MEMORANDUM FOR A1 - Air Force E-Publishing

42 AFI91-202 5 AUGUST 2011
of inspection. COS may waive the time criteria for the formal report as necessary.
Ensure these reports along with the unit's corrective actions are staffed through the
installation commander as their policy prescribes. When the host base safety office
conducts inspections of tenant units, the tenant unit USR will send a copy of the report to
the parent safety office. Formal inspection reports must contain:
3.4.2.2.1. The unit, activity or work area inspected.
3.4.2.2.2. The date of the inspection.
3.4.2.2.3. Management and supervisory support for safety.
3.4.2.2.4. Mishap experience and trends.
3.4.2.2.5. Compliance with safety program directives.
3.4.2.2.6. Description of any hazards or unsafe work practices with risk assessment
codes (as applicable) and references.
3.4.2.2.7. Causes of deficiencies and hazards noted, if known.
3.4.2.2.8. Recommendations for improvement/compliance.
3.4.2.2.9. Instructions for follow-up actions such as requiring units to provide
monthly updates on open items until closure.
3.4.2.3. Follow-up procedures and actions. The inspected unit will submit to the safety
staff corrective actions taken. Safety personnel will track and monitor the status of all
open inspection findings until closed. Use spot inspections and follow-up reporting to
ensure corrective action(s) are taken and hazards are mitigated. Transfer hazards
identified during annual inspections (RACs 1, 2, and 3) not corrected within 30 days to
the Master Hazard Abatement Plan. RACs 4 or 5 are addressed in Chapter 12 and should
also be tracked using the hazard abatement program.
3.5. Spot Inspections. Spot inspections are an effective way to find and eliminate transitory
hazards and ensure compliance with safety requirements. Supervisors, USRs and safety
personnel will perform spot inspections to check the day-to-day safety and health of an
organization, work center, facility, etc. See discipline specific chapters for additional operations
and areas that need to be inspected or monitored.
3.5.1. The Chief of Safety will develop a spot inspection program for safety staff to ensure
coverage of on- and off-duty activities that occur on, or are controlled by, the installation.
3.5.2. All Air Force personnel should identify and take action, as appropriate, to eliminate
hazards in the workplace. USRs and supervisors will ensure documented spot inspections are
conducted at least monthly to ensure 100% of the workplaces are covered annually.
3.5.3. Documentation of spot inspection will include the following:
3.5.3.1. The organization, unit, activity or work area inspected.
3.5.3.2. The date and time of the inspection.
3.5.3.3. The inspector’s name and their organization or office symbol.