Managing External Relations - Disaster Management Center ...

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Chapter 6 Approaches by donors concerning individual contributions — Donors should be encouraged to consider areas of programs that are most in need of funding and to make unearmarked contributions wherever possible to permit the greatest flexibility. All contributions must be co-ordinated through FDRS. Contributions in-kind — The field should decide if these contributions are suitable and report the offer immediately to FDRS. Establish procedures for reporting information regularly to FRDS including: ♦ Information for special appeals or special submissions and reports to donors ♦ Strategic information that may have been received from donor contacts ♦ General information such as donor policy statements ♦ Press clippings on foreign aid, humanitarian affairs and related issues Emergency Fund To provide financial assistance in emergency situations Maximum US$ 8 million/ emergency/year Maximum US$ 25 million/year Funding of Assistance through General and Special Programmes EXCOM EXCOM approval required to seek funds, to incur obligations to the extent of income received and to make payments up to the amounts approved General Programmes Programme Reserve Contingency reserve for unanticipated needs (usually 10% of Annual Programme) Voluntary Repatriation Fund (VRF) To fund initial costs associated with voluntary repatriation movements pending a special appeal and receipt of contributions Annual Programme Africa Annual assistance programme for each country or area where ongoing UNHCR assistance is provided to refugees Asia & Oceania Europe Americas & the Caribbean Southwest Asia, N. Africa & the Middle East Other assistance in new refugee situations arising between sessions of EXCOM Funded by special appeals which define the purpose, activities and required resources (EXCOM approval not required) Special Programmes (all other programmes beyond the scope of General Programmes) Special Trust Funds for Programmes such as the Junior Professional Officers programme Trust Funds Reserves Special Accounts inter Returnee programmes alia Specific activities as requested by the UN Secretary-General EP 04 UNHCR ‘good offices’ type activities 87
EP 04 88 Managing External Relations (5) Identify staff knowledge and skills that exist and those that need to be developed for improved donor relations, such as: ♦ Understanding needs, interests and requirements of donors ♦ Understanding political and economic issues ♦ Developing relationships with key individuals and groups to promote fund raising ♦ Developing technical knowledge of funding sources (6) Establish a timeline for developing donor and funding agency contacts and staff development in facilitation, presentation and other relevant skills. Recommended reading for developing a funding and donor relations strategy UNHCR Publications Donor Relations and UNHCR Representatives, FDRS, September 1997. Emergency Handbook, 1998. ‘General Aspects of Donor Relations and Mobilizing Resources—Briefing Module for UNHCR Staff’, FDRS, January 1998. Partnership: A Programme Management Handbook for UNHCR’s Partners, March 1996.
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Acknowledgments This course draws o
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