Setup Menu 

Mailbox Address Book 

Close 


Password 

Close 


5 

225


5 

226 


4 Select the address number to change or delete, followed by Create/ 

Delete. 


also use the numeric keypad to enter a 3-digit dial number to Go to to specify the address number 

directly. 

Address Book 

Address No. Address 

001 

soumu@mail.net 

002 

(Not in Use) 

003 

(Not in Use) 

004 

(Not in Use) 


The Address Number NNN – Create/Delete screen is displayed. 

5 Select E-mail and then Detailed Settings. 

Adrress Number 001 - Create/Delete 

Address Type E-mail Address 

soumu@mail.net 

Fax 

1111 

Recipient Name 

iFAX 

1111 

Index 

E-mail 

S1111 

6 ■When changing the registered contents: 

Select the item to change, followed by Change Settings. 




1. E-mail Address soumu@mail.net 



3. Index 

S 

“Registering directory” (P. 223) for details on the procedure. 

Close 

Go to 

(001-500) 

Create/Delete 

Close 

Detailed 

Settings 

Close 

Reset All 

Settings 

Change 

Settings


■When deleting all items of the registered contents: 

1 

Select Reset All Settings. 



1. E-mail Address soumu@mail.net 



3. Index 

S 


2 

Check the contents on the screen, and then select Yes. 

Selecting the No button will return to the screen of step 1. 

Address Number 001 - Cleate/Delete (E-mail) 

Items 

All settings in Address Number 001 will be reset. 

1.Address (E-mail Add) 

2.Recipient Are you Name sure? 

3.Index 

Yes No 

All the contents of the selected speed dial number will be deleted. 

Reset All 

Settings 

Change 

Settings 




Close 

Close 

Reset All 

Settings 

Change Settings 


5 

227

Part 3 Appendix

1Appendix 

A Main Specifications ........................................................................ 232 

A.1 Product Specifications .................................................... 232 

A.2 Printable Area................................................................. 233 

A.3 Internal Fonts.................................................................. 234 

A.4 Interface Board (for Token Ring)..................................... 235 

B Printer/Scanner Settings (System Administration Mode)............... 236 

C Precautions/Limitations.................................................................. 237 

C.1 SMB................................................................................ 237 

C.2 TCP/IP (LPD).................................................................. 239 

C.3 NetWare.......................................................................... 241 

C.4 Scan Features ................................................................ 244 

C.5 Print Auditron .................................................................. 245 

D Troubleshooting When Using SMB ................................................ 246 

D.1 Cannot Find Printer ........................................................ 246 

D.2 Cannot Print.................................................................... 247 

D.3 Cannot Delete Documents From Printer Window........... 247 

D.4 Cannot Auto Download Printer Driver............................. 248 

E Troubleshooting When Using TCP/IP............................................. 249 

E.1 For Windows 95, Windows 98, Windows Me.................. 249 

E.2 For Windows NT 4.0, Windows 2000, Windows XP ....... 250 

F Troubleshooting When Using NetWare .......................................... 251 

F.1 When Not Printed ........................................................... 251 

F.2 When “Switch off the power” Appears ............................ 254 

F.3 When Target Print Result Is Not Obtained...................... 254 

F.4 No Notification ................................................................ 255 

G Troubleshooting for CentreWare Internet Services ........................ 256 

H Automatic Gradation Adjustment ................................................... 257 

I Glossary......................................................................................... 258 

J Q & A ............................................................................................. 260

Appendix 

232 

A Main 

Specifications 

This section describes the main specifications of the printing feature. 

A.1 Product Specifications 

Type Console 

Laser printer 

Printing system Semiconductor laser system 

Xerography 

Printing speed Conditions: A4 

(continuous printing of same contents) 

• For DocumentCentre C400 40 sheets/minute (black/white), 

22 sheets/minute (color) 





Warm-up time About 45 seconds 

(temperature at 20°C, 60% humidity) 

Resolution Color: 600 dpi, Black/White: 1,200 dpi 

(For text printing, equivalent to 2,400 dpi) 

We regret that improvements in specifications/appearance of the product may be made without prior 

notice.

A.2 Printable Area 

The print area when using PCL printer driver for printing is as follows: 

For non-standard sizes and sizes smaller than A3: 

A Main Specifications 

For non-standard sizes, the left and right unprintable areas becomes 4.5 mm when the width of the 

paper is 306 mm or more. 

For 12×18": 

Appendix 

233

Appendix 

234 


A.3 Internal Fonts 

The following fonts can be used for normal operations. 

“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on the 

optional PostScript fonts. 

Stroke fonts (for HP-GL/2 only) 

● European stroke fonts 

Outline fonts 

The relationship between the installed outline fonts and the Page Description 

Languages or emulation mode is as follows. 

In addition, the installed outline fonts cannot be used for PostScript (option) for 

normal operations. 

■Europian 

CG Times LetterGothic CourierPS 

CG Times It LetterGothic It CourierPS Ob 

CG Times Bd LetterGothic Bd CourierPS Bd 

CG Times BdIt Albertus Md CourierPS BdOb 

Univers Md Albertus XBd SymbolPS 

Univers MdIt Clarendon Cd Palatino Roman 

Univers Bd Coronet Palatino It 

Univers BdIt Marigold Palatino Bd 

Univers MdCd Arial Palatino BdIt 

Univers MdCdIt Arial It ITCBookman Lt 

Univers BdCd Arial Bd ITCBookman LtIt 

Univers BdCdIt Arial BdIt ITCBookmanDm 

AntiqueOlv Times New ITCBookmanDm It 

AntiqueOlv It Times New It HelveticaNr 

AntiqueOlv Bd Times New Bd HelveticaNr Ob 

CG Omega Times New BdIt HelveticaNr Bd 

CG Omega It Symbol HelveticaNrBdOb 

CG Omega Bd Windings N C Schbk Roman 

CG Omega BdIt Line Printer N C Schbk It 

GaramondAntiqua Times Roman N C Schbk Bd 

Garamond Krsv Times It N C Schbk BdIt

Garamond Hlb Times Bd ITC A G Go Bk 

GaramondKrsvHlb Times BdIt ITC A G Go BkOb 

Courier Helvetica ITC A G Go Dm 

Courier It Helvetica Ob ITC A G Go DmOb 

Courier Bd Helvetica Bd ZapfC MdIt 

Courier BdIt Helvetica BdOb ZapfCDingbats 

A.4 Interface Board (for Token Ring) 

This section describes the optional interface board (for Token Ring). 

Shape of the connector 

Pin arrangement 

STP connector specifications 

Pin No. Name Pin No. Name 

1 RX-A 6 RX-B 

2 N.C. 7 N.C. 

3 N.C. 8 N.C. 

4 N.C. 9 TX-A 

5 TX-B - 

UTP connector specifications 

Pin No. Name Pin No. Name 

1 N.C. 5 RX-A 

2 N.C. 6 TX-B 

3 TX-A 7 N.C. 

4 RX-B 8 N.C. 


Appendix 

235

Appendix 

236 

B Printer/Scanner 

Settings 

(System Administration 

Mode) 

The various printer/scanner settings can be changed in the System Administration Mode to 

make them easier to use. 

See “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User 

Guide (Copier) for details on System Administration Mode and the options that can be set.

C Precautions/Limitations 

C.1 SMB 

The precautions/limitations of using SMB are as follows: 

Setting up of this machine 

● Be very careful in setting up IP addresses. IP addresses are addresses controlled 

as an entire system. Consult your network administrator before defining 

any address. 

● Depending on the network environment used, it may be necessary to set the 

subnet mask and gateway. Consult your network administrator before defining 

the needed item. 

● If setting the port to Enabled leads to insufficient memory, the port status may 

be set to Disabled automatically. In this case, either set the port to Disabled 

when it is not used or change the memory allocation capacity. 

● Specify the size for the receive buffer memory (SMB Spool) as required by the 

environment in use. If the size of the receive buffer memory (SMB Spool) is 

smaller than the transmitted data, the data may not be received. 

Setting up of host machine 



any address. 

● Consult the Network Information Service (NIS) administrator when setting network 

(such as IP address) by a host being used under NIS. 

Switching off power 

Take note of the following points when switching off the power of this machine: 

■When SMB Spool is set to Memory 

All print data spooled to the printer memory, including data in the process of 

printing, will be deleted. When the power is switched on again, the print data will 

not be found. 

However, if the power is switched off immediately after the print data has been 

sent, the print data may be stored in the host device. In this case, when the 

power is switched on again, the stored print data will be printed first even if new 

print data has been sent. 

■When SMB Spool is set to Hard Disk 

All print data spooled to the hard disk of this machine, including data in the process 

of printing, will be saved. When the power is turned on again, the stored 

print data will be printed first even if new print data has been sent. 

Appendix 

237

Appendix 

238 


■When SMB Spool is set to Off (non-spool mode) 

All print data spooled to the receive buffer of this machine, including data in the 

process of printing, will be deleted. When the power is turned on again, the print 

data will not be found. However, if the power is turned off immediately after the 

print data has been sent, the print data may be stored in the host device. In this 

case, when the power is turned on again, the stored print data will be printed first 

even if new print data has been sent. 

During printing 

■When SMB Spool is set to Hard Disk or Memory 

If the print data is larger than the hard disk or the remaining memory capacity at 

the point of receiving print data, the data will not be received. 

When the print data has exceeded the receiving capacity, some host devices may re-send the data 

immediately. When this occurs, the host device appears as if it has crashed. To rectify the situation, 

stop the host device from sending print data. 

■When SMB Spool is set to Off (non-spool mode) 

If the machine has accepted a print request from a host device, it cannot accept 

any print request from other host device. 

■When the IP address or computer name of the host device is changed 

When the IP address or computer name of the host device is changed, it may not 

be able to process enquiry or delete request from this machine correctly. Ensure 

that this machine is free of print data in the receive buffer, and then turn the 

power off/on. 

You can use the printer control panel to stop/eject print data spooled to the receive buffer of this 

machine. For details on the way to do this, see “7.2.8 Forcibly Outputting Data Wait Documents” in 

“Part 1 Hardware” of the User Guide (Copier) or “3.6.2 Canceling Printing From Printer” (P. 58) 

of “Part 1 Printer”. 

■Deleting jobs 

For Windows NT 4.0 not installed with Service Pack 4 and later, you cannot 

delete jobs. If you delete jobs while the computer is receiving data, an error message 

will be displayed. In this case, the Retry button on the error message dialog 

box will not be effective.

C.2 TCP/IP (LPD) 

The precautions/limitations of using TCP/IP (LPD) are as follows: 

Setting up this machine 




any address. 

● Depending on the network environment used, it may be necessary to set the subnet 

mask and gateway. Consult your network administrator before defining the 

needed item. 

● If setting the port to Enabled leads to insufficient memory, the port status may 

be set to Disabled automatically. In this case, either set the port to Disabled 

when it is not used or change the memory allocation capacity. 

● Specify the size for the receive buffer memory (LPD spool) as required by the 

environment in use. If the size of the receive buffer memory (LPD spool) is 

smaller than the transmitted data, the data may not be received. 

Setting up host machine 



any address. 

● Consult the Network Information Service (NIS) administrator when setting network 

(such as IP address) by a host being used under NIS. 

Switching off power 

Take note of the following points when turning off the power of this machine: 

■When LPD Spool is set to Memory 

All print data spooled to the printer memory, including data in the process of 

printing, will be deleted. When the power is turned on again, the print data will 

not be found. 

However, if the power is turned off immediately after the print data has been 


power is turned on again, the stored print data will be printed first even if new 


■When LPD Spool is set to Hard Disk 

All print data spooled to the hard disk of this machine, including data in the process 

of printing, will be saved. When the power is turned on again, the stored 

print data will be printed first even if new print data has been sent. 

Appendix 

239

Appendix 

240 


■When LPD Spool is set to Off (non-spool mode) 

All print data spooled to the receive buffer of this machine, including data in the 

process of printing, will be deleted. When the power is turned on again, the print 

data will not be found. 

However, if the power is turned off immediately after the print data has been 


power is turned on again, the stored print data will be printed first even if new 



■When LPD Spool is set to Hard Disk or Memory 

If the print data is larger than the hard disk or the remaining memory capacity at 

the point of receiving print data, the data will not be received. 

When the print data has exceeded the receiving capacity, some host devices may re-send the data 

immediately. When this occurs, the host device appears as if it has crashed. To rectify the situation, 

stop the host device from sending print data. 

■When LPD Spool is set to Off (non-spool mode) 

If the machine has accepted a print request from a host device, it cannot accept 

any print request from other host device. 

■When the IP address or computer name of the host device is changed 

When the IP address or computer name of the host device is changed, it may not 

be able to process enquiry or delete request from this machine correctly. Ensure 

that this machine is free of print data in the receive buffer, and then turn the 

power off/on. 

You can use the touch panel display to stop/eject print data spooled to the receive buffer of this 

machine. For details on the way to do this, see “7.2.8 Forcibly Outputting Data Wait Documents” in 

“Part 1 Hardware” of the User Guide (Copier) or “3.6.2 Canceling Printing From Printer” (P. 58) of 

“Part 1 Printer”.

C.3 NetWare 

The precautions/limitations of using NetWare are as follows: 

During setting up 


■Setting up of this machine 

If setting the port to Enabled leads to insufficient memory, the port status may be 

set to Disabled automatically. In this case, either set the port to Disabled when it 

is not used or change the memory allocation capacity. 

■Setting up environment for PCONSOLE 

Take note of the following points when setting up environment using PCON- 

SOLE: 

Item For PServer Mode 

No. of file server Up to 16 servers 

No. of print queue Up to 48 queues 

No. of notifying candidate Up to 48 users 

No. of password character Up to 32 characters 

If 33 or more characters are used for the password, printing cannot be carried out. 

■Using bindery reference queue (for directory service/PServer mode) 

This machine does not support bindery reference queue. As such, printing with 

bindery reference queue is not allowed. 

Appendix 

241

Appendix 

242 



■When using CAPTURE/NPRINT 

There are optional features not supported by NetWare. 

: Supported (features of this machine) 

* 

: Features of the file server or workstation 

× : Not supported 

Option PServer 

CAPTURE NPRINT Mode 

SHow ⎯ * 

NOTify / NoNOTIfy NOTify / NoNOTIfy 

TImeout ⎯ * 

AUtoendcap / 

NoAutoendcap 

⎯ * 

Local = n ⎯ * 

⎯ PrintServer = 

Server = Server = * 

Queue = Queue = * 

Create = ⎯ * 

Job = Job = * 

Keep ⎯ * 

Form = n Form = n 

Copies = n Copies = n 

Remarks 

⎯ Delete * 

Tabs = n / NoTabs Tabs = n / NoTabs × Cannot guarantee correct 

printing 

Banner /NoBanner Banner /NoBanner × 

FormFeed / 

NoFormFeed 

CONversion / 

NoCONversion 

FormFeed / 

NoFormFeed 

CONversion / 

NoCONversion 

JApanese / ENglish Japanese / ENglish × 

■When printing with Windows application programs 

When the setting to print at High Speed is invalid, printing may not be done correctly. 

When you print from Windows application program, enable the High 

Speed setting. 

× 

×

Print control time 


■When using PSC/PCONSOLE 

Take note of the following points when carrying out print control using PSC/ 

PCONSOLE with directory service or bindery service. 

There are optional features not supported by NetWare. 

: Supported (features of this machine) 

× : Not supported 

Parameter PServer 

PSC PCONSOLE Mode 

STATus ⎯ 

Remarks 

PAUse Printer Pause In print server mode, the status 

of this machine becomes 

Stop. 

ABort Abort Job 

STOp [Keep] Printer Stop = 

STARt Printer Start 

--- Printer Rewind 

MArk Paper Tip Mark × 

FormFeed Form Feed × 

MOuntForm=n Load Paper 

PRIvate ⎯ × 

SHared ⎯ × 

CancelDown ⎯ × 

Appendix 

243

Appendix 

244 


C.4 Scan Features 

The precautions/limitations of using the scan features are as follows: 

The “Network Scanner Driver Readme.txt” in the PCL Driver/Network Utility CD-ROM for details on 

the precautions/limitations on the network scanner driver and mailbox viewer. 

When retrieving documents from mailbox 

Display 

● When Delete/Save Documents is set to Save, the same document can be 

accessed by multiple clients. 

● When Delete/Save Documents is set to Delete, the number of multiple clients 

that can access the same document is only one. The document which is being 

saved or imported by a client cannot be seen from other clients. 

In both cases, you can add documents to the mailbox which is being accessed. 

When a document with many colors is scanned, the image cannot be displayed 

in the correct colors if the display mode does not support the display of the number 

of colors scanned. Use the display mode which supports the display of the 

number of colors scanned or more. 

Using network scanner driver and mailbox viewer simultaneously 

You cannot use the network scanner driver and mailbox viewer together from 

one computer to connect to this machine. 

When retrieving documents from multiple computers, you can retrieve documents 

from up to three of the same machine at the same time using the network 

scanner driver or mailbox viewer 2 by multiple computers. 

When printing documents saved in the mailbox 

When Mailbox is selected, only fax documents can be printed when printing 

saved documents using the touch panel display. Scanned documents cannot be 

printed. 

When polling from other fax machines 

When the machine is polled from other fax machines, scanned documents cannot 

be sent. 

When using TIFF files 

The TIFF files created by using Job Template or the mailbox viewer will be compressed 

to MMR or MH format. To open TIFF files, use an application program 

which supports these compression formats.

Restriction on scanning capacity 


The maximum scanning capacity of one page is 297 × 432 mm. For standard 

sizes, it is A3 or 11 × 17". 

Number of sheets of documents for scanning (using mailbox) 

Using mailbox, the number of sheets of documents which can be scanned at one 

time is 999 pages. The number of sheets for scanning may change according to 

the document size and resolution. 

C.5 Print Auditron 

The precautions/limitations for using Print Auditron are as follows. 

● When the PS driver is being used for shared printers, the Print Auditron does 

not function properly. Install the printer driver on each of the client PCs that will 

be using Print Auditron on the PS driver. 

● When using the PCL driver on a printer with a shared server, turn off the EMF. 

If it is turned on operations will not be correct due to transmission of faulty information. 

● When changing the setting for Specify Job Owner in the printer driver, enter the 

password again. Operations may not be correct due to unintended information 

being transmitted if the previously set password is used as is. 

Appendix 

245

Appendix 

246 

D Troubleshooting 

When 

Using SMB 

This section describes the possible causes, ways of verification, and the recommended 

actions for errors which may occur when using SMB. 

D.1 Cannot Find Printer 

Cause Verification Action 

Transport protocol of the host 

device and this machine is different. 

There are multiple browsers. 

The network (subnet) is wrong. 

Name search of the host name 

is not working correctly (when 

transport protocol is TCP/IP). 

Host name specified on this 

machine already exists. 

On the host device, you can find 

the printer when it has been 

searched as “another computer” 

(Start > Find > Computer) but 

not when searched in the Network 

Neighborhood. 

When the PING command is 

issued, specifying the IP 

address of this machine gets a 

response but not when specifying 

the host name. 

Print out the System Settings 

List, and check if the status of 

SMB indicates “repetitive host 

name”. 

↑ 

↑ 

Specify similar protocol for SMB 

for host device and this machine. 

When there are multiple host 

devices within the same workgroup, 

change the Auto Master 

Mode in the SMB setting file, 

config.txt to Off. 

When this machine and the host 

device is in a different network, 

consult your system administrator. 

Check the settings of the SMB 

setting file, config.txt (WINS 1st 

server, WINS 2nd server, Subnet 

mask) with the settings on 

the host device (e.g. WINS, 

DNS, LMHOST). 

Change the Host name of the 

SMB setting file, config.txt to 

another name not in use. 

Also, either change the host 

name used by CentreWare Internet 

Services to another name 

not in use or reset this machine 

to default settings.

D.2 Cannot Print 

D Troubleshooting When Using SMB 


This machine is processing print 

request from other host devices 

(for non-spool mode only). 

Exceeded the maximum number 

of connections of this 

machine. 

The user name and password is 

not correctly set at the printer 

properties when using the 

Auditron feature. 

Check if this machine is processing 

printing. (An error message 

about insufficient storing space 

for waiting print jobs is displayed.) 

Check if this machine is processing 

requests (e.g. print requests, 

status enquiry) from multiple host 

devices simultaneously. (An error 

message about remote computer 

cannot be used is displayed.) 

On the Configuration tab of the 

the printer properties, check the 

setting of Specify Job Owner. 

After this machine has completed 

the processing, either send a 

print request or switch to spool 

mode on this machine. 

Wait for a while, and then send 

print request again. Or increase 

the value of Maximum Sessions 

on the SMB setting file, config.txt, 

and then reboot this machine. 

Specify the correct user name 

and password at Specify Job 

Owner. 

D.3 Cannot Delete Documents From Printer 

Window 


Tried to delete all documents 

displayed in the Printer window 

(only possible for system administrator). 

Check if you are trying to delete 

print jobs from the Printer menu 

(Clear print jobs menu). 

Owner of print job is not correct. Check if the Owner of the select 

print job is similar to the name 

used for login to Windows. 

Service Pack 4.0 and later is not 

installed. 

(For Windows NT 4.0) 

Check the version of the Service 

Pack displayed when Windows 

NT 4.0 is activated. 

Select the print job you want to 

delete and then cancel it from 

the Document menu of the 

Printer window (Cancel Printing 

menu). 

Login to Windows again using 

the name of the Owner of the 

print job and then delete the print 

job. 

Install Service Pack 4.0 or later. 

Appendix 

247

Appendix 

248 

D Troubleshooting When Using SMB 

D.4 Cannot Auto Download Printer Driver 


Auto download feature is not 

working. 

Different printer drivers are 

saved. 

Printer driver is not saved within 

two levels from the Drivers 

folder. 

Printer driver is not saved in a 

folder which is named within 

eight alphanumeric characters. 

Check the Auto Driver Download 

setting of the SMB setting file, 

config.txt (only possible for system 

administrator). 

Check the printer type to see if 

the correct printer driver is 

saved. 

Check if the folder containing the 

printer driver is within two levels 

from the Drivers folder. 

Open the driver.txt of the Drivers 

folder, and then check if the 

message is “The folder name is 

not within eight alphanumeric 

characters”. 

Set the Auto Driver Download in 

the SMB setting file, config.txt to 

Enable and then reboot the 

machine. 

After saving the correct printer 

driver, reboot the machine. 

Save the printer driver in a folder 

within two levels from the Drivers 

folder, and then reboot the 

machine. 

Change the folder name to one 

using up to eight alphanumeric 

characters, and then reboot the 

machine.

E Troubleshooting 

When 

Using TCP/IP 


actions for errors which may occur when using TCP/IP (LPD). 

E.1 For Windows 95, Windows 98, 

Windows Me 

Cause Status Display/Verification/Action 

The machine and host device 

are connected to different networks. 

An error has occurred in the network 

between the host device 

and this machine, and the connection 

cannot be established. 

This machine is switched off 

after the host device has sent a 

print request. Or the print 

request is sent to the machine 

when it is switched off. 

Print requests from multiple host 

devices are sent to this machine 

at the same time. 

Printing files cannot be spooled 

due to insufficient disk capacity 

of the host device. 

Status “Unable to print (Network Error)” 

Display 

Verification Check with the network system administrator to verify 

that the network connecting the host device and that 

connecting this machine are linked by a router or gateway. 

Action Connect this machine directly to the network connecting 

the host device. 

Status “Unable to print (Network Error)” 

Display 

Verification None 

Action Ask the network system administrator to check the 

network for errors. 

Status 

Display 

“Unable to print (Network Error)” 

Verification Check if this machine is switched on. 

Action Switch on this machine. 

Status 

Display 

“Unable to print (Network Error)” 

Verification None 

Action None (printing will be re-processed automatically). 

Status “Unable to print (Spool Error)” 

Display 

Verification Open My Computer and right-click the disk (e.g. Cdrive) 

installed with the system. Select Properties from 

the menu displayed and then check the free space 

available. 

Action After deleting unnecessary files to increase the free 

disk space, select Pause Printing from the Document 

menu of the Printer window to enable printing to 

restart. 

Appendix 

249

Appendix 

250 

E Troubleshooting When Using TCP/IP 

E.2 For Windows NT 4.0, Windows 2000, 

Windows XP 

When printer is not printing 


Incorrect IP address is set. Ask the network system administrator 

to check if the IP address 

of this machine is correct. 

When LPD spool is set to Memory, 

the print data sent by the 

host device in one print request 

has exceeded the upper limit of 

the receiving capacity. 

An irrecoverable error has 

occurred during print processing. 

The transport protocol is different 

from that of the host device. 

Data format of the print data to 

be processed by this machine is 

different from that sent by the 

host device. 

Check the memory capacity of 

LPD spool, and then compare it 

with the print data which was 

sent in one print request. 

Check if there is any error displayed 

on the printer control 

panel. 

Check the selected transport 

protocol. 

When target print result is not obtained 

⎯ 

Set the correct IP address for 

this machine. 

1. If the print data is a single file 

and exceeding the upper limit 

of the memory capacity, split 

the file into smaller ones not 

exceeding the said upper 

limit, and then send for printing. 

2. If the print data are multiple 

files and have exceeded the 

upper limit of the receiving 

capacity, reduce the number 

of files to be sent for printing 

at one time. 

Switch the machine off and on. 

Switch on the machine only 

when there is nothing on the display. 

Select the same transport protocol 

as that of the host device. 

Disable the output function of 

Ctrl-D. 


The specified print language is 

different from that of the print 

data. 

Printer driver of this machine is 

not used (printer driver of other 

companies used instead). 

Check the specified print language 

and that of the print data. 

Check that the printer driver of 

this machine is selected. 

Specify a similar print language 

for the print data. 

Select the printer driver of this 

machine. If it does not appear as 

an option, install and select it. If 

a printer driver from other company 

is used, the machine may 

not function properly.

F Troubleshooting 

When 

Using NetWare 


actions for errors which may occur when using NetWare. 

F.1 When Not Printed 


The network component board 

(e.g. HUB) is not compatible with 

the automatic setting of the 

frame type. 

There is a breakdown in the network 

from the workstation to the 

printer. 

The user name or group name of 

the person sending the job is not 

registered in User of the print 

queue. 

Job sending to the print queue is 

prohibited. 

Check if the data link lamp of the 

network component board connected 

to this machine is on. 

Check if the frame type of the file 

server in the network is similar. 

Using NWADMIN from the workstation, 

check if the target printer 

object can be seen. * 

Using NWADMIN from the workstation 

and referring to the target 

queue object, check if the user 

name or group name of the person 

sending the job is registered 

in User. * 

Using PCONSOLE, check if Yes 

is set for User can register with 

the queue at the Current Queue 

Status of Print Queue. 

Using NWADMIN from workstation, 

check if the operator flag is 

checked at Recognition of the 

target print queue. * 

From this machine, set up the 

frame type specified to the file 

server which you want to connect 

to. 

Replace the network cable 

between the workstation and the 

printer that cannot be used for 

transmitting data. 

1. Re-send the print job to the 

print queue with the registered 

user name or group 

name of the person sending 

the job registered in User of 

Print Queue. 

2. Using NWADMIN from the 

workstation, register the user 

name or group name of the 

person sending the job at 

User of Print Queue* 

Using PCONSOLE, set to Yes. 

Using NWADMIN from workstation, 

check if each item of the 

operator flag is checked at Recognition 

of the target print 

queue. * 

Appendix 

251

Appendix 

252 

F Troubleshooting When Using NetWare 


The user name or group name of 

the person sending the job is not 

registered in print server user of 

the print queue. 

The print queue that sent the 

print job is not assigned to the 

printer. 

The settings of the data format 

of print job are not similar to that 

of the printing environment of the 

workstation. 

A print queue which exceeded 

the maximum number of supported 

queues of the printer has 

been set. 

The slave file server is not set 

(bindery service mode). 


check if the user name 

or group name of the person 

sending the job is registered in 

User of the target print server. * 


check if the target printer 

is assigned to the serviced 

printer in the list under User of 

the target print queue.* 

⎯ 


check if the desired print 

queue is assigned to the print 

queue list under User of the target 

print. * 

Using PCONSOLE from the 

workstation, check if the slave 

file server is registered in Service 

NetWare Server under the 

print server corresponding to the 

Print Server Information. * 

Printer type is wrong. Using PCONSOLE from the 

workstation, check if the following 

settings are set under Printer 

Information > Printer > Printer 

xxx Environment: Printer= Parallel, 

Port= LPT1, Position= Auto 

mode (local).* 

The slave file server setting is 

wrong (bindery service mode). 


workstation, check if printer type 

is set as Defined under Printer 

Information > Printer > Printer 

xxx Environment.* 

1. Re-send the print job to the 

print queue with the registered 

user name or group 

name of the person sending 

the job registered in User of 

Print Server Information. 


workstation, register the user 

name or group name of the 

person sending the job at 

User of the target print 

server. * 

1. Re-send the print job to a 

print queue assigned to the 

printer. * 


workstation, add the target 

queue as an addition to User 

of the target printer. * 

For workstation using Windows, 

disable the output function of 

Ctrl-D. 

Re-send the print job to a print 

queue assigned to the printer. * 

After registering the slave file 

server using PCONSOLE from 

the workstation, reflect the setting 

parameters. 


workstation, set Printer= Parallel, 

Port= LPT1, Position= Auto 

mode (local) and reflect the setting 

parameters. * 

If it is not Defined, change it to 

Defined and then reflect the setting 

parameters.*

The number of paper definition 

specified at the print server is 

not the same as that of paper 

definition set at the print queue. 


check if the paper definition 

specified at the print server 

is same as that of paper definition 

set at the print queue.* 



The level setting for IPX checksum 

is wrong. 

The level setting for NCP packet 

signature is wrong. 

The default device name is 

wrong. 

The directory tree name is not 

set. 

At the console screen of the file 

server, execute a set command 

and check if the IPX checksum 

is set to level 2. 


server, execute a set command 

and check if the NCP packet signature 

is set to level 3. 


List, and check the lower six 

characters (3 bytes) of the Ethernet 

address. 


List and check if the tree name is 

specified. 

Context is not set. Print out the System Settings 

List and check if the context is 

specified. 

Connected to another printer 

object. 

NetWare port cannot be activated 

by setting. 


check if the object is correctly 

assigned by the layout 

information of the desired print 

server. * 


List and check if the NetWare 

port is activated. 

File server is down. Search for the target file server 

in Network Neighborhood. 


specify the same number 

of paper definition at the 

print server as that of paper definition 

set at the print queue. * 


server, enter the following command 

and set the IPX checksum 

to level 0 or 1: 

set Enable IPX Checksum = x (x: 

0 or 1) 


server, enter the following command 

and after setting the NCP 

packet signature to level 0, 1, or 

2, restart the file server: 

set NCP Packet Signature 

Option = x (x: 0, 1, or 2) 

1. Set the device name using 

the correct Ethernet address. 

2. Set the device name to any 

name except the default 

name. 

Set the tree name. 

Set the context. 

1. Using the PCL Driver/Network 

Utility CD-ROM from the 

workstation, set the file 

server name, tree name, context, 

active mode correctly. 

2. Using the CentreWare Internet 

Services from the workstation, 

set the file server 

name, tree name, context, 

active mode correctly. 

Activate the NetWare port. 

Activating the file server. 

Appendix 

253

Appendix 

254 



There are printers with similar 

device name on the network. 

Switch off the machine and 

using NWADMIN from the workstation, 

check that the status of 

the corresponding printer object 

is job waiting. 

NetWare port is not activated. Print out the System Settings 

List and check if the network 

number when using IPX/SPX is 

at “00000000” (NetWare server 

down). Also, check if the IP 

address when using TCP/IP is at 

“0.0.0.0” (fixed IP not set or 

address supply server (DHCP) 

down). 

Using the CentreWare Driver & 

Network Utility CD-ROM from 

the workstation, set another host 

name. 

For IPX/SPX, activate NetWare 

server. For TCP/IP, set the fixed 

IP address or activate the 

address supply server (DHCP). 

*: Refer to “NetWare Online Documentation” for details on how to set and check. 

F.2 When “Switch off the power” Appears 


An error occurs in NetWare. ⎯ Switch the machine off and on. 

Switch on the machine only 

when there is nothing on the display. 

F.3 When Target Print Result Is Not Obtained 


The print language of the print 

job is different from that set up 

on this machine. 

Check the print language of this 

machine. 

Set the same print language for 

the print job and this machine.

F.4 No Notification 


The possible causes, verification methods and recommended actions when 

there are no messages on the workstation which have been sent print instructions 


No notification of printer errors 


Not registered in the Notify Candidate 

List of the print server. 

No notification of end of job 


workstation, check if the user 

name and group name of the 

person sending the job is registered 

in Print Server Information 

> Printer > Printer xxx Environment 

Settings > Notify. 

Register the user name or group 

name of the person sending the 

job in Notify. 


When sending jobs from the 

workstation, the NOTIFY option 

is not specified. 

The NetWare CASTOFF utility is 

executed on the user workstation. 

Check if the NOTIFY option is 

specified when sending the print 

job. 

⎯ 

Specify the NOTIFY option when 

sending the print job. 

Execute the NetWare CASTON 

utility on the user workstation. 

Appendix 

255

Appendix 

256 

G Troubleshooting 

for 

CentreWare Internet Services 

This section describes the causes and recommended actions for errors that occur while 

using CentreWare Internet Services. 

Cause Action 

Cannot connect to CentreWare 


The “Please wait” message is 

displayed throughout. 

The Refresh button is not working. 

Selecting menu in the left frame 

does not change the right frame 

contents. 

Is this machine working properly? 

Check if the power of this machine is switched on. 

Is CentreWare Internet Services activated? 

Print out the System Settings List to check. 

Is the Internet address correctly entered? 

Check the Internet address again. If cannot be connected, enter the 

IP address to make connection. 

Is the proxy server being used? 

Depending on the proxy server, connections might not be possible. 

Without using the proxy server, configure either the browser setting 

to “Not using proxy server” or the address to be used to “Not using 

proxy server”. 

Wait for a while as instructed. 

If nothing happens, try clicking the Refresh button. 

And even then, if nothing happens, check if this machine is working 

properly. 

Are you using the specified OS and browser? 

See “5.1.4 Target OS and Browsers” (P. 109) in “Part 1 Printer”, and 

check if the OS and browser in use can be used. 

The screen display is distorted. Change the window size of the browser. 

The latest information is not dis- Click the Refresh button. 

played. 

Characters are not correctly dis- Use Western European language command. 

played. 


button does not reflect the new 

settings. 


button will display in the 

browser, messages like “The 

server has returned ineffective 

or unrecognizable response.” or 

“No data”. 

Is the entered value correct? 

If the entered value is not a valid entry, it will change automatically to 

an entry within the limit. 

Is the password correct? 

The entry for Password is not similar to Confirm Password. Enter the 

correct password. 

Reboot this machine. 

Cannot delete job. Wait for a while and then click the Refresh button.

H Automatic 

Gradation 

Adjustment 

When the color gradation of the print image is out, it can be automatically adjusted. Through 

this gradation adjustment, the image quality of this machine can be consistently maintained. 

“3.4 Executing Automatic Gradation Adjustment” in “Part 1 Hardware” of the User Guide (Copier) for details on 

adjusting the gradation. 

Adjusting for printing 

When adjusting gradation for the printing of data such as text, select Print Job - 

Text. 

Auto Gradation Adjustment 

Copy Job - Text 

Copy Job - Photo 

Print Job - Text 

Print Job - Photo 

When adjusting gradation for the printing of data such as photos, select Print 

Job - Photo. 

Auto Gradation Adjustment 

Copy Job - Text 

Copy Job - Photo 

Print Job - Text 

Print Job - Photo 

Close 

Start 

Close 

Start 

Appendix 

257

Appendix 

258 

I 

A3 

420 × 297 mm paper. 

A4 

297 × 210 mm paper. 

A5 

210 × 148 mm paper. 

B4 

364 × 257 mm paper. 

B5 

257 × 182 mm paper. 

Glossary 

CMYK 

A way of expressing colors in process like 

color printing. 

It is divided into four colors of Cyan (C), 

Magenta (M), Yellow (Y), and Black (K), 

which are layered for printing. 

DPI 

Stands for Dot Per Inch, which is the number 

of dots that can be printed within a width 

of 1 inch. Used as the unit for resolution. 

ICM 

Stands for Image Color Matching, which is 

the color management software adopted by 

Windows 98, Windows Me, Windows 2000, 

Windows XP. It corrects the differences in 

color due to devices so that the color of the 

print result is similar to that on the screen. 

Image Enhancement 

Feature which makes the border between 

black and white smooth, with rough edges 

reduced, giving the appearance of a higher 

resolution. 

NV Memory 

Non-volatile memory which allows the settings 

of the printer to be maintained even 

when power is off. 

RAM 

Stands for Random Access Memory, which 

is the memory device where information can 

be retrieved as well as reduced. 

ROM 

Stands for Read Only Memory, which is the 

memory device specific for the retrieval of 

information. 

Printable area 

The actual area on paper which can be 

printed. 

Emulation 

The ability of the printer to perform the features 

of other printers. The mode is called 

emulation mode. 

Resolution 

Expresses the fineness of the image. Usually, 

it is expressed by the number of dots 

per inch (dpi) so that the larger the value, 

the higher the resolution (details can be 

reproduced). 

Gradation 

Refers to the smoothness between colors. 

Expresses the number of gradations by the 

number of levels, so that the larger the 

value, the smoother the colors. 

Cut paper 

Paper of standard sizes like A4, B5. 

Common Menu 

The menu for common settings of the print 

mode, and consists of Meter Check, Setup, 

Report/List, System Settings, Network/Port 

Settings, Memory Settings, Initialization/ 

Data Deletion, Print Settings, and Automatic 

Gradation Adjustment. 

Gradation 

The change in the continuous color density 

seen in photos and illustrations.


Buffer is the location to store data sent from 

the client temporarily. By increasing the 

memory capacity of the receive buffer, the 

client can be freed faster. 

Default value 

Factory default settings and settings upon 

NV memory initialization. 

Job 

A group of print data. The canceling and 

outputting of printing is done on a job basis. 

Screen 

For devices like printers, the density of 

printed matter is expressed in shaded dots, 

and the column of these dots or number of 

lines during printing are known as screen 

lines. Gradations which can be displayed 

change according to the number of screen 

lines. 

Protocol 

Rules of communication necessary for carrying 

out data transmission. 


Location where print data is actually processed 

and stored. 

I Glossary 

Printer driver 

The software which changes data created 

by the application program into data which 

can be interpreted by the printer. 

Mode Menu 

The menu for setting fixed conditions for 

processing each of the emulation modes of 

PCL emulation mode, HP-GL emulation 

mode, HP-GL/2 emulation mode. 

8K 

267 x 388 mm paper. Also called Hakkai. 

Appendix 

259

Appendix 

260 

J 

Q & A 

This section describes the frequently asked questions and their answers. 

Refer to them when using this machine. 

I wish to check the printer settings 

You can check the current printer settings by referring to the System Settings 

List. 

“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on the 

Printer Settings List. 

I wish to know the available printing features 

For the PCL printer driver of this machine, the printing features include N Up, 2 

Sided, Poster, Booklet Creation. 

The On-line Help of the printer driver for details on each of these features. 

I wish to change the paper size of paper tray 

When you wish to temporarily use paper sizes other than those loaded in trays 1 

– 4, it is convenient to use tray 5 (Bypass Tray) for loading. 

You can change the paper sizes in trays 1 – 4. 

“3.2 About Paper” (P. 37) in “Part 1 Printer” for details on how to load paper in tray 5 (Bypass 

Tray) and change paper sizes of trays 1 – 4. 

I wish to print in black and white 

Black and white documents will be automatically detected and printed in black 

and white. To print color documents in black and white, select Black for Output 

Color on the printer properties dialog box. 

The On-line Help of the printer driver for details on printing in black and white. 

I wish to print with special paper 

By using tray 5 (Bypass Tray), you can print with special papers like heavyweight, 

transparency, lightweight. Special papers cannot be printed from trays 1 

– 4. 

“4.2 Printing Non-Standard Paper Size” (P. 66) in “Part 1 Printer” for details on printing with special 

papers.

I wish to print with the same image quality of the document 

J Q & A 

You can configure settings to match the document type (photo, text, presentation, 

web page etc.) and fine tune the colors. 

The On-line Help of the printer driver for details on printing the same image quality as the document. 

I wish to install the printer driver in multiple clients 

To install the printer driver with similar settings (e.g. printing features, port) to 

multiple clients, it will be convenient to use the setup disk creation tool. 

“3.4 Installing/Uninstalling the Printer Drivers” (P. 50) in “Part 1 Printer” for details on how to 

install the printer driver. 

Print request has been sent but printing is not carried out 

Print out the Job History Report or Error History Report and then check the print 

job which you sent. 

“3.6 Canceling Printing/Checking Job Status” (P. 57) in “Part 1 Printer” for details on checking the 

print jobs sent. 

“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on the Job 

History Report and Error History Report. 

I wish to upgrade my OS for use with this machine 

There are printer drivers for each specific OS. Use the printer driver for your new 

OS for installation. 

“3.4 Installing/Uninstalling the Printer Drivers” (P. 50) in “Part 1 Printer” for details on how to 

install the printer driver. 

I wish to check whether the print job of my print request has been 

output 

By using the printer monitor of CentreWare Network Services which is included 

in the CD-ROM, you can check the status of print jobs on your computer. Also, 

you can use CentreWare Internet Services to delete print jobs from your computer. 

“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1 

Printer” for details on CentreWare Internet Services and printer monitor. 

Appendix 

261

Appendix 

262 

J Q & A 

I wish to check the number of sheets copied/printed 

You can check the number of sheets copied or printed using the control panel 

display. By printing out the Meter Report and Printer Meter Report, you can also 

check the number of sheets copied or printed according to client (job owner). 

“6.5 Confirming the Total Number of Copied/Printed Pages” in “Part 1 Hardware” of the User 

Guide (Copier) for details on checking the number of sheets copied or printed.

Index 

Numerics 

100Base-TX.......................................................... 11 

10Base-T............................................................... 11 

A 

Auto tray switch.................................................... 38 

B 

Basic printing process......................................... 49 

BOOTP .................................................................. 13 

Border erase....................................................... 180 

C 

Cancel print jobs .................................................. 59 

Cancel printing .............................................. 57, 58 

Cancel scanning ....................................... 156, 157 

Canceling jobs in waiting/process..................... 58 

CentreWare Internet Services ......................... 106 

CentreWare Scanning Services ...................... 119 

Changing mailbox viewer settings .................. 212 

Check password ................................................ 127 

Checking job status ............................................. 60 

Checking scanned data in mailbox ................. 203 

Checking scanned data on computer............. 206 

Checking status of job in process of 

scanning .............................................................. 158 

Configuring machine (scan) ............................. 133 

Configuring scan settings ................................. 160 

Connecting by parallel interface ........................ 10 

Connecting by Token Ring interface ................ 11 

Contrast............................................................... 185 

Creating mailbox ................................................ 127 

Customizing non-standard paper size.............. 66 

D 

Delete/save document ...................................... 127 

Deleting scanned data in mailbox .................. 203 

Deleting scanned data on computer .............. 206 

DHCP .................................................................... 13 

Document weight .............................................. 144 

E 

Ethernet interface................................................ 11 

EtherTalk (option)................................................... 8 

Expanding print areas for printing .................... 89 

Extension tray ...................................................... 42 

F 

Flow of printing .................................................... 36 

Flow of setting (scan) ....................................... 120 

G 

Gradation adjustment ....................................... 257 

H 

How to display scanner name......................... 208 

How to import scanned data ........................... 210 

How to scan ....................................................... 154 

I 

Image compression .......................................... 189 

Import scanned data to computer................... 194 

Interface board (Token Ring) .......................... 235 

Interface cable ..................................................... 10 

Internal fonts ...................................................... 234 

Internet printing................................................ 7, 30 

Internet services ................................................ 112 

IPP......................................................................... 30 

J 

Job template .............................................. 119, 216 

Job template list ................................................ 218 

Jobs and maintenance screens...................... 114 

Index 

263

Index 

264 

JPEG file format ................................................ 154 

L 

Lighter/Darker .................................................... 185 

Loading capacity................................................ 144 

Loading documents........................................... 147 

Loading in DADF ............................................... 148 

Loading on document glass............................. 147 

Local printer............................................................ 4 

M 

Mailbox data....................................................... 194 

Mailbox name..................................................... 127 

Mailbox password.............................................. 127 

Memory allocation ............................................... 22 

Mixed size originals........................................... 168 

Moving paper guide ............................................ 44 

N 

NetWare............................................................ 7, 32 

Network printer ...................................................... 5 

Network scanner utility ..................................... 208 

Non-spool mode .................................................. 24 

O 

On-line help .......................................................... 49 

Original orientation ................................... 149, 166 

Outline fonts ....................................................... 234 

Output color (scan)............................................ 160 

Output side ........................................................... 39 

P 

Paper..................................................................... 37 

Paper guide .......................................................... 42 

Parallel interface.................................................. 10 

PCL memory ........................................................ 23 

Port for scanning ............................................... 122 

PostScript memory .............................................. 23 

Precautions/Limitations .................................... 237 

Print area .............................................................. 89 

Print page buffer .................................................. 22 

Printable area..................................................... 233 

Printer driver : installing ...................................... 50 

Printer environments............................................. 4 

Printer type ......................................................... 232 

Printing features................................................... 46 

Printing non-standard paper size ...................... 66 

Printing procedure ............................................... 46 

Printing secure print jobs.................................... 72 

Printing special papers ....................................... 64 

Printing speed .................................................... 232 

Printing system .................................................. 232 

R 

Receive buffer ...................................................... 23 

Reduce/Enlarge ................................................. 174 

Resolution........................................................... 232 

S 

Salutation ............................................................ 122 

Sample Print......................................................... 83 

Sample print ......................................................... 77 

Save in server .................................................... 216 

Scan area............................................................ 144 

Scan size ............................................................ 171 

Scanner driver.................................................... 208 

Secure print .......................................................... 70 

Setting IP address ........................................ 13, 14 

Setting port ........................................................... 18 

Setting printer environments................................ 3 

Setting scanner environment........................... 117 

Setting secure print ............................................. 70 

Setting spool......................................................... 23 

SMB ....................................................................... 26 

Spool mode .......................................................... 23 

STP ............................................................... 11, 235

Stroke fonts......................................................... 234 

Suitable document sizes................................... 144 

Suitable paper size ............................................ 144 

Switching printer off-line ..................................... 56 

T 

Target OS (scan) ............................................... 121 

TCP/IP (LPD).................................................... 6, 28 

TIFF file format................................................... 154 

Token Ring (option)............................................... 9 

Token Ring interface ........................................... 11 

U 

Using mailbox..................................................... 122 

Using scanning feature ..................................... 122 

UTP ............................................................... 11, 235 

W 

Warm-up time..................................................... 232 

Windows network (SMB) ...................................... 5 

Index 

265

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DocumentCentre C400/320/240 Series User Guide (Printer/Scanner) (DE3043E2-1) 

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DocumentCentre C400/320/240 Series User Guide (Printer/Scanner) 

Human Interface Design Development 

Document Products & Supply Company 

Fuji Xerox Co., Ltd. 

DE3043E2-1 (Edition 2) 

July 2003 

Copyright © 2003 by Fuji Xerox Co., Ltd.

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