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25.2. All service and repair work must be approved by a EULEX Quality Control (QC) Inspector. Any unsatisfactory work as identified by the EULEX QC will be rectified by the Contractor at its own expenses. 25.3. The Certificate of Provisional Acceptance must be issued and signed by both the contractor and the Contracting Authority after delivery of the spare parts to EULEX Transport HQ. 25.4. For lots 1, 2, 3 and 4 EULEX has the right to independently test the spare parts provided by the contractor to ascertain they are vehicle’s Genuine Manufacturer’s parts and materails. For lots 5 and 6, in case vehicle’s genuine manufacturer’s parts and materials are not available (e.g. for old dated vehicles), the contractor shall inform the project manager who may agree upon equivalent high standard parts as OEm (Original Equipment Manufacturer) to be installed, followed by a review and approval from EULEX technical experts. If an independent test reveals these standards are not met, EULEX has the right to request the removal of such spare-part and have them replaced at no cost to EULEX, including any transportation or handling costs. Article 26 Methods of payment 26.1. Payments shall be made in EUROS. 26.2. Payments shall be authorised and made by the Contracting Authority. 26.3. No pre-financing payments shall be made. 26.4. Request for payments shall only be made on the basis of the amount value of a valid Purchase Order issued by the contracting authority. 26.5. In order to obtain payments, the Contractor must forward to the authority referred to in paragraph 26.1 above, (in addition to the performance guarantee), the invoice(s) in triplicate following provisional acceptance of the supplies and/or ancillary services. 26.6. Invoices will be paid on a monthly basis in arrears of the work being completed. Invoices should be submitted by the 5th of the following month. Each monthly bill should include the discount percentage from the Manufacturer’s price list as offered in the contract by the Contractor. 26.7. Invoicing. i. All invoicing must include original and copy along with the purchase order number and all relevant back up paperwork. ii. Invoices shall clearly separate the spare parts from the Labour cost and must include (as applicable): � The complete list of parts that have been replaced � The cost of these parts, in accordance with the terms of article 3.1. of the draft framework contract, including the discount specified in the financial offer (annex II and III). � The total cost of labour. � Any other charges for services performed. � The cost of the pick up and drop off shall NOT be mentioned as a cost on the invoice, neither added to the number of hours of labor. I.e. the estimated unit-cost for the pick up and drop off shall be deemed to have been estimated by the contractor at the time of the submission of its financial offer and integrated into its financial proposals related to the unit price for the working hours, and/or for the spare parts.
Article 29 Delivery of spare parts and schedule for the performance of ancillary services. 29.1. The Contractor shall bear all risks relating to the goods until provisional acceptance at destination. The supplies shall be packaged so as to prevent their damage or deterioration in transit to their destination. 29.2. Delivery of spare parts. The place of acceptance of spare parts shall be at EULEX Transport HQ, Pristina, Kosovo. The time limits for delivery shall be 15 (fifteen) working days after the receipt by the contractor of a “purchase order” issued by the Contracting Authority, and the Incoterm applicable shall be DAP (delivered duty unpaid)9. 29.3. Schedule for the performance of ancillary services. 29.3.1. The Contracting Authority will make available, at a pre-booked time and date (at least 2 days in advance), to the contractor any vehicle that is due to have scheduled maintenance or servicing. The Contracting Authority will endeavor to make the vehicles available for scheduled maintenance and servicing at staggered intervals to avoid overbooking. However, for operational reasons, some vehicles may not be available for scheduled maintenance and the Contracting Authority is under no obligation to make the vehicle available. 29.3.2. The contractor will be notified by EULEX Transport section when a vehicle is due for maintenance or repair. The contractor will be responsible for the collection of the vehicle from the Contracting Authority’s Transport HQ in Pristina and he will transport the vehicle to his own premises and drop it off after completion of the services. 29.3.3. The pick up and drop off of vehicles does not apply to any any vehicle within Lot 5 and Lot 6. 29.3.4. Repairs will be completed in the shortest possible time using, where available, parts that are held in stock by the contractor. Where a part is not in stock, the contractor will confirm in writing to the Contracting Authority when the part will be available. In accordance with article 29.2, the time limits for the availability of the spare parts shall be shall be 15 (fifteen) working days. 29.3.6. The Service Provider should give priority to EULEX vehicles that are waiting for repair or maintenance. Article 31 Provisional acceptance The Certificate of Provisional Acceptance must be issued using the template in Annex C11. 31.1. Provisional acceptance of Spare parts. The Certificate of Provisional Acceptance must be issued and signed by both the contractor and the Contracting Authority after delivery of the spare parts to EULEX Transport HQ. 31.2. Provisional acceptance of Ancillary services. a. All invoicing must be presented to the Project Manager, when the vehicle is returned after works, as proof that this work has been carried out satisfactorily, using the format specified in article 26.5). b. All service and repair work must be approved by a EULEX Quality Control (QC) Inspector. Any unsatisfactory work as identified by the EULEX QC will be rectified at the Service Providers expense. 9 DAP (delivery at place)-Incoterms 2010 International Chamber of Commercehttp://www.iccwbo.org/incoterms/id3040/index.html.
Page 1 and 2: EUROPEAN UNION RULE OF LAW MISSION
Page 3 and 4: A. INSTRUCTIONS TO TENDERERS PUBLIC
Page 5 and 6: venture/consortium. Tenderers who h
Page 7 and 8: Tenders must comply with the follow
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Page 17 and 18: Lot 1 Toyota Lot 2 Volkswagen group
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Page 21 and 22: Article 10 Origin The rule of origi
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Page 27 and 28: ANNEX I: GENERAL CONDITIONS FOR SUP
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DAF Item Number items 142 to 167, t
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467. 468. 469. Brake shoe / lining
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539. items 540 to 561, the spare pa
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587. 588. 589. 590. 591. 592. 593.
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615. 616. 617. 618. 619. 620. 621.
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639. 640. 641. 642. 643. 644. 645.
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665. 666. 667. 668. 669. 670. 671.
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694. items 695 to 696, the spare pa
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717. 718. 719. 720. 721. Spring bra
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746. 747. 748. items 749 to 750, th
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770. 771. Shock-absorber rear axle
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LOT 6 . SPARE PARTS FOR ARMOURED VE
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12. 13. 14. 15. 16. 17. 18. 19. 20.
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42. 43. 44. 45. 46. items 47 to 108
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ANNEX IV: Budget breakdown (Model f
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8) 1 9) 1 10) 1 11) 1 12) 1 13) 1 1
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Items 28 - 52 Make Model Transmissi
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46) 1 47) 1 48) 1 49) 1 50) 1 51) 1
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Items 55 - 64 Make Model Transmissi
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66) 1 67) 1 68) 1 69) 1 70) 1 71) 1
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80) 1 81) 1 82) 1 Items 83 - 91 TOT
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Items 92 - 115 Make Model Transmiss
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110) 1 111) 1 112) 1 113) 1 114) 1
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122) 1 123) 1 124) 1 125) 1 126) 1
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Items 142 - 167 Make Model Transmis
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160) 1 161) 1 162) 1 163) 1 164) 1
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202) 1 203) 1 204) 1 Items 205 - 22
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235) 1 236) 1 237) 1 238) 1 239) 1
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334) 1 335) 1 336) 1 Items 337 - 36
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351) 1 352) 1 353) 1 354) 1 355) 1
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384) 1 385) 1 386) 1 Items 387 - 40
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467) 1 468) 1 469) 1 Items 470 - 47
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490) 1 491) 1 492) 1 493) 1 494) 1
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Items 514 - 536 TOTAL Make Model Tr
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530) 1 531) 1 532) 1 533) 1 534) 1
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558) 1 559) 1 560) 1 561) 1 Items 5
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575) 1 576) 1 577) 1 578) 1 579) 1
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693) 1 694) 1 Items 695 - 696 TOTAL
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703) 1 704) 1 705) 1 706) 1 707) 1
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740) 1 741) 1 742) 1 743) 1 744) 1
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769) 1 770) 1 771) 1 Items 772 - 79
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786) 1 787) 1 788) 1 789) 1 790) 1
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800) 1 801) 1 802) 1 803) 1 804) 1
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837) 1 838) 1 839) 1 840) 1 841) 1
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Items 2 - 46 Make Model Transmissio
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19) 1 20) 1 21) 1 22) 1 23) 1 24) 1
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43) 1 44) 1 45) 1 46) 1 TOTAL 263
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53) 1 54) 1 55) 1 56) 1 57) 1 58) 1
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77) 1 78) 1 79) 1 80) 1 81) 1 82) 1
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101) 1 102) 1 103) 1 104) 1 105) 1
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115) 1 116) 1 117) 1 118) 1 119) 1
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154) 1 155) 1 156) 1 157) 1 158) 1
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TENDER GUARANTEE FORM Specimen tend
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ANNEX V: PRE-FINANCING GUARANTEE FO
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In accordance with UNMIK Executive
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Contract title : Tender envelope nu
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D. TENDER FORM FOR A SUPPLY CONTRAC
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4 STAFF RESOURCES Please provide th
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6 EXPERIENCE Please complete a tabl
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9 We are not in any of the situatio
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The following table contains our pe
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C. GLOSSARY Administrative order: A
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