Suitcase Fusion 3 User Guide for Mac OS - Extensis

Service Bureau or Printer Sample Setup
Service bureaus and printers have font-management issues unlike most other users: handling the scores of fonts
delivered by clients each day, ensuring that the appropriate fonts are used to output each job, controlling the
number of active fonts, and deleting fonts that are no longer necessary. Fortunately, many features in Suitcase
Fusion are designed to address service bureau-specific issues.
Managing House Fonts
Service bureaus generally own an extensive library of fonts that may be used to print their materials or to print
documents for clients that do not provide fonts. To keep these fonts separate from clients’ fonts, the service
bureau’s fonts can be stored in a Font Vault used specifically for house fonts.
Adding Clients’ Fonts
Whether you require clients to deliver fonts with jobs or they’re educated enough to do it on their own, you’re
likely to receive anywhere from a few individual font files to a hundred or more fonts with each job. The way you
add those fonts to the database will depend somewhat on the nature of the client or the nature of the job.
Generally, it makes sense to keep the client fonts together with the rest of the client job files. You could set up a
folder hierarchy in which you maintain all customer jobs along with their fonts. Since the Suitcase Fusion Font
Vault is portable, you could create a separate vault specifically to house this client’s fonts. By using a Font Vault
specifically for each client, you can be assured that only those client’s fonts are being used for the job, giving
your client the piece of mind that they aren’t using house fonts, or any other product that they might not have
purchased a license.
If you prefer to work from a single Font Vault, you can further differentiate your customer’s fonts using font
libraries within Suitcase Fusion. When a customer brings in a job, you could select their library in Suitcase
Fusion, and add all fonts for the job as a set in that library. Since the Suitcase Fusion auto-activation plug-ins
activate fonts only within a single library, you can be sure that only fonts from that library are being automatically
activated.
If you prefer not to keep fonts on your system at all, you may consider other options depending upon the type of
client and job.
• For a new client with a one- or two-page job, you might want to add the fonts temporarily. The fonts are
added to the database, immediately activated, and override any fonts of the same name already active.
When you shut down the computer, the fonts are removed from the database. For a quick job, especially
one with only a few fonts, you may not want to bother creating new keywords or sets that you would need
to delete later.
• For a new client with a one- or two-page job, you might want to add the fonts “on-demand.” The fonts are
added to the database, immediately activated, and override any fonts of the same name already active.
When you shut down the computer, the fonts are removed from the database. For a quick job, especially
one with only a few fonts, you may not want to bother creating new keywords or sets that you would need
to delete later.
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