Tender Dossier (PDF) - eulex

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1.2 The supplies must comply fully with the technical specifications set out in the tender dossier (technical annex) and conform in all respects with the drawings, quantities, models, samples, measurements and other instructions. 1.3 Tenderers are not authorised to tender for a variant in addition to the present tender. 2. Timetable DATE TIME* Optional Clarification meeting 12 April 2012 10:00hrs Deadline for request for any clarifications from the Contracting Authority Last date on which clarifications are issued by the Contracting Authority 24 April 2012 18:00hrs 4 May 2012 18:00hrs Deadline for submission of tenders 15 May 2012 15:00hrs Tender opening session 15 May 2012 15:30hrs Notification of award to the successful tenderer May/June 2012 � - Signature of the contract June 2012 � - * All times are in the Kosovo time zone. � Provisional date 3. Participation 3.1 Participation in tendering is open to all legal persons participating either individually or in a grouping (consortium) or tenderers which are established in a Member State of the European Union in an official candidate country, or a country that is a beneficiary of the Instrument for Pre- Accession Assistance, in a Member State of the European Economic Area, a country of the Western Balkans region or a contributing third state, as authorized by Council Joint Action 2008/124/CFSP of 04 February 2008 on EULEX KOSOVO as amended by JA 2009/445/CFSP and by Council Decision 2010/322/CFSP). The participation is also open to international organisations. The participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed. 3.2 These terms refer to all nationals of the said states and to all legal entities, companies or partnerships constituted under, and governed by, the civil, commercial or public law of such states and having their statutory office, central administration or principal place of business there. A legal entity, company or partnership having only its statutory office there must be engaged in an activity which has an effective and continuous link with the economy of the state concerned. 3.3 These rules apply to: a) tenderers b) members of a consortium c) any subcontractors. 3.4 Natural persons, companies or undertakings falling into a situation set out in section 2.3.3 of the Practical Guide to contract procedures for EC external actions are excluded from participation in and the award of contracts. Tenderers must provide declarations to the effect that they are not in any of these exclusion situations. The declarations must cover all the members of a joint
venture/consortium. Tenderers who have been guilty of making false declarations may also incur financial penalties and exclusion in accordance with section 2.3.4 of the Practical Guide. The exclusion situation referred to above also applies to any subcontractor. Whenever requested by the Contracting Authority, the tenderer/contractor shall submit a declaration from the intended subcontractor that it is not in one of the exclusion situations. In case of doubt on this declaration of honour, the Contracting Authority shall request documentary evidence that the sub-contractor is not in a situation of exclusion. 3.5 To be eligible for participation in this tender procedure, tenderers must prove to the satisfaction of the Contracting Authority that they comply with the necessary legal, technical and financial requirements and have the means to carry out the contract effectively. 3.6 If the offer includes subcontracting, it is recommended that the contractual arrangements between the tenderer and its subcontractors include mediation, according to national and international practices, as a method of dispute resolution. 4. Origin 4.1 No rule of origin is applied. 5. Type of contract 5.1 Framework contract with unit-price per itemised expenditure. 5.2 The quantities estimated and specified in ANNEX II +III are only indicative quantities and do NOT compel the contracting authority to buy any of them. The contracting authority may at its own discretion purchase fewer or more quantities that the estimated quantities per item. I.e. within a same lot, the contracting authority may purchase fewer quantities than those estimated for some items while in the meantime purchasing more quantities than those estimated for other items. The overall financial ceiling for a lot being the maximum budget available for this lot. 5.3 The contractor shall NOT be entitled to compensation and shall NOT be allowed to claim for changes of the unit prices, in case the contracting authority decides to purchase fewer or more quantities than the indicative ones specified per item in Annex II + III and/or in case the contracting authority decides NOT to purchase ANY of these quantities. 5.4 Payments and/or pre-financing will only be made by the Contracting Authority on the basis of the actual amount of the Purchase Orders to be issued during the duration of the framework contract. Actually, no pre-financing or payment shall be made on the only basis of the signature of this framework contract. 5.5 The framework contract shall be concluded for a period of 2 (two) years, with effect on the date on which it enters into force, (although the Framework contract may be terminated at short notice. See article 36 of the special conditions of the draft contract). 5.6 The contracting authority may, at its own discretion extend this framework contract. Such extension shall be made under negotiated procedure. The contract may only be extended once, such that the duration of extension does not exceed the duration of the initial framework contract. Any extension will be conditioned and limited by the Mission’s mandate, the availability of corresponding budgetary funds and the satisfactory fulfillment of its obligations by the contractor. 5.7 Tender prices shall be firm but a price revision clause may be applied in accordance with article 15 of the special conditions. 6. Currency Tenders must be presented in EUROS.
Page 1 and 2: EUROPEAN UNION RULE OF LAW MISSION
Page 3: A. INSTRUCTIONS TO TENDERERS PUBLIC
Page 7 and 8: Tenders must comply with the follow
Page 9 and 10: � For lots 1 and 2 and 3 and 3 an
Page 11 and 12: 18.2 The tender may be signed by th
Page 13 and 14: 21.2 The successful tenderer shall
Page 15 and 16: documentary or on-the-spot checks i
Page 17 and 18: Lot 1 Toyota Lot 2 Volkswagen group
Page 19 and 20: 3.5. Tax and customs arrangements T
Page 21 and 22: Article 10 Origin The rule of origi
Page 23 and 24: Article 24 Quality of supplies and
Page 25 and 26: Article 29 Delivery of spare parts
Page 27 and 28: ANNEX I: GENERAL CONDITIONS FOR SUP
Page 29 and 30: 4.2 If the person sending a communi
Page 31 and 32: 8.3 If necessary, the Contracting A
Page 33 and 34: 11.5 During the execution of the co
Page 35 and 36: provided in the Special Conditions;
Page 37 and 38: 21.2 If the non-delivery of any of
Page 39 and 40: the programme of implementation of
Page 41 and 42: 25.7 In the performance of their du
Page 43 and 44: 28.1 The Contracting Authority shal
Page 45 and 46: 31.2 The Contractor may apply, by n
Page 47 and 48: 34.2 The contract shall not be cons
Page 49 and 50: 36.8 The Contracting Authority may,
Page 51 and 52: 40.3 In the absence of an amicable
Page 53 and 54: 43.2 Furthermore, the Contractor wi
Page 55 and 56:
Sequence of Events and Description
Page 57 and 58:
12. For lots 1 and 2 and 3 and 4 th
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LOT 1. TOYOTA List of vehicles for
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Item Number 1 2 LOT 3. NISSAN List
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LOT 5. HEAVY, SPECIAL VEHICLES & OT
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items 2 to 27, the spare parts to b
Page 67 and 68:
items 28 to 52, the spare parts quo
Page 69 and 70:
items 53 to 54, the spare parts quo
Page 71 and 72:
71. 72. 73. V-belt alternator drive
Page 73 and 74:
items 92 to 115, the spare parts qu
Page 75 and 76:
items 116 to 141, the spare parts q
Page 77 and 78:
DAF Item Number items 142 to 167, t
Page 79 and 80:
Page 81 and 82:
186. 187. 188. 189. 190. 191. 192.
Page 83 and 84:
215. 216. 217. 218. 219. 220. 221.
Page 85 and 86:
241. 242. 243. 244. 245. 246. 247.
Page 87 and 88:
266. 267. 268. 269. 270. 271. 272.
Page 89 and 90:
290. 291. 292. 293. 294. 295. 296.
Page 91 and 92:
313. 314. 315. 316. 317. 318. 319.
Page 93 and 94:
Page 95 and 96:
Page 97 and 98:
385. 386. Brake chamber third axle
Page 99 and 100:
409. 410. 411. 412. 413. 414. 415.
Page 101 and 102:
438. 439. 440. 441. 442. 443. 444.
Page 103 and 104:
467. 468. 469. Brake shoe / lining
Page 105 and 106:
Page 107 and 108:
Page 109 and 110:
539. items 540 to 561, the spare pa
Page 111 and 112:
Page 113 and 114:
587. 588. 589. 590. 591. 592. 593.
Page 115 and 116:
615. 616. 617. 618. 619. 620. 621.
Page 117 and 118:
639. 640. 641. 642. 643. 644. 645.
Page 119 and 120:
665. 666. 667. 668. 669. 670. 671.
Page 121 and 122:
694. items 695 to 696, the spare pa
Page 123 and 124:
717. 718. 719. 720. 721. Spring bra
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746. 747. 748. items 749 to 750, th
Page 127 and 128:
770. 771. Shock-absorber rear axle
Page 129 and 130:
Page 131 and 132:
Page 133 and 134:
LOT 6 . SPARE PARTS FOR ARMOURED VE
Page 135 and 136:
12. 13. 14. 15. 16. 17. 18. 19. 20.
Page 137 and 138:
42. 43. 44. 45. 46. items 47 to 108
Page 139 and 140:
67. 68. 69. 70. 71. 72. 73. 74. 75.
Page 141 and 142:
96. 97. 98. 99. 100. 101. 102. 103.
Page 143 and 144:
120. 121. 122. 123. 124. 125. 126.
Page 145 and 146:
145. 146. 147. 148. 149. 150. 151.
Page 147 and 148:
ANNEX IV: Budget breakdown (Model f
Page 149 and 150:
Page 151 and 152:
Page 153 and 154:
8) 1 9) 1 10) 1 11) 1 12) 1 13) 1 1
Page 155 and 156:
Items 28 - 52 Make Model Transmissi
Page 157 and 158:
46) 1 47) 1 48) 1 49) 1 50) 1 51) 1
Page 159 and 160:
Items 55 - 64 Make Model Transmissi
Page 161 and 162:
66) 1 67) 1 68) 1 69) 1 70) 1 71) 1
Page 163 and 164:
80) 1 81) 1 82) 1 Items 83 - 91 TOT
Page 165 and 166:
Items 92 - 115 Make Model Transmiss
Page 167 and 168:
110) 1 111) 1 112) 1 113) 1 114) 1
Page 169 and 170:
122) 1 123) 1 124) 1 125) 1 126) 1
Page 171 and 172:
Items 142 - 167 Make Model Transmis
Page 173 and 174:
160) 1 161) 1 162) 1 163) 1 164) 1
Page 175 and 176:
Page 177 and 178:
Page 179 and 180:
202) 1 203) 1 204) 1 Items 205 - 22
Page 181 and 182:
219) 1 220) 1 221) 1 222) 1 223) 1
Page 183 and 184:
235) 1 236) 1 237) 1 238) 1 239) 1
Page 185 and 186:
Page 187 and 188:
270) 1 271) 1 272) 1 273) 1 274) 1
Page 189 and 190:
284) 1 285) 1 286) 1 287) 1 288) 1
Page 191 and 192:
Page 193 and 194:
319) 1 320) 1 321) 1 322) 1 323) 1
Page 195 and 196:
334) 1 335) 1 336) 1 Items 337 - 36
Page 197 and 198:
351) 1 352) 1 353) 1 354) 1 355) 1
Page 199 and 200:
367) 1 368) 1 369) 1 370) 1 371) 1
Page 201 and 202:
384) 1 385) 1 386) 1 Items 387 - 40
Page 203 and 204:
401) 1 402) 1 403) 1 404) 1 405) 1
Page 205 and 206:
414) 1 415) 1 416) 1 417) 1 418) 1
Page 207 and 208:
431) 1 432) 1 433) 1 434) 1 435) 1
Page 209 and 210:
Page 211 and 212:
467) 1 468) 1 469) 1 Items 470 - 47
Page 213 and 214:
Page 215 and 216:
490) 1 491) 1 492) 1 493) 1 494) 1
Page 217 and 218:
Items 514 - 536 TOTAL Make Model Tr
Page 219 and 220:
530) 1 531) 1 532) 1 533) 1 534) 1
Page 221 and 222:
Page 223 and 224:
558) 1 559) 1 560) 1 561) 1 Items 5
Page 225 and 226:
575) 1 576) 1 577) 1 578) 1 579) 1
Page 227 and 228:
588) 1 589) 1 590) 1 591) 1 592) 1
Page 229 and 230:
605) 1 606) 1 607) 1 608) 1 609) 1
Page 231 and 232:
Page 233 and 234:
644) 1 645) 1 646) 1 647) 1 648) 1
Page 235 and 236:
658) 1 659) 1 660) 1 661) 1 662) 1
Page 237 and 238:
Page 239 and 240:
693) 1 694) 1 Items 695 - 696 TOTAL
Page 241 and 242:
703) 1 704) 1 705) 1 706) 1 707) 1
Page 243 and 244:
Page 245 and 246:
740) 1 741) 1 742) 1 743) 1 744) 1
Page 247 and 248:
Page 249 and 250:
769) 1 770) 1 771) 1 Items 772 - 79
Page 251 and 252:
786) 1 787) 1 788) 1 789) 1 790) 1
Page 253 and 254:
800) 1 801) 1 802) 1 803) 1 804) 1
Page 255 and 256:
Page 257 and 258:
837) 1 838) 1 839) 1 840) 1 841) 1
Page 259 and 260:
Items 2 - 46 Make Model Transmissio
Page 261 and 262:
19) 1 20) 1 21) 1 22) 1 23) 1 24) 1
Page 263 and 264:
43) 1 44) 1 45) 1 46) 1 TOTAL 263
Page 265 and 266:
53) 1 54) 1 55) 1 56) 1 57) 1 58) 1
Page 267 and 268:
77) 1 78) 1 79) 1 80) 1 81) 1 82) 1
Page 269 and 270:
101) 1 102) 1 103) 1 104) 1 105) 1
Page 271 and 272:
115) 1 116) 1 117) 1 118) 1 119) 1
Page 273 and 274:
Page 275 and 276:
154) 1 155) 1 156) 1 157) 1 158) 1
Page 277 and 278:
TENDER GUARANTEE FORM Specimen tend
Page 279:
ANNEX V: PRE-FINANCING GUARANTEE FO
Page 284 and 285:
In accordance with UNMIK Executive
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Contract title : Tender envelope nu
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D. TENDER FORM FOR A SUPPLY CONTRAC
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4 STAFF RESOURCES Please provide th
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6 EXPERIENCE Please complete a tabl
Page 294 and 295:
9 We are not in any of the situatio
Page 296 and 297:
The following table contains our pe
Page 298 and 299:
C. GLOSSARY Administrative order: A
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