Suitcase Fusion 3 User Guide for Mac OS - Extensis

Scanning Documents for Fonts
When you open a document that contains Font Sense metadata, the auto-activation plug-in scans the document
to see what fonts are used in it, and then automatically activates precisely those fonts (provided the fonts reside
in the selected library). The following fonts are considered to be “used” in a document:
• Fonts applied to text.
• The font specified in the application’s Normal style sheet.
• Fonts applied to text on master pages, whether or not the master pages are applied to document pages.
NOTE
By default, the auto-activation plug-ins activate individual instances of fonts rather than all the fonts in entire
typeface families. For example, if a document requires Minion-Bold, a plug-in would activate only Minion-Bold,
not the entire Minion family. You can, however, choose to activate entire families by selecting the Activate
entire font families option in Auto-Activation Preferences.
Scanning Graphics for Fonts
For complete automatic font activation, the auto-activation plug-ins can scan graphic files imported into
documents and activate the fonts used in them. The plug-ins will consult any Font Sense metadata saved with
graphic files for the most accurate automatic activation. If Font Sense data is not available for a graphic file, the
plug-ins identify fonts by name.
NOTE: Currently, Font Sense metadata is saved with EPS files exported from Illustrator and Photoshop
documents with unrasterized text layers.
Handling Missing Fonts
If you open a document and a Missing Fonts dialog is displayed, first make sure you have the appropriate
library selected in the plug-in. If switching libraries doesn’t solve the problem, note the details about the missing
fonts.
If a font is missing, it may have not been added to Suitcase Fusion, and thus can’t be automatically activated.
Confirm that all of the necessary fonts have been added to Suitcase Fusion and open the document again.
Picking the “Best” Fonts
If you open documents that contain Font Sense metadata—and the appropriate library is selected—you should
rarely encounter missing fonts. In some cases, however, you may be missing the precise font. If other fonts are
available with the same name, the plug-ins can auto-activate the “best” font for you to use (provided that Pick
best match when original is missing is enabled in Auto-Activation Preferences, as it is by default). The best
font will be used in the document and its information will be recorded in the Font Sense metadata for future use.
In determining the “best” font, the plug-ins prefer (in order of importance):
• An active font over an inactive font (except for active system fonts);
• The Type in the Font Sense metadata; if that does not exist, OpenType fonts are preferred over PostScript
fonts, and PostScript fonts are preferred over TrueType fonts;
• The Foundry in the Font Sense metadata; if that does not exist, Adobe is preferred over other foundries;
• Higher versions are preferred over lower versions.
NOTE
Although it’s convenient to have Suitcase Fusion select fonts for you, keep in mind that the “best” font is not
always the correct font. This is particularly true when you consider that Suitcase Fusion’s first preference is for
active fonts over inactive fonts. For example, if you keep a TrueType version of Helvetica permanently active,
and a document requires a PostScript version of Helvetica, Suitcase Fusion will opt for the active TrueType
version—even if you have other PostScript versions of Helvetica.
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