Support Services for Adults with Developmental ... - DHS home

(8) SPECIAL RECORD REQUIREMENTS FOR SUPPORT SERVICES
FUND EXPENDITURES.
(a) The brokerage must develop and implement written policies and
procedures concerning use of support services funds. These policies
and procedures must include but may not be limited to:
(A) Minimum acceptable records of expenditures:
(i) Itemized invoices and receipts to record purchase of
any single item;
(ii) A trip log indicating purpose, date, and total miles to
verify vehicle mileage reimbursement;
(iii) Itemized invoices for any services purchased from
independent contractors, provider organizations, and
professionals. Itemized invoices must include:
(I) The name of the individual to whom services
were provided;
(II) The date of the services; and
(III) A description of the services.
(iv) Pay records, including timesheets signed by both
employee and employer, to record employee services;
and
(v) Documentation that services provided were consistent
with the authorized ISP.
(B) Procedures for confirming the receipt, and securing the use
of, specialized medical equipment and environmental
accessibility adaptations.
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