MEMORANDUM FOR A1 - Air Force E-Publishing

AFI91-202 5 AUGUST 2011 121
A3.4.3. If an aircrew experiences a NMAC, and circumstances permit, immediately (e.g.,
while airborne) inform the nearest ATC agency, civil aviation authority (CAA) for overseas
incidents, or flight service station and provide the following information:
A3.4.3.1. Identification or call sign.
A3.4.3.2. Time and place (name of NAVAID, radial and distance, and latitude/longitude
coordinates if available) of incident.
A3.4.3.3. Altitude or flight level.
A3.4.3.4. Description of other aircraft in the incident.
A3.4.3.5. Advise the controlling agency a written NMAC report will be filed and request
that all available data be saved.
NOTE: Aircrews, who experience a NMAC under FAA control, should request that facility to
initiate a FAA NMAC report.
A3.5. Responsibilities of the Safety Office Receiving a HATR. Within 24 hours after
notification of the incident, the safety office receiving the HATR determines which safety office
is responsible for the investigation. Fax the AF Form 651 to the appropriate safety office. Follow
this order of priority:
A3.5.1. If applicable complies with host nation agreements.
A3.5.2. If foreign ATC or aircraft are involved, the overseas MAJCOM.
A3.5.3. Nearest Air Force safety office or the next landing location with an Air Force safety
office.
A3.5.4. If none, originator’s home station.
A3.6. Responsibilities of the Investigating Safety Office. The investigating safety office will:
A3.6.1. Determine if the reported event merits a HATR. Notify the individual or unit that
filed the HATR of this determination and the pending actions.
A3.6.2. If the incident is reportable, report the incident in HATR Safety Automated System
database.
A3.6.3. Determine which organizations were involved and request that office’s assistance
with the investigation. Notify:
A3.6.3.1. The base Airfield Operations Flight Commander, or equivalent, if Air Force
ATC were suspected to be involved. NOTE: Obtain ATC recordings needed for HATR
investigations as quickly as possible, ATC recordings are routinely retained for only 15
days. The base Communications Commander if NAVAIDs were suspected to be
involved.
A3.6.3.2. The flying unit if local base aircraft were involved. If transient aircraft were
involved, notify the pilot’s unit of assignment.
A3.6.3.3. The FAA facility or FSDO if FAA ATC or civil aircraft were involved.
NOTE: Contact the FAA Air Force Representative (AFREP) for help in notifying the
proper facility or FSDO. See Table A3.1 to determine which AFREP to contact. Include